HomeMy WebLinkAboutPurchase Two F-150 Pickup TrucksREQUEST:
SUBMITTED BY:
CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
Approval of Purchase and Award of Bid for Two F-150 Pickup Trucks
Mark Greenwood, Director of Public Works
Janis Steele, Parks and Recreation Services Manager
VENDOR: Fairview Ford CITY COUNCIL ACTION:
AP
292 North G Street PROVED V DENIED
ECEIVED OTHER
San Bernardino, CA 92412
MEETING DATE /9_-(4--0((
DATE: December 14, 2006 AYES: 6e1)son, FP.r�r,,crxli
NOES: None J
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Recommendation: ABSTAIN: K►;��e,
VERIFIED BY:_______ jr1
Original on File withCity Clerk's Office
By Minute Motion:
1. Award the purchase of two pickup trucks to Fairview Ford of San
Bernardino, California, for the sum of $32,121.00;
2. Reject the bid from Don Kott Ford as non -responsive; and
3. Appropriate $2,121.00 from the Fund 530-4195-415-4030, unobligated
fund balance.
Discussion:
The City of Palm Desert formed the Parks and Recreation Division of Development
Services in May of 2005. This newly created department assumed responsibility for the
maintenance of all parks and sports fields in the City of Palm Desert, including all park
amenities, inspection of all park landscape maintenance contracts, and new
construction in the parks. In calendar year 2007, parks staff will also assume
maintenance responsibilities for Freedom Park and the addition of four future parks in
the University Park CFD project area. To adequately inspect current parks (200 acres),
the Lead Maintenance Worker serves as the lead contact and contract manager for
landscape maintenance contracts overseeing all parks, sports fields, haystack median,
community gardens, Parkview building and Civic Center Park. There are three
additional park maintenance workers. One serves as an irrigation specialist, overseeing
irrigation in all areas. The other two park maintenance workers divide inspection
responsibilities by type of park. One oversees all sports and ball fields, while the other
oversees all park areas. All four park maintenance workers assume equal responsibility
for daily park operational activities, emergencies, additional special events, and any
other special projects as assigned. Currently, the four maintenance staff operates out of
one truck, and no other trucks are available for their use.
Award Bid Two Pickup Trucks Fairview Ford
Page 2 of 2
December 14, 2006
Parks and Recreation staff requested and was approved to purchase one truck for fiscal
year 2006-07 at a budgeted amount of $30,000. The significant increase in staff
responsibilities and parkland has created the need for an additional truck, which will
allow parks staff to efficiently carry out their tasks and respond to maintenance
concerns without delays. Staff is requesting one additional truck, for a total of two new
trucks, which will allow three of the four Parks Maintenance staff to work on separate
park maintenance tasks concurrently. The two new pickup trucks will constitute an
addition to our current fleet inventory. It is noted that alternative fuel vehicles in this
category are not available.
On November 28, 2006, sealed bids were opened for the purchase of two (2) F-150
pickup trucks, with the following proposals received:
Don Kott Ford, Carson, CA Non -Responsive
Fairview Ford, San Bernardino, CA $32,120.54
Raceway Ford, Riverside, CA $34, 297.09
Villa Ford, Orange, CA $32,648.60
Moss Bros. Ford, Colton, CA $39,564.14
O'Brian Chevrolet, Cathedral City, CA $46,501.78
Although Don Kott Ford submitted documents, they did not submit a responsive bid; the
vehicles proposed did not meet all specified features (specifically, the emergency light
bar and controls) in the proposal.
Staff requests that City Council approve the purchase of two F-150 pick-up trucks at a
total cost of $32,120.54. Parks and Recreation and Public Works staff have reviewed
the bid proposals and recommend the award of purchase to Fairview Ford. Funds are
available for this purchase in account 530-4195-415-4030.
Prepared By:
nis Stee e
arks and Recreation Services Manager
Approv
Homer Croy
ACM for Developm Services
Carlo IL. • rt
City Manager
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Mark Greenwood, P.E.
Director of Public Works
Paul ibso
Fin ce Director
G.1Pub WorkslStaff Repods120061December 1413 Award Bid Two Pickup Trucks Fairview FordAward Bid two Pickup Trucks Fairview Ford doc