HomeMy WebLinkAboutRes 06-164 Development Services Fees Comprehensive Updated CostCity of Palm Desert
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: Approval to accept the Development Review and Inspection
Service Fees Adjustment and adopt Resolution No.
06-164 , approving the Development Services fees for
service tables within the Comprehensive Updated Cost of
Services Fee Study
SUBMITTED BY: Paul Gibson, Finance Director/City Treasurer
DATE: December 14, 2006
CONTENTS: Comprehensive Updated Cost of Services Study for
Development Processes, Volumes I & II
Resolution No. n6-164
Exhibit "A" Building & Safety Fee Analysis
Exhibit "B" Planning Fee Analysis
Exhibit "C" Fire Fee Analysis
Exhibit "D" Public Works Fee Analysis
Recommendation:
Waive further reading and adopt Resolution No. 06-164 ,
approving the Development Services fees for service tables within
the Comprehensive Updated Cost of Services Fee Study
Executive Summary:
The City of Palm Desert's Finance Department used the Cost of Service Study
Model that was created by Zucker Systems to review and adjust the cost of
providing plan check and inspection services for all construction projects.
The costs included in this analysis were primarily based on FY 2004-2005 actual
expenditures to calculate the billable hourly rate of personnel directly involved in
the service, applied to the average number of hours, or portion thereof, to
perform each service. Specifically, identifiable material & supplies, indirect
external overhead, and management overhead related to plan checks and/or
Staff Report
Approval to Accept the Development Review and inspection Service Fee Adjustment
December 14, 2006
Page 2 of 4
inspections were also included, where appropriate, and together with the
personnel costs constitute the Total Billable Rates. The study provides a
recommendation to adjust fees for all Development Services Departments.
Some fees are adjusted up; others are adjusted down, depending on the actual
time spent. The fee adjustments proposed are in compliance with the California
Fee Mitigation Act and will assist in the City recouping the actual costs of
providing plan check and inspection services.
Based upon the study's result, staff recommends that the City Council accept the
adjustments of the fee study and adopt the attached resolution approving
development review service fees for the Planning, Building and Safety, Public
Works / Engineering, and Fire Departments.
Background:
The City of Palm Desert's Development Service Department provides plan check
review and inspection services for all construction projects.
The City Council previously commissioned Zucker Systems to conduct the Cost
of Services Study (a nexus study) to serve as the City's model and policy for all
service fee adjustments. The objective was to keep up with the escalating costs
of providing plan review and inspection services. Zucker Systems developed a
fee study Model in an Excel format that allows us to update the Model easily to
reflect changes due to labor effort and costs associated with the provision of fee -
related services that fluctuate over time.
Discussion:
State law requires that fees for permits shall not exceed the estimated
reasonable costs of providing the service for which the fee is charged. It is also
recognized that the method of estimating cost be reasonable. Zucker Systems
conducted the fee study at the beginning of April 2003. At the time the actual
cost for the Fiscal Year (FY) 2002/2003 were not available. Therefore, the
service fee study was based on FY 2002/2003 budget. Since the time these fees
were established, the direct and indirect costs associated with most service
delivery have changed. To maintain and/or improve the level of services to the
public and to recover the appropriate cost for the General Fund, staff used the
FY 2004/2005 actual expenditure to update the Model.
Over the past two years, staff has collected data from all Development Services
departments relating to actual times required to perform inspections and plan
reviews. We use the average time for various types of permits as a base to
calculate the fee per square foot. Although most of the recommended fees are
based on average time required to complete the typical service, the actual
G:1FinanceWiamh OrtegaMpdocslPGibsonlStaff Reportslfee study staff report.06-07.doc
Staff Report
Approval to Accept the Development Review and inspection Service Fee Adjustment
December 14, 2006
Page 3 of 4
amount of time for certain planning services, i.e. Conditional Use Permit,
Tentative Tract Map, Parcel Map, and Parcel Map Waiver could vary significantly
from case to case. The project applicant shall deposit an estimated amount and
enter into an agreement to fully reimburse the City for processing costs. The
costs of an individual case may be significantly more than the initial deposit
amount. In that instance, the applicant shall be required to replenish these
deposits periodically and that any excess deposit monies are refunded to the
applicant only after the service is complete and the cost is fully determined.
Staff recommends charging a fee based upon the actual time spent for plan
check review and inspection of Landscape Plans on the new fee proposal. This
is based upon data collected over the last two years and estimated times
provided by the Landscape Manager for various services.
On June 9, 2005 the City Council approved Resolution 05-33A to waive the
permit fee for water heater replacement for a one-year period and began a public
awareness program. Based upon the information gathered during the one-year
period, staff has confirmed that the citizens have benefited from this program and
have obtained over 20 more water heater permits during this period. Therefore,
staff recommends the continuance of the no -fee water heater permit for an
additional year.
Additionally, the Building and Safety Department spent many hours on inspection
of the block/retaining walls and pools. However, in the original study done by
Zucker System, no fee was directly provided for this purpose. Over the past two
years, Building and Safety staff has kept logs of the hours, and based on the
average time spent for this service, staff recommends that the block/retaining
wall and pool inspection fee be added to the new fee proposal.
As the City of Palm Desert embarks on a five-year program to save energy, on
August 24, 2006 the City Council adopted Resolution 06-117 to waive the permit
fees for the installation of photovoltaic solar systems and replacing older air
conditioning and heating systems with new high efficiency systems for a one-
year period. Staff followed the direction of the City Council and reflected a no -
charge permit fee for the subject items on the new fee proposal.
The City Council should review the recommended fees for services and
determine the proposed new fees to be adopted by the City based on City policy
regarding cost recovery for specific services to the public and as allowed by
Federal and State Law.
G Winanceftamh Ortega lWpdocslPGibsoWStaffReportsVee study staff report.06-07.doc
Staff Report
Approval to Accept the Development Review and Inspection Service Fee Adjustment
December 14, 2006
Page 4 of 4
Fiscal Impact / Future Fee Adiustments:
If the City Council approves the fee adjustment based on this study, the fees for
services can recover actual cost to provide the services with the Development
Services Departments. Every two years data can be updated and fee schedules
can be modified according to the cost of services.
Recommendation:
Staff recommends that the City Council adopt Resolution No. 06_1 h4 , approving
the revised Fees for plan check and inspection services provided within the
Development Services Departments.
CITY COUNCILV/XCTION:
Submitted By:
APPROVED
METING TE
Paul Gibson
:
Director of Finance/Treasurer
NOES
ABSENT*
BSENT:
ABSTAIN:
Approval:
VERIFIED
Original on File wig
Carlos L. Ort a
City Manager
DENIED
OTHER 4UQPfCq
City Clerk's
C� Offir-e
GlFinanceWiamh Ortega I WpdocsRGibson IStaff Reportslfee study staff report.06-07.doc
RESOLUTION NO. 06-164
A RESOLUTION OF THE CITY COUNCIL OF PALM DESERT, CALIFORNIA, AMENDING
RESOLUTION 04-84 AS IT RELATES TO THE DEVELOPMENT REVIEW AND INSPECTION
SERVICE FEES ADJUSTMENT.
WHEREAS, pursuant to Government Code sections 66016 and 66017, the City of Palm Desert proposes to
adopt the Development Review and Inspection Service Fees Adjustment; and
WHEREAS, Government Code Section 66016 provides that any action by the City approve an increase in
an existing fee or service charge shall be taken by resolution or ordinance; and
WHEREAS, the City Council of the City of Palm Desert, California, did on July 8`f', 2004, approve the
"Cost of Services Study" (a nexus study that "Zucker Systems did) as the City's model and policy for all
future service fees' adjustments; and
WHEREAS, the applicant benefiting from such services should primarily bear their cost so that they can be
delivered in a timely and effective manner; and
WHEREAS, the costs associated with service delivery have risen, and increased requirement by the State
of California have further increased costs. The City of Palm Desert will accordingly adjust the cost of
services based upon Fiscal Year 2004/2005 expenditures and the actual staff times, so that the associated
fees for existing and potential applicants are current and reasonable, and the residents of Palm Desert
continue to receive a high level of quality service.
NOW, THEREFORE THE. CITY COUNCIL OF THE CITY OF PALM DESERT DOES HEREBY
APPROVE THE DEVELOPMENT REVIEW AND INSPECTION SERVICE FEES ADJUSTMENT
AS FOLLOWS:
SECTION 1. The City Council has considered all of the evidence submitted into the administrative
record, which includes, but is not limited to, the Updated Comprehensive Cost of Services Study for
Development Processes Volume I & II prepared by Finance Department of City of Palm Desert.
SECTION 2. In view of all of the evidence, and based on the findings and conclusions contained
herein and in the Updated Comprehensive Cost of Services Study, the City Council hereby resolves as
follows:
1. That the Updated Comprehensive Cost of Services Study for Development Departments
is hereby adopted and approved, and including the landscape fees with the Public Works
Department.
That the amount of each fee established and adopted herein may be modified and updated
periodically by resolution of the City Council pursuant to any applicable law, rule or
regulation and / or to conform with the findings set forth in the Study or any subsequent
fee study prepared by or on behalf of the City.
3. That, upon the effective date of this Resolution, the City shall impose the user fees
recommended in the Updated Comprehensive Cost of Services Study as approved herein.
SECTION 3. Effective Date.
In accordance with Government Code Section 66017, the modified fees set forth in this Resolution shall not
take effect until sixty (60) calendar days following the adoption of this Resolution.
SECTION 4. Severability.
The City Council declares that, should any provision, section, paragraph, sentence or word of this
Resolution be rendered or declared invalid by any final court action in a court of competent jurisdiction or
by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words
of this ordinance as hereby adopted shall remain in full force and effect.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council, held on
this day of , 2006, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
RICHARD KELLY, MAYOR
ATTES:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
..
Ile
EXHIBIT A
BUILDING AND SAFETY
Current Adopted
Proposed Fee Per
Item
Fees
Proposed Flat Fee Sq. Ft.
1. Permit Issuance
63.5
$96
j 3t�§ t?+�_rYHt��li4idW16
f,....ii� �.4'• '�4.!.:;
. +
-'?��`:�:?;
1 .'.._ __ _ - _-caaecz4e:��er
2. 1-2,500 sq it Single Family Dwelling Custom or Tract Model
Plan Check, Architectural
$0.41
$0.46
Plan Check, Structural
$0.12
$0.20
Inspection
$0.91
$1.10
3. 1-2,500 sq ft Tract Production Model Revised
Plan Check, Architectural
$0.14
$0.23
Plan Check, Structural
$0.22
$0.11
Inspection
$0.91
$1.10
4. 1-2,500 sq ft Production Model Unchanged
Plan Check, Architectural
$0.11
$0.20
Inspection
$0.91
$0.99
6. 2,601sq It or Larger Custom or Tract Model Single Family Dwelling
Plan Check, Architectural
$0.31
$0.35
Plan Check, Structural
$0.08
$0.17
Inspection
$0.60
$0.77
S. 2,601 sq ft or Larger Model Production Revised
I Plan Check, Architectural
$0.14
$0.23
Plan Check, Structural
$0.04
$0.07
Inspection
$0.60
$0.76
JI 7. 2,501 sq it or Larger Single Family Production Unchanged
Plan Check, Architectural
$0 26
$0.20
Plan Check, Structural
$0.01
$0.03
Inspection
$0.60
$0.65
8. Residential Remodel under 500 sq,ft,
Plan Check, Architectural
$0.19
I
$0.64
Inspection
$0.52
$0.83
8.5 Residential Remodel over 500 sq.fL
Plan Check, Architectural
I NEW LINE
I
$0.67
Inspection
NEW LINE
I+
$0.55
9. Residential Alteration per $3,000 value'
Plan Check, Architectural
I $67.50
I $142
Inspection
$65.00
$138
10. Up to 16,000 sq ft Multiple Family Dwelling
Plan Check, Architectural I $0.15 I I $0.19
Building Safety Fee Analysis
1
:;.EXHIBIT A
Current Adopted
Proposed Fee Per
Item
Fees Proposed Flat Fee Sq. Ft.
Plan Check, Structural
$0,06
$0.09
Inspection
$0.30
$0.35
11. 15,001 sq ft and Larger Multiple Family Dwelling
Plan Check, Architectural
$0.12
$0.16
Plan Check, Structural
$0.05
$0.09
Inspection
$0.25
$0.29
�';+..
-x
€�• ��-r• ram'-=;�.^.;•,�
12. 1-30,000 sq ft Concrete Improved
Plan Check, Architectural
$0.18
$0.23
Plan Check, Structural
$0.05
$0.08
Inspection
$0.11
$0.25
13. 30,001 sq It and Larger Concrete Improved
Plan Check, Architectural
$0.17
$0.20
Plan Check, Structural
$0.04
$0.07
Inspection
$0.14
$0.20
14. 1-30,000 sq ft Masonry Improved
l
Plan Check, Architectural
$0.14
$0.24
Plan Check, Structural
$0.06
$0.12
Inspection
$0.21
$0.27
15. 30,001 aq ft and Larger Masonry Improved
Plan Check, Architectural
$0.20
$0.22
Plan Check, Structural
$0.04
$0.09
Inspection
$0.42
$0.49
16. 1-30,000 aq ft Wood Frame Improved
Plan Check, Architectural
$0.16
$0.20 I+
Plan Check, Structural
$0 06
$0.10
Inspection
$0.25
$0.36
17. 30,001-50,000 aq ft and Larger Wood Frame
Plan Check, Architectural
$0.16
$0.21
Plan Check, Structural
$0.04
$0.09
Inspection
$0.21
$0.29
18. 30,001-50,000 s ft Wood Frame Shell (Less %16 Improved Fee)~
}•'
N- * ~pit,
-
-" -
'
I
19. 1-50,000 sq ft and Larger
Plan Check, Architectural
$0.02
$0.05
li Plan Check, Structural
$0 01
$0.03
Inspection
$0.02
$0.07
20. 1 - 6,000 sq tt Tenant Improvement
Plan Check, Architectural
Plan Check, Structural
$0.11
$0.02
Building Safety Fee Analysis
$0.17
$0.06
2
Item
Inspection
21. 6000-16,000 sq ft Tenant Improvement
Plan Check, Architectural
Plan Check, Structural
Inspection
22. 15,001-25,000 sq it Tenant Improvement
Plan Check, Architectural
Plan Check, Structural
I Inspection
23. 25,001-60,000 sq ft and Larger Tenant Improvement
Plan Check, Architectural
Plan Check, Structural
Inspection
C� r
24. Residential Re -roof
Inspection
25. Commercialllndustrial Re -roof
Inspection
V.
26. Each Plumbing Fixture
+I Inspection
I 27. Plumbing Re -pipe or Repair Residential
Inspection
28. Plumbing Re -pipe or Repair Commercial
Inspection
29. Water Service Replacement
Inspection
30. Water Heater Each
Inspection
31. Gas Pipe Each 60 ft or Fraction Thereof
Inspection
32. Mechanical Appliances Each Residential
Inspection
33. Mechanical Appliances Each Commercial/industrial
Inspection
34. Mechanical Ducts Each 50 ft or Fraction Thereof
Inspection
35. Mechanical Outlets or Inlets Each
Inspect'on
36. HVAC Replacements Residential
inspection
37. HVAC Replacements Commercial/Industrial
Inspection
EXHIBIT A
BUILDING AND SAFETY
FEE ANALYSIS
Current Adopted Proposed Fee Per
Fees Proposed Flat Fee Sq. Ft.
$0.22 $0.29
$0,09 I
$0.14
$0.02
$0.04
$0.18
$0.22
$0 08
$0.13
$0.02
$0.06
$0.16
$0.21
$0.07
$0.11
$0 02
$0.06
$0.14
$0.18
$65.00 I $138
$195.00 $276 1
$65.00 1 $138
$130.00 1 $138
$72 00 I $138
1 $130.00 $138
$97.50 I Fee Waived
$130.00 $138
M
$130.00 I $138 1
$195.00 $276
$97.50 I $138
$39.50 I $138
$130.00 I Fee Waived
$130.00 Fee Waived
Building Safety Fee Analysis
3
EXHIBIT A
is
Current Adopted
Proposed Fee Per
Item
Fees
Proposed Flat Fee
Sq. Ft.
38. Installation of PV solar system
Inspection
NEW LINE
Fee Waived
39. Electrical Plug, Switch or Similar Outlet - Five Each or Fraction Thereof
Inspection
I $65.00
I $138
40. Electrical Appliance Each
Inspection
$65.00
I $138
41. Motors/Device
Inspection
I $65.00
I $138
42. Bus way Each 50 it or Fraction Thereof
Inspection
$91.00
$138
I` 43. Conduit Each 60 it or Fraction Thereof
Inspection
$91.00
$138
44. Electric Service Up to 200 Amps
Inspection
1 $130
1 $138
45. Electric Service 201-400 Amps
Inspection
I $130
I $207
46. Electric Service 401-600 Amps
Inspection
I $208.50
I $294 1
47. Electric Service Over 600 Amps
Inspection
$208.50
I $294 J
48. Over Submittal and Two Corrections
Plan Check
$270.00
I $283
49. Inspections After One Inspection
Inspection
I $130.00
I $138
50. Building Official Variance Consideration
Plan Check
$375.00
$435
51. Appeals Board Application
Plan Check
$625.00
$726
52. Parking Lot Re -striping
Plan Check
I $675.00
I $425 I
Inspection
$520.00
$690
53. Block I Retaining Wall
IY Inspection
NEW LINE
I
t $276
64. Swimming Pool
Inspection
I NEW LINE
$276
55. Minimum Fee
Plan Check
I $135.00
' $142
Inspection
$130.00
$138
Building Safety Fee Analysis
4
EXHIBIT B
COMMUNITY DEVELOPMENT / PLANNING
FEE ANALYSIS
Permit Type
jAdjustments
I Appeals
IArchitectural Review, Single Fam. (OTC)
IArchitectural Review, Single Fam. (ARC)
IArchitectural Review, Commercial (ARC)
(Building Permits, Exterior Reviews
(Certificate Of Use Review'
Change of Zone
Change of Zone/General Plan Amendment
(Conditional Use Permit or Precise Plan
1 acre or less
1 acre or more
(Conditional Use Permit, Precise Plan, Tentative Tract Map, Variance
EIR Review
(Environmental Assessments
(Freedom Of Information Act Requests
(General Plan Amendment
ITentative Parcel Map
IParcel Map Waivers
(With Zone Change
IWithout Zone Change
(Temp. Banners
ISigns (OTC)
ISigns (ARC)
ISpecific Plan Amendment
ITemporary Use Permit
ITemporary Use Permit, Non-profit Organization
(Variance, Other
(Variance, Residential
(Zoning Confirmation Letters
(Freedom Of Information Act Requests
(Zoning Map
(General Plan Map
(Zoning Ordinance
IGenerai Plan Text
(General Plan Draft EIR / Final EIR
IGeneral Plan Traffic Study Appendices
Copy Machine
Proposed Full Cost per
Current Adopted Fee
PermIUActual Cost
$234.00
$128
$197.50
$210
$39.50
$26
$103.14
$168 I
$299.93
$363
$19.75
$26
$7.90
$26
Combined with C/Z, GPA
Combined with C/Z, GPA
$1,686.40
$1,230
I Combined with C/Z, GPA
Combined with CIZ, GPA
Combined with CIZ, GPA
Combined with C/Z, GPA
Combined with C/Z, GPA
Combined with C/Z, GPA
$4,053.90
$2,915
II Consultants cost + 10%
Consultants cost + 10%
$118.50
$158
plus copy costs of. 10
plus copy costs of .15
Combined with C/Z, GPA
Combined with C/Z, GPA
$604.00
$950
$3,224.72
$615
New combined fee
Combined fee
Ij New combined fee
Combined fee
$26
$103.52
$75
$261.66
$300
Combined with C/Z, GPA
Combined with C/Z, GPA
$84.33
$53
NIA
N/A
New combined fee
Combined fee
New combined fee
Combined fee
I $158.00
$210
�
plus copy costs of .10
plus copy costs of .15
$5.00
$5
$3.00
$15
$30.00
$50
$83.00
$100
$85.421$10.27
$100/515
$62.91
$70
.10/page
.151page I
Planning Fee Analysis
1
Item
1. Fire Permit Issuance
Plan Check
2. 145,000 sq ft Mufti Family
Plan Check
Inspection
3. 15,001-30,000 sq ft Multi Family
Plan Check
Inspection
I 4. Up to 30,000 sq ft Commercial or Industrial - Improved
Plan Check
Inspection
I 5. 30,001-70000 and Higher Multi Family
Plan Check
Inspection
I 6. 1-5,000 sq it Tenant Improvements
Plan Check
Inspection
I 7. 5,001-15,000 sq ft Tenant Improvements
Plan Check
I Inspection
I 8. 15,001-25,000 sq ft Tenant Improvements
Plan Check
Inspection
9. 25.001-60,000 sq It Tenant Improvements
Plan Check
I Inspection
10. 1-30,600 sq ft CommerciaUlndustrial Building
Plan Check
I Inspection
11. 30,001-80,000 sq it and Higher Commercial I Industrial Building
I Plan Check
I Inspection
12. ParkingLGarage
I Plan Check
IInspection
13. Fire Sprinkler Systems up to 10 Heads
Plan Check
I Inspection
14. Fire Sprinkler Systems up to 100 Heads or Fraction Thereof
Plan Check
I Inspection
I 15, Fire Sprinkler Systems 101-299 Heads
Plan Check
I Inspection
I 16. Fire Sprinkler Systems 300-700 Heads
I Plan Check
Inspection
17. Fire Sprinkler Systems over 700 Heads
I` Plan Check
Inspection
I 18. Residential Fire Sprinklers
I Plan Check
I Inspection
I 19. Fire Alarms Tenant Improvements 1-24
I Plan Check
Inspection
20. Fire Alarms Tenant Improvements - Over 24
I Plan Check
I inspection
21. Fire Alarms - New Systems Under 24 Devices
Plan Check
Inspection
EXHIBIT C
FIRE FEE ANALYSIS
l
llProposed
Proposed Fee Per
Current Adopted Fee
Flat Feel
Sq Ft
I
I $62
II $87 I
I
$.0432
II I
$0.0300
II
$0.029
I
$0.0174
$.0072
II I
$0.0083
I
$.0504
II I
$0.0648
$.0144
�I I
$0.01772
$.0094
�I 1
$0.0119
I
$.0068
II
$0.0087
$.0144
u I
$0.0151 Ij
I
$.0058
II I
$0.0064
$.0094
II I
$0.0107
I
$.0043
II I
$0.0052 I
I
$.002
$0.0010
$72.000 II I
8
I
I$72
II $ 2
$127.50
$170
$144.00
II $180 I
I
I
$144.00
II $2116
I
$510.00
$581
II
$432.00
$446
I
$576.00
II $638
I
II
$144.00
$144.00
II I
$144.00
$144.00
I
$360.00
II $376 I
II I
$144.00
$175
Fire Fee Analysis
1
I Rem
22. Fire Alarms - New System 24-100 Devices
I Plan Check
I Inspection
23. Fire Alarms -Over 100 Devices
Plan Check
Inspection
I 24. Stand Pipe Systems
Plan Check
Inspection
25. Private Fire Hydrant System
Plan Check
Inspection
I 26. Fire Pump Installation
I Plan Check
E Inspection
27. Fire Alarm Control/Monitor
Plan Check
Inspection
I 28. Underground Storage Tank
Plan Check
IInspection
29. Above Ground Storage Tank
Plan Check
Inspection
30. Hoods - Suppression
I Plan Check
Inspection
I 31. Residential Care Facilities
Plan Check
Inspection
I 32. Tents and Canopies
Plan Check
Inspection
33. Private Schools
Plan Check
Inspection
I 34. Special Inspections
I Plan Check
I Inspection
I 35. She Plans - Conditions of Approval
Plan Check
I Inspection
I 36. Fire Works
Plan Check
Inspection
37. Plan Check Submittals Exceeding Oria_inal and One Correction
Plan Check
I Inspection
38. Minimum Fee
Plan Check
Inspection
EXHIBIT C
FIRE FEE ANALYSIS
Proposed Fee Per
Current Adopted Fee
Proposed Flat Fee
Sq Ft
I
$432.00
II $481
$576.0
II $612
I f
$144.0
II $144
$144.00II
$173
I
$720.0
II $720.00
I
$288.0
II $288.00
I
1 $288.00
4 $288.00
' �+
I
$288.00
�I $288.00
' I
I
$108.0
II $108.00
I
I
$360.0
II $360.00
$144.00
II $144.00
$144.0
II $144.00
$144.0
II $144.00
$144.00
II $144.00 '
$144.0
$144.00
,
$170.00
'I
,
$72.00
$ 2.00
$85.00
$2.
�I $7 2.00
Fire Fee Analysis
2
EXHIBIT D
PUBLIC WORKS
FEE ANALYSIS
I Item
Current Adopted Flat Fee
Proposed Flat Fee
I 1. Application ProcessincLFees
$199 00
$225
2. Faithful Performance Labor and Materials
$199.00 I
$253
Plan Check
$65.00
$59
Plan Check
$134 00
$194
3. Subdivisions Entitlement (Tentative Parcel MapsRentative Tracts)
Collected by Planning's Deposit Based Cases
$1,507.00
$630
Plan Check (Collected by Planninq Dept.)
$139 00 I
SO
Plan Check (Collected by Planning Dept.)
$568 00
$372
Plan Check (Collected by Planning Dept)
II
$134.00
$0
Plan Check (Collected by Planning Dept.
$536 00
$129
Plan Check (Collected by Planning Dept.)
$130.00
$130
4. Final Map Per Lot
$682 + 68 Per Lot I
$898+ 68 Per Lot
Plan Check
$682+ $68 Per Lot
$341
Plan Check
$557
I 5. Easements Deeds, Lot Line Adjustment (Collected by Planning) II
$268.00 I
$584
Plan Check II
$268.00p I
$584
+i..�n;, ,;�, ;,yt�, .y - ,.. _. �_ ..
`�4-��'�,:X.*�;�a; 7":'EU;:''ix�iY,s,, `a tr�:,�'-+•r';••: .'t 'I
6. Half/Streets per Each 1,000 Lineal ft or Fraction Thereof
$2,764.00 I
$2,987 I
I Plan Check
$780 00
S891
Inspection
$1.984+00
$2,096
I 7. Full Streets per Each 1,000 Lineal ft or Fraction Thereof
$4,016.00 I
$4,170
Plan Check
Inspection
$2.976.00
$2,620
f :.�.',i_ �•w:��J':^'TEe, 4-IES-l�_.L._.�y.� '�;'�Ms1.=. '. �1Ze ryy1"��� SFr .
.� - .. asssA'.%�a�'��t�f•,f�i,'r'.�,, p•,f�,-By-.
.:rY "tif. ;y �y
I 8. Traffic Counts Per Day
$804.00
$682
9. Signage and Stripinla
$1,176.00 I
$1,930 I
Plan Check
$804 00
$882
Inspection
$372.00
$1,046
110. Traffic Signal I
$5,672.00
I
$6,006
Plan Check
$1, 072.00
$1.176 I
Inspection II
$4,600 00
$4,830
111. Traffic Control per Day II
$124.00
$131
Inspection
$124 00
S131
12. Signalization Residential per Dwelling Unit Ill
$50.00
I
$50
Plan Check II
$50 00
$50
13. Signalizatfon Commercial per 1,000 sq ft Building Area )
$500.00
I
$600
Plan Check I�
$500 00 4
$500
14. Signallzation Industrial per Acre II
$500.00 II
$500
Plan Check
$500.00
$500
:t 4. 'K a_ _3 •.
''L:.trs :: °W ' 4
15. Storm Drain Up to 1,000 Lineal ft or Fraction Thereof
$3,200.00 I
$3,648
Plan Check
$1,340 00
$1,290
Inspection
$1,860 00
$2,358
116. Drainage South of Whitewater I Acre
$98.50
$4,000
Per City Ordinance
$65 00
$4,000
II
$33.50
17. Drainage Between Whitewater and Sand Ridge Line per Acre II
$66.00
$1,600
Per City Ordinance II
$33.50
$1,500
II
$32.50
I
118. Drainage Between Ridile Line and South 1.10 Freeway per Acre II
$66.00
$1,000
Per City Ordinance
$33.50
$1,000
I
$32 50
I
. •.��'�"� .. ... -; 'a - n W;?:e _~.:;�
._ .�i!�.�+�71-'S-'1-s µ.;:-�=�iw�s„=�t Yt��i_. e�u._:w., Y.2Ci- �
19. TUMF Paid Prior to Building Permit (will be administered by Public Works
$32.50 I
CVAG Hand Book ij
See CVAG Handbook
$32 50 II
CVAG Hand Book I
Public Works Fee Analysis
1
I Item
20. Fringe Toad Lizard Fee per Acre
Plan Check
121. Hydrology per Acre
Plan Check
1 22. Single Family
Plan Check
Inspection
23. Subdivision (1-8 Lots) Traci/ Parcel Map
Plan Check
Inspection
24. Subdivisions (Over 8 Lots) Traci/ Parcel Map
Plan Check
Inspection
25. Grading Non Subdivlalon Up to 3 Acres (PP/CUP/HDP, Etc.)
I Plan Check
Inspection
26. Grading Non -Subdivision Over 3 Acres (PPICUP/HDP, Etc.)
Plan Check
Inspection
27. Permit Issuance Fee
Plan Check
28. Residential Driveways -
Plan Check
Inspection
29. Commercial Driveways
Plan Check
Inspection
30. Excavation Per 100 Lineal ft or Fraction Thereof
Plan Check
Inspection
31. Curbs and Gutters for Each 300 Lineal ft or Fraction Thereof
Plan Check
Inspection
32. Sidewalks Per Each 100 ft
Plan Check
Inspection
33. Overlay Per 1,000 sq ft
Inspection
34. Standard Slurry Seal Per 1,000 sq ft
inspection
35. Oversize Load
36. Valet Parking
Plan Check
37. Easements Deeds, Lot Merger, Lot Line Adjustments
Plan Check
38. PM10
Plan Check
Inspection
39. SWPPINPDES Processing
EXHIBIT D
PUBLIC WORKS
FEE ANALYSIS
Current Adopted Flat Fee
$625.00
$600 00
Proposed Flat Fee
$600
$600
$195.00
$310
$195 00
$310
$660.00
$751
$536.00
$620
$124 00
$131
$2.580.00
$2,860
$1.340.00
$1, 550
$1,24000
$1,310
$1340+$67 Per Lot Over 8
$1240 + $124 Per Lot Over 8
$1.910.00
$670.00
$1,240+00
$670 + $268 /Acres Over 3
$1240 + $372 / Acres Over 3
Public Works Fee Analysis
2
$75.00
$75.00
$381.00
$133 00
$248.00
$771.00
$399 00
$372.00
$762.00
$266 00
$496.00
$514.00
$248.00
$266.00
$514.00
$266.00
$248.00
$24.80
$24.80
$12.40
$12.40
$55.00
$55.00
$50.00
$50.00
$268.00
$268 00
$536.00
$268.00
$268+00
$556.00
$1550 +$78 Per Lot Over 8
$1310 + $131 Per Lot Over 8
$2,085
$775
$1,310
$775 + $3101 Acres Over 3
$1310 + $393 1 Acres Over 3
set
$81
$404
$142
$262
$819
$426
$393
$808
$284
$524
$546
$284
$262
$546
$284
$262
$66
$66
$66
$66
$57
$57
$50
$50
$323
$323
$651
$258
$393
$399
Item Current Adopted Flat Fee
Plan Check , $278 00
Inspection $278 00
140. Commercial, Industrial, Hotels and Similar Buildings
S2 per sq It Gross Building Area or Not to Exceed $3, 500 per Building PermitlProject
41. Residential Building Permits
$35 per Residential Unit; Accessory Buildinqs Exempted
42. All Residential Remodeling Building Permits
Exempted
43. Tenant Improvements Commercial./Industrial Buildings and Similar Buildings/Projects
Under 10,000 sq R Gross Building Area Exempt; 10, 000 sq 1t and over.06 per sq R Not to Exceed $1,188 per Each
144. Non -Residential Landscape Improvements or Renovations Up to 10,000 ad
Plan Check
Inspection
45. Non- Residential Landscape Improvements or Renovations 10,001-22,000
Plan Check
Inspection
46. Non -Residential Landscape Improvements or Renovations Over 22,000 sd
Plan Check
Inspection
47. Tree Removal, Plant Removal or Pruning
Inspection
48. Residential Tracts (Single - Family Home)
Plan Check
Inspection
49. Residential Tract Models
Plan Check
Inspection
150. Abandonments
Plan Check
Plan Check
151. City Engineer Variance
I Plan Check
152. Plan Submittals Exceeding Original and One Correction
Plan Check
153. Temporary CIO
Inspection
54. Record Documents
Plan Check
Inspection
155. Transportation Demand Management Fee (TDM) - Non Residential
Inspection
$3,060.00
$1,400.00
$1,660.00
$7,232.00
$2,632.00
S4,600.00
f18,432.00
$5,432,00
$11,000 00
$400.00
S400.00
NEW
NEW
NEW
NEW
69W�1_9
$1,056.00
$520.00
$536.00
$695.00
S695.00
$268.00
$268.00
$646.00
$65.00
$32.50
S32 50
Ordinance Chapter 24 08
Public Works Fee Analysis
3
Proposed Flat Fee
$137
$262
$900
$476
$424
$1,125
$595
$530
$2,026
$1,071
$954
$212
$212
$389
$183
$206
$727
$446
$281
$1,136
$620
S516
$770
$770
$323
$323
$262
$262
f199
$46
$43
$110
Comprehensive Updated
Cost of Service Study
Volume I
Palm Desert, California
By
City of Palm Desert
Finance Department
,
,
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
760-341-0611
August 2006
Table of Contents
I. INTRODUCTION AND PURPOSE.............................................................................1
A. BACKGROUND AIv`D PUItPOSE..........................................................................................I
B. STATE LAW OI`'FEEs.......................................................................................................1
C. OMB CiRctn.�A-87....................................................................................................2
D. DATA COLLECTION...............................................................................2
E. SiJMVIARY OF FINDINGS AND COSTS..............................................................................2
II. INllIRECT COST ALLOCATION (EXTERNAL OVERHEAD)............................4
IIi. RUII.DING AND SAFETY DEPARTMENT..............................................................6
A. OVERVIEW......................................................................................................................6
B. COST ANALYSIS..............................................................................................................0
C. COST OF SERVICE/FEE ANAL,YSIS .................................................................................I I
IV. FIRE FEES.......................................................................................18
A. OVERVIEW....................................................................................................................18
V. YLANNING FEES........................................................................................................22
A. COST ANALYSIS............................................................................................................22
B. FEE ANALYSIS ..............................................................................................................27
C. M�P CosTs...................................................................................................................29
VI. PUBLIC WORKS FEES..............................................................................................30
A. Ov�:Rvi�.w....................................................................................................................30
B. COS"I'ANALYSIS - PUBLIC WORKS ADMiNISTRATION........................................30
C. UPDATI�IG FEES FOR PUBLIC WORKS ADMINISTRA"I'lON .....................................35
D. COST ANALYSIS - PUBLIC WORKS LANDSCAPING.....................................36
E. FEE ANALYSIS...................................................................................3 8
F. UPDATING FEES................................................................................4 1
Palm Desert, CA i
List of Tables
Table 1 Rates Per Billable Hour....................................................�----............................3
Table 2 Palm Desert Costs — Direct, Indirect and Total Line Item Program Costs .......5
Table 3 Billable Hours Per Employee — Building and Safety Department....................7
Table 4 Internal Management Overhead, Building and Safety......................................8
Table 5 Supplies, Other Services and Capital Outlay — Building and Safcty ................9
Table 6 Total Building Division Indirect Costs ...........................................................10
Table 7 Building and Safety Dept Employee Costs and Hourly Billable Rates ..........11
Table 8 Construction Group Base Models — Average Time ........................................12
Table 9 Building and Safety Department— Fee Analysis.................................12
Table10 Fire Fees ........................................................................................................18
Table 11 Billable Hours Per Employee — Planning and Community Development....22
Table 12 Time Spent on Planning Fee Acts — Planning and Community Dev .,..........23
Table 13 Internal Mgmt Ovenc�ad — Planning and Community Development ...........23
Table 14 Supplies, Other Services, Capital Outlay — Planning & Community Dev....24
Table 15 Total Planning Division Indirect Costs............................................24
Table 16 Planning and Community Development Billable Rates Per Hour................24
Table 17 Blended Rates for Planners ...........................................................................2G
Table 18 Community Development Department— Fee Analysis.........................26
Table 19 Billable Hours Per Employee — Public Works Administration.....................31
Table 20 Internal Management Overhead — Public Works Administration.................32
Table 21 Supplies, Other Services and Capital Outlay — Public Works ......................33
Table 22 Public Works Indirect External Costs ...........................................................34
Table 23 Public Works — Salaries and Hourly Billable Rates......................................35
Table 24 Public Works Landscaping — Billable Hours ................................................36
Table 25 Internal Management Overhead — Public Works Landscaping.....................36
Table 26 Public Works Landscaping — Services and Supplies ....................................37
Table 27 Public Works Landscaping — Billable Rates Per Hour .................................38
Table 28 Public Works — Fee Analysis ........................................................................38
TableA-1 Map Costs........................................................................A-2
Table B-1 Building and Safety Department Employee Billable Rates — Excluding
Indirect External Costs............................................................A-4
Table B-2 Building & Safety Division- Fee Analysis Excluding Indirect External
Costs..................................................................................A-5
Table C-1 Planning and Community Development Billable Rates — Excluding Indirect
Externai Overhead Costs.........................................................A-10
Table C-2 Blended Rates for Planners — Excluding Indirect External Overhead
Costs.................................................................................A-10
Table D-1 Public Works Billable Rates — Excluding Indirect External Overhead
Costs................................................................................A-1 4
Palm Desert, CA ii
Table D-2 Public Works Landscaping Billable Rates — Excluding Indirect External
OverheadCosts.................................................................A-15
Table D-3 Public Works Fees — Excluding Indirect External Overhead Cost ...A-16
List of Appendices
Appendix A—Material Costs for GIS Maps............................................................... A-1
Appendix B—Building & Safety Department Fees Excluding Indirect External
Costs .................................................................................................... A-3
Appendix C—Planning & Community Development Fees Excluding Indirect
ExternalCosts...................................................................................... A-9
Appendix D—Public Works Fees Excluding Indirect External Costs...................... A-13
Palm Desert, CA iii
I. INTRODUCTION AND PURPOSE
A. BACKGROUND AND PURPOSE
This report summarizes a comprehensive analysis completed for the City of Palm
Desert, California to determine the cost of providing user requested services by
specific City departments including Planning, Public Works Engineering, Fire, and
Building & Safety. This study is the updated version of the fee study that was done
by former Consultant, Zucker Systems, on April 2003. The study has two parts:
■ An analysis of total City Indirect Costs by line programs on a citywide basis,
Volume II.
■ Calculation of cost of service by fee categories for Building, Fire, Planning and
Public Works functions as related to private development activities, Volume I.
B. STATE LAW ON FEES
Fees are regulated by State of California law. That law states in part:
"Notwithstanding any other provisions of law, when a local agency char�es.fees for
building plan check, inspections, and permits, those fees shall not exceed the
estimated reasonable costs of providing the service fnr which the fee is churged
unless a yuestion reKarding the amount of the fee charged in excess of the reasonnble
amount of�providing services or materi�cls is submitted to, and upproved by a popular
vote of rivo-thirds of those electors voting on the issue. " (Government Codc 66014).
The law goes on to require a public hearing before the City Council in order to
consider any change in fees.
The Attorney General issued an opinion on fees in 1993. In the Attorney General
opinion No. 92-506, the following opinions were rendered:
"A loc•al ccgency is prohibited f rom chargirtg buildin�� perrnit and similar fees, whiclt
exceed the reusonuble, estimated costs of providing the services rendered unless the
cunounts of the f'ees are upproved by the electorate. "
"A locul agency may r2ot charge building peri�iit and similar fees based on the
Uniform Bicilding Code (UBC) valuation tables, tivhich are in excess vf 1he estimccted
reasonable costs of prnviding the fees unless the amounts of the fees are approved by
t{ie electorccte. "
If a local agency charges building permit and similar f�ees based on the UBC,
valuation tables without supporting evidence regarding the relationship between the
Palm Desert, CA 1
fees and services rendered, such fees are invalid to the extent of exceeding reasonable
costs of providing the services rendered.
Reasonable costs mean employee salaries and benefits, services and supplies,
overhead as well as costs for support functions such as Human Resources>
Information Systems, etc., that are utilized to support the department delivering the
direct services.
C. OMB CIRCULAR A-87
The Indirect Cost Allocation approach used in this study does not specify which
charges can be used for programs subject to the Federal Office of Management and
Budget, Circular A-87. The way the Inc�irect Cost Allocation Model being constructed
is relatively easy for the City to adjust the model and arrive at A-87 figures.
D. DATA COLLECTION
Much of the analysis in this study was based on actual time spent on permit activities
that were recoded by staff daily.
E. SUMMARY OF FINDINGS AND COSTS
We prepared two separate cost analyses. One includes our calculations of full cost
including Indirect External cost from all City departments that support the fee
functions. These costs are calculated and shown in the main body of this report. The
method used to calculate costs is described in Volume II. The second cost analysis
excluded the Indirect External costs. These costs are shown in Appendix B, C and D
and are also shown in the tables below.
Table 1 indicates the employee rates per billable hour with and without the Indirect
External costs.
Palm Desert, CA 2
Table 1
Rates Per Billable Hour
Current Rate Current Rate Rate
Including Excluding Including
Indirect I�direct Indirect Rate Excluding
Extemal Extemal Extemal Indirect
Posltlon Costs Costs Position Costs Extemal Costs
Builqin De artment Buitdin De artment
Director ol Buildin &Safet 5125 S87 Director of Bwlclin &Safet $145 5104
Su ervisin Plans Examiner S120 $82 Sernor Plans Examiner g142 597
Buildin Ins ection Mana er $133 $96 De ut Buildin OKcial 5130 SA9
SeNor Builtlin Ins ector blendetl rate $139 596 Senior Buildin Ins ector blentletl rate $747 $102
Plans Examiner 5135 $92 Builtlin Ins ector blended 2te 5138 592
Buddm Ins ector blended rato 5130 596 Bwltlm Pertnit S ec�alist blentled 2le 5128 S&6
Bwidin Permit S eciaiist biencletl 2te $120 580 Office Asslstant 8 Admin.Secreta Blended rel 57 75 57a
OHice Assistant I $103 563 Bwltlin 8 Safel Technidan $123 $78
Bui�cJin Ins ec�or Mana er g1a0 599
Fire De artment Fire De artment
Fire Safet in5 ector 572 N/A Flre Safet Ins ector 572 N/A
Pve Safet Su ernsor SB5 N/A Fire Sa(et Su orvisor $85 N!A
Plannin and Communi Develo ment De artment Plannin and Communi Develo ment De artment
Plann�n Direclor $713 $102 Plannin Oirector $ta6 5108
Plannin Mana er S96 585 Plannin Mana er $126 $d8
Associate Planner 57a $63 Associate Planner $98 $62
Plannin recnnician $Sa 544 Assistant Planner 590 557
Pianner blended 2te lable 20 $79 S69 Pianner biendetl rate�able 20 5105 569
Adm�nis�rauve Secreta 561 55o Adm�nistra�ive Secreta $96 557
Semor Office Asslstant $52 $42 Senior O(fico Assistant SBa S49
Adm.Sect&Sr.O(tice Asst blended rate $57 546 Atlm.Sect 8 Sr.Off�ce Asst blentled rate S90 $53
Parks 8 Recreation Plannin Technivan S50 540 Parks&Recreation Plannin Technician $89 553
Public Works De artment Publfc Works De artment
Director o(Public Works $147 $113 Director of Pubhc Warks 5157 $118
En ineenn Mana er blentled 2te 5139 $t0a En ineenn bWna er �137 �99
Trans onation En ineer 5134 $97 Trans ortauon En �neer jt47 5106
Senior En ineer $130 593 Senior En ineer/Gt Surve or 5131 590
Pro ect Adminislralor 5128 591 Crt En ineer 5154 5715
Associate 7rans ortat�on Planner 5742 5105 Associate 72ns onahon Planner �152 3�11
Assistant En ineer $13a $97 Assistant En ineer gt29 $87
Senior Public Works ins eaor 5133 596 Senior PuWlc Works ins edor 5142 S10�
Senior En in@er Technician 5719 $83 Pro ect Atlminisir2tor $735 594
Mana ement Anal t I $119 582 Senior En ineer $155 $113
Pubilc Works Ins ector biended rale $124 S87 Pubiic Works Ins c�or blentled rate 5137 gg0
Traffic Si nal Tpchmcian II $115 578 T2HiC Si nel S Ci21iS� 5138 597
En meenn Technician II 5110 $73 En meenn Technician Blended rate 5113 572
Administrative Secreta $107 $73 Ca ital Im rovertient Pro ecis Technician g115 57a
Sen�or Office Assistant 5100 565 Mana ement Anal st I 5129 SBB
Onice Assistam I 5�0� 56� Admin�strauve Secreta St to 5�2
Offce Assistant bientled 2te $708 569
Public Works Landsca in Public Works Landsca In
Lantlsca e Mana er $95 577 LanasC2 M3na er S97 $80
Lantlsca e S ecialist 5112 �87 LantlsC2 e S ecialist 5119 595
Lantlsca e Ins ector I&II blended 21e $100 575 landsca e Ins ector I 8 II blended 21e $106 583
Palm Desert, CA 3
II. INDIRECT COST ALLOCATION
(EXTERNAL OVERHEAD)
The purpose of the Indirect Cost Allocation analysis is to determine the full Indirect
Costs (External Overhead) for all the City's line programs as well as the Direct Costs
for each line program. A "line" program is a program that delivers direct services to
external customers; for example> Animal Control, Building Permits or Streets. The
line programs are supported by a variety of "staff' programs, for example, the City
Council, Finance and Human Resources. The approach used is to distribute costs of
all the staff programs to the line programs.
To determine the Indirect Costs and the line program cost our former consultant
created a computer Model that is described in Volume II of this study effort. We
updated this model by using FY 2004/Z005 actual cost. The Direct, Indirect and total
line item program costs for 37 programs are shown in Table 2 below.
There are two different ways to think about Direct and Indirect costs. Some
communities simply calculate by department or division. Everything within the
department or division's cost is considered Direct and everything outside the
department or division's cost is considered Indirect. For example, using this approach
the City Attorney's cost working on Planning Permits would be considered Indirect.
We decided that the approach described above was not workable for City of Palm
Desert since most departments and divisions are a mixture of Direct and Indirect
charges. The approach we used was to develop a list of line programs and calculate
total program costs across all City functions. Under this approach, expenditure items
were entered as Direct program charges whenever possible. The Indirect cost then
became the result of subtracting the Direct charges from the total program costs.
These results in showing somewhat lower Indirect cost percentages than often found
in studies of this kind.
Palm Desert, CA 4
Table 2
Palm Desert Costs —Direct, Indirect and Total Line Item Program Costs
TOTAL Progrem
Line P�ogram Direct Cost Indirect Cost %Indirect Cost
Air Quali $103,177 $4,243 3.95% $107,420
Animal Control 384,630 $3,481 3.95% $88,111
Arbor Da $0 $0 0.00% $0
Art 5673,931 $121,429 15.27% $795,360
Assessment Districts $24,036,434 $1,000,370 4.00% $25,036,803
BLM Ran er 5156 $49 23.93% $205
Buildin &Safe Permits $1,865,575 $714,909 27.70% S2,580,483
Business License $156,041 $50,465 24.44% $206,505
Cable Franchise 523,872 $7,509 23.93% $31,381
Ca ital Im rovement Pro ram $870,631 $255,367 22.68% $1,125,998
Code Enforcement $601,768 $275,620 31.41% 5877,389
Communi Promotions S3,263,672 3280,688 7.92% $3,544,360
Desert Cleanu $0 $0 0.00% $0
Earth Da $2,918 $1,036 26.20% $3,954
Ener Commission $10,614 $3,339 23.93% $13,953
En ineerin Permlts S1,971,570 $671,909 25.42% $2,643,480
Fa de Pro ram $563,461 $23,174 3.95% $586,635
Fire Services SS,Ot0,313 $206,061 3.95% $5,216,374
Golt $7,049,981 $307,618 4.18% $7,357,599
HOusin $146,669 $6,032 3.95% �152,701
Landsca in 8 Li htin Districts 551,239 $2,107 3.95% �53,346
Libra $299,830 $14,559 4.63% $314,390
NPDES-Storm Water Permits $11,853 $487 3.95% $12,340
Outside enc Fundin S1,403,355 $75,498 5.11% $1,478,853
Parks $2,179,375 S191,720 8.09% $2,371,095
Park Vfew Office Com lex $670,083 $44,717 6.26% $714,800
Plannin -Non Permits $192,999 566.185 25.54°/a $259,184
Plannin Permits $708,537 $203,960 22.35% 3912,497
Police Services 5205,481 $25,167 10.91% $230,648
Portola Commun Center $77,939 $46,797 37.52% S124,736
Redevelo ment $1,198,854 5376,731 23.91% $1,575,585
Rent Control 360,928 $10,624 14.85% $71,552
Rideshare 30 $0 SO
S ecial Districts $129,426 $41,857 24.44% 3171,284
S ecial Events $36,533 $11,491 23.93% $48,024
Streets 33,755,020 $997,fi13 20.99% 34,752,633
2 X 2 59.849 33,098 23.93% $12,947
Waste Disposal $544,675 $48,069 8.11% $592,745
TOTAL $57,971,390 $6,093,980 $64,065,370
Palm Desert, CA 5
III. BUILDING AND SAFETY
DEPARTMENT
A. OVERVIEW
Palm Desert's Building and Safety Department includes all the normal functions
associated with issuing building pertnits, plan check and inspections plus a separate
Code Enforcement section.
Our approach is to track the actual time it takes to conduct various building plan
checks and inspections and to establish fees based upon an hourly rate that include
direct and indirect costs. We provide a recommended fee system based on square
footage and combined item fee charges by using actual costs by square feet or
individual job. Using this method, a true estimate that complies with State law can be
realired.
B. COST ANALYSIS
Billable Hours
The billable hours for Building and Safety employees are shown in Table 3. Billable
hours are the total hours employees are available to work on the fee categories and
exclude time such as holidays and vacations. The hours range from 1,509 to 1,674.
Palm Desert, CA 6
Table 3
Billable Hours Per Employee —Building and Safety Department
Director 8�
Deputy Building Building Permit Senior Plans
Category Official Inspectors Specialists Clerical Examiner
Total Hours(40 er week) 2,080 2,080 2,080 2,080 2,080
Holidays -88 -88 -88 -88 -88
Vacations -128 -130 -116 -96 -176
Sick Leave -96 -96 -96 -96 -96
Subtotal 1,768 1,766 1,780 1,800 1,720
Training -04 -76 -44 -44 -85
Break Time(30 min. per da ) -30 -112 -111 -112 -108
Special Events -20 -20 0 0 0
Office 0 -49 0 0 0
Total Billable Hours 1,674 1,509 1,625 1,644 1,527
Employee Cost and Internal Management Overhead
The Salary and Fringe Benefit cost for the 16 Building and Safety employees is
shown in Table 4. Five of these employees spend part or all of their time in
management, supervision or support activities. The percentage of time they spend on
Overhead is shown on Table 4. This Overhead results in a cost of $327,847, which is
prorated to the Full Time Equivalent Direct Employees on Table 7.
Palm Desert, CA 7 �
Table 4
Internal Management Overhead, Building and Safety
ota on nterna
Full Time Equivalent Management
Position Salary 8 Fringe Overhead Direct Employees Overhead
Director of Buildin &Safet $126,443 95% 0.05 S12o,�2�
Senior Plans Examiner $99,603 20% 0.8o 519,921
De ut Buildin Official 3100,988 70% 0.30 $70,691
Senior Buildin Ins ector a105,673 0% 1.00 $o
Senior Buildin Ins ector 5104,066 0% �.00 SO
Buildin Ins ector Mana er $117,920 0% 1.00 $0
Buildin Ins ector II a102,835 0% 1.00 $o
Buildin Ins ector I! 591,032 0% 1.00 SO
Buildin Ins ector II $87,368 0% 1.00 $0
Buildin Ins ector II a80,417 0% 1.00 $o
Buildin Permit S ecialist II a94,183 0% 1.00 SO
Buildin Permit S ecialist II $89,618 0% 1.00 $0
Buildin Ins ector I $93,869 0% 1.00 SO
Buildin &Safet Technician $69,001 0% 1.00 $0
Administrative Secreta 381,821 80% 0.20 $65,457
Office Assistant II $64,572 80% ozo 35i,658
$1,509,410 f2.55 S327,847
Divided by Full Time Equivalent Direct Employees 12.55
$26,123
Supplies, Other Services, Capital Outlay
Table 5 shows the actual cost for supplies, other services and capital outlay less the
amounts that are not related to fee categories. Consulting Plan check is part of the cost
providing services to applicants and it is included in the remaining total to be prorated
amongst the Full Time Equivalent Direct Employees. Some expenses totaling $3,584
only relate to Inspectors or $448 each. Strong Motion fees are set by State Law and
excluded from the fee study. The remaining total of $274,689 is prorated amongst the
Full Time Equivalent Direct Employees on Table 7.
Palm Desert, CA 8
Table 5
Supplies, Other Services and Capital Outlay — Building and Safety
Consulting
Plan Check
included as
part of
Supplies&
Services cost Ins ectors State Law Fee Remainde
ode Description 2005 Actual �;�� ��, .' ' °`�� `'!+ E ` r , �� '° �� ;� � Total
1-10 �ce Su lies $1,880 $ 5 SO $1,88
1-80 Small Tools/E uipment $3,584 S 100% $3,5 $ S
Prof Architectural&
0-10 En ineerin $169,535 0% $ $ $ $169,53
0-32 Prof-Stron Motion Inst $14,186 $ S 100% 514,18 �
30-36 Prof-Tem Hel Ci Wide $10,810 S S $0 $10,81
0-90 Prof-Other $10,449 $ $ $ 510.44
1-15 Milea e Reimbursement $1,456 S $ $0 $1,45
1-20 onf,Seminars,Worksho s $25,107 $ � SO S25,10
1-25 Local Meetin s $1,088 $ $ 5 51,08
33-30 R/M Office E ui ment $1,177 $ $ $ $1,17
6-10 Printin &Du lication $25,861 $ S $ $25,861
6-20 ubscri tions&Publications $5,600 $ $ $ $5,60
6-30 ues $2,939 $ $ S 52,93
6-50 ele hone $4,738 S 5 $0 $4,73
6-60 Posta e&Frei ht $5,736 $ $ 3 $5,73
0-20 a -Buildin s $0 $ $ $ $
0-40 a -Office E ui ment $603 $ S $0 $60
0-45 a -Machine 8 E ui ment $7,710 S $ $0 $7,71
TOTA $292,459 $ S3,5 $14,18 $274,68
Divided by Ful
Time Equivalen
Divided b Ins ector Direct Em lo ee 12.5
$448.0 $21,887.5
Indirect External Costs
The total Indircct External Cost for Building and Safety shown on the Table 2 is
$714,909. However, some direct cost in the Model can be included in lndirect Costs
as shown in Table 6. The total Indirect cost of $860,176 is prorated amongst the Full
Time Equivalent Direct Employees on Table 7.
Palm Desert, CA 9
Table 6
Total Building Division Indirect Costs
Category Cost
Indirect from the Model Cost Table $714,909
City Attorney $2,995
Legal Special Services $12,552
Finance $22,271
Human Resources $15,050
Management Information System $33,405
Development Services $58,995
Total Direct Costs on Model Cost Table that can be Counted as
Indirect Costs $145,268
Subtotal $860,176
Divided by Full Time Equivalent Direct Emplo ees 12.55
Total $68,540
Total Costs and Billable Hour Costs
All the data from the prior analysis is brought together on Table 7. The salaries for all
Building and Safety employees come from Table 4. Table 7 adds the supplies per
employee, and supplies per inspector (Table 5); Internal Management Overhead per
employee (Table 4); and Indirect External Overhead (Table 6). The total cost is then
divided by the billable hours that were calculated on Table 3 to arrive at a billable
hourly rate per employee. A comparable Table B-1 excluding the Indirect External
Costs is shown in Appendix B.
Palm Desert, CA 10
Ta61e 7
Building and Safety Department Employee Costs and Hourly Billable Rates
Internal
snvlee,a suvW»s. ��elrect Naneqement
FYII Tlm� Supplies Inspectors External Costs Overhead Dlrect Rate Per
EQuivslent Sa1xy8Frl�qe TotalOiracl BIIWbI� Billeble BilWde
Positbn Direct Sala 6 Fri plietl m elreel 52�. SaC S6B.Sa 52fi 12 Coats Ibun Mou�• Hour
::�'Kla ol6u-Wi 8 Sa�el 'J CS 5126,A43 $6.3?2 S'.091 57.42] $1.306 512.1;A 1 6l1 Bq 51<5
Serwr Plans[.amire 0 BO f99.607 579.efl7 517.5�0 f54.877 fX1.e99 5172.923 1.52' !.223 51.2
De ��Bu�IEi Olfiva O]0 5100.9BB 530.296 $8.588 520.562 S7.alT 585.201 187a 502 St70
Servw&xWi irscecla 1 00 5�05.873 51�5.5TJ 521.BBB f4aB fBB.540 SX.'27 5222.6'�'1 1.yp9 1.505 51a9
SenorBu�a� inwua t00 StOs.J88 ft0a.066 S2t.B8e faae f69.5w 526.�27 fn�.065 1.509 �.503 S�.att
BuiOi Ire IwA1a 100 5717.920 f117.920 SII.BBB SddB $5B.54G 528.123 $234.910 10]A 15]d $f.i��
&,/G� Iras Ia.i 100 S10?.BJS 51C2.B35 521.9EB $aa8 56B.Sa0 52S.17J 5219.93� •.509 1.50, 5'+B
Bu1a� Irct lor II 1 pp 591.032 E91.C32 571.BBB $M1M1B $88.SW 528.123 S�OB.071 1.505 1.509 5t?9
Fiu.Oi I�pic�wll !pp 5g7.�5g ye7.]BB 521.988 SadB $88.5'+C 526.123 $20a.367 1.5p9 15W 51�5
Bulm Irs lorll 100 $BO.Ct� s8J41] 521.888 S4dB 568.540 525.173 519]418 1.505 1.509 $tJ�
Bu1�i ParmnSpecalislll 100 541.•83 f�.�� 521.BBB $68.540 528.173 5210.]74 1.675 7,025 f17C
Hu+ai aen„n S �.aisl ll I 00 58B.81B 5B9.B1B u1.988 SGB.SaO 526.tZ3 5206.169 1.825 1.825 f127
[3ul�i Ircpnclal tOD 597.869 E9J.%9 521.808 S3GB f69.540 52fi.113 37f0.H68 1.509 1.509 ftap
ELda�� B Syel Txnnc�an t Op 569.001 559.Op1 f11.9BB S68.Se0 f2b.127 fl&5.a51 1.509 1.509 f12J
ACmnsvalve5ecrel 02� 5B1.821 s16365 54.J'B f17.t08 15225 579,6�a 1.844 729 512'.
011Keass�sia�lii 020 58a,5�2 512.9'a 54.778 f�3.708 $5125 S7B.225 1.6aa 325 51�0
Taal 72.53 51.500.610 5+.181.567 E274.BB9 SJ.SB6 .{BE0.1]5 5377.Si1 y2,e47.&3
e�eroea rr.�«sn�n a,�a�,g ireoeao�,S�a�
BlenCeO raie lor BuWvg Permil Sper:ral�sl�I=517P
Ba,aea,aie ro.s�,�a.g i�scecias i a�n ii-5+3e
&eroea rate la Aamin Secre!ary a ahce Aas�=sns
C. COST OF SERVICE/FEE ANALYSIS
Data
The data for this study was developed as follows:
The Plans Examiner has been completing time logs for each plan review. The
Inspectors recorded time on their daily activity forms. This time, along with review of
other projects by the Inspection Manager and Inspectors, was used to determine time
used for each type of construction.
Use of Consultants
The Building and Safety Department currently uses two plan check consultants to
handle large projects or others when the workload is excessive. Consultants for plan
check are paid a percentage of fees collected. The cost of consultants is included in
lhe calculation of the Billable Rate to achieve full cost recovery.
Base Models
City staff has been documenting time for plan check and inspections during the past
years. Plan Check has recorded each job on a continuing basis. Inspection has been
documenting selected jobs attempting to use different categories reflecting their fee
schedule. Each category has been reviewed and agreed upon by the Building Official,
Deputy Building Official, Inspection Manager and our analyst.
Palm Desert, CA 11� ^
The City of Palm Desert has an intensive process for Plan Check and Inspections as
follows:
■ Senior Plans Examiners review all architectural and structural plans for new
construction, tenant improvements, remodeling, electrical, plumbing,
mechanical, and accessibility. The City of Palm Desert has one of the most
qualified plan review staff.
■ Palm Desert inspections are more intense and thorough with more inspection
training and quality control than many other jurisdictions. The benefit is
quality inspections that avoid surprises. The City of Palm Desert has one of the
highest qualities of inspections.
Table 8 shows the base models we used to analyze employee average time for various
types of permits based on information received from records and City staff along with
our professional observations and judgment. These times are used as a base to
calculate all fees. Base models are average sized structures encountered in Palm
Desert.
Table 8
Construction Group Base Models — Average Time
Buildin Plan Check
Base Models S Ft. Ins ection Hours
Custom or Model Tract-Sin le Famil Dwellin s 2.500 8 00 3 50 20.00
Model Tract-Single Family Dwellings containing
revisions(rom ori inal reviewed and ap roved models 2,500 4.00 2.00 20.00
Tract-Sin le Famil Dwellin Productions units 2.500 3 50 0.00 18.00
Multiple Famil Dwellin 15,000 20 50 10.00 38.00
Residential Remodel 500 2.50 0 00 3 00
Concrete Commercial/Industrial Buildin 30,000 48.00 �8.00 50 00
Mason CommerciaUlndustrial Buildin 30,000 50 00 20.00 55 00
Wood Frame CommerciaUlndustrial Buildin 30,000 42.00 22.00 74 00
Tenant Improvements 15,000 15 00 4.00 22 00
Tenant Improvements 25,000 23.00 11.00 35.00
4. COST OF SERVICESIFEES
The suggested fee categories, estimated staff times per permit, full cost per permit and
currcnt fees are shown in Table 9. A similar Table B-2 that excludes Indirect External
cost is shown in Appendix B.
■ Printing and Duplicating We propose the City to use fifteen cents per page,
which is a Citywide figure that covers time, equipment and materials.
Palm Desert, CA 12
■ Plan Check and Inspection Fees
Full cost for Plan Check and Inspection is shown by fee category in Table 9.
We also calcutate the fees if Indirect External Costs were excluded. This
analysis is shown in Appendix B.
Table 9 Building & Safety Department- Fee Analysis
Hours Per Sq
Ft or Item Billable Rat Proposed Proposed Fee
Item Current Fees Factor Position Per Hour Flat Fee Per Sq Ft
1. Permit Issuance 63.5 0.75 BPS 5128 S96
, �,.
� .. �s�r:a���ey j'�,t k �k��y4�,"'1�ri�r��%�� T=�'�� -�t-� � � � �a+.xt�����a��°iE.n�i .�<� .�,�,
2. 1-2,500 s ft Sin le Famil Dwellin Custom or Tract Model
Plan Check,Architectural $0.41 0.0032 SPE $142 S0.45
Plan Check, Structural $0.12 0.0014 SPE $142 50.20
Inspection $0.91 0.008 BI $138 51.10
3. 1-2,500 sq ft Tract Production Model Revised
Plan Check,Architectural $0.14 0 0016 SPE $142 50.23
Plan Check, Structural $022 0.0008 SPE $142 E0.11
Inspection $0.91 0.008 BI $138 E1.10
4. 1-2,500 s ft Production Model Unchan ed
Plan Check,Architectural $0.11 0 0014 SPE $142 50.20
Inspecfion $0.91 0.0072 BI $138 50.99
5. 2,501s ft or Lar er Custom or Tract Model Sin le Famil Dwellin
Plan Check,Architectural $0.31 0.0025 SPE 3142 $0.35
Plan Check, Stn�ctural $0.08 0.0012 SPE 5142 50.17
Inspection $0.60 0.0056 BI 3138 50.77
6. 2,501 s ft or Lar er Model Production Revised
P/an Check,Arohitectural $0.14 0.0016 SPE S142 50.23
Plan Check. Structural $0.04 0.0005 SPE S142 50.07
Inspectron $0.60 0.0054 BI 5138 50.75
7. 2,501 s ft or Lar er Sin le Famil Production Unchan ed
P/an Check,Archdectural $0.26 0.0014 SPE 3142 50.20
P/an Check. Structural $0.01 0 0002 SPE $142 50.03
Inspectron $0.60 0.004 BI 3138 50.55
8. Residential Remodel under 500 s .ft.
P/an Check,Architectural $0.19 0 005 BPS 5128 50.64
Inspectron S0.52 0 006 BI $138 b0.83
8 5 Residential Remodel over 500 s .ft.
P/an Check,Architectural NEW 0.004 SPE $142 50.57
Inspection NEW 0.004 81 $138 50.55
9. Residential Alteration er 53,000 value'
Plan Check.Architectural S67.50 1 SPE $142 ;142
Inspection S65.00 1 BI $138 E138
Palm Desert, CA 13
Hours Per Sq
Ft or Item Billable Rat Proposed Proposed Fee
Item Current Fees Factor Position Per Hour Ftat Fee Per Sq Ft
.„
�, � �� r,� � ;: ����._„E. �3;�g
,
,
, ,,, „. ., . ,<
.�.. �' � . .-..... � . .�.�.�''pz. , �, , .E.... . i,k� ..��. v . �.'�.,..,, . 9� . , .��� � g.,.��,:
10. U to 15,000 s ft Multi le Famil Dwellin
Plan Check,Architectural $0.15 0.00136667 SPE $142 $0.19
Plan Check,Structural 30.06 0.00066667 SPE $142 $0.09
Inspection S0.30 0.0025333 81 3138 $0.35
11. 15,001 s ft and Lar er Multi le Famil Dwelling
Plan Check,Archifectural 50.12 0.00116 SPE S142 $0.16
Plan Check,Structural $0.05 0.00064 SPE $142 50.09
Inspection $0.25 0.00208 BI $138 E0.29
°� �:� � a^ �„ ��r, �t:x C� ��»� ��::z ;�.z
';;-,'. � '.�'�. v '� �i���_ �?,;� 'S?�''�T� k x.. �,`'�.%� � � 1.'
12. 1-30,000 s ft Concrete Im roved
Plan Check,Archifectural $0.18 0.0016 SPE $142 50.23
Pfan Check,Structural $0.05 0.0006 SPE $142 50.08
Inspection $0.11 0.0016667 SBI $147 $0.25
13. 30,001 sq ft and Larger Concrete Im roved
Plan Check,Architectural $0.17 0.00142 SPE $142 $0.20
Plan Check,Structural $0.04 0.0005 SPE $142 50.07
Inspection $0.14 0.00136 SBI $147 $0.20
14. 1-30,000 s ft Mason Im roved
Pfan Check,Architectural $0.14 0.001667 SPE S142 $0.24
Plan Check, Structural $0.06 0.0008335 SPE S142 $0.12
Inspection 50.21 0.0018333 SBI $147 50.27
15. 30,001 s ft and Lar er Mason Improved
Plan Check,Architectural 50.20 0.00156 SPE $142 50.22
Plan Check,Sfructural 50.04 0.00�64 SPE 5142 50.09
Inspection 50.42 0.0033 SBI $147 50.49
16. 1-30,000 sq ft Wood Frame Improved
Plan Check,Architectural 50.16 0.0014 SPE $142 50.20
Plan Check,Structural $0.06 0.0007333 SPE $142 50.10
Inspection $0.25 0.00246667 SBI $147 50.36
17. 30,001-50,000 sq ft and Lar er Wood Frame
Plan Check,Arcnitectural $0.16 0.0015 SPE $142 $0.21
Plan Check,Sfructural $0.04 0.00064 SPE $142 $0.09
Inspection $0.21 0.002 SBI $147 $0.29
18. 30,001-50,000 sq ft Wood Frame Shell (Less%15 Im roved Fee)
.�� �� i i .7 `F. r�Y r �'6�;?� �n,� rr� �'' !'. .,' y 5���.,. r ,� �':"L � ��
,a'i
�', � 4 I a �, xi�x'"�,�.
19. 1-50,000 s ft and Lar er
Plan Check,Architectural $0.02 0.00036 SPE $142 80.05
Plan Check.Structural $0.01 0.0002 SPE $142 E0.03
Inspection $0.02 0.00046 SBI $147 $0.07
Palm Desert, CA 14
Table 9 Continued
Hours Per Sq
Ft or Item Billable Rat Proposed Proposed Fee
Item Current Fees Factor Position Per Hour Flat Fee Per Sq Ft
��'` `J �,� �. � � '�',+r ;��}�. 'x's� � r � :d �-
�, � �x_�' �' ;�.. �. �;.
20. 1-5,000 s ft Tenant Im rovement
Plan Check,Architectura! $0.11 0.0012 SPE 5142 50.17
Plan Check.Structural 50.02 0.0004 SPE S142 50.06
Inspection S0.22 0.002 SBI 5147 50.29
21. 5000-15,000 sq ft Tenant Improvement
Plan Check,Architectural $0.09 0.001 SPE $142 50.14
Plan Check,Structural $0.02 0.0002667 SPE $142 50.04
Inspection $0.18 0.00146667 SBI $147 50.22
22. 15,001-25,000 s ft Tenant Im rovement
Plan Check,Architectural $0.08 0.00092 SPE $142 50.13
Plan Check, Structural $0.02 0.00044 SPE $142 50.06
Inspection $0.16 0.0014 SBI $147 50.21
23. 25,001-50,000 s ft and Larger Tenant Im rovement
Plan Check,Architectural $0.07 0.0008 SPE $142 $Q.11
Plan Check,St�uctural $0.02 0.0004 SPE 5142 $0.06
Inspection 50.14 0.00122 SBI $147 50.18
s a� x fi 3 �.;,i y � ; .�x,� ����.� ; � ��""Ya.� � � ro ?9 � ��j°��` x����� �'� "�
i � �`��'� ,'9. �x; rt a��41 ��'�"�". '.•..^s �:°...�.YS"f�s'�;. �
24. Residential Re-roof
Ins ection $65.00 1 BI S138 $136
25. Commercial/Industrial Re-roof
Inspection $195.00 2 BI $138 E276
k da°:',�, S r� � nh ,. 1 '�1y��� q� �f�' �D!} h i&•'v�'.� ; �,�£
�" x.. i `��m�f �$, � S.�,'w"�I'kr�'I'i,+'� '��'�f�`,.. i I� *�"t� � "+ ��
26. Each Plumbin Fixture
Inspection $65.00 1 BI $138 5138
27. Plumbing Re- i e or Re air Residential
Inspection $130.00 1 BI $138 5138
28. Plumbing Re- ipe or Repair Commercial
Inspection $72.00 1 BI $138 5138
29. Water Service Re lacement
Inspection $130.00 1 BI $138 5138
30. Water Heater Each
Inspection $97.50 1 BI $138 Fee Waived for one ear
31. Gas Pi e Each 50 ft or Fraction Thereof
Inspection $130.00 1 BI $138 $138
. , ,;� . : ,� �-: .,�` �.F > 'N �� k q t �i'' y���. - �'� �-
� . r _ , �.
,
,; h
,�� .y. z��.�, .'�,,�q ,�� � ;� �
32. Mechanical liances Each Residential
Inspection $130.00 1 BI $138 $136
33. Mechanical liances Each Commercial/Industrial
Inspection $195.00 2 BI $138 $276
34. Mechanfcal Ducts Each 50 ft or Frection Thereof
Inspection $97.50 1 BI $138 $138
Palm Desert, CA 15
Hours Per Sq
Ft or Item Billable Rat Proposed Proposed Fee
Item Current Fees Factor Position Per Hour Flat Fee Per Sq Ft
35. Mechanical Outlets or Inlets Eacfi
Inspection $39 50 1 BI $138 5138
36. HVAC Re lacements Residential
Inspection $130 00 1 BI $138 Fee Waived for one ear
37. HVAC Replacements Commercial/Industrial
Inspection $130 00 1 5 BI $138 Fee Waived for one ear
38. Installation of PV solar s tem
Inspection NEW�o- 1 BI $138 Fee Wafved for one ear
�i.��� � ��N�'���. ����,Y �y � 1�'., & � '5..�'f"' ��. � �3e���o�t��.��r� ��'� �.:. �xx.., .� x�.
39. Electrical Plug,Switch or Similar Outlet-Five Each or Frectlon Thereof
Inspection S65.00 1 BI $138 5138
40. Electrical Appliance Each
Inspection $65 00 1 BI $138 5138
41. Motors/Device
Inspection $65.00 1 BI $138 5138
42. Bus wa Each 50 ft or Fraction Thereof
Inspection $9100 1 BI $138 5138
43. Conduit Each 50 ft or Fraction Thereof
Inspection $91.00 1 BI $138 5138
44. Electric Service Up to 200 Amps
Inspection $130 1 BI $138 ;138
45. Electric Service 201-400 Amps
Inspection $130 15 BI $138 $207
46.Electric Service 4D1-600 Am s
Inspection 5208.50 2 SBI $147 s294
47. Electric Service Over 600 Am s
Inspection $208.50 2 SBI $147 5294
"'�� ����`-� "'�a �?e� D,�� ���''f`� ��,���` � �°';�,�'�y' u�i�� +�a µ�',-� �i�n^����i�x����� �
4
48.Over Submittal and Two Corrections
Pfan Check $270.00 2 SPE $142 5283
49. Inspections After One Ins ection
Inspection $130.00 1 BI 3138 $138
50. Building Official Variance Consideration
Pfan Check $375.00 3 DBS 5145 5435
51. als Board lication
Plan Check $625 00 5 DBS 5145 5726
52. Parking Lot Re-stri in
Plan Check $675 00 3 SPE 5142 5425
Inspection 3520 00 5 BI $138 5690
53. Block!Retaining Wall
Inspection NEW LINE 2 BI $138 5276
54. Swimmin Pool
Inspection NEW LINE 2 BI $138 5276
55. Minimum Fee
Plan Check $135.00 1 SPE $142 5142
Inspection $130.00 1 BI $138 $138
'This tee is based on valuations
Over 5,000 sq ft recommended costs be same as 5,000 sq ft measurements
BI=Building Inspector DBS=Director of Building&Safety SBI=Senior Building Inspector
BPS=Building Permit Specialist FSI=Fire Safety Inspector SPE=Senior Plans Examiner
Palm Desert, CA 16
D. Updating Fees
The various Building fee tables have been given to the City in Excel format. The
tables are interlocked and make the various calculations automatically. Data that must
either be checked for current accuracy or updated is shown in bold type. If any of this
data changes, it must be manually inserted into the tables. The steps are as follows:
l. Check if any of the Billable Hours have changed. Insert any new data anci/or new
positions into the table.
2. Update the Salary & Fringe numbers.
3. Check the Total Management Overhead and insert new numbers where
appropriate.
4. Insert new dollar amounts for Supplies> Other Services, and Capital Outlay.
5. Insert new dollar amounts for Indirect External Costs.
6. Check the average time numbers for each permit shown and change as
appropriate.
7. Manually insert new billable hours.
8. New fees will appear in Table 9.
Palm Desert, CA 17
IV. FIRE FEES
A. OVERVIEW
Fire Prevention Services are provided to the City of Palm Desert by the Cove
Communities section of the Riverside Fire Department. The Cove Communities Fire
Service provides fire protection to the Cities of Rancho Mirage, Palm Desert, and
Indian Wells. This service has their office location in the City of Palm Desert's Civic
Center complex. They provide this service through use of a Fire Chief/Fire Marshal,
Fire Safety Specialist (Plans Examiner), and several Fire Safety Inspectors. They
enforce provisions of the California Fire Code and parts of the California Building
Code that are fire responsibilities as delegated by the State Fire Marshal. All
occupancies, other than single-family dwellings plans, are reviewed by the Fire
Department and inspected for fire safety approval before Certificates of Use and
Occupancy can be issued by the City of Palm Desert.
Cost Recovery
According to the City of Palm Desert's 2004-2005 Detail Report, The City pays the
Riverside County Fire Department $4,253,313 for fire protection service. It is
estimated that 8.5% of this amount is intended to cover fire plan check and inspection
services, resulting in an annual cost of $361,532 to the City. Financial coordination
and billing is administered by financial staff of the City of Indian Wells. According to
the City budget document, the City of Palm Desert is billed 52°Io of the Cove
Communities cost for fire services.
■ The Billable Rates Per Hour used in this analysis was given to us by Riverside
County Fire Department. The County is in the process of analyzing their
billable rates. The billable rates are not being changed at this time.
■ The City of Palm Desert is participating in, and approving the budget for the
Cove Communities through service on a Cities coordinating committee. The
City Manager and two Councilpersons participate on this committee. The City
of Palm Desert is the largest of the three Cities. The City Manager actively
reviews and participates in the budget process.
Fire Fees •
The full cost recovery for fire fees is show in Table 10
— ----..------ _._._----
Palm Desert, CA 18
Table 10 Fire Fees
Hours Per Billable
Current Sq Ft or Rate Per Proposed Proposed Fee
Item Adopted Fee Item Factor Position Hour Flat Fee Per S Ft
1. Fire Permit Issuance
Plan Check 562 0.75 BPS $128 $96
2. �-15,000 5 ft Multi Fam(I
Pfan Check $.0170 0.0002486 FSS 585 $0.0211
Inspection ,�.0432 0 0004167 FSI $72 S0.0300
3. 15,001-30,000 s ft Multl Famil
Plan Check $0.013 0.0002177 FSS $85 $0 0�85
Inspection $0.029 0.0002414 FSI $72 $0.0174
4. Up to 30,Q00 s ft CommercFal or Irtdustrial-Im roved
Plan Check $.0085 0 0001306 FSS $85 50 0111
Ins ection 3.0072 0.0001155 FSI $72 $0 0083
5. 30,001-70000 and HI her Multi Famil
Plan Check $.0060 0 000169 FSS $85 50 0144
Ins ection 5.0504 0.0009 FSI $72 $0 0648
6. 1-5,000 s ft Tenant Im rovements
Plan Check $.0170 0 0002358 FSS $85 $0.0200
Ins ecfion $.0144 0.000239 FSI $72 $0 0172
7. 5,001-15,000 s ft Tenant Im rovements
P/an Check 5.0111 0.0001448 FSS $85 $0.0123
Ins ection ,5.0094 0.000165 FSI $72 $0.0119
8. 15,001-25,000 s ft Tenant Im rovements
Plan Check 5.0068 0.0001025 FSS $85 �0.0087
Inspection ,�.0744 0.00021 FSI $72 $0 0151
9.25,001-50,000 s ft Tenant Im rovements
Plan Check 5.0051 0.0000693 FSS $85 $0.0059
Inspection $.0058 0.000089 FSI $72 $0.0064
10. 1-30,000 s ft Commercialflndustrial Buildin
Plan Check 5.0085 0.0001562 FSS $85 $0.0133
Inspection �.0094 0.0001489 FSI $72 $0 0107
11. 30,001-80,000 s ft and Hi her Commercial I Industrial Buildin
Plan Check 5.0051 0 0001036 FSS 585 $0.0088
Ins ection $.0043 0 000072 FSI $72 50.0052
12. Parkin Gara e
P/an Check 5.0010 0 000012 FSS 585 $0.0010
Ins ection 572 1 FSI $72 $72.00
13. Fire S rinkler S stems u to 10 Heads
Plan Check S85 1.5 FSS S85 $128
Ins ection 572 1.14 FSI $72 $82
14. Fire S rinkler S stems u to 100 Heads or Fraction Thereof
Plan Check $127.50 2 FSS 585 $170
Inspection 5144.00 2 5 FSI $72 $180
15. Fire S rinkler S stems 101-299 Heads
Plan Check 5255.00 3.38 FSS $85 $2B7
Inspection �144.00 3 FSI $72 5216
16. Fire S rinkler S tems 300•700 Heads
Plan Check 3510.00 6.84 FSS $85 $581
Inspection $432.00 6 2 FSI $72 5446
17. Fire S rinkler S stems over 700 Heads
Plan Check $680.00 8 46 FSS 585 5719
Ins ection $576.00 8 86 FSI 572 $638
18. Residential Fire S rinklers
Plan Check $170 00 2 FSS $85 $170.00
lnspection $144.00 2 FSI $72 $14a 00
Palm Desert, CA 19
Hours Per Billable
Current Sq Ft or Rate Per Proposed Proposed Fee
Item ndopted Fee Item Factor Position Hour Flat Fee Per S Ft
19.Fire Alarms Tenant Im rovements 1-24
Plan Check 5255.00 3 FSS $85 $255 00
Ins ction 5144 00 2 FSI S72 5144.00
20.Fire Alarms Tenant Im rovements-Over 24
Plan Check 55f0.00 6.93 FSS $85 $589
Ins ection 5360.00 5.22 FSI $72 5376
21.Fire Alarms-New S tems Under 24 Devices
Plan Check 5255.00 3.06 FSS 585 5260
Ins ection 5144.00 2.43 FSI $72 $175
22.Fire Alarms-New S tem 24-100 Devices
Plan Check 5510.00 6 6 FSS $85 5561
Ins ction 3432 00 6 68 FSI $72 5481
23.Fire Alarms-Over 100 Devices
Plan Check 5680.00 8 61 FSS $85 $732
Ins ction 5576.00 8 5 FSI 572 $612
24.Stand Pi S tems
P/an Check 3170.00 2 FSS $85 $170
Ins ction 5144.00 2 FSI $72 $t44
25.Private Fire H drant S tem
Plan Check 5255 00 3 5 FSS $85 $298
Ins ection 3144.00 2.3 FSI $75 $173
28.Fire Pum Installation
Plan Check 5680 00 8 FSS $85 S680 00
Ins ction 5720 00 10 FSI 572 $720.00
27.Fire Alarm ControllMonitor
Plan Check 5255.00 3 FSS 585 $255.00
Ins ectron $288 00 4 FSI $72 5288 00
28.Under round Stora e Ta�k
Plan Check $340.00 4 FSS $85 $340.00
Ins ction $288 00 4 FSI $72 5288 00
29.Above Ground Stora e Tank
Plan Check $340.00 4 FSS $85 S340 00
Ins ction 5288 00 4 FSI 572 $288.00
30.Hoods-Su ression
Plan Check 5170 00 2 FSS $85 $170.00
Ins ection 5108.00 1.5 FSI $72 8108.00
31.Residential Care Facilities
Plan Check 5340.00 4 FSS $85 5340.00
Ins ection 5360 00 5 FSI 572 $360.00
32.Tents and Cano ies
Plan Check 385 00 1 FSS $85 $85.00
Ins ection 5144 00 2 FSI 572 $144 00
33.Private Schools
Plan Check 5170.00 2 FSS 585 $170 00
Ins ection $744 00 2 FSI $72 5144.00
34.S cial Ins ctions
Plan Check 3170.00 2 FSS $85 51�0.00
Ins ection $144.00 2 FSI $72 $144.00
35.Site Plans-Conditions of A roval
Plan Check 5170 00 2 FSS $85 $170 00
Ins ction 3144.00 2 FSI $72 5144.00
36. Fire Works
P/an Check 8170.00 2 FSS $85 5170 00
Ins ection $144.00 2 FSI 872 $14400
37.Plan Check Submittals Exceedin Ori Inal and One Correction
Plan Check ,$770.00 2 FSS 585 $170 00
Ins ection 572 00 1 FSI $72 $72 00
38.Minimum Fee
Plan Check 585 00 1 FSS $85 $85 00
!ns ection 372.00 1 FSI $72 $72 00
BPS=Building Permit Specialist FSI=Fire Safety Inspector
FSS=Fire Safety Specialist
Palm Desert, CA 2�
B. UPDATING FEES
The various Fire fee tables have been given to the City in Excel format. The tables are
interlocked and make the various calculations automatically. Data that must either be
checked for current accuracy or updated is shown in bold type. If any of this data
changes, it must be manually inserted into the tables. The steps are as follows:
Check the average time numbers for each permit shown on Table 10 and change as
appropriate.
Palm Desert, CA 21
V. PLANNING FEES
A. COST ANALYSIS
Billable Hours
The billable hours per employee are shown in Table 11. They range from 1,552 to
1,695.
Table 11
Billable Hours Per Employee— Planning and Community Development
Annual Hours
� , • . a
Cdte o + -
Total Hours(40 hours per week) 2,080 2 O80 2 080 2 O80
Holida s -88 -88 -88 -88
Vacations -320 .112 -240 -88
Sick Leave -96 -96 -96 -96
Break time 30 minutes er da 0 -112 -104 -113
Total Billable Hours 1,576 1,672 1,552 1,695
Time Spent on Fees
Staffs in Planning and Community Development spend time on fees but they also
spend time on non-planning fee-related activities such as advance planning,
enforcement and recreation. As such, staff estimated the percent of time spent on
planning fee related activities as shown in Table 12. The amount of time spent on
planning fee related activities ranges from 0.0°Io to 80% with an average of 55.76°Iv.
Table 16 also shows the annual salary and fringe benefits for each employec.
Palm Desert, CA 22
Table 12
Time Spent on Planning Fee Activities- Planning and Community Development
Full Time
Equivalent on Salary Multiplied by
Salary 8 Fringe Planning Fees Planning Fees%
Director Comm.Development 8161,634 40.0% $64,653
Planning Manager 5129,790 65.0% $84,363
AssoCiate Planner 595,404 80.0% 576,324
Assistant Planner 587,233 80.0% $69,786
Assistant Planner $78,055 80.0% 362,444
Administrative Secreta $80,252 55.0% $44,139
Senior Office Assistant 573,621 50.0% S36,810
Parks&Rec.Planning Tech. 580,474 0.0% $0
Total $786,463 $438,520
Average% 55.76%
Internal Overhead
The allocations for internal overhead are shown in Table 13. Four employees spend
some time in Department overhead or management functions. The Internal Overhead
is used for Planning Permits, Recreation and Planning Non-Permits. The Management
Overhead on Planning Fees was calculated by applying the time spent on planning
fces as shown in Table 12. The total of$27,522 was then prorated amongst employees
on Table 15.
Table 13
Internal Management Overhead -Planning and Community Development
Total Management Internal Management
Management Overhead on Overhead on
Positiort Salary 8 Fringe Overhead Planning Fees Planning Fees
Director Comm.Development $161,634 17.0% 6.80% $10,991
Planning Manager $129,790 10.0% 6.50°/a $8,436
Associate Planner $95,404 0.0% 0.00% $0
Assistant Planner $87,233 0.0% 0.00% $0
Assistant Planner $78,055 0.0% 0.00% $0
Administrative Secretary $80,252 10.0% 5.50% $4,414
Senior O�ce Assistant $73,621 10.0% 5.00% $3,681
Parks&Rec. Planning Tech. $80,474 0.0% 0.00% $0
$786,463 Total $27,522
Divided by Full Time Eqaivalent Direct Emplo ees 7.53
$3,655
Supplies, Other Services, Capital Outlay
Table 14 shows Planning and Community Development's dollars for Supplies, Other
Scrvices and Capital Outlay. The total general Department overhead is $38,966.
Palm Desert, CA 23
Table 14
Supplies, Other Services and Capital Outlay— Planning and Community
Development
Planning Non Remainder
Parks Permits Total
Code Description Actual % S % S
21-10 Office Suppiies $1,Q30 SO �0 $1,030
21-85 Supplies-Photo/Graphic Arts $0 SO SO �0
21-90 Supplies-Other $0 $0 50 $0
30-36 Prof-Temp Help City Wide $0 $0 SO 50
30-90 Prof-Other E20,436 $0 SO $20,436
31-15 Mileage Reimbursement $555 $0 $0 $555
31-20 Conf,Seminars,Workshops $4,229 $0 $0 54,229
31-25 Local Meetings $3,267 �0 $0 53,267
33-30 R/M Office Equipment $0 $0 SO $0
36-10 Printing/Duplication $3,071 $0 $0 $3,071
36-20 Subscriptions/Publications $523 $0 $0 S523
36-30 Dues $630 50 $0 5630
36-40 Filing Fees $0 100% $0 $0 $0
36-50 Telephone $1T0 $0 $0 $170
36-60 Postage&Freight $4,025 $0 $0 34,025
40-40 Cap-O�ce Equipment $1,030 $0 SO $1,030
TOTAL $38.966 30 $0 $38,966
Indirect External Costs
The Indirect External Costs for the planning fee related activities is shown on Table 2
under the category of "Planning Permits" and totals $203,960. However, the Indirect
Cost Model shown in Volume II also includes some additional direct cost that can be
included in Indirect Costs as shown in Table 15. The total Indirect cost of$448,060 is
prorated amongst the 7.53 full time equivalent employees.
Palm Desert, CA 24
Table 15
Total Planning Indirect External Costs
Category Cost
Indirect from the Model Cost Table $203,960
City Attorne $27,014
Legal Special Services $108,163
Information System $26,485
Community Services $25,277
Finance $22,271
Development Services $34,889
Total Direct Costs on Model Cost Table that can be
Counted as Indirect Costs $244,100
Subtotal $448,060
Divided by Full Time Equivalent Direct Employees 7.53
Total $59,503
Salaries and Hourly Billable Rates
All the data from the prior analysis is brought together on Table 16. The Salary and
Fringe, Services and Supplies, Indirect Externa] Costs and Internal Management
Overhead were all prorated to the full-time equivalent direct employees. Thesc costs
were then divided by the direct billable hours to arrive at a billable hourly rate per
employee. A similar Tabte C-1 that excludes the Indirect External Cost is shown in
Appendix C.
Table 16
Planning and Community Development Billable Rates Per Hour
Salary3 Indirect Intemal Billable
Full Time Fringe Servlces 3 Extarnal Management Direet Rate
Equivalent Salary 3 Applied to Supplles Cost Overhead Total Direct Billable Blllable Per
Poaition Dlrect Fringe Dlrect 55.174.77 E59.503 30 53.655 0 Costs Moun Hours Houf
Planning Direcror 0 83 5761,634 5134,156 54.295 E49.388 53.034 5790.872 1.576 1,308 5746
PianningManager 090 $129,790 5116.817 54,657 353.553 53.290 5178,311 1.576 1,418 5126
Assoaate Planncr 1 DO 595,404 595.404 55.175 559.503 53.655 $763,738 1.672 1 672 598
Assistant Pianner 1 00 587.233 587.233 55.175 559.503 53.655 $155.566 1,672 1 672 S93
Ass�stant Pianner 1 00 578.055 578.055 35.175 559.503 53.655 5146.388 1.672 1 672 S88
Administranve Secretary 0 90 580.252 572 227 54.657 553.553 53.290 S133.727 7.552 1.397 596
SeniorOtticeAss�stant 090 573,621 566259 54.657 553.553 53290 5127.758 1,695 1.526 SB4
Parks 8 Rec Planning Tech. 1 pp 580,474 580.474 55.175 559.503 53.655 5148.807 1.672 7 672 SB9
7otal �53 5786.463 5730.619 538,966 5448,060 527.522 51.245.167
8lentled rafe for Assislant Planner=590
Blentled Uenral rate for ACm�nistrehve Secretary antl Senior OHice Assistant=S90
Palm Desert, CA 25
Blended Hourly Rate
Various planner spend time on permits and it is difficult to record or calculate which
planner works on which permits. As such a blended rate of $105 is used for planners
as shown in Table 17. A similar Table C-2 that excludes the Indirect External
Ovcrhead is shown in Appendix C. A blended rate of $90 is also used for the
Administrative Secretary and Senior Office Assistant.
Table 17 Blended Rates for Planners
%Time on
Position Permits Staff Equivalent Billable Rate Allocation
Director 40% 0.40 $146 $58.37
Planning Manager 65% 0.65 $126 $81.71
Associate Planner 80% 0.80 $98 $78.34
Assistant Planner 80% 0.80 $93 $74.43
Assistant Planner 80°/a 0.80 $88 $70.04
3.45 Total $362.90
Divided by Employees 3.45
Blended Rate $105.19
Palm Desert, CA 26
B. FEE ANALYSIS
TABLE 18
COMMUNITY DEVELOPMENT DEPARTMENT- FEE ANALYSIS
Cost per Proposed Full Cost per
Permit Type Cunent Ado ted Fee Average Time Hour PermiUActual Cost
Adjustments E234.00 5128
Planner(blendedrate) $177.75 1 $105 $�O5
Gericaf Sta/f(blended rate) $57 00 025 S90 $22
Amendments Combined with GPA,C/Z Combined with GPA,C/Z
Appeals E197.50 2 $105 5210
Architectural Review,Single Fam.(OTC) 539.50 0.25 $105 S28
Architectural Review,Single Fam.(ARC) 5103.14 5168
Planner(blended rate) $59.25 1 $105 �105
Clerical StaH(blended rate) 543.89 0.7 E90 $63
Architectural Review,Commercial(ARC) E299.93 5353
Planner(blended rate) $203.03 2.5 $105 $263
Clerical Staff(blended rate) $96.93 1 S90 $90
Building Permits,Exterior Reviews S19•75 0.25 $105 SZB
Certificate Of Use Review' S7.90 0.25 $105 $26
Chan e of Zone Combined with C/Z,GPA Combined with C/Z,GPA
Change of ZonelGeneral Plan Amendment ;1,586.40 51,230
Planner(blendedrate)" $948.00 10 $105 51,050
Clerical Staff(blended rate) 5638.40 2 E90 $180
Conditional Use Permit or Precise Plan Combined with C/Z,GPA Combined with C/Z.GPA
1 acre or less Combined with C/Z,GPA Combined with GZ,GPA
t acre or more Combined with C/Z,GPA Combined with C/Z,GPA
Conditional Use Permit,Precise Plan,
Tentative Troct Map,Variance 54,053.90 52,915
Planner(blendedrate) $2,725.50 18 $105 $1.890
Clerical Staff(blended rate) $638.40 2 590 $180
Fire Sa/et Specialist $170.00 1 S85 S85
Associate Transportation Planner $520.00 5 5�52 $760
EIR Review Consultants cosl+10°/o Consultants cost+10%
Environmental Assessments 5118.50 5158
Categorical Exem tions 0, art of other ermits 0,part of other permits
Negative Declaration $118.50 1.5 $105 5158
Freedom Of Information Act Requests lus cop costs of.10 plus copy costs of.15
General Pian Amendment Combined with C/Z,GPA Combined with C/Z,GPA
Tentative Parcel Map 5604.00 5950
Planner(blended rate) S474 00 3 $105 $315
Fire Safety Speciafist �170 00 2 $85 5170
Public Works Senio�Enginee� $130 00 3 $155 $465
Palm Desert, CA 27
TABLE 18 CONTINUED
Cost per Proposed Full Cost per
Pertnit Type Cunent Adopted Fee Average Time Hour PermiUActual Cost
Parcel Map Waivers E3,224.72 5615
Planner(blended rate) �60.83 1 $105 S105
Clerical StaH(blended rate) $43.89 0.5 59U $45
Public Works Senior Engineer $3,120 00 3 $155 �465
Precise Plan PR Zone)
With Zone Chan e New combined fee Combined fee
Without Zone Chan e New combined fee Combined fee
Tem .Banners 0.25 $105 $26
Signs(OTC) 5103.52 575
Planner(blendedrate) $89.27 0.5 5105 $53
Clerrca!Sfaff(blended rate) $1425 0 25 E90 $22
Signs(ARC) 5251.66 5300
Planner(blended rate) $207 77 2 $105 $210
Clerical Stafi(bfended rate) $43 89 1 $90 $90 '
S ecific Plan Amendment Combined with C/Z,GPA Combined with ClZ,GPA
Temporary Use Pertnit E84.33 553
Planner(blended rate) �5925 0.5 5105 $53
Clerica!Stalf(blended rate) $25.08 0 E90 $0
Temporery Use Permit,Non-profit
Organization NIA NIA
New combined fee Combined fee
Variance,Other New combined fee Combined fee
Variance.Residential New combined fee Combined fee
Zoning Confirmation Letters $158.00 2 $105 $210
;���',, ��' ;W�:, � ��+ a.t „�Ek �'. e,ra�k ��� �g;, � ,.'�• :+a � '�
Freedom Of Information Act Requests plus cop costs of.10 plus copy costs of.15
Zoning Map 55.00 $5
General Plan Ma $3.00 515
Zonin Ordinance 530.00 E50
Generel Plan Text E83.00 $100
General Plan Draft EIR!Final EIR E85.42/510.27 E100/$15
General Plan Tre�c Stud Appendices 562.91 570
Cop Machine .t0lpage .15/page
'Collected by Finance as part of Business License
"This fee assumes that the C/Z or GPA is combined with a CUP,PP,TT or VAR if the C/Z or GPA is processed as a separate application,
the fee shall be the same as the fee for CUP,PP,TT or VAR.
"'To be set at actual cost from the latest printing.
Palm Desert, CA 28
C. MAP COSTS
A GIS Technician located in the Data Processing function has a salary and fringe
benefit cost of $92,566. This can be divided by billable hours of 1,600 to arrivc at an
hourly rate of $57.85. This excludes any external overhead. The Indirect external
overhead for this function is $179,851 (See the Model spread sheet, 2"d Round total)
or $29,975 for each of Data Processing's six employees. If this amount were added,
the GIS Technician's cost woutd be $122,541 and the hourly rate would be $76.59.
The GIS Technician estimates his time at 15 minutes per map for a labor cost of
$19.15 per map. This can be added to the map supplies costs shown in Table A-1.
D. UPDATING FEE COSTS
The tables are interlocked and make the various calculations automatically. Data that
must either be checked for current accuracy or updated is shown in bold type. If any
of this data changes, it must be manually inserted into the tables. The steps are as
follows:
1. Check to see if any of the Billable Hours have changed. Insert any new data into
the table.
2. Update the Salary & Fringe numbers and check the percentage of time by
cmployee spent on planning fee activities and insert new numbers where
appropriate.
3. Check the Total Management Overhead and insert new numbers where
appropriate.
4. Insert new dollar amounts for Supplies, Other Services, and Capital Outlay.
5. Check the average time numbers for each permit shown and change �s
appropriate.
6. Manually insert new billable hour rates into Table 1.
Palm Desert, CA 29
VI. PUBLIC WORKS FEES
A. OVERVIEW
The Public Works Department includes the following functions:
■ Right-of-way street improvements plan review and inspections.
■ Landscaping improvements plan review and inspection.
■ Right-of-way encroachments to include driveways, curb and gutters, right-of-
way excavations and related plan review and inspections.
■ Grading plan review and inspections.
Our approach has been to establish a reasonable time and establish fees based upon an
hourly rate that includes direct and indirect costs. We suggest fees based on lineal
footage of property frontage for half and full streets, cost by lot for grading, acreage
volumes for landscaping, and Flat fees for processes that are Public Works
Department responsibilities. There are also some fees mandated by the County for
drainage and land areas that we have incorporated into the recommended fee
schedule.
B. COST ANALYSIS — PUBLIC WORKS ADMINISTRATION
Billable Hours
The billable hours per employee are shown in Table 24. They range from 1,535 to
1,645.
_..--- -- -- -- ---
Palm Desert, CA 30
Table 19
Billable Hours Per Employee — Public Works Administration
Engineering Engineers 8
Category Managers Inspectors Clerical
Total Hours 40-Hour Week 2 080 2 080 2 080
Vacation -126 -126 -96
Sick Leave -96 -96 -96
Holida s -88 -88 -88
External Trainin -40 -40 -44
Intemal Trainin -36 -36 0
O�ce -49 �9 -113
Break Time 0 -110 0
Total Billable Hours 1,645 1,535 1,643
Employee Cost and Internal Management Overhead
The Salary and Fringe Benefit cost for the 21 Public Works Administration
employees is shown in Table 20. Five of these employees spend part or all of their
time in management, supervision or support activities. The percentage of time they
spend on Overhead is shown on Table 20. This Overhead results in a cost of
$360,427, which is prorated to the Full Time Equivalent Direct Employees on Table
23.
Palm Desert, CA 31
Table 20
Internal Management Overhead —Public Works Administration
Full Time
Equivalent
Position Salary&Fringe Overhead Direct Overhead Cost
Director of Public Works $148,372 98% 0.02 $145,405
City Engineer $142,989 0% 1.00 $0
Engineering Manager $115,667 0% 1.00 $0
Transportation Engineer $115,443 0% 1.00 $0
Sr.Engineer/City Surveyor $91,346 0% 1.00 SO
Sr.Engineer $127,254 0% 1.00 30
Project Administrator $97,063 0% 1.00 50
Associate Trans.Planner $123,690 0% 1.00 30
Assistant Engineer $87,579 0% 1.00 $0
Senior Public Works Inspector $108,007 0% 1.00 $0
Capital Improvement Projects Technician $66,380 0% 1.00 $0
Management Analyst I $88,605 95% 0.05 $84,175
Pubiic Works Inspector II $103,374 0% 1.00 $0
Public Works Inspector I $94,325 0% 1.00 $0
Public Works Inspector I $77,155 0% 1.00 $0
Traffic Signal Specialist $102,266 0% 1.00 $0
Engineering Technician $70,488 0% 1.00 SO
Engineering Technician $57,079 0% 1.00 $0
Administrative Secretary $71,008 98% 0.02 $69,587
Senior Office Assistant $72,256 15% 0.85 $10,838
Office Assistant $63,027 80% 0.20 $50,422
$2,023,374
Total 17.14 $360,427
Divided by Full Time Equivalent Direct Employees 17.14
$21,028
Supplies, Other Services, Capital Outlay— Public Works
Administration
Table 21 shows the amount for supplies, other services and capital outlay. The
expenditures for Internal Overhead are $70,033. The expenditures related to
Engineering Pcrmits are $367,075. These amounts are prorated to employees on Table
26.
Palm Desert, CA 32
Table 21
Supplies, Other Services and Capital Outlay — Public Works
serv��e5 E,
Engineering Permits CIP Supplies
Code Descriptfon Budget �^'': �,�;� '� ' °' ��'F Overhead
21-10 Office Supplies $13,669 30 30 �13,669
21-80 Small Tools/Equip $526 $0 $0 5526
21-90 Supplies-Other 31,767 $0 $0 $1.767
30-10 Prof-Architectural/Eng 3367,075 100% $367,075 SO $0
30-90 Prof Other $0 100% 30 SO
31-15 Mileage Reimbursement 51,148 $0 $0 51,148
31-20 Conference,Seminars,Workshops S19,761 $0 30 �19,761
31-25 Local Meetings $4,079 30 SO $4,079
33-30 R/M-Office Equip SO $0 $0 SO
34-20 Rental-O�ce Equip $0 $0 $0 50
36-10 Printing/Duplication 54,322 $0 SO 34,322
36-20 Subscriptions/Publications $7,461 $0 50 $7,461
36-30 Dues S4,403 $0 SO 54,403
36-50 Telephone $360 50 SO $360
36-60 Postage&Freight $3,340 $0 $0 $3,340
40-40 CAP-Office Equipment 39,197 $0 $0 59,197
40-45 Machinery&Equip SO $0 SO $0
Total $437,108 5367,075 50 $70,033
Divided by Full Time Equivalent Direct Employees 17.14 17.14
$21,416.28 $4,085.94
Indirect External Costs - Public Works Administration (Engineering
Permits)
The Indirect External Costs for Public Works—Engineering Permits shown on Table 2
. under Engineering Permits is $671,909. The Indirect Cost Model shown in Volume II
also includes some additional direct cost that can be included in Indirect Costs as
shown in Table 22. The total Indirect cost of $1,088,536 is prorated amongst the
employees on Table 23.
Palm Desert, CA 33
Table 22
Public Works Indirect External Costs
Category Cost
Indirect from the Model Cost Table $671,909
City Attorney $2,995
Information S stem $26,485
Finance $22,271
Le al Special Services $26,933
Development Services $40,281
PW-Landscaping $297,662
Total Direct Costs on Model Cost Table that can be Counted as Indirect Costs
$416,627
Subtotal $1,088,536
Divided by Full Time Equivalent Direct Employees 17.14
Total $63,509
Salaries and Hourly Billable Rates — Public Works Administration
(Engineering Permits)
The salaries for all twenty-one Public Works Administration employees are shown in
Table 23, which also adds the internal overhead per employee that is calculated on
Table 20, the Supplies and Other Services calculated on Table 21 and the Indirect
External costs calculated on Table 22. These costs were then divided by the billable
hours that were calculated on Table 19 to arrive at a billable hourly rate per employee.
A similar Table D-1 which excludes the Indirect External Overhead is shown in
Appendix D.
Palm Desert, CA 34
Table 23
Public Works - Salaries and Hourly Billable Rates
�urya service.a s�.vi�e+a Indirect IMemal
FWtAme Fringe wPPlies Supplies Eatemal Manaqemeot Direct RatePer
Equivaknt Salaryd Applied to �°erheaA Vcrtnils Overhead Overhexl Total Dinct Billa4le 6illable Billabk
Vosition Uiract Frin e Direct Sa,0859a S2�A162 S6].SOBSa 5210281 Cnts Houn Houn Hour
DueaorolPubiicWo�ks OD2 f10l,372 SZ.967 SB7J2 54287J 51.270.17 Sa205 55.16822 1,6a5 l3 5157
Ctt E �neer 100 f1�i,9l9 S�d2.989 Sa,0859a 521A1628 S63,SOB5r 521028.q 5259,02860 1.6�5 1.6a5 515a
E� rwen Man ei 1.00 f115,667 5�15667 Ss.OB59d 527M628 563.SOB5d 521,0280 S225J06f9 i,6e5 76a5 5177
Tra�s rtationE �ineer 100 5115,M1 SNSdd7 Sd.OB596 SZ1q1fi2B S63S08.50 5��02B.d3 5225�82.25 1535 7595 5��7
Sr E ineeuCl Surve r 100 f91.N6 5917d6 Sa,0859d 521.�1628 f6350B.5d 3210286J f207.J85.02 1.5]5 15J5 5171
Sr E �neer 1.00 f177 54 512725a 56p85.9d 521p162tl 563.SOBSd 52102Bd 5237,29765 1.SJ5 1.575 5�55
Pro'd Admin�5lrata 1 00 597,063 597.067 Sd OBS 9a S21�16.28 S63 508 S� S21 028.63 5207,102 61 1.575 1.SJ5 5135
AswtuteTranS Planrpr i.pp f117.690 f723.690 Sa,pg$9i 52�.�1628 S6].508.5r tz+.ozau S2JJ.729.61 f.5J5 1.SJ5 5152
AsssuntE ��eer 1.00 fE7,579 f07579 Sa.085.9a 521d1628 567.5085� 52102B< 5797,618.19 1,515 15J5 5129
SenprPu�`cWo�ksins cto� 1.00 f10l,OW 5108.007 S40B59a 521.4762B 563,5085� 52102Bd7 SZ1BOa66d 1,535 15J5 51a2
Ca itai im oVemenl Pro cts Tec�nician 1.00 f66,7l0 566.380 Sa,U85 9< 521 416 28 S63 508 Sl 521.028�7 f 178�18 96 1.535 1.535 5115
Man ementAn2�ystl 0.05 see.sos S6?�0 520C.70 51.070.81 57.17513 51051A2 S9.9J223 1.515 77 $129
PubicWo�kslns ctorll 100 j10J,J7� 510J.77d 5�.0839< SZi!1628 S63,SOH.SI 527.0Y8dJ 577J.N2.8� 1.535 7.575 S1J9
PuUicWorkslns ctorl 1.pp f9�.]25 S9d,725 Sa,O&59r 521.a162B 567508.5� Sz1.028�J 520�.76l.51 1,535 tSJS S17J
PuDAcWorkslns cto�l 1.D0 f77155 577.155 Sd.0859d 521d162B 56J508.5� S27.W8�7 f187,19�.5] t.5J5 15J5 5122
iranKS�naiS ca161 ip0 5702.28f 5102.266 5<.OB596 52161628 563,5085< 521,020� SZ12.]Of7B 1.5J5 1.535 5738
E neeri TeCnnw�an 1pp f70,IL! S70dBe S�0&59a Sz�.d1628 S6JSOB.SI 5��oz847 5180.52689 1.535 1,535 S>>8
E neen 7ecnnKian 1.00 557,079 557.079 Sd.D859a 541d762B 567.5085� Sz1028�J f167,n8.td 1,535 15J5 5109
AOminiSti�i�e$eGe�ary 002 f71.00E S�A20 SB7.72 Sd2873 51270.17 .f120.5 5362096 1.617 JJ 5110
Seno�OlfceAssistam 0&5 f72,258 S61d17 S]q7705 f1B.2078d f5]98226 517.87�.1) S15a.95057 1.667 1.397 5111
015ceAss�stant 020 f63.027 f12605 58�7.i9 5�.28726 Sf2J0171 St205.6 57d,6t327 t6a7 329 5105
TOTAI 1776 52.023,37d 51662.9d7 S�a,OJ700 3367.07500 S10B8,53671 $]60.�27J 57 569 018 26
Bk�ded rate for E�gnee��np Tecnn�cian�S�17
Blen0e0 rate lor Pud�c Works lnspeclors=5131
BbnAed iate for OKce Assis�ant=5108
C. UPDATING FEES FOR PUBLIC WORKS
ADMINISTRATION
The various Public Works Administration fee tables have been given to the City in
Excel format. The tables are interlocked and make the various calculations
automatically. Data that must either be checked for current accuracy or updated is
shown in bold type. If any of this data changes, it must be manually inserted into thc
tables. The steps are as follows:
1. Check to see if any of the Billable Hours have changed. Insert any new data into
the table.
2. Update the Salary & Fringe numbers.
3. Check the Total Management Overhead and insert new numbers where
appropriate.
4. Insert new dollar amounts for Supplies, Other Services, and Capital Outlay.
5. Insert new dollar amounts for Indirect External Costs.
6. Check the average time numbers for each permit and change as appropriate.
7. Insert new billable rates into Table l.
Palm Desert, CA 35
D. COST ANALYSIS — PUBLIC WORKS LANDSCAPING
Billable Hours
The bi llable hours per employee are shown in Table 24. They range from 1,189 to
1,645.
Table 24
Public Works Landscaping— Billable Hours
Landscape
Specialist&
Category Landscape Manage Inspectors
Total Hours 40-Hour Week 2 080 2 080
Vacation -126 -128
Sick Leave -96 -96
Holida s -88 -88
External Trainin -40 -20
Internal Trainin -36 -36
O�ce -49 -413
Break Time 0 -110
Total Billable Hours 1 645 1,189
Employee Cost and Internal Management Overhead
The Salary and Fringe Benefit cost for the six Public Works Landscape employees is
shown in Table 25. One of these employees spends part or all of his time in
management, supervision or support activities. The percent of this time spent on
Overhead is also shown on Table 25. This Overhead results in a cost of $57,189,
which is prorated to the Full Time Equivalent Direct Employees on Table 2f.
Table 25 Internal Management Overhead —Public Works Landscaping
Total on Internal
Management
Position Salary 8 Fringe Overhead Fuil Time Equivalent Direct Employees Overfiead
Landscape Manager 5114,379 50% 0.50 $57,189
Landscape Specialist $96,342 0% 1.00 $0
Landscape Inspector II $87,452 OY, 1 00 $0
Landscape Inspector I 578,762 0%a 1.00 SO
Landscape Inspector I $75,341 0% 1.00 $0
Landscape Inspector I 583,466 0% 1.00 SU
$535,742 5 50 557,189
Dividetl b Full Time E uivalent Direct Em lo ees 5 50
$10.398
�
Palm Desert, CA 36
Supplies, �ther Services, Capital Outlay — Public Works
Landscaping
Table 26 shows the amount for Supplies, Other Services and Capital Outlay. Expenses
for Arbor Day, Earth Day, Maintenance and Landscape Permits are shown along with
the remainder for Internal Overhead. The development-related overhead of$24,029 is
prorated amongst employees on Table 27. The remainder overhead of$11,524 is also
prorated amongst employees on Table 27.
Table 26
Public Works Landscaping— Services and Supplies
Landacape
Arbor Day Earth Da Maintenance Permits Internal
Code Descriptlon Budget � �'�°.�. ='� �. °�,�;: ,�� ' � j� Overhead
21-80 Small Tools/Equip ;524 $0 $0 $0 $0 $524
21-90 Supplies-Other j569 $0 $0 50 $0 $569
30-91 Prof-Services Landscape $550 $0 50 $0 50 5550
31-15 Mileage Reimbursement 5456 g0 $0 SO $0 $456
31-25 Conferences,Seminars,WorkshopS 51,941 $0 50 $0 �0 $1,941
31-20 Local Meetings 51,967 $0 30 50 $0 $1,967
33-20 R/M-Services Landscape $0 $0 $0 $0 $0 $0
35-1Q Utilities-Water g0 $0 SO 100% $0 50 $D
35-14 Utilities-Electric SO $0 $0 100% $0 $0 $0
36-10 Printing,Duplication $26,699 $0 SO $0 90% 524.029 $2,670
36-20 Subscriptions.Publications s112 $0 $0 $0 $0 $112
36-30 Dues 51,370 $0 50 $0 $0 $1,370
39-05 Arbor Day SO 100•/. $0 $0 $0 $0 $0
39-09 Earth Day 52,918 $0 100% �2,918 50 $0 50
40-40 �AP-Office Equipment 51,365 $0 $0 $0 50 51,365
Total 338.471 SO 52,918 SO $24,029 $1�,524
Divided by Employees 5 50 5.50
$4,368.93 $2,095.25
Indirect External Cost
Indirect External Overhead cost for Public Works Landscaping is $156,564 as shown
on the Model spread sheet in Volume II under Total Indirect. This amount is prorated
amongst employees on Table 27.
Salaries and Hourly Billable Rates — Public Works Landscaping
The salaries for all six Public Works Landscaping employees are shown in Table 27,
which also adds the internal overhead per employee that was calculated on Table 25,
the supplies, and other services calculated on Table 26 and the Indirect External costs.
Thcse costs were then divided by the billable hours that were calculated on Table 24
Palm Desert, CA 37
to arrive at a billable hourly rate per employee in Table 27. A similar Table D-1,
which excludes the Indirect External Overhead, is shown in Appendix D.
Table 27
Public Works Landscaping - Billable Rates Per Hour
Servlcea 3
Supplies Landacape Indiroct Intemal
Overl�ead Permit Eztemal Managament
SaWry R �7able 31) OverAeatl Overhead Ovarfiead
Full Time Fringe Total Direct Billable
Equivalent Salary 3 Appliod to Direct Blllable Billable Rate Pe
Positlon Direct Fringe Diract S2,Ofl52 54,3fi89 $28,4661 510.398.0 Costs Moura Houn Hour
Landsrape
Manager 0.50 5114.379 557,189 $1,Oa8 $2.784 Sta,233 55,19 579.853 1.645 823 $97
Landscape
Specialist 1.00 596,342 596,342 $2,Os5 $a,369 528,a66 510,39 Stat,67t 1.t89 1,189 5119
LanOscape
inspectorli t00 587,a52 $87.452 52,095 Sa.36s 528.a66 510,39 5132.780 1.18J 1,189 $112
Landsrape
Inspetlorl 1 00 $78,762 $78,762 $2,095 $4,369 $28,466 510,39 5124,090 1,1A9 1,189 5104
Lantlscape
Inspectorl 100 575,341 $75,341 32,095 54,369 520,466 510,39 5720.669 1,189 1,189 S101
Landscape
Inspectorl �pp $H3,466 $83,466 52.095 54,369 828,466 510,39 5728,795 1,189 1,189 $108
Total 550 $535,742 5478,553 $11,524 524,029 f156,584 557,18 $72�,859
Biendetl 2te for Lantlscape Inspector i 8 II=5106
E. FEE ANALYSIS
The full cost for Public Works and Landscaping fees are shown on Table 28. The City
also asked us to calculate the fees excluding Indirect External Overhead costs. This
analysis is shown on a similar Table D-3 in Appendix D.
Table 28
Public Works - Fee Analysis
Hours Per Sq Ft o BillaDle Rate
Mem Current Atlo ted Flat Fe� M�m Factor VosNion Per Hour Pro os�tl Ftat F��
1. A licaoon Prncessin Fees 5199 00 1 75 AE
,. ... � .e,.
.r ..,t • ..: . . ,. i � .� `enl; .:;" ; k�'�. �:'.� '� :'#�, �1��1'.
�4, B � 25
�a
2.Fahhful Pertormance Labor and Matedals �f1B9.00 � fz57
Plan Cnec.r 365 00 0 38 SE 5 t 55 459
Pld�C�eck 513d 00 1 5 AE 5129 E 19d
3. u iws ons nnt ment 1 emat ve arce ap entat ve racal
Collected b Plannin'a De osit eased Casen 57,507.00 5830
R'anClreck CO��eCfetlD Plannin pe L f139.00 0 EM 513) SO
Pi�n Cnecw�CalectedD Plannin De L SS6B 00 2 dd A7P ;�52 5372
%anC�eck CW/e(:tPtlD Planni OP L 51J400 0 TNE 51A7 SO
Pian Cne[k Cdlected D Pldrrni pe f. 5536.00 1 AE 5�29 S 129
PlanCheCX!CDlleCtedD Piannin De tJ 573000 Oea SE 5�55 5�70
4.Final Map Per LW fbE2�QB Par Lo[ SL9Q�Be Per Lot
Plan Cneck $682�S68 Per Lot 2 2 SE 5155 $361
P/anCheck C.32 AE 5729 5557
5.Easements Deeds,Lot Line Ad uslmsM Colbctetl b PWnnin f28B.00 s5aq
A'an Cneck 5268 00 3 77 SE 5�55 $584
Palm Desert, CA 38
Table 28 Cantinued
Hours P�r Sq Ft o Billa�l�Rate
Rem Cumnt Ado ted Flat Fea k�m Factor PosMon Per Mour Pro osed FHt Fae
. . :...:::�.. . � '�., ��' h�" �.�..,G ' rn: ..� . . �.,: $.�h, �a, G �....qq ..�.. .. FN.: .
e.HaH Streats r Each 1,000 Llrleal R or Fnction Thareol � SZ,784.00 S2,9E7
PianChecN 5780.00 575 SE 5155 589t
In�ecfion 51.98a 00 16 PWI 5171 52 096
7.Full Streets �6ch 1,000 Lineal R or Fnction Thareol f4,018.00 54,170
P/an Check 51.p60 00 10 SE 5155 51550
In Iion 52.976.00 20 PWI 5131 52620
x :�:<... .., �.;,.�...� ...:�.i ':x. ; ...,�p:.. ... . . , L::: ` � ....x. ,.g ,.:... a,r� ....,:; � . ...:�;�
E.TraHic Counts Par Da EBO4.00 6 TNE 51a7 SBB2
9.Si na and Str1 In 57,176.00 51,930
P�anCheck SBOa00 s TNE Sta7 See2
In tipn 537200 8 PWI 5131 51048
10.Traffic Si nal SS,872.00 56,006
PlaiCneck 51.072.00 B 7NE 51a7 5�.��6
m ectron Sa,6pp.00 35 TST St38 56.830
11.TnHlcControl rDa f1Z1.00 f131
ln hOn 5124.00 1 P W I 5131 5131
14.SI nalization Resldentlal r Dwellin Unit f50.00 S50
Pian Cneck E50 00 S50
13.SI nalivtion Commercial r 1,000 s h Bulltlin Area 500.00 S50p
P1an Clreck SS00.00 5500
14. nal(xat(on Intlustrial r Acre SS00.00 5500
Plan CneU� SSOO.W 5500
� .�.i . .�.��, y �,�.:,��, _ ::.: " ',';::� �� . I�.'':'i"..�. .�4:t+. !;C:'�`i1 ' "#
15.Storm Dnin U to 1.000 Lineal k or Fnction T " r� :�`��� •r`.., , .,...�.Y „ ::
hereof f�.200.00 f3,848
PIanC�eCk 51.3d000 10 AE 5�29 f1.290
In cfio� 51.g8p.00 18 PWI $73I SZ.358
18.Dnina South of VfiHawater i Acre f9E.50 54,000
Pe�Cif OrOinance 585.00 Ea.00p
533 50
1L Draina Between WANew�rer aM Sartd RI Line r Acre 568.00 f1.500
Pcr Gt pdinance $J3 50 E1 SW
532 50
1 e.Draina Between Rld Line antl South I-10 Freewa r Acre f8B.0U f1,000
Pe�C4 O�tl1na��ce 53350 51.000
532.50
�... �:�"�� '� �"�:c!.' '.:3�1� r n. �.�'�,„- ._na., _.,:; � . `a" i �.6:"a c.i^.`�,� ,n,+'
�.
,. .:. , . . . . , ..«, .. . ....�. , ... : . .. . ::. . . a„
19.TUMF Pald Prior to 8uilding PorrMt will6e administereG b Public Works) f32.50 CVAG HanO Book
See CVAG Mandbook 592 50 CVAG HanO Book
io.Frin Toad Lizard Fea r Acra f825.00 5800
aian Cneck 5800 00 EF00
, .. . , , y ��,,: . . .-.�,. .
y . . ::.�_; .�p.... . . �. , ,.. �,x. '� � �"�'`�" � '�,: :�.:
C" {`
21. drol r Acra S1B5.00 af310
PlanCneCk 519500 2 SE 5155 5��0
72.Sin M Fam( fB60.00 f751
PianCne� 5536.00 4 SE 5�55 5620
ln eCnM 512400 1 PWI E131 5/31
2�.SubGivision 1d Lots TracV Varcel Ma S2 SB0.00 S2,a80
PlanCnecw 51.ga000 10 SE 5155 51.550
In�ecfw� 512a000 �0 PWi E�31 S�J�0
74.Subdivisionn(Ovar 6lots)TracV Parcel Ma
R�a�G�eck f 13a0�567 Per Lot Over 8 0 S SE 5155 S 1550�578 Pe�Lol Over 8
In.�eC(�on 51210�5124 Per�d Over 8 1 PWI 5�31 51310�5131 Per Lot O.�er fl
15.GnAtn Non-SuDdiviatoa U to 3 Acrea PPoCUPMDP,Eta 51.910.00 S�.D85
P�an Cneck 5670.00 5 SE 5�55 b775
ln ecfxvr 51.2d000 10 PWI 5131 51.310
28.GraOin NomSubtlivlsfon Over J Acres PP/CUPiHDV,Etc.1
Plan C�r.ck 5670+5288/Acres Oeer 3 2 SE 5155 $775•E7 t0 i Aaes Over 3
��. cfion 51240•5372/Ades Over 3 3 PW i 573 i E 1310�S:1y:1/A[res Over 3
' .�f ..�-� c��xor�1� � z,. .
I7.ParmitlssuanCe Fee 5�5.00 SE1
P�'a�Check 57500 075 OA S1UP 587
Palm Desert, CA 39
Table 28 Continued
Hours Ver Sq fl o 0illabl�Rate
ttem Curront Ado ted Flat Fee Item Faqor Position Per Hour P�o sad Flat Fee
28.ResiCantlal Drivewa ' fJ01.00 f401
PI�nCheck 513300 7 SPWI 5142 51d2
In ction SZd8.00 2 PWi 5137 5262
2B.Commercial Drivewa f771.00 SB/9
A'artChecx E399.00 3 SPWI 5162 Sa26
In .ction 537200 3 PWI 51]1 5393
70.E�cavation Per 100 Lineal k or Fnctlon T�areol f762.00 Seoe
PIa�CheCM 5266.00 2 SPWI S�<2 S28d
In tion Sdgg.00 0 PWi f131 S.`�2a
31.Curbs and Gutters tor Each 700 Lineal k w Fnction Thereol f514.00 S�8
P/anCneck E248.00 2 SPWI $162 E28<
in echon 5266 00 2 PWi 5131 5z62
34.SlOewalks Per Each 100 ft 5514.00 fs4b
P1an Cneck 5266 00 2 SPW I S 142 5284
In c(ion 524P00 2 PWI 5�31 5262
33.Overla Per 1,000 5 k 524.80 Sbe
In .c(fon E2d B0 O S PWI 5131 S66
34.Standard Slur Seal Par 1,000 s R f'12.00 f88
In c(ion E1240 OS PWI 5731 566
35.Oversize Load 555.00 f57
E55.00 0.5 E7 5�13 S57
36.Valet Parkin f30.00 S`.+�
A'artCneut f5000 Oa� ET 5113 5`.�
37.Easements DaeAs,Lot Mer r Lot line Ad ustments f266.00 f�z3
PlanCneck 5268.00 2.5 AE f129 E723
3e.CM10 f578.00 fb51
PoanCneck 5268.00 OS AE S1Z9 525B
In ectron 5268.00 3 PWI 5131 5393
39.SWPPfNPDES ProcesSin f55E.00 5799
PlanClrr.ck f27800 1 EM 5137 5737
In pon 5278.00 2 PWI 5131 5262
, `< . ° r.. �� (^Y,�«;�tt t , .i..,���'�.�,d, ' ke�. '."'.I; �. , :'::, �. :�,�. '<i�:.�. ..�: �,:�p� 4:
40.Commsrcial,Induslrial,Hotels aM Similar Buildin
S2 r ry Gwss Buiitl� A2a a Not to Exceed 53,500 r Builtlm Pe�miyP �ect
41.ResldenlWl Buildin Permks
S35 r Restle��Gal Un�t Acce Builtli 5 Exem(ed
42.All Res{dentlal Ramodelin Bulbin Parmitt
Erem(ed
43.Tenant Im rovements Commsrclal/Indurtrial Buildin s antl Similar BuilAin s/Pro cta
Untle�f 0.000 R G�oss Buiitll Area Exem 1;f 0.000 R a�M over.06 er s R Not fo ErceeO f 7.788 i Eacn Bui�tli PeimiVPr - f
.n �. .. ... �. .. t� . " '� ..,v� '�" • ';.' �Y ''�P,'. `a" ,t"-
.: , � L ., ,,�a,. . ; .,. ,.
. �.:,. , . �: . .,,. , ��.
44.Non-Rasidential Lmdsca Im rov�mants or R�nowtions U to 10,000 s f�,060.0U fD00
PIanC�e[k 51.400.00 < LS 5119 5476
!n ectiun S}.660.00 4 ll 5106 §624
45.Non-Residential L�ndsca e Im rovaments or Renovations 10,001-22,000 57,272.00 f1.175
P/anCAeck 52,63200 5 LS E119 5�95
In c(an 54600.00 5 LI 5106 S5J0
48.Non-Residential landsca Im rovem�nts or Renovations Over Y2,000 s 518,432.00 52,025
PianC�ecw SS.a3200 9 LS 3�19 5�071
Inspectw�� 511000.00 9 LI f106 595a
47.Tree Removal,Plant Removal or Prunin 5400.00 f212
In Etfion 5400.W 2 LI 51�6 SZ12
48.Restdentialiracts Sin b-Famil Homei f7e8
PiJnGreck NEW 1.56 LS 5119 5183
ln r.lmn NEW 194 LI f106 5206
49.Residantial Tract Moqels f727
P/an C�x:k � NEW 3 75 l5 f 119 51a6
In e[(ion NEW 265 LI 5106 SZBt
Palm Desert, CA 40
Table 28 Continued
Hours Per Sq Ft o Billable Ratr
flem Cunent Ado ted Flat Fee Item Factor Position Par Mour Pro osed FWf Fe�
,� .....9 .: , .
3 '� ��.:� �'�. ��:f�'r£ffi8�..`a�j.; f�.y.; 3 '.c�i
.. � i r «:�.�, � ., . < .,, .. .L . � x�,.4 y .. .
50.Abandonment's f�.058.00 �f1,138
P1anC�ctk 552000 < SE 5155 f620
P/an C�eck 5536 W d AE 5129 5516
51.CI En ineer Variancs fb95.06 f770
PIa�Cneck 5ti9500 5 CE 5�5d 5770
52.Plan Submityls Exceedin Orf inal andOne Correctlon S28E.00 SJ13
Plan Cneck $269 00 2 5 AE 5129 5323
5�.Tem ora GO Sb48.W 5282
In .ttion 2 PWI 5131 $262
50.Recortl Documanta S6S00 $93
Pla�Cneck 532 50 0 3 SE f 155 $a6
in c(ron 532 50 0.3 SE 5155 S46
'BaseO on Engmeers wsl esumate
^inclWeO w�tn Streets fee
"'Grcuiar Onveways consaered as Mo approaUes.
AE=Assistam Enqmeer OA=pfce Ass�s�ant
A7P=Assistant 7ransportatq�P�anner SPWI=Serwor Wb�ic Wods�nspeclor
EM=Eng�neer Manaqer TNE=Transponatpn Enp�neer
E7=Enpinee�ing iechmcian 7ST=Traffic Signal Technician
F. UPDATING FEES
The various Public Works Landscaping fee tables have been given to the City in
Excel format. The tables are interlocked and make the various calculations
automatically. Data that must either be checked for current accuracy or updated is
shown in bold type. If any of this data changes, it must be manually inserted into the
tables. The steps are as follows:
l. Check to see if any of the Billable Hours have changed. Insert any new data into
the table.
2. Update the Salary & Fringe numbers.
3. Check the Total Management Overhead and insert new numbers wherc
appropriate.
4. Insert new dollar amounts for Supplies, Other Services, and Capital Outlay.
5. Insert new dollar amounts for Indirect External Costs.
6. Check the average time numbers for each permit shown and change as
appropriate.
7. Insert new billable rates into Table 1.
Palm Desert, CA 41
•
.
en lx
a erla os s or
as
Palm Desert, CA A-1
Table A-1
Map Costs
Tota/ MaP
Map Size Paper Paper Paper Ink Total lnk Totel Map GIS labor Total Map 6 CAeige to
Type (Inchesj Paper type sq ft CosUsq k Cost ml Ink Used Costlml Cost Cost cost laboi Cost Applicant Gbssy
Zonin 36 x 4B 24f1 BOND 12 �G 15 57.80 5.1 ti�: SO.R 51.38 S?.18 52.00 j5 55.00 510.00
Aenai 36 z 24 6 SG 7S $0,90 >'SU 5�;��; 53.45 54.35 579J5 524 524.00 f29.00
Aenai 36 a 35 9 SG'.5 S7_35 5'�t�� ;,0 eC; $5.78 56.53 579.15 f26 E26.00 f31.00
Aer�al 36 x 48 2ai BOND 12 S.�t5 51.80 515:)C S�i Li 56.90 SBJO b79.15 S28 528.00 SJ3.00
Aenal 36x60 15 SU�S 51.25 5��?�• SG.<6 58.63 S10.BB Sf9.15 530 530.00 535.00
Aenal 36 x 72 18 50 15 52.70 322 5i� SC ai• St0.35 5f3.05 519.15 S32 534.00 f37.00
Aenal 42 x 24 9 SU tt tt.3t 5+0« 5�)%6 SS.OJ 56.JJ 5f9.15 323 525.00 530.00
Aenal 42 z 36 12 50 IS 51.84 $i5 31 4C 4u 57.0< SB.HB 519.15 S28 518.00 533.00
Aenal 42 x 48 24#BOND 16 5(1 15 52.36 5'�J+i" j0 4�i 59.06 511-42 519J5 $31 531.00 536.00
Aenai 42 x GO 79 SO 1; 52.H9 125 pi� jC 4!; E77.07 57J.96 S19J5 533 533.00 538.00
Aeria� 42a72 23 50�5 53.dt 5:%if.i4 $00.0 513.08 Sf6.d9 f19.15 SJ6 536.00 507.00
Aerial a8 z 2a 10 SU.15 f1.50 51:'.SO JC 46 55.75 57.25 Sr9.15 516 526.00 531.00
Aeoal 48x36 14 Si!5 52.70 St�F�:! 504G $B.OS 3f0.75 §19.15 S29 SY9.00 534.00
Aen01 48 x 48 26#BOND t8 Sir 15 52.T0 522;0 5�:-0ri 510.95 573.05 519.15 S32 532.00 537.00
Aeriai 48 x 60 22 SG.iS 53.30 5��5:� J(�a6 572.65 5�5.95 519.15 535 535.00 500.00
Aerial 48 x 72 26 qU 1�; 53.90 S'2'��U SD 40 514.95 518.85 579.15 53B 538.00 543.00
Aenal 54 x 24 11 SU 15 Si.69 ji a i;f: JO 4!i 56.67 58J6 519.15 527 E27.00 532.00
Aerial 54x36 i6 SOIS 52.96 jtE!iaV Si�<G f9.06 S1t.42 519.15 SJ1 531.00 536.00
Aenai S4x68 24l±BOND 20 S:!.�5 53.Od 525:5� S��i•i5 f11.61 514.68 5f9.t5 S34 f34.00 SJ9.00
Aenal 54 a 60 25 SO 15 53.77 53i:9. SU<G 514.23 511.94 519.15 537 E37.00 542.00
Aerial 5¢x 72 29 8')Ir� 5a.39 S':r;'.:n 5018 516.82 521.Y1 S79J5 Sd0 fd0.00 545.00
Aer�al 60.24 12 SU.15 Si.80 5 i;;!0 SC C, 56.90 58.70 St9.15 SY8 fY8.00 533.00
Aenal 60 z 36 18 SO iS 52.63 5�?�E? 50 sti 510.06 512.69 S19J5 532 532.00 537.00
Aenal 60 x 48 24x BOND 22 SU.75 53.30 j27 S i S"afi 512.65 515.95 519.75 533 535.00 540.00
Aer�al 60 a 60 27 3�i5 54.05 53:i?S Cp aG 575.53 519.58 519J5 S99 539.00 544.00
Aenal 60 x 72 32 Si�15 54.B0 S�tO ii;) SU 1�i 518.40 S??.20 E79J5 ;42 S4?.00 f47.00
Aenal 15 x 24 6 SO 50 5J.00 57's; JG 4(s 53.45 56.d5 519.15 526 f26.00 531.00
Aerial 36 x 36 9 Sn�` 54.50 5'1�,5 5l?1ri 55.18 59.68 579.15 529 529.00 E34.00
GLOSSv
Aeriai 3fi x 48 12 5�!`�- 56.00 S I S;;C jL<fi 56.90 572.90 519.f5 532 532.00 537.00
PHOTO �"�i
Aenai 36a60 15 j0'i(: 57.50 $t!�75 f8.63 516.73 519.15 535 535.00 Ld0.00
Aenai 36 x 72 18 ?0 5"� 59.00 522 SC SJ i�i 5f0.35 S1R95 S79J5 539 f39.00 $44.00
Aer�ai 48 x 24 8 SC�C 54.00 7'�J O:� ��.af 54.60 f8.60 519.75 528 528.00 530.00
Aeria� 48 x 36 12 S"`5�' S6.00 5�5"�; S!7�•i 56.90 Sf2.90 E79J5 S32 532.00 537.00
Aenal 48x48 SATIN 16 SU.50 SB.00 G01iU Do.4(i 39.20 577.20 519.15 536 576.00 Sd1.00
PHOTO
Aenal 48x60 20 -.^,:�? 510.00 52.^.;i(? >i`Aii 511.50 S2L50 519.?5 $di $d}.00 $06.00
Aena� 48 x 72 24 Sii iQ 512.00 53;;;0 j�;a�; 513.80 525.80 519.75 S45 Sd5.00 j50.00
Palm Desert A-2
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Palm Desert A-3
Table B-1
(Corresponds to Table 7)
Building and Safety Department Employee Billable Rates- Excluding Indirect External
Costs
Salary 8 Intemal
Full Time Fringe Servlcea 3 Supplies, Management Direct Rate Per
Equlvalent Salary 3 appl(ed to Supplles lnspectors Overf�ead Total Direct Blllable Billable Billable
Posltion Direct F�inge direct 521.887 5� 5448.00 526.12 Costs Hours Houn Hour
D�reCtor of Bu�lclin 8 Safet D OS $126,443 $6,322 51.09a.38 $1,30 58,723 1.674 A4 biO4
Senior Plans Examiner 0.80 599.fiO3 $79,683 $17,510 O6 $20,8 ^�118,091 1.527 1,227. 597
De ut Bwldin OfLCial 030 5700.988 530.296 56.56627 S7,83) 544,700 7.674 507 589
SeniorBuildin Ins eC�a 1.00 $105,673 $105,673 $21,887.57 �448.00 526,12 $154,132 1,509 1,509 $102
Sen�pr8uiltlin Ins ecta 1.D0 5104.066 $104,066 $21.887.57 S448.00 526,12 $152,525 1,509 1,509 �101
Budtlin Ins lorMana r 1.00 $177,920 5717.920 521.887.57 $448.00 526,12 5166.379 1,G74 1.67a 599
Builtlin Inspectall 100 5102,835 $102,835 $21.887.57 5448A0 326,i2 $151,294 1,509 1,509 $100
Builtlin Ins lor II 1.00 591.032 591,032 521,887 5) 5448 00 $26,12 5139,491 1,509 1,509 $92
Bwidin ins acta il 1 00 $87,368 587.368 521.887 57 $aa8.00 526,12 5135.827 1,5p9 1,:A9 590
Bwlcfin Ins eCicxll 100 $80,417 $80,417 521.867.57 $44800 526.12 5128,876 1,5p9 7,509 SA5
Buildln Pertnil S iahst li 1 00 $94,783 $94,183 $21.887 57 826,12 $1a2,19a 1,625 1,625 $88
Builtlin Permit S ialisl II 1.00 $89.618 589.618 521.887 57 526,12 5137,629 1.625 1,625 S85
Budtlin Ins eCfor I 1 00 $93.869 393,869 $21,887 57 5448A0 526,723 $742,328 1,509 1.SD9 $9d
Buddin BSatet TeChnici3n 100 $69,001 �69,001 �21,BF37.57 526,12 $177,012 1,509 1„509 S/8
Atlminisiralive Secreta 0 20 587.821 516,364 54.377 51 $5,22 $25.966 1,64a 329 S7g
Off�ce Assistant II 020 $64,572 512.914 54,377.51 $5.22 522.517 t,6a4 329 S68
Total 12 55 51,509.410 $1,181,563 $274.689.00 $3.58a 00 $327,8a7 51,787,683
Blentled rate(a Senior Bui�tling Inspector=S}02
Blentle4 2te tor Build�ng Pertn�t Specialist II=586
Blentled rate for Bwiding Inspectors I and II=S�J2
Biendetl rate tor Atlm�n Secreiary&OHice Asst =37a
Palm Desert A-4
Tahle B-2
Building and Safety Division - Fee Analysis Excluding Indirect External Costs
Per Hour
Fees Hours Per Sq Excluded
Excluded Ft or Item Indirect Proposed Proposed Fee
Item Indirect Cost Factor Position Cost Flat Fee Per Sq Ft
1. Permit Issuance $42.40 0.75 BPS $86 565
�'' u Ma:..:'�.y 1 `'4�S f.'.;. 'wn': k� ��{ o pf4 ,tly-�a1.W A� �) f .�x.
t �.. �;.: tl 9�` �a ;.F�£ �#3i'% � k.. ,�'. ,�1''� �� ,..s��� �i��'y1�� 4a�4, �.
r
2. 1•2,500 s ft Sin le Famil Dwelli� Custom or Trect Model
Plan Check,Architectural $0.28 0.0032 SPE S97 $0.31
Plan Check,Structural $0.08 0.0014 SPE $97 50.14
Inspection $0.67 0.008 81 592 80.74
3. 1-2,500 sq ft Tract Production Model Revised
Plan Check,Architectural $0.09 0.0016 SPE 897 50.16
Plan Check,Structural $0.15 0.0008 SPE $97 $0.08
lnspection $0.67 0.008 BI $92 50.74
4. 1-2,500 sq ft Production Model Unchan ed
Pfan Check,Architectural $0.07 0.0014 SPE $97 SO.f4
Inspection 50.67 0.0072 BI S92 50.66
5. 2,501s ft or Larger Custom or Trect Model Single Famil Dwelling
Plan Check,Architectura! $0.21 0.0025 SPE $97 $0.24
Plan Check,Structural 30.06 0.0012 SPE $97 50.12
Inspection 30.44 0.0056 BI $92 $0.52
6. 2,501 s ft or Lar er Model Production Revised
Plan Check,Architectural 50.09 0.0016 SPE S97 $0.16
Plan Check,Structural 50.02 0.0005 SPE 597 50.05
Inspection $0.44 0.0054 BI 592 E0.50
7. 2,501 sq ft or Larger Sin le Famii Production Unchan ed
Plan Check,Architectural 50.17 0.0014 SPE $97 $0.14
Plan Check, Structural �0.01 0.0002 SPE $97 50.02
lnspection $0.44 0.004 BI S92 $0.37
8. Residential Remodel under 500 s .ft.
Plan Check,Architectural $0.13 0.005 SPE $97 80.49
lnspection $0.38 0.006 BI $92 50.55
8.5 Residential Remodel over 500 sq.it.
Plan Check,Architectural NEW 0.004 SPE $97 E0.39
Inspection NEW 0.004 BI $92 $0.37
9. Residential Alteration per 83,000 value'
Plan Check,Architectural $46.00 1 SPE S97 $97.00
Inspection $48.00 1 BI $92 592.00
Palm Desert A-5
Fees Hours Per Sq
Excluded Ft or Item Billable Rat Proposed Proposed Fee
Item Indirect Cost Factor Posttion Per Hour Flat Fee Per Sq Ft
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10, Up to 15,000 s ft Multiple Famil Dwellin
Plan Check.Architectural $0.10 0 00136667 SPE $97 $0.13
Plan Check,Structural �0.04 0.0006667 SPE S97 50.06
Inspectron $0.22 0 0025333 BI $92 50.23
11. 15,001 s k and Lar er Multi le Famil Dwellin
Plan Check,Archifectural 50 08 0.00116 SPE $97 E0.11
Plan Check,Structurel �0 03 0.00064 SPE $97 $0.06
Inspection $0.19 0.00208 BI $92 $0.19
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12. 1-30,000 s ft Concrete Im roved
Plan Check,Architectural $0.12 0 0016 SPE $97 $0.16
Plan Check,Structural g0 03 0.0006 SPE $97 $0.06
Inspection $0.08 0 0017 SBI $102 50.17
13. 30,001 s ft and Lar er Concrete Im roved
Plan Check,Architectural $0.12 0.00142 SPE $97 50.14
Plan Check,Struciwal $0.02 0.0005 SPE $97 $0.05
Inspection $0.10 0.00136 SBI $102 $0.14
14. 1-30,000 sq ft Mason Improved
Plan Check,Architectural $0 09 0.001667 SPE $97 50.16
Plan Check, Structurel $0.04 0.0008335 SPE $97 50.08
Inspection $0.14 0.0018333 S81 �102 50.19
15. 30,001 s ft and Larger Mason Im roved
Plan Check,Architectural $0.14 0 00156 SPE $97 50.15
Plan Check,Structural $0.03 0.00064 SPE $97 50.06
Inspection $0.29 0.0033 SBI $102 $0.34
16. 1•30,000 5 ft Wood Frame Im roved
Plan Check,Architectural $0.11 0 0014 SPE $97 $0.14
Plan Check,Structural $0.04 0 0007333 SPE $97 $0.07
fnspection $0.17 0.0024667 SBI $102 50.25
17. 30,001-50,000 sq ft and Larger Wood Frame
Plan Check,Architectural $0.1� 0 0015 SPE $97 50.15
Plan Check,Stiuctural $0.02 0 00064 SPE $97 50.06
Inspection $0.14 0 002 SBI $102 50.20
18. 30,001-50,000 s ft Wood Frame Shell Less°/,15 Improved Fee)
n ��:.i �. � ,, ' z, , .y
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19. 0-50,000 sq ft and Larger
Plan Check,Architectural $0.01 0 00036 SPE �97 $0.03
Plan Check,Structural $0 01 0.0002 SPE S97 50.02
Inspection $0.01 0 00046 SBI $102 $0.05
p c� '
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20. 5,000 sq ft Tenant Improvement
Plan Check,Architectural �,0 07 0 0012 SPE $97 ;0.12
Plan Check,Structwal �0 02 OA004 SPE $97 50.04
Inspection $0 15 0 002 SBI $102 $0.20
Palm Desert A-6
Fees Hours Per Sq
Excluded Ft or Item Billable Rat Proposed Proposed Fee
Item fnd(rect Cost Factor Position Per Hour Flat Fee Per Sq Ft
2�.5000-15,000 s ft Tenant Im rovement
Plan Check.Architectural $0.06 0.001 SPE $97 50.10
Plan Check.Structural 50.02 0.0002667 SPE $97 50.03
Ins ection 50 13 0 00746667 SBI $702 50.15
22. 15,001-25,000 s ft Tenant Im rovement
Plan Check,Architectural $0.06 0.00092 SPE 597 50.09
Plan Check,Structural $0.02 0.0004 SPE S97 f0.04
Ins ecGbn $0.12 0.0014 SBt 8702 50.14
23.25,001-50,000 s ft and Lar er Tenant Im rovement
Plan Check,Architectural $0 05 0.0008 SPE $97 50.08
Plan Check,Structural $0 02 0.0004 SPE $97 50.04
lnspection 50.10 0 00122 SBI $102 50,12
� y ',� a � y r a� �':^g Y.',d .. � � tf�y �. .'� �j„� •
�����j��P��� �3�� �;�+lf�� �,4��i����h���r � ;� �.i, �,��;t�s�x �iJ�"� '���s x .`.�. „�E �',� �h
t'
24.Residential Re-roof
Ins ection $48.00 1 BI $92 S92
25.Commercialllndustrial Re-roof
!ns ection $144.00 2 BI $92 f184
��, � 4 h-�'����� "� � �nq�.��^ ��.t � ';� a u� i� �� � �u .;,� �§ .:i
'��i ,r '�e`�,:' '�I�.�.�.` 't...';a��.�` �5i :F� �:�` �.�;;�`r�.. +l . �°'i� ":�.� �Ps,'�:�:
28. Each Plumbin Fixture
Ins ection $48.00 1 BI $92 S92
27.Plumbin Re i or Repair Residential
Inspection $96.00 1 BI $92 592
28.Plumbin Re i or Repair Commercial
Inspectron $72.00 1 BI $92 S92
29.WaterServiceRe lacement
Ins ection $96.00 1 BI $92 f92
30.Water Heater Each
!ns ectron $72.00 7 BI $92 Fee Waived for one ear
31.Gas Pi e Each 50 tt or Fraction Thereoi
Inspection $96 00 1 01 $92 592
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fi"i� �d '^,�. �4�"i�� ..� ��,� �� .�!:y��"..���:� n-r7�.?' `�°, �4�rG:°r�.� ,�.�v �..
32.Mechanical Iiances Each Residential
Ins eclion $96 00 1 BI 592 S92
33.Mechanical A liances Each Commercialllndustrial
Inspection $144.00 2 BI $92 5184
34.Mechanical Ducts Each 50 tt or Fraction Thereof
Ins ection $72.00 1 81 $92 592
35.Mechanical Outlets or Inlets Each
Inspection $28 80 1 BI $92 592
36.HVAC Replacements Residential
Inspection 596.00 1 BI $92 Fee Waived for one ear
37.HVAC Re lacements Commercial/Industrial
Inspection $96.00 1 5 BI $92 Pee Waived for one year
38. Installation of PV solar s tenm
Inspection NEW t BI 592 Fee Waived for one ear
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39. Electrical Plug,Switch or Similar Outlet-Five Each or Fraction Thereoi
fnspection $48 00 1 BI 592 592
40.Electrical A pliance Each
Inspection $48 00 1 81 592 592
41.MotorslDevice
lnspechon $48 00 1 BI $92 592
Palm Desert A-7
Fees Hours Per Sq
Excluded Ft or Item Billable Rat Proposed Proposed Fee
Item Indirect Cost Factor Position Per Hour Fiat Fee Per Sq Ft
42. Bus wa Each 50 ft or Fraction Thereof
Inspect�on $67 20 1 BI S92 E92
43. Conduit Each 50 ft or Fraction Thereof
Inspection $67 20 1 BI S92 S92
44. Electric Service Up to 200 Am s
Inspection $96 1 BI $92 592
45. Electric Service 201-400 Amps
Inspection $96 1.5 BI 592 5138
46. Electric Service 401-600 Am s
fnspection $144.00 2 SBI 5102 5204
47. Electric Service Over 600 Am s
Inspection $144.00 2 SBI $102 5204
� -� � '��i�t i ��, ��.� is, 5 Z s� . i y � �,� �
�'� .r .� i ��a �4 ,+w. ���i� .,r. � �';. .r'� m ,��..�„ �fia�� i�i r.n,��:�s. .'-��
48. Over Submittal and Two Corrections
Plan Check $184.00 2 SPE $97 5194
49. Ins ections After One Inspection
Inspection $96.00 1 BI $92 sg2
50. Buildin Official Variance Consideration
Plan Check 3261.00 3 DBS $104 5312
51. Appeals Board Application
Plan Check 5435.00 5 DBS $104 5520
52. Parkin Lot Re-stri in
Plan Check $460.00 3 SPE $97 5291
Inspection $384.00 5 BI $92 5460
53. Block/Retainin Wail
Inspection NEW LINE 2 BI $92 $184
54. Swimming Pooi
Inspection NEW LINE 2 BI $92 5184
55. Minimum Fee
Plan Check S92.00 1 SPE $97 E97
Inspectron $96 00 1 BI $92 5g2
'This fee is based on valuations.
Over 5,000 sq ft recommended costs be same as 5.000 sq ft measurements(see narrative notes)
BI=Build�ng Inspector DBS=Director of Building&Safety SBI=Senior Building Inspector
BPS=Building Permit Specialist FSI=Fire Safety Inspector SPE=Senior Plans Examiner
Palm Desert A-8
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Palm Desert A-9
Table C-1
(Corresponds to Table 16)
Planning and Community Development Billable Rates -Excluding Indirect External
Overhead Costs
Salary S Services Internal
Full Time Fringe g Management Direct Billable
Equivalent Salary 8 Applied Supplies Overhead ToUI Direct Billable Billable Rate Per
Position Direct Fringe to Direct 55,174.77 $3.655.0 Costs Hours Hours Hour
Planning Director 0.83 $161,634 $134,156 $4,295 $3.034 $141,485 1.576 1,308 $108
Planning Manager 0.90 5129.790 $116,811 $4,657 $3,2 5124,758 1.576 1.418 588
Associate Planner 1.00 $95404 $95,404 $5,175 $3,65 5104.234 1.672 1,672 $62
Assislant Planner 1.00 $87.233 $87.233 $5,175 $3,65 596,063 1.672 1,672 $57
AssistantPlanner 100 $78,055 $78,055 35,175 53,65 $86,865 1,672 1.672 852
Administrative Secretary 0.90 $80,252 $72,227 34,657 $3,2 $80,174 1.552 1,397 557
Senior Office Assistant 0.90 $73,621 $66.259 $4,657 $3,2 $74,205 1.695 1,526 $49
Parks&Rec.Planning Tech �,pp $80.474 $80,474 $5,175 $3.65 589,304 1,672 1,672 $53
Total 7.53 $786,463 $730,619 $38,966 327.522 5797.107
Blended rate for Assistant Planner=$55
Blended clerical rate for Adminislrative Secretary and Senior OKce Assistant=$53
Table C-2
(Corresponds to Table 17)
Blended Rates for Planners-Excluding Indirect External Overhead Costs
%Time on
Position Permits Staff Equivalent Billable Rate Allocation
Director 40% 0.40 $108 $43.26
Plannin Manager 65% 0.65 $88 $57.17
Associate Planner 80% 0.80 $62 $49.87
Assistant Planner 80°/o 0.80 $57 $45.96
Assistant Planner 80°/o �80 $52 $41.57
3.45 Total $237.84
Divided by Employees 3.45
Blended Rate $68.94
Palm Desert A-10
Table C-3
Community Development Department Fee Analysis— Excluding Indirect External
Overhead Cost
Billable Rate
Per Hour
Fees Ezcluded Indirect Excluded Proposed Full Cost per
Permit Type Cost Average Time Indirect Cost PermiUActual Cost
Adjustments E201.25 S82
Planner(blended rate) S69 00 1 S69 S69
Clerical StaH(blended iate) $49.00 0.25 553 $13
Amendments Combined with GPA,C/Z Combined with GPA,GZ
Appeals 5172.50 2 $69 j138
Architectural Review,Single Fam.(OTC) 534.50 0.25 $69 $17
Architecturat Review,Sin le Fam.(ARC) $103.14 5106
Planner(blended rete) $59.25 1 $69 $69
Clerical StaH(blended rate) $43 89 0.7 553 $37
Architectural Review,Commercial(ARC) 5299.93 5226
Planner(blended rate) $203 03 2.5 $69 $173
Clerical StaH(blended rate) $96 93 1 $53 S53
Buildin Permits,Exterior Reviews S19•75 0.25 $69 517
Certificate Of Use Review' S7.90 0.25 $69 517
Chan e of Zone Combined with C/Z,GPA Combined with C/Z,GPA
Chan e of ZonelGeneral Plan Amendment 51,586.40 5796
Planner(blended rate)" $948 00 10 $69 $690
Clerical StaK blended rate) $638.40 2 553 $106
Conditional Use Permit or Precise Plan Combined with C/Z.GPA Combined with C/Z.GPA
1 acre or less Combined with ClZ,GPA Combined with C/Z,GPA
1 acre or more Combined with C2,GPA Combined with C/Z,GPA
Conditional Use Permit,Precise Plan,
Tentative Tract Map,Variance 54,053.90 51,987
Planner(blended rate) $2,725.50 18 $69 $1,242
Clerical StaH(blended rate) 5638.40 2 S53 $106
Fire Salet Specialist $170.00 1 $85 $85
Associate Transportation Planner $520.00 5 $111 $554
EIR Review Consultants cost+10% Consultants cost+10%
Environmental Assessments 5118.50 5104
Categorical Exemptions 0,part of other permits 0,part of other permits
Negative Declaration $1�8.50 1.5 S69 $104
Freedom Of Information Act Re uests lus co costs ot.10 lus co costs of.15
General Plan Amendment Combined with C2,GPA Combined with C/Z,GPA
Tentative Parcel Map $604.00 5725
Planner(blended rate) $474.00 3 569 $207
Fire Safety Specialist 5170.00 2 S89 $178
Public Works Senior Engineer S130 00 3 $113 $340
Palm Desert A-11
Billable Rate
Per Hour
Fees Excluded Indirect Excluded Proposed Full Cost per
Permit T pe Cost Avere e Time Indirect Cost PermiUActual Cost
Parcel Map Waivers 53,224.72 5435
Planner(blended rate) $60 83 1 $69 S69
Clerical SfaH(blended rate) $43 89 0.5 S53 $27
Public Works Senior Engineer $3,120.00 3 $113 $339
Precise Plan(PR Zone
With Zone Change New combined fee Combined fee
Without Zone Change New combined fee Combined fee
Tem .Banners 0.25 $69 S17
Si ns(OTC) E103.52 548
Planner(blended rate) $89.27 0.5 S69 $35
Clerical StaH(blended rate) $14.25 0.25 S53 $13
Si ns(ARC) 5251.66 5191
Planner(blended rate) $207.77 2 $69 S138
Clerical Sta/i(blended rate) 543.89 1 553 $53
S cific Plan Amendment Combined with C/Z,GPA Combined with C/Z.GPA
Temporary Use Permit 584.33 535
Planner(b�ended rate} $59.25 0.5 S69 $35
Clerical Stafl(blended rate) $25 08 0 553 $0
Temporary Use Permit,Non-profit
Organization NIA N/A
New combined fee Combined fee
Variance,Other New combined fee Combined fee
Variance,Residential New combined tee Combined fee
Zoning Confirmation Letters E158.00 2 569 5138
.'�., s° �_,;' '�rk�`k..�w .,. , TM�ros ..��,x , „ �.�'�.: �„.:���, ; y'�S�� " i ;f,� a �Y « Y�ia��+ �� � �� _
�:a,ty` �F .� ��.�, '�.t .3�.� ,a ���:�
Freedom Of Information Act Re uests plus co costs of.10 lus co costs of.15
Zonin Ma 55.00 55
General Plan Ma E3.00 515
Zonin Ordinance 530.00 S50
General Plan Text 583.00 5100
General Plan Dreft EIR/Final EIR 585.42IE10.27 $100/S15
General Plan Traffic Stud ndices 562.91 S70
Co Machine .10/ a e .15/ age
'Collected by FinanCe as part of Business License
"This fee assumes that the C/Z or GPA is combined with a CUP,PP,TT or VAR if the C/Z or GPA is processed as a separate
application,the fee shall be the same as the fee for CUP,PP,TT or VAR
"'To be set at actual cost from the latest printing.
Palm Desert A-12
A endix D
.
pp
u lc or s ees
. .
xc u in n irec
x erna os s
Palm Desert A-13
Table D-1
(Corresponds to Table 23)
Public Works Billable Rates - Excluding Indirect External Overhead Costs
���,a Servius8 Services6 Internal
Full Tim� Fringe Supplies Supplin Mansgemant pir�ct R�le Per
EquW�Nnt Salaryd Applisd to a'erAead Permks Ov�rMad Total Dinct BIIIaDN Billabl� BillaAk
Vosfion Dir�ct Fri�p� Dfrecl Sd.085.9a S21!1618 527.02EA Costs Hours Hours Mour
Drtectoiof7u�hcWo�ks 002 f1�l,]72 52.967 S81]2 S�2B.J7 5�205 S�.B9B.05 1.645 33 Sne
Cit E �nee� 100 f1�2.9l9 S1d2989 5�.085.9a 521!16.28 521.02Ba S�B9.520D7 1.645 1,6d5 5775
E���een Mana ei 1.00 f115,667 f115,667 Sa.OB5.9r S21.d1620 521D28a 5162,19786 1.645 1,645 $gg
7rans nacanEn ineei 1.00 f115,{47 f115.11J 5�.0859d 521!t62B 52t.02B� 5�6�.97372 1.535 7,535 5�06
Sr.E ireeriC Surve 1.00 f91,N6 597.JI6 S�.�b5.9r S21!16.28 521.028� 5137,876�9 1,535 7,535 S90
S�E �cee� 100 f1t7,251 5�27.251 S�.OB5.9r f27!1628 f21.028a f777.78�.92 1.535 7,535 5773
Gro�ect Administrator 1 00 297.06� S9�.Db3 N.085.9C S21�1fi.28 5z1.028a 51�3,59�OB 1,535 1,535 59d
AssoaateTrans Punner f00 S13].6f0 5�27690 Sd,OB5.9r f2t!1628 fZ�.028a3 f»0.22108 1,535 1,535 5711
nssrstantE ineer 100 fl7,579 f87.579 5�.085.9r 521/1628 f27.028a f1Jd.t09.66 1,535 1,535 S87
SenqrPu�f�cWo�kslnspeaw 100 f10l,007 S10B.007 S�OB591 SZ1!1628 f21028.a f151.577.91 1,535 1,535 StOt
Ca nal Im rovement Pro cts Tecnniaan 1.00 566,]!0 566.780 S�ob3 9a S21�16.28 f21.028� 5172.910�7 1,535 1,535 $7�
Man emem Ana 5t i 0.05 SeS,605 S�!70 SZa JO S�070 et 51.051 t 58,758 B1 1,535 77 SBB
PUbIitWOrk5In5 ctoiu t.00 f107,771 StOJ.77� S�.aas.w S2iM628 f2t.028� Su9.9a2B 1,535 1,535 fge
vuakwoiksins ctori t.00 fs�.72s S9�.J25 S�.o83.9a S2tM629 f��o29a 57�0.855.88 t,535 1,535 S92
Pu�licWorkslnspectoi� 1.00 f77J55 577.155 5�.08594 5�7�1628 SZ�OYBa 5123.68600 1,535 1,535 Set
TiaflkS na15 ciahsl 1.00 5102,286 5102.266 Sd,OB5.9d 521�76.28 521,028d 51�8.79625 1,535 1,535 S97
eo�rieen recnmaan t.00 S7o,1ee 57o,aen S�pesBa S21ets2e 52to2ea S++?oteas 1.535 t,535 S7c
En ineerin Tecnnician 100 557,079 59,079 Sa0859d 521�1628 SZ�07Bd 5103.609.61 1,535 1,535 S67
AOminrstranveSecreta 002 f71.00E S1.a20 581J2 Sd2B33 f4205 S2.15077 1,643 33 p2
Sc�a�OMiceAssistant OBS f72.256 561,617 57!73.OS S1B.20784 517.871/ 5100.%B31 1,643 1,397 s72
OKce Assistant 020 567,027 512.605 5817 79 fa.28328 Sr,205.6 521.911.56 1,643 329 S67
TOTAL 17.16 f7A77.771 51.662.9d7 S70 033 00 5367.075.00 5760 d27 3 52.d60.d81 95
Bknded rate/or Enpineering TecMicia��S72
BknOeC rate lor Pu01ic WorkS Inspectors=S�
B�enae0 rate lor On�ce Assis�ant=S69
Palm Desert A-14
Table D-2
(Corresponds to Table 27)
Public Works Landscaping Billable Rates - Excluding Indirect External Overhead Costs
Salary 8 Services& Landscape Intemal
Fuil Time Fringe Supplies Permit Management Direct Billable
Equivalent Salary 8 Applied to �erhead Overhead Overhead Total Direct Billable Billable Rate Per
Position Direct Frin e Direct 32,095.25 $4.368.93 $10,398.0 Costs Hours Hours Hour
Landscape
Manager 0.50 $114,379 $57,�89 $1,048 $2,184 $5,199 $65,620 1,645 823 $80
Landscape
Specialist 100 $96,342 $96,342 $2.095 $4,369 510,398 $113,205 1,189 1,189 $95
Landscape
Inspector II 1.00 $87.452 $87,452 $2.095 54,369 310,398 $104,314 1,189 1,189 $88
Landscape
Inspector I 1 00 $78,762 $78.762 $2.095 $4,369 $10,398 595,624 1,189 1,189 380
Landscape
Inspectorl 1.00 $75,34� 575,341 $2,095 $4,369 $10,39B $92,203 1,189 1,189 $78
Landscape
Inspectorl 1.00 $83,466 $83,466 $2,095 $4,369 $10,398 $100,329 1,189 1,189 $84
Total 5.50 $535,742 $478,553 $11,524 524,029 $57,189 $571,295
Blended rate for Landscape Inspector I&II=$83
Palm Desert A-15
Table D-3
Public Works Fees - Excluding Indirect External Overhead Costs
Billabk ftate
Per Hour
Faas Excluded Indlrect Hours Per Sq Ft or Exeluded
N�m Cost kem Factor Posltion Indlrect Gost Proposad Flat Fae
1. A IicationProceSSin Fees 51a3.00 175 AE $87 S152
� �,, - .,. ,, , .
r d'�':., ,., . .., ; .. , x .:. ��,,:, ..„ � .. ,.� . ..:.:c� ., .,�,.
2.Faithful Vertormancs Labor and Materlals f141.5o 5174
PlanCneck f65.00 0.38 SE 5�1J S<J
PIanC�eck 51�1.� 15 AE S87 5131
3.SuDAlviaions Entitlsment(Tsntative Parcel Maps/Tentative Tracts)
Collactetl b PlannM 's Ds sit Based Casas 51,107.00 f45]
PlanCneCk(Cd/etfedD P/d�nn De f.J 510d.00 0 EM 599 SO
Plan Cneck fCd�ecte0 D P/annin De L 5<20.00 2 4d ATP f111 f271
PlanC�ecN CdiecfedD P/annm De L SW.00 0 7NE f106 SO
P/an C�eck!Cd�ecfeO D P/annin De G J 5388.00 1 AE 587 587
P�an Cneck{Cd�ected 0 Planoin Oe fJ 593.0� O Ba SE S�73 595
t.Final Map Per lot lbe.�5•Od Per Lot f624.4E Per Lot
Plan CnecN EdB825 2 2 SE 5113 5249
Plan CneCk <.32 AE 587 5376
5.Easaments Daeds,Lat Lins Ad'ustment CollecleA D Plannin � S28E.00 f428
P/a�Cneck f288.00 J 77 SE 5113 $a26
::A:� r � h��.,�... w� ..�. ..� .a�� l �.: �, '
,. , ., � , �t .x ,�." '�'�&�Y .�5�:" . .a.;�" �m ��.,[
� .. .�.�', ..'•xi:- i..:Y. '
.G. •,..+h�
. .�'�. �. � .. r�.�.,r"i.
8.Half S[reets r Each 1,000 LlrroalRh or Fnction Thenof f1,950.00 52,080
Plan CnecM 5558.00 5 75 SE 31�3 S65U
Ins echan 51.39200 16 PWI S90 51.dd0
7.Full Streets r Each 1,000 Lineal M or Fraction Thareof S2.lJ7.00 S2,D30
Pian Cneck 5706 00 10 SE 5113 51.1lU
Inspection 52.OBB.00 20 PWI 59� 51.800
.. .. ...�;,� ,r, ... > ,d �. �.'. `' r t�:{+.ux ...,., �, r.,�
x....,r. � :.,. ...
. ,. .. .,.,.� �,.e�.r..,� . . :;: ,�:. ;..
B.TraKc Count�Per Da 5582.00 8 TNE 5106 5676
9.Signage and SVI in f��.00 f1,358
Pian Check 5582.00 6 TNE 5108 E636
Inspection 5261.00 B PWI 590 5720
10.Tra�fic SI nal 57.096.00 f<.441
P�a�C�eck 5776 00 B TNE E108 f848
Ins ection 53J2000 35 TST 597 53.393
71.TraKc Conlrol er Da f07.00 fso
InspecM1on 587.00 1 PWI S� S�
12.SI nalization ResiOantial er Dwallin Unit f50.00 S�
G�a�CnPCk E50.00 S50
13,Si nalization Commarcht r 1,000 tt BuHdin Mea 5500.00 5500
Pian Cneck 5500 00 5500
14.SI nalizationlndustrial arAcfe f500.00 5500
P�an Cnect SS00 00 5500
' �• �.. �� .i..:�F�� ....p. . . :.,_s t `-'�' .��... �a :"a.: .,; a'..^" �,�8 q :tx
� ::^. „�� : ,.;. .�.,.�'e�.: ..
15.Storm Drain U�to 1.000 Lineal h fZ.Z�5.00 fz.490
Plan Cneck 5970 00 10 AE S87 5870
m ecfion 5�.305.00 t8 PWi S90 E1.620
16.D�aina e South oi Whitewater I Acre fT0.75 34.000
Per Ci Ortlinorrcc 5�8.50 E4.000
521 25
17.Draina e Batween Whitewatsr and SanA Rld a Line par Acre fQ.50 f1,500
PeiCd Ordnance 524.25 E1.500
52325
1B.Dralna e Between RfA a Lina and South I-10 Freewa r Acre S47.S0 f1.000
GeiCi! O�ainance 52425 St.000
523 25
Palm Desert A-16
; ,�,.:�:�:'� � � .:P .� ;.0.a� =; .4. �
19.TUMP Paitl PAor to 8uildin Parmlt will be administered b Publi f27.25 CVAG HanC Book
$eP CVAG HandDoOk $23 25 CVAG H3nd Book
40.Frin e Toad Lizard Fae f Acra Sb18.75 5635
P/an C�e[k 5600 00 5600
Processin Fee 51825 O S O/+ 569 575
,�.,�.: �N� .'. ", x���. �� .' .. . '.:' ,':..a. k.:.� � \.� :.�,.'. x .N�a .^.'#,
21.H drologyperAcre f1]9.50 5228
P/an C�eck 5139.50 2 SE 5113 5226
22.Sin la Famll S54P
PIJ�C�eck 50.00 4 SE 5113 S<52
In eLM1ai 5000 1 PWI 590 S�
21.Subdivis�on�1-6 Lois TncU V�rcel Map 51,640.00 52,030
PIanC�eck 597000 10 SE f173 51.130
InspCGf�on 507000 10 PWI E90 5900
44.Subdivislons Over E Lota Tnct/Garesl Ma
P/en C�eck 5970�548.50 Per Lol Over 8 0 5 SE S 117 51 t 30�557 Per Lo�Over B
ins ection 5870•Ea8 50 Per Lat Over 8 1 PWi f� 5900�590 Pc�Lot Over B
25.GraAln Non•Subdivision Up[0 3 Acras PPiCUPMDV.Etc.) 51,910.00 31.465
Pian C�eck 5670 00 5 SE 5113 E565
InSpeLt�on 51,240.00 10 PWI $9p 59p0
2E.GraGin Non•Subdivision Over 7 Acrse(PP/CUPMDP,Etc.
Plan Check E670•5268/AGeS OvCr 3 2 SE 5113 E565•5226 i AcreS Over 7
InspeCM1on 51240�5372 i Aaes Over 3 3 PW I E90 f�0.5270 i Acres Over!
._. . .� . ... • .
�.�. ;,� ._ ..�. . . .. �. .e .:„� ��� y�i. x rL�''�uFa ;&i•,'��.s t :so,°ll'.:' �' �'��°'av`,
� 27.Permitlssuance Fea 540J5 S52
P/an G�eck 548J5 OJS OA S69 552
2a.Residen[lal Drivawa ' 3270.00 f2e1
P/anC�eck f�� � SPWI 5101 f101
in ec0on 5�7a.00 2 PWi E90 5180
29.Commerclal Drivawa 5509.00 f573
P�anC�eck 528800 3 SPWI 5107 E�03
Inspechon 526100 J PWI 590 5270
30.Excavat�on Per 100 Llneal h or FnctlOn Thereof f340.00 f582
PIa�G�eck 519200 2 SPWI $101 $202
Inspection 5348.00 d PWI f90 5360
31.Curba and Gutters for Eac�300 Lineal k or F�action Thereot f388.00 578Y
PIanG��eCk S77<00 2 $PWI 5101 5202
�n ecoon Sts200 2 Pw� S90 Etao
7I.Sitlewalks Per Each 100 fl 5768.�0 5382
P/anC�ecw 5192.W 2 SPWi 510� 5202
InspeGfion 5174.00 2 PWI S90 5180
3J.Overla Par 1,000 s ft f17.40 S45
Inspecfinn S17_<0 0.5 PWI S90 S<5
]t.Snndard Slurry Seal Per�,000 s fl f0.70 S45
In ecf�on SB.70 0.5 PWI 590 S45
35.Oversize Load fJ8.30 S76
53650 0.5 E7 E72 S36
38.Valet Parkin f50.00 S50
Plan C�e[k S50 00 0.5 ET 572 $SO
Inspecf�on E0.00 FWi S�
37.E�sements Deeds,Lot Maf er,Lot Lins Atl ustments 5194.00 5�18
P�a�C�eck 5190 00 2 5 AE SB7 5218
38.PM10 f3EE.00 f314
PI�nC�eck S19C00 0.5 AE S87 $44
Irrspectlon S19d 00 3 PWI S� 5270
39.SWPP/NPDES f418.00 5�79
P�an C��eck S20B 00 1 EM S'.19 599
�nspethon 5208.00 I PWi S'JO StgO
Palm Desert A-17
P:'" ';� ta�'�`%a! zr "'�:� '� �.:{� "�as
40.Commerclal,InCustrlal,Motsls and Slmilar Buildings
Sz er s R G�oss Bulldm Area or Nuf fo Exceed 53.500 r BullAin PermfUPro�.ct
41.Residential Buildin PBrmits
S35 �Resltle�tla�U�rt:Accessor Buil�in S Exem!ed
42.All Reaidentlal Remotlelin Buildln Permits
Exam tetl
4�.Tenant Improvements CommercfalllnOuatffal Buildin s and Simitar Buildin s/Pro ects
U�der f0.000 sp h G�oss BuilOin Area Exempt 10,000 s0 h and over.06 er s0 K Nof fo Exceed 57.788 e�Eac�Bui�din Pe�miUP�zcl
ra� x�'. ��.` y�, •z ��; r.� �,� ,-�:,:, ,.
44.Non-Resitlential Landsca e Im rovements or Renovatlons U to t� 52,772.50 � f713
P/enCheck 51.08150 d LS 595 5381
Ins ectlon S1.2d500 6 LI SB3 5332
45.Non-Rasidential Lantlua Im rovements or RQnavations 10,001 f5,4D4.50 Sl9a
Plan C�ecN 52.044 50 5 LS f� 5475
Ins ect�on S3.d5000 5 LI 583 5<15
48.Non-Resitlential Landsca Im rovementf or R�novationa Over 2 f12.489.50 51.802
P/en Cneck E4.219.50 9 LS 595 5855
ins ecnon fe25o 0o s u be3 57a�
17.Tree Removal,Plant Removal or Prunin f900.o0 5166
In etfion 5300 00 2 LI E83 5166
ID.Rasidential Tncts(SIngN-Fami Moma) f307
P/anClre[k NEW 156 LS S95 5118
In ecGwr NEW 1.94 LI ;BJ f161
4B.Rasidantlal Tract MoOels f57B
PlanCfre[k NEW 3.75 LS 595 5356
Ins ection NEW 2.85 U E83 5220
,� �„ s� �,"� k '"4 k« :4t t,'�)S"4.A. .y �" 'y� �
50.Abandonment's 5�40.00 So01
Pian Cneck 5372.00 d SE St13 f453
P�a�C�eck S38B 00 4 AE 587 f3a8
51.CiryEn IneerVarianca f52o.o0 f493
Plan C�eck 5520.00 5 EM S99 f493
52.Plan Submittals Excsed�� Orf Inal and One Cortactlon 5190.00 S�1!
P/anC�ecN 5���� 25 AE S87 SZ18
53.Tem ora C/O 5461.00 S/S0
InSpeChon Z PW� S� $��
51.Record Documents f48.50 f88
P�a�Cneck Ez3 25 0.3 SE 5113 53a
InSpecOon S23 25 0 3 SE 5�73 534
'Basetl on Engineers cost esnmale.
"InclWetl wRh SVeets�CP
"'Circwar Dnveways cons�tlered as two aDProac�es.
AE=Assislant EnpineM OA=Olfte AS5i5taot
ATP=Assistant Transportalqn Planner SPW I= Senior PubhG Work51n5peGor
EM=Engineenng Manager TNE=Transponation Engineer
ET=Englneennp 7echninan TST=TraKic Signa�Tecnnician
Palm Desert � A-18
Comprehensive Updated
Cost of Service Study
Volume II
Indirect External Cost Analysis and Total
Costs by Program Model
Palm Desert, California
Updated by
City of Palm Desert
Finance Department
I
August 2006
Table of Contents
I. INDIRECT COST ALLOCATION (EXTERNAI. OVERHEAD) .................1
A. OvERvrEw ...........................................................................................................1
B. MODEL METHODOLOGY ......................................................................................5
C. ME"THODOLOGY OVERALL CATEGORIES .............................................................7
D. USE OF THE MODEL .............................................................................................9
E. MODEL SPECIFIC CATEGORIES ............................................................................9
1. City Council - 4110.........................................................................................9
2. City Manager-4130 (Table A-7).................................................................10
3. City Attorney -4120 (Table A-5).................................................................10
4. Legal Special Services - 4121 (Table A-5)...................................................10
5. Community Service -4132 (Table A-8).......................................................11
6. Community Promotions -4416 ....................................................................12
7. Marketing -4417 ..........................................................................................12
8. Civic Arts Committee -4418........................................................................12
9. Legislative Advocacy-4112........................................................................13
10. Visitors Information Center-4419.............................................................13
11. Community Service/City Clerk -4111 (Table A-6)...................................13
12. Elections -4114, Page 66 ...........................................................................13
13. Human Resources - 4154 (Table A-12)......................................................13
14. Finance -4150 (Table A-11) ......................................................................14
l 5. Independent Audit -4151 ...........................................................................15
16. General Services -4159..............................................................................15
17. Management Information System - 4190 (Table A-9) ...............................15
18. Unemployment Insurance - 4191................................................................15
19. Insurance -4192..........................................................................................15
20. Interfund Transfers Out - 419� (Table A-13).............................................l 6
21. Outside Agency Funding ............................................................................16
22. Police Services - 4210 ................................................................................16
23. Development Services -4260 (Table A-12)...............................................17
24. Public Works Administration -4300 (Table A-15)....................................17
25. PW-Street Maintenance - 4310...................................................................18
26. PW-Portola Community Center Bldg - 4344..............................................18
27. NPDES-Storm Water Permit - 4396...........................................................18
28. Building & Safety -4420 (Table A-4)........................................................18
29. Animal Control - 423U................................................................................19
30. Nuisance Abatement -4240........................................................................19
31. BuildinglSafety - Demolition-R/M - 4421 .................................................19
32. Code Enforcement - 4420...........................................................................19
Palm Desert, CA i
33. Planning & Community Development —4470 (Table A-14)......................19
34. PW — Landscaping Service —4614 (Table A-16) .......................................20
35. Public Works Items — Other (Table A-17)..................................................20
36. Special Revenue Funds (Table A-18) .........................................................21
37. Special Assessment Funds (Table A-19).....................................................21
38. Debt Service Assessment District Funds.....................................................21
39. Capital Improvement Program ....................................................................22
40. Redevelopment............................................................................................22
List of Tables
Table 1 Palm Desert Costs — Direct, Indirect and Total Line Item Program Costs .......2
Table 2 Line and Staff Programs....................................................................................3
Table 3 Function Worksheets.........................................................................................6
Table 4 Legal Special Services Allocation...................................................................l l
Table 5 Community Service Allocations .....................................................................11
Table 6 Interfund Transfer Allocations ........................................................................16
Table 7 Development Services Allocation...................................................................17
Table 8 Public Works Administration Allocation........................................................18
Table 9 Public Works Allocation .................................................................................20
Table 10 Special Revenue Funds Allocation................................................................21
Palm Desert ii
List of Appendices
Appendix A Function Worksheets ............................................................................ A-1
List of Appendices Tables
Table A-1 City Employees and Vehicles .................................................................. A-2
Table A-2 Art In Public Places — Function .............................................................. A-3
Table A-3 Building & Safety — Function 4420 ......................................................... A-4
Table A-4 Building Square Footage.......................................................................... A-5
Table A-5 City Attorney — Function 4120 & Legal Services — Function 4121 ........ A-6
Table A-6 City Clerk — Function 4420...................................................................... A-7
Table A-7 City Manager— Function 4130 ................................................................ A-8
Table A-8 Community Services — Function 4l 32..................................................... A-9
Table A-9 Management Information Systems — Function 4190..................... A-11
Table A-10 Development Services — Function 4260 .............................................. A-12
Table A-11 Finance— Function 4150....................................................................... A-13
Table A-12 Human Resources — Function 4154 ..................................................... A-14
Table A-13 Interfund Transfers Out— Function 4199 ............................................ A-15
Table A-14 Planning & Community Development— Function 4470 ..................... A-16
Table A-15 Public Works Administration — Function 4300 ................................... A-17
Table A-16 Public Works Landscape— Function 4614 ........................................... A-17
Table A-17 Public Works — Other........................................................................... A-19
Table A-18 Special Revenue Funds ........................................................................ A-20
Table A-19 Special Asscssments..........................................................A-22
THEMODEL ....................................................................................Inside Back Pocket
Palm Desert iii
I. INDIRECT COST ALL�CATION
(EXTERNAL OVERHEAD)
A. OVERVIEW
The purpose of the Indirect Cost Allocation analysis is to determine the full Indirect
Costs (External Overhead) for all of the City's line programs as well as the Direct
Costs for each line program. A "line" program is a program that delivers direct
services to external customers, for example, Animal Control, Building Permits or
Streets. The line programs are supported by a variety of "staff' programs, for
example, the City Council, Finance and Human Resources. The approach used is to
distribute costs of all the staff programs to the line programs.
There are two different ways to think about Direct and Indirect costs. Some
communities simply calculate by department or division. Everything within the
department or division actual expense is considered Direct and everything outside the
department or division's actual expense is considered Indirect. For example, using this
approach the City Attorneys cost working on Planning Permits would be considered
Indirect.
We decided that the approach described above was not workable for Palm Desert
since most departments and divisions are a mixture of Direct and Indirect charges.
The approach we used was to develop a list of Direct programs and calculate total
program costs across all City functions. Under this approach, expenditure items were
entered as Direct program charges whenever possible. The Indirect cost then bccame
the result of subtracting the Direct charges from the total program costs. This result in
showing somewhat lower Indirect cost percentages than often found in studies of this
kind. For use in fee studies, all the Direct charges in the Model should be examined to
determine if some of these should bc added to the direct department or division
charges. This process was used for the fee departments and is illustrated in Volume I.
To determine the Indirect Costs and the line program costs our former Consultant,
Zucker System, created a computer Model that is described in this Volume II of the
study effort. The City of Palm Desert used Fiscal Year 2004/2005 expenditures and
actual staff times to update this Model. The Direct, Indirect and total line item
program costs are shown in Table 1 below.
Palm Desert, CA 1
Table 1
Palm Desert Costs -Direct, Indirect and Total Line Item Program Costs
TOTAL Program
Line Pro ram Direct Cost Ind(rect Cost %{ndirect Cost
Air Quali $103,177 $4,243 3.95% $107,420
Mimal Control 584,630 $3,481 3.95% $88,111
Arbor Da $0 $0 0.00% SO
Al't $673,931 $121,429 1527°!0 $795,360
Assessment Districts $24,036,434 $1,000,370 4.00% $25,036,803
BLM Ran er 3156 S49 23.93% $205
Buildin 8 Safe Permits $1,865,575 5714,909 27.70% S2,580,483
Business License $156,041 550,465 24.44% S206,505
Cable Franchise $23,872 $7,509 23.93% S31,381
Ca itat im rovement Pr ram $870,631 3255,367 22.68% $1,125,998
Code Enforcement 5601,768 $275,620 31.41% $877,389
Communi Promottons $3,263,672 3280,688 7.92°/a $3,544,360
Desert Cleanu $0 50 0.00% $0
Earth Da $2,916 $1,036 26.20% 53,954
Ener Commissfon $10,614 53,339 23.93% $13,953
En ineerin Permits $1,971,570 5671,909 25.42% 52.643,480
Far,ade Pro rem �563,461 S23,174 3.95% S586,635
Fire Services $5,010,313 S206,061 3.95% S5,216,374
Golf $7,049,981 $307,618 4.18% $7,357,599
Housin $146,669 $6,032 3.95% $152,701
Landsca ing 8 Li htin Districts $51,239 $2,167 3.95% S53,346
Libra 5299,830 314,559 4.63% 5314,390
NPDES-Storm Water Permits $11,853 $487 3.95% 512,340
Outside enc Fundin $1,403,355 S75,498 5.11% $1,478,853
Parks S2,179,375 $191,72� 8.09% 52,371,095
Park View Office Com lex 5670,083 S44,717 6.26% $714,800
Pianntn -Non Permtts $192,999 $66,185 25.54% $259,184
Plannin Permits 5708,537 $203,960 22.35% $912,497
Police Services $205,481 $25,167 10.91% $230,648
Portola Commun Center $77,939 546,797 37.52% $124,736
Redevelo ment $1,198,854 �376,731 23.91% $1,575,585
Rent Control $60,928 $10,624 14.85% S71,552
Rideshare 50 SO $0
S ecial Districts 3129,426 $41,857 24.44% $171,284
S ectal Events 536,533 �11,491 23.93% $48,024
Streets 33,755,020 $997,613 20.99% $4,752,633
2 X 2 $9,849 $3,098 23.93% S12,947
Waste Dis osal $544,675 $48,069 8.11% $592,745
TOTAL $57,971,390 $6,093,980 $64,065,370
The first step in the process was to define the line programs. The lists of line
programs are shown in Tables 1 and 2. Many of the City's departments or budget
units include both line and staff programs as shown in the "Line and Staf�f Programs"
listing in Table 2. Some departments or budget units are totally "Staff Programs" and
these are also listed in Table 2.
Palm Desert 2
Table 2
I,ine and Staff Programs
Line Pro rams
Air Qualit - art of S ecial Revenue Funds
Animal Control -4230
Arbor Da
Art
AIPP Maintenance- art of Special Revenue Funds
Art in Public Places- art of S ecial Revenue Funds and art of 4132
Civic Arts- art of 4132
Civic Arts Committee-4418
BLM Ranger- art of 4132
Buildin and Safet Permits -4420
Business License- art of 4150
Cable Franchise - art of 4132
Capital Improvement Pro ram - part of 4300
Code Enforcement-4420
Buildin /Safet Demolition R/M
Nuisance Abatement-4240
Communit Promotions-4416
Cit wide Business Promotion - art of Special Revenue Funds
Marketin -4417
PR-part of 4132
Promotions- arf of 4132
Visitor Information - art of 4132
Visitors �nformation Center-4419
Desert Cleanu - art of 4132
Earth Da
Ener Commission - art of 4132
En ineerin Permits - art of 4300
Fa ade Program - art of 4199
Fire Services - part of 4199 and art of S ecial Revenue Funds
Golf
Golf Course Ca ital Im rovement- art of S ecial Revenue Funds
Golf Course Mana ement- art of 4132
Desert Willow Golf Course- art of Special Revenue Funds and part of 4150
Housin - art of S ecial Revenue Funds
Landscapin and Li htin Districts - part of 4199
Librar - art of 4199, 4132 and art of S ecial Revenue Funds
Palm Desert 3
Table 2 Continued
Line Pro rams
NPDES Storm Water Permits -4396
Outside A enc Fundin -4800
CDBG - art of S ecial Revenue Funds
Youth Commission - art of 4132
Parks
Civic Center Park Maintenance -4610
Communit Garden - art of 4132
C.V. Park and Recreation - art of 4132
Plannin and Communit Develo ment-part of 4470
PW Park Maintenance-4611
Park View Office Com lex- art of 4150 and part of S ecial Revenue Funds
Plannin Non-Permits - art of 4470
Planning Permits - art of 4470
Police Services -4210
Citizen on Patrol- art of 4132
Crossin Guards- art of 4954
Public Safet - art of 4132 and art of S ecial Revenue Funds
Portola Communit Center-4300 and art of 4132
Redevelo ment-from Redevelo ment Worksheet
Rent Control - art of 4132
Rideshare
S ecial Districts
Special Events- art of 4132
Lecture Series - art of 4132
Streets- part of S ecial Revenue Funds
Bus She/ters- art of 4132
PW Landsca e Service Division- art of 4614
PW Street Li hts/Traffic Safet -4250
PW Street Resurfacin -4311
PW Curb and Gutter-4321
PW Cross Gutter-4313
PW Tie In Pavin -4314
PW Street Maintenance -4310
PW-Stri in 4315
Specia/Revenue Funds
2X2 Committee
Waste Dis osal
Desert Cleanu -part of 4132
Rec clin - art of 4132
Solid Waste - art of 4132
Waste Rec clin Fee- art of S ecral Revenue Funds
Palm Desert 4
Table 2 Continued
Line and Staff Pro rams
Ci Attorne -4120
Ci Clerk-4111
Ci Mana er-4130
Communi Services -4132
Mana ement Information S stems -4190
Develo ment Services -4210
Finance-4150
Human Resources -4154
Interfund Transfers Out-4199
Le al S ecial Services -4121
Plannin and Communi Develo ment-447Q
Public Works Administration -4300
Staff Pro rams
Auto Fleet- art of 4260
Buildin O erations and Maintenance- part of 4266
Ci Council -4110
Elections-4114
General Services -4159
Inde endent Audit-4151
Insurance -4192
Le isfative Advocac -4112
PW Civic Center-4610
PW Corp Yard -4330
PW E uipment-4331
PW Public Buildin s -4340
Unem lo ment Insurance-4191
B. MODEL METHODOLOGY
This Indircct External Cost and line program cost analysis consists of a large Excel
file that includes a Model that is supported by a series of Excel worksheets.
The line programs as shown in Table 2 above were inserted into the left-hand column
A of thc Model.
Actual costs for fiscal year 04/OS were either inserted into the Model in the row at the
top of thc model (Line 3) or into the Worksheets shown in Appendix A and in the
Excel computer f�iles. The Model could be run using either actual costs or budgets. For
lhis particular study we used the FY 04/OS actual costs which we think is a fair and
equitable method of calculating the new fees will be charged.
Palm Desert 5
Dollars were then spread to the line programs by various formulas that are described
in this report.
Specific Excel function worksheets were developed for the 18 functions as shown in
Appendix A and Table 3. This was only necessary when a City actual cate�ory
needed to be distributed to more than one line program.
Table 3
Function Worksheets
Function Worksheets Table Number
Art in Public Places A-2
Building Square Footages A-4
Building and Safety A-3
City Attorney A-5
City Clerk A-6
City Employees and Vehicles A-1
City Manager q-7
Community Services A-8
Management Information Systems A-9
Development Services A-10
Finance A-11
Human Resources A-12
Interfund Transfer Out A-13
Planning &Community Development A-14
PW-Landscaping A-16
Public Works Administration A-15
Public Works, Other A-17
Special Revenue Funds A-18
Special Assessments A-19
The sequence of events was as follows:
1. The two worksheets indicating number of employees, square footages of building
and number of vehicles by program or functions were created using data from City
records and inserted into the function worksheets. The square footages of building and
number of vehicles were transferred to the Model in Columns C and D. The numbers
of employees were transferred to the function work sheets or if there was no function
worksheet for an employee category, the employees were transferred directly to the
Mociel.
Palm Desert 6
2. The function worksheets were created, using data from the City's FY 04/OS actual
costs as part of this study. Data from these function sheets were transferred to the
Model.
3. Data from the actual costs that did not require function sheets (i.e. they were either
a direct line program or were going to be distributed by a specific formula) werc
inserted into the Model in the top Row 3.
4. Data was spread to line programs either "directly", by "number of employees", by
"building square footage", or by "number of vehicles".
5. Dollar totals were calculated for all items shown in the left-hand column which
included "Line Programs", "Line and Staff Programs", and "Staff Programs". These
dollar totals are shown in Column BC of the Model (ls` Round Totals).
6. Several categories were distributed by actual costs. There included a portion of
Finance (4150), Elections (4114), and Independent Audit (4151). These three
categories were distributed following Step 5 above and added to the first round totals
and shown in Column BG of the Model (2°d Round Totals).
7. At this point, the "Line and Staff Programs" and the "Staff Programs" still included
dollars in their categories. However, one of the purposes of the study was to distributc
all staff dollars to line programs. To accomplish this the dollars shown at this stage for
all "Line and Staff Programs" and the "Staff Programs" categories were totaled. This
total was then distributed to all the line programs. This resulted in Final Total
Program Costs as shown in Column BL of the Model.
8. As a final step, the total program costs were divided into Direct costs (Column BI)
and Indirect costs (Column BJ). The percent of Indirect cost by program category
were also calculated and are shown in Column BK of the Model. Note that Column BI
still shows a few Direct costs. These came from Human Resources and Development
Services. Although they were listed under a Direct column (Column V and AI) they
were actually merged in the final tally and are included in the Total Program Costs.
As such they can be ignored in Column BI.
C. METHODOLOGY OVERALL CATEGORIES
The detailed methodology is described below. The approach and estimates were based
on best available FY 04/OS actual costs and actual staff times.
The Model
This report includes paragraphs in itcelics that indicate how the data in the Model
should be updated. The number-s shown in bold in the Model (as well as thc
Palm Desert 7
supporting Function worksheets) are numbers that need to be inscrted manually. All
other numbers will be automatically calculated.
Actual Costs
The methodology and Model use the figures from the City's printed 2004/2005
expenditure reports.
Model: To update, insert new actucal fig�cres into the Model ajzd Function worksheets.
Personnel Costs
All personnel costs include the fringe benefits as printed in the payroll report.
Model: To update, insert new Perso�inel Costs in the Function worksheets. If' ca
function or department does not have a detailed Function worksheet, the personnel
costs are automaticully included in the overall new actual data when overall actual
costs are inserted ii2to the Model.
Building Square Footages (Table A-4)
Building square footages were divided into smaller departments or divisions by
allocating by the number of employees in each function as shown in the Function
worksheet.
Model: If the number of empinyees by function changes or more refinecl squ�ire
.footage data is available, insert new nunabers into the Function worksheet. These new
numbers will automatically upclate the nccmbers in the Model.
Number of Employees (Table A-1)
Note that a number of actual costs are spread to programs by the number of
employees in a program. However, given the nature of the City and the departments,
most department employees work on numerous line programs. Therefore, simply
spreading actual costs to departments that have employees does not give a good
picture of expenses by line programs. To accommodate this problem, employees were
split and allocated by program within the Function worksheets whenever possible.
The allocation was based on the total cost for each program as shown on the Function
worksheet. These numbers were then automatically transferred to the employee
column in the Model. Since numerous departments may be working on the same line
program, the employees shown in the Model for that program may be an
accumulation from several departments.
Palm Desert 8
D. USE OF THE MODEL
Comments concerning the Model are included in the following narrative in italics.
■ Numbers shown in bold in the Mo�lel and the worksheets must be enterecl
manually. All other numbers care calc��lated automatically by formulca. The
formulas can be seen in the Model and Function worksheets by a�rynne
fccmiliar with the Excel program and rnany nf them are expluined in this
methodology paper.
■ Erzter actual costs in Model und Function worksheets.
■ Scclaries and fringe benefits niust be entered manually for sorne positiojis as
shown in each Function worksheet. See item "1 " above for the list or sirriply
look at each Function work.sheet.
■ Where rrcore than ��ne number shows irt the Model,for a actucil category, the
actuul lias been segmented. Normally this is when specific items are culled occt
in the actual. This is noted with the words "direct" in various Model Columns.
When these numbers are entered in the Column they are then autnmcctically
spread to the appropriate line item direct program cutego�y. The rion-clirect
items are also automatically spreacl by formula on the busis of, eniployees,
dollars, syuare footuge or vehicles.
■ Update the nurnber of� employees by function irt the employee Functiora
worksheet and the progrum will �spclate the employee nr�mbers in all the
tivorksheets.
■ Update any changes in number of vehicles by ,Functian in the fitrictiara
worksheet and the program will update vehicle costs to the appropriute
pro��ram.
■ Update any changes in office square f'ootages in the Building square.footngc�
functinn worksheet and the progrum will upclate of�ce costs to the appropriate
prograrn.
E. MODEL SPECIFIC CATEGORIES
1. City Council - 4110
The entire actual cost of$251,374 is spread by the number of employees.
Mnclel: Enter new actual cost into the Model (Column E) and it will uutomutic•ully
spreud to the related line item or pro�;ra»t.
Palm Desert 9
2. City Manager— 4130, (Table A-7)
Supplies and Other Services of $37,759 are allocated equally to each of the five
employees or $7,552 each and added to each employee's Personnel costs.
The percentage of time each employee spends on the Redevelopment Agency is
multiplied by the total of Personnel costs plus Supplies and Other Services, and is
transfcrred to the Redevelopment program. The amount of equivalent staff time is
transferred to the Model.
Thc remaining costs are totaled and spread by number of employees to all olher City
functions.
Moclel: Insert new salaries, supplies, other and cupital in the Ciry Manuhler Fe�nctivn
worksheet and change the Redevelopme�tt percentages, if any. The numbers in the
Mnclel tivill automatically change as per the rules described above.
3. City Attorney — 4120, (Table A-5)
See the Function worksheet.
The $144,000 actual cost is allocated based on conversations with Dave Erwin. The
actual cost is automatically spread 25°Io to development and 75°Ic to everything else as
follows:
■ 2.0$°Io Building = $2,995
■ 2.08°Io Code Enforcement = $2,995
■ 2.08% Public Works Adm. _ $2,995
■ 18.76°�o Planning Permitting = $27,014
■ 75.00°Io Other = $108,000
The $108,000 "Other" is automatically spread to the other City functions by number
of employees.
Moclel: Insert the new total actual nurnber in the Fcenction worksheet and the Model
will automutically spread by the above percentnge forrnula unless the Ciry Attorney
tiva�it.c to churige the formula. If the nbove formulu chan��es, the formulas in the
Functioil worksheet for the City Attorney will need to be chungecl.
4. Legal Special Services — 4121, (Table A-5)
See the Function worksheet. The following numbers were used.
Palm Desert 10
Table 4
I,egal Special Services Allocation
Item Dollars Method of Allocation
Building&Safety $12,552 Direct
Code Enforcement $13,556 Direct
Planning Permits $108,163 Direct
Engineering Permits $26,933 Direct
Rent Control $31,237 Direct
Other $166,190 By Employee, Citywide
TOTAL Actual Cost: 5358,631
Model: Spreaci the actual cost by the above categories (or riew ones specified by the
attorney) ccnd insert them into the Furtction worksheet. The Model will then
autornatically spread the "Other" ccctegory ($166,190 for FY 04/S) by employees.
5. Community Service — 4132, (Table A-8)
Some costs and services are spread directly to related programs as listed below and in
the Function worksheet. The "Other Services" of$1,352 is spread by employees.
Table 5
Community Service Allocations
Account Code Descri tion Dollars
411.39-01 BLM Ran er $0
411.39-02 Health Cities $0
411.39-03 Rec clin $0
411.39-07 Desert Cleanu $0
411.39-10 Communi Garden $4,906
411.39-14 Lecture Series $225
411.30-90 ProfessionalOther
Cable Franchise 27.27% $8,101
Portola Communit Center Back round Checks 9.09% $2,700
Rent Control Administration 59.09% $17,554
TOTAL $33,486
Palm Desert 11
The $33,486 in table 5 above is deducted from the Supplies, Other Services and
Capital Outlay budget resulting in $77,324 which is spread equally amongst the
eleven employees or $7>029 each.
The employee personnel costs are calculated for each employee and added to the
$7,029.
Each employee's time on various projects was verified by the Community Services
Director and is shown in the Function worksheet. These percentages were multiplied
by the employee's total costs. Resulting dollars were then spread directly to each
relevant program. The equivalcnt number of employees for each program was also
calculated based on a percent of the total actual costs. These numbers were also
transferred to the Model.
The remaining non-specified costs (Citywide) were then spread to all City functions
based on the number of employees.
The Departments administrative costs were spread to all the program categories and
zerocd out.
Model: Insert 12C'W dutu irzto the Function worksheet. The Model will then be
a�ttanaatically updated. The percentages of time by employee can be issed as shown for
04/OS or can be updated as desirecl.
6. Community Promotions —4416
Direct program of$1,616,071
Model: Enter riew actucil cost into the Model (Coli�mn N) and it will autorncttically
spread to the relcctecl line itern or pr���ram.
7. Marketing — 4417
Entire actual cost of$1,086,484 is a direct program.
Moclel: Enter new datu into the Model (Column O) and it will automatically sprecicl tn
the related lir2e item or program.
8. Civic Arts Committee — 4418
No actual cost in FY 04/O5.
Model: Enter new cluta into thc� Model (Column P) uncl it will spread to thc� related
line item or prograrn.
Palm Desert 12
9. Legislative Advocacy — 4112
The $41,963 actual cost is spread to other functions by the number of employees.
Model: Enter new data into the Model (Column Q) and it will spread to the relutecl
line item or program by number of emplo_yees.
10. Visitors Information Center— 4419
Direct program of$330,123 will be spread to Community Promotions.
Model: Ertter new data into the Model (Column R) and it will spread to the relcited
line item or program.
11. Community Service/City Clerk — 4111, (Table A-6)
See Function worksheet.
The Supplies, Other Services and Capital Outlay are divided amongst Redevelopment
and Planning Citywide based on discussions with the City Clerk. The remainder (City
Clerk Internal) is divided amongst the three employees for internal overhead.
Employee time is distributed to Redevelopment based on the FY 04/OS distribution by
percentages.
Redcvclopment and Planning costs are distributed to these programs. The remaining
costs are distributed Citywide by employees.
Model: Insert new salary and fringe bertefits numbers into the Furlctiort work.slzeet.
Make chunges to uny percentages for the Redevelopment staff or chu�iKes to the
�listribution ,for Supplies, Other c4c Capitul. The Model will automatically c�istribute
the totals as apprnpriate.
12. Elections — 4114
Spread the $45,015 by actual cost. This spread was made in the second round.
Mvdel: Enter new datu irito the Moclel (Column U) cznd it will autornatically spread to
the relcited line item or progrccm.
13. Human Resources — 4154, (Table A-12)
Supplies, Other Services and Capital Outlay are divided as shown in the Function
worksheet. The Citywide total is spread by employees.
Palm Desert 13
Account 30-03 (Prof-Temp Help — Part time) is spread 25°Io or $15,050 to Building
and Safety, 25°Io or $15,050 to Public Works, 25% or $15,050 to Finance, and the
remaining 25%n or $15,050 is spread City-wide as shown in the Function worksheet.
Account 30-36 (Prof-Temp Help Citywide) is based on actual numbers from the 04/OS
year. The $95,243 in the actual cost is spread in the Function worksheet by Crossing
Guards 21%, Development Services 13%, Public Works Administration 17�Ic,
Building Maintenance 3%, and Public Works Yard 46%.
'I,he remaining budget of$10,457 is spread to the five employees or $2,091 each. The
Redevelopment total is spread to Redevelopment, the Other total is spread Citywide
by number of employees.
Model: Upclate the Supplies, Other Services cand Capital Outicay data as well as the
sulary und Redevelopment data in the Function worksheet. The data is then spread
cautomatically in the Model.
14. Finance — 4150, (Table A-11)
Supplies and Other Services of $125,780 are spread to the 12 employees or $10,482
each.
Staff is spread to specific functions as shown in the Function worksheet.
■ Business License Technician, 100°Io Business License
■ Office Assistant — Business License, 100% Business License
■ SR. Finance Analyst, 5°Io Debt Service, 47.5% Desert Willows, 47.5% Park
View
■ Accounting Technician II & I, 5°Io to Public Work-Engineering, Planning, and
Building & Safety.
■ Accounting Technician I — Cash Receipts, 10 °Io to Public Work-Engineering,
Planning, and Building & Safety.
■ Redevelopment, percentages are shown in the Finance Function worksheet.
Special District administration is spread as per spreadsheets submitted by Finance,
except we converted the hour estimates to percentages. The results are Finance
Director at 38.8%, Finance Operations Manager at 38.5%, and one other Accounting
Technician at 5.3°Io.
The remainder (Other) dollars were spread to programs by actual in the second round.
Model: I�isert riew salary nnd fringe beric�fits by employee in the Fincarice Farnctio�z
worksheet. Iizsert S�spplies, Other Services aiid Capital Outlay into the sanie
H�orksheet. The totccl of�Supplies ajzd Other Sen�ices wil[ be divided by the number of�
Palm Desert 14
ernployees (12 in 04/OS) ancl autontatically aclded to each employee's salary an�l
fringe benefits. The Model will automatically ,sprecrd to specific line iterrt functions
based on the informution from the 04/OS analysis. Should any� of this ccnalysis chcrnge,
insert the new ni�mbers or percentages ancl the Model will do the rest.
15. Independent Audit — 4151
Spread the $43,563 by Actual in the second round.
Moclel: Enter new data in Model (Colurnn Z) ancl it will spread to the rel�zted line itent
or pro��ram.
16. General Services — 4159
Spread the $1,127,615 by employees.
Model: Enter new datu in Model (Column AA) und it will spread to the related line
item or program by number of employees.
17. Management Information Systems — 4190 (Table A-9)
The yearly cost for the Building Permit web software is $2,500 and $4,420 for the
HTE software for a total cost of $6,920. This was a direct input to the Function
worksheet for the Building Permits program.
Information Systems employees who work on Redevelopment are shown in the
Function worksheet. Percentages were taken from the FY 04/OS numbers.
The internal versus external cost for Supplies, Other Services and Capital Outlay are
also shown in the Function worksheet. The internal cost of $3,255 was a combination
of accounts.
The remaining "Other" actual items are spread by employees.
18. Unemployment Insurance —4191
Spread the $13,730 by employees.
Model: Eriter new clata into the Model (Colecmii AD) ctnd it will spreccd to the rel«ted
lir�e item or pro��ram by rlurnber of employees.
19. Insurance — 4192
Spread thc $93,327 by number of employees.
Palm Desert 15
Moclel: Update the number of' employees in the FG[)2C11012 worksheet und it will
autorncttically sprend the related experises.
20. Interfund Transfers Out — 4199 (Table A-13)
Spread this by functions as shown below and in the Function worksheet.
Spread New Vehicles by the existing vehicles in each function.
Table 6
Interfund Transfer Allocations
Function Dollars Method of Allocation
Fire $757,000 Direct
Fire construction $563,461
Libra Fund $79,623 Direct
Landscaping& Lighting Districts spread by
bud ets of the districts. $51,239 Direct
New Vehicles $212,137 B vehicles in each function or ro ram
Facade Pro ram $0 Direct
TOTAL $1,663,460
Moclel: Enter the new clata nurnbers into the Function w��rksheet.
21. Outside Agency Funding —Page 84
Direct program of$696,676.
Model: Enter new dnta into the Model (Column AH) and it will spreud to the relutecl
line item or program.
22. Police Services —Page 86
Direct costs of $9,�10,367. Since this is a contract it is not entered into the Model.
The Model does include some police type activities that are not part of the contract.
These costs and the police contract can be added together to get a total cost of the
police program.
Finance handles the contract but says work on this is nominal. They pay rent for use
of a City building and they also pay for motorcycle maintenance. All costs are
basically included in the Direct cost item.
--- -- ---- -�- -..
Yalm Desert 16
No employees are listed in the Model since the contractor handles all of their own
employee-related costs.
Model: No change to the Model is needed. Police-related costs that are outside the
contract such as crossing guards are arrived at through other city cate�ories.
23. Development Services — 4260, (Table A-10)
Survey of time by each staff person is in the Development Services Function
workshcet. The Public Works category is split '/2 to CIP and '/z to Engineering
Permits. The Planning category is split '/z to Planning (non-permits} and '/z to Planning
Permits.
Supplies, Other Services, Capital Outlay were allocated as shown below:
Table 7
Development Services Allocation
Account Code Descri tion Method of Allocation Dollars
Total Supplies,Other Services,
Ca italOutla $85,924
422.21.91 Su lies-Disaster/Emer enc Risk Mana ement -$6,638
422.30.90 Professional-Other Risk Mana ement 1i3 -$5,348
422.39-15 Em lo ee Safet Risk Mana ement -$16,339
Subtotal $57,599
Divided b em lo ees +4
Total $14,400
Administrative costs were spread to direct program accounts and zeroed out.
Model: In.sert the new sulnry and overhead num6ers into the Model. The percentuges
of employee's time by function as developed for the FY04/OS Moclel ccan be
uutomatically usecl a�ain. If new percentages are desired, they must be rraanually
inserted. M�ike certain the percentages totcal 100°Io.
24. Public Works Administration — 4300, (Table A-15)
Employee's percentage of time on CIP, Development, Overhead or Redevclopment,
based on interviews, is shown in the Function worksheet.
Supplies and Other Services are shown in the Function worksheet and include the
following items that were based on interviews.
-��- --- _.. -- -
Palm Desert 17
Table 8
Public Works Administration Allocation
Account Code Descri tion Method of Allocation Dollars
Total Supplies,Other Services, Capital
Outla $437,108
413.30-10 Prof-Architecture/En Assi n to land develo ment -$367,075
422.30.90 Professional-Other Assi n to CIP $0
Subtotal $70,033
Divided b em lo ees =21
Total $3,334.90
Moclel: Updute the Function worksheet can�l the Model will di.rtribute uut��rrzatically.
25. PW-Street Maintenance — 4310
Will be a direct cost of$1,506,395 to Streets.
Model: Insert the new data into the Model (Column AK) and it will sprea�l tv Streets.
26. PW-Portola Community Center Bldg — 4344
Direct spread of$65,526.
Mvdel: Enter new �latu into the Model (Col«mn AL) arad it will spreacl to t{ze related
line iterrz or prvgram.
27. NPDES-Storm Water Permit — 4396
Direct spread of$11,853.
Model: Enter new data into the Mo�lel (Column AM) and it will spread to tlle ►•eluted
lifze itena or prvgrarri.
28. Building & Safety —4420, (Table A-3)
The entire actual cost is allocated to the Building and Safety i�unction.
The Function worksheet is used to develop the hourly rates to be used in setting fees.
This is described in the Cost of Services study, Volume I.
Palm Desert 18
Model: Enter new datca into the Model (Colt�mn AN) a�td it will spread to the related
line itefri or program. For External Overhead analysis, this is all that is rzecessury.
However, f'or calcitilating Cost of� Services for BUilC�iil� and Safety, the Function
worksheet will need to be updated.
29. Animal Control — 4230
Direct spread of$84,630.
Model: Enter new duta into the Model (Column AO) arld it will spread tn the related
line item or prngram.
30. Nuisance Abatement — 4240
Spread to Code Enforcement.
Moclel: Enter new data into the Mndel (Column AP) artd it will spread to the related
line item or pro�ram.
31. Building/Safety — Demolition-R/M — 4421
Spread to Code Enforcement.
Model: Enter new data into the Mo�lel (Column AQ) and it will sprec�d to the related
line item or prograni.
32. Code Enforcement —4422
Direct spread of$585>217 pius 4240 and 4421 above.
For fees, we will simply calculate an hourly billable rate. See the separate report on
this methodology.
Model: Enter new data into the Moc�el (Colu►nn AR) and it will spread to tlle related
line item or program.
33. Planning & Community Development — 4470 (Table A-14)
See the separate detailed report in Volume I.
Salary and benefits were placed in the Function worksheet.
Redevelopment percentages came from the FY04/OS data.
Administration costs were spread to the line programs.
All miscellaneous time was placed in a "Planning" category.
Patm Desert 19
Model: Enter new salary dccta and Supplies, Other Services and Capital Outicry into
Function worksheet. Change staff perce�ita��es if any. The Model will the�i spread to
the rc�lated line iteni or program.
Fees: For ccny fee adjustments, data will neecl tv be entered into the detailecl report,
Volume 1.
34. PW — Landscaping Service — 4614, (Table A-16)
The following are shown in the Function worksheet:
■ Employees are split 50°Io to Maintenance (streets) and 50% to Development
(engineering permits).
■ Water and Electric Utilities are 100�Io Maintenance (streets).
■ Arbor Day and Earth Day are spread 100% direct.
Moclel: Enter new salary and Supplies, Other Services and Capital Outlay into
Funetion worksheet and it will sprectd to the related line item or progrurrt. Make
change, if any, to any of the percentages listecl above.
35. Public Works Items — Other (Table A-17)
To be spread as shown below and in the Function worksheet labeled "Public Works
Other."
Table 9
Public Works Allocation
Item Dollars Method of Allocation
Civic Center-4610 $1,016,302 Civic Center
PW-Park Maintenance—4611 $945,955 Parks
Street Li hts/Traffic Safe —4250 $349,416 Streets
PW-Street Resurfacin —4311 $1,375,409 Streets
PW-Curb&Gutter—4321 $56,389 Streets
PW-Cross Gutter-4313 $39,812 Streets
PW-Tie In Pavin —4314 $3,600 Streets
PW-Stri in —4315 $100,652 Streets
PW-Co .Yard—4330 $35,736 50% Streets, 50% Parks
PW-E ui ment—4331 $210,516 S read b vehicles
PW-Public Bld O eration/Maint—4340 $412,092 S read b s uare ft
Totai $4,545,879
Mo�lel: Insert netiv dcita numberS Z)210 the Function worksheet and the Mndel will
spreacl as shown.
Palm Desert 20
36. Special Revenue Funds, (Table A-18)
These show only the expenditures, not the revenues, and are spread in the Function
worksheet and as shown in Table 10.
Table 10
Special Revenue Funds Allocation
FUND AMOUNT SPREAD TO
Traffic Safety (transfer out) 5184,240 Streets`
Gas Tax(transfer out) $866,375 Streets'
Housing Mitigation Fee $146,669 Housing
CDBG(as an options specific expenditures could
Community Development $641,641 be spread to specific categories)
Public Safety Grants $139,893 Police
Fire Services Fund $4,253,313 Fire
Waste Rec cling Fees $450,790 Solid Waste Disposal
Air Qua(ity Mana ement $103,177 Air Qualit
City Wide Business Promotion $25,000 Business Promotion
Art In Public Places $0 See Function Worksheet
AIPP Maintenance $67,026 Art
Library $212,058 Library
Golf Course $350,432 Golf
Park View Office Complex $609,299 Park View Office Complex
Desert Willow Golf Course $6,636,889 Desert Willow Golf Course
Equipment Replacement $232,811 B #vehicles
Total $13,868,998 (Excluded Traffic Safet &Gas Tax)
'These amounts are not inserted in the Model Table since they duplicate other dollars in the budget.
Model: Insert new data numbers into the Function worksheet and they will be
automatically spread in the Model as shown. If there is a desire to change the spread>
the Model will need to be changed appropriately.
37. Special Assessment Funds
All of these were grouped together and entered into one lump direct sum of $656,752.
"I'he Model adds management costs from Engincering to these.
Model: Enter new total cact��ul into the Model (Column AZ) and it will spread to the
related line item or progrurn.
38. Debt Service Assessment District Funds
All of these were grouped together into one lump direct sum of $23,323,388. Thc
Model adds management from Finance to thcse.
Palm Desert 21
Model: Eriter new totc�l actual into the Model (Colunzra BA) and it will spread tn the
relcrted line item or program.
39. Capital Improvement Program
7'he Capital Improvement Program is shown as a Line Program but hard construction
costs are not shown. Costs related to the Capital Improvement Program are allocated
from other City accounts as appropriate.
40. Redevelopment
The Redevelopment data is based on the percentage of time by non-Redeveiopment
City employees for FY 04/O5. These percentages were multiplied by the FY 04/OS
salaries per each employee. If a FY 04/OS employee is no longer with the City, an
employce in the same department with a comparable salary level was used.
Nlodel: Insert new salaries into the Function worksheets along with updated
percentages of time by empinyee. The new totals are autornaticully transferred into
the Model.
Palm Desert 22
•
.
en ix
unc lon or s ee s
Palm Desert, CA A-1
Table A-1
City Employees and Vehicles
Function #Emplo ees #Vehicles
Art in Public Places 3 0
Buildin & Safet Excluded Code Enf.) 16 8
Cit Clerk 3 0
Cit Council 5 2
Cit Mana er 5 0
Cit ide Use 0 7
Code Enforcement 6 5
Communit Services 11 0
Data Processin 6 0
Develo ment Services 4 0
Finance 12 0
Human Resources 5 0
Parks 0 4
Plannin & Communit Develo ment 8 0
PW -Administration 21 0
PW - Civic Center 7 0
PW - En ineerin 0 7
PW - Landsca in 6 4
PW - Public Buildin s 4 0
PW- Streets 14 24
Redevelopment 0 0
Visitor Information 3 0
Cor . Yard Maintenance Bld 0 0
TOTAL 139 61
Palm Desert A-2 �
Table A-2
Art In Public Places - Function
Internal Redevelopment Art In Public Places
Position Sala Overhead Total % S % E
Public Arts Mana er $103,342 $4,340 $107,682 10% $10,768 90% $96,914
PublicArts Coordinator $73,691 $4,340 $78,031 5% $3,902 95% $74,130
Public Arts Technician $78,554 $4,340 $82,895 5% $4,145 95% $78,750
TOTAL 3 $255,587 $13,021 $268,608 $18,815 $249,793
Direct Services&Su lies $333,759
Grand Total $18,815 $583,552
Em lo ees B Pro ram 0.09 2.91
2005 Internal Overhead Art
Descri tion Code Actual % $ % $
Office Su lies 21-10 $1,742 100% $1,742 $0
Su plies Other 21-90 $1,658 100% $1,658 $0
Prof-Architectural/En . 30-10 $3,116 $0 100% $3,116
Prof-Artist Desi n Service 30-92 $13,279 $0 100% $13,279
Milea e Reimbursement 31-15 $0 100% $0 $0
Conf, Seminars, Worksho s 31-20 $3,706 100% $3,706 $0
Locaf Meetin s 31-25 $2,291 100% $2,291 $0
Promotion 32-17 $36,836 $0 100% $36,836
R&M-AIPP 33-72 $0 $0 100% $0
Printing/Duplication 36-10 $8 $0 100% $8
Subscri tions/Publications 36-20 $178 100% $178 $0
Dues 36-30 $510 100% $510 $0
Tele hone 36.5 $170 100% $170 $0
Posta e& Frei ht 36-60 $2,193 100% $2,193 $0
Cap - Budget 40-01 $227,527 $0 100% $227,527
Ca -Outla EI Paseo Exhib 40-02 $52,993 $0 100% $52,993
Ca - Office E ui ment 40-40 $573 100% $573 $0
TOTAL $346,781 $13,021 $333,759
Palm Desert A-3
Table A-3
Building & Safety - Function 4420
Supplies,
Position Dollars Su lies,All Ins ectors Total
Director of Buildin &Safet $126,443 $17,168 5143,611
Senior Plans Examiner $99,603 $17,168 S116,772
De ut Buildin Official $100,988 $17,168 S118,156
Senior Buildin Ins ector $105,673 $17,168 $448.00 5123,290
Senior Buildin Ins ector $104,066 $17,168 $448.00 $121,682
Buildin Ins ector Mana er 5117,920 517,168 $448.00 $135,536
Buildin Ins ector II $102,835 $17,168 $448.00 $120,451
Buildin Ins ector II $91,032 $17,168 5448.00 5108,648
Buildin Ins ector II a87,368 $17,168 5448.00 $104,984
Buildin Ins ector It 580,4i7 $17,168 $448.00 598,033
Buildin Permit S ecialist II 594,183 $17,168 $111,351
Buildin Permit S ecialist II $89,618 �17,168 $106,786
Buildin Ins ector I $93,869 $17,168 $448.00 $111,485
Buildin &Safet Technician $69,001 $17,168 $86,169
Administrative Secreta $81,821 $17,168 $98,989
Office Assistant II a64,572 $17,168 $81,740
TOTAL 16 51,509,410 $274,689 3,584 51,787,683
Consulting Plan
Check Included as
part of Supplies 8 Remainder
Services cost Ins ectors State Law Fee Total
Descri tion Code 2005 Actual % 5 % $ % S
Office Su lies 21-10 E1,880 $0 $0 $0 $1,880
Small Tools/E ui ment 21-80 E3,584 $0 100% $3,584 $0 SO
Prof-Architectural/En 30-10 5169,535 0% $0 $0 SO $169,535
Prof-Stron Motion Inst 30-32 E14,186 SO $0 100°/. $14,186 �0
Prof-Lot Cleanin Service 30-55 510,810 SO $0 SO $10,810
Prof-Other 30-90 $10,449 50 $0 $0 $10,449
Milea e Reimbursement 31-15 51,456 $0 $0 $0 �1,456
Conf,Seminars.Worksho s 31-20 $25,107 $0 $0 SO 525,107
Local Meetin s 31-25 $1,088 $0 $0 �0 $1,088
R/M Office E ui ment 33-30 51,177 $0 $0 50 $1,177
Printin /Du lication 36-10 $25,861 50 $0 $0 $25,861
Subscri tions/Publications 36-20 55,600 SO $0 $0 55,600
Dues 36-30 52,939 SO $0 $0 52,939
Tele hone 36-50 $4,738 $0 $0 $0 34,738
Posta e 8 Frei ht 36-60 55,736 $0 SO $0 55,736
Ca -Buildin s 40-20 SO $0 50 $0 $0
Ca -Office E ui ment 40-40 E603 $0 $0 $0 $603
Ca -Machiner &Equipment 40-45 $7,710 $0 $0 $0 �7,710
TOTAL $292,459 SO $3,584 5�4,186 $274,689
Palm Desert A-4
Table A-4
Building Square Footage
Bassler
Function Square Ft # Emplo ees Sq. Ft. Estimate
Administrative 8,427
City Clerk 3 1,053
City Manager 5 1,756
Community Services 11 3,862
City Council 5 1,756
Total 24
Council Chambers, Employees
Lounge 8 Administrative 7,207 7,207
Develo ment Services 20,274
Building & Safety 16 5,318
Code Enforcement 6 1,994
Planning 8 2,659
Public Works Administration 21 6,980
PW Landscaping 6 1,994
PW - Public Buildings 4 1,329
Total 61
North Wing 10,500
Finance 12 3,000
Human Resources 5 1,250
Redevelopment 19 4,750
Data Processing 6 1,500
Total 42
Portola 5,500 5,500
Corp. Yard Maintenance Bldg. 6,500 6,500
TOTAL 58,408 127 58,408
Palm Desert A-5
Table A-5
City Attorney —Function 4120
&
Legal Services — Function 4121
E�gineering Other
City Atto�ney- Building 8 Safe Code Enforcement Planning Pertnits Permits Rent ConVol Total
Function 4120 2005 Actual % $ °o S % $ % $ % S
Su I�es $0 0.00% SO 0.00% SO 0.00% 50 0.00% 50 0.00% $o SO
Other Services 5144,000 2.08% $2,995 2.08% $2,995 18.76% 527.014 2.08% 52,995 0.00% $0 5108,000
Caoital Outla 30 0.00% 50 0.00% SO 0.00°/, SO 0 00% SO 0.00% SO 50
Total 5144.000 52,995 52,995 527.014 52.995 $0 5108,000
Englneering Otlier
Legal Services- Bulldin 8 Safe Code Eniorcement Planning Permits Permits Rent ConUol Total
Function 4121 2005 Actual % y % 5 % S % 5 % 5
Su lies __ $0 0.00% 50 0.00% SO 0.00% $0 0.00% 50 0.00% So $0
OtherServ�ces 5358,631 3.50% 512.552 3J8% a13,556 30.16% 5708,163 751% 526,933 8.71% 531.237 5766.190
Ca �tal Outla 50 0.00% 50 0.00% SO 0.00% 50 0.00% SO 0 00% SO 50
Total 5358,637 512.552 $13,556 5108,163 526.933 531.237 5166,190
Palm Desert A-6
Table A-6
City Clerk —Function 4111
SAUIRY 8 Internal
POSITION FRINGE Werhead TOTAL Redevelo nt Other Citywitle Planning Permits Tohl
GtyClerk 3133,612 511.027 5144,636 30% 543,392 E101.24!
Records 7ecnnic�an 582,74 511,027 593.77 40Y E37. SSFi,262
Off�ce Assistant ll 567,17 511,027 578.20 20Y 515.641 562,562
TOTAL 3 5283.531 533.081 5316,611 596,540 5220.071
Direct Sennces 8 Suppl�es 59,677 Sa3.660 $25,277 5�8.615
Grond Total 5106.217 5263,731 525277 539,5,226
Employees By Prcxyam Employees By Program 0.87 2 W 0 79 3 00
Supplies,Othar Services Redevelopmenl Planning Permits Other Citywide Canmunity Services IMemal
CapitalOutlay Total % S Y S � S Overhead
30-90Prof Omer 58,07 25% 52,07 SO 56,05
32-t0 Req Legal
Advertising 576,59 10% 57,660 33,UU0% 525277 57.OQOY 543.66� SO
Remainder 527.02 SO E 8� 527.02
Tolal St11,69 S9.fi77 525,277 543,660 533,081
Palm Desert A-7
Table A-7
City Manager-Function 4130
SUPPLIES,
SALARY 8 OTHER 8 Redevelo ment Other Total
POSITION FRINGE CAPITAL TOTAL % f
Cit Mana er 5246,933 $7,552 5254,485 50% $127,242 3127,242
AssistanttoCit Mana er S132,848 $7,552 $140,399 40% $56,160 $84,240
Secretary to the City
Mana er 576,275 $7,552 S83,827 50% $41,914 $41,914
Office Assistant I E72,808 57.552 $80,359 40% $32,144 $48,216
Special ProjectAdm. 5133,005 $7,552 5140,557 70% $98,390 $42,167
TOTAL 5 S661,868 $37,759 $699,627 $355,849 3343,778 5699,627
Em lo ees B Pr ram 2 5a 2 46 5 00
Actual s
Su lies 5552
Other Services 537,207
Ca ital Outla So
Total $37,759
Palm Desert A-8
Table A-8
Community Services -Function 4132
R�l�vNOD^w�� G WIJ� D�p�.Adm. M In Pup. BLM R� . Bu�SM�qr
ve.ino� oou... o...n..d ro�r s x s x t x s s x s
RCM.Canmvq Sm�c�� S202At2 S)�29 LM9.N2 • 2f.E0•R SSi�•0 �6.SOY. �.5y1 13.00Y. S]1.K6 ),ISY S).D62 • SD I.SOk SJ.'a5
Cr O�S ��Gi 31t],M2 f?079 S'%1.B11 f.00% 56.512 1f.10K S]II.6)t �.�0% S5.)5) 6.i0% Sl.ii1 O.tOY. S�Jt 1.90'/. S5.•02
Maxeu AI� r 110�.9)0 S).OZ9 S��I.WO 5.00% 55.600 SO j0 {p }j y�
Snu�Mm «n�r Anyvtl 110).M! S).OZ9 SI I�.�91 yp !l.DCA 5]].p$6 yl {p Sp y�
Sd�a�M� rn�niAnY tt llt3.f]� SI.039 S1279l6 SO 13.00/. SI�.��S lO.DpY, 512.29) SO 50 1].005: SIB.iaS
�oineCi� Couz� f!l.OD� S10A 19Z.035 ]O.00Y. S3)61i 1D.00X f61.�z5 SU Sp Sp 5p
Abn Seue�s 57�.9]! 5�.039 f��.%) 10.00: {B,i9) 50 )600% f62.295 SO SO yl
AeT Sx�v�si fi7.11� f�C29 fSZ.�M M.00% fJ2362 �O.00X SJ2.367 20.00% f'6.�5� SO Sp yp
Sr d��ceA��i�is�� fN.M! S?029 f15.ti� yp ]{.00% fZ�.Wi 11.00% ti2.169 {0 yl yp
CT�c�A�s�ientl SN.9M S)OM S)t.gq5 Zp.00X 51�.J99 ]S.UpY. St5.19E j0 S.00Y. USpp {p y�
Rtt � S)�.f11 f)029 Sl2.006 M.00% fl7�Ol SO lO.ODK f�9.2N {p � jp
TOTAL S�OBa.I]2 SII.J3a 51.t)S.i55 f�l0.52J S]0�.�l9 f�90.N9 f�9.5)J S�]I SZ6551
1prudo/Mmini�Ir�tlon 19]t% 33<Sfi0 SSl.�6t f9S5.IJ] 3].)�0 525 55.15�
nct Servltt�8 Su I�a t9]i% t.j
brr�e TotY 51�5 3B] S]59.J50 51J.J52 St56 SJi 9+5
Cit�i�r�m vwd
C�Di�G�r� �Gdic�l Clvk M� CO80 C V P�ry e R�c Comm O✓Mm M��n Cl�r�1b Odl Cou.M L�clur� Llpr� Y H R enol�CC
S b S S # S �e S y. S * S M S i S 7 3• f
1 SO\ S]ia5 1 501� SJ.i�S i SJ 2]3% fC)11 1 fON SJ.iaS 1.50% SJ.��S SO 0)SX 7�.513 W,0)5X S�513 013X li.5>}`0�SX T�5)$
S`JO�a SO 10 J.fO% 15.�03 f� J90M 55.��3 SO SO 0.J0X SJ82 SC t00X f1l5� l�OX SJ��O
fo SO fo So So Sa Sa SO So H` S� Sa
SO 1�00% S�E019 SO f0 SO SO SO SO SO kl S� 70
SO OOOX SO 9J ]5.00% SJO.��� SJ 1000X 513}9I SO SO SC _ SO _ S� {0
SO SO 70 SO - �--SO SO SO SO SC SC fJ S�
SO SC 7C SO H1 SO SO SO SO SC fJ fJ
so w fc ro so w w w so w s� so
so sc fc s�os•e so saor s+wr fo w sa �oox fszse i.00w s�si ioox srs�
s� So fo ' so Sa !o m So b Sc so so
fo 3o Sc So f0 fo b 3a So Sa sC SJ
SIJ}f9 3�9�» S� 35�0I1 Sl.i�S S15C5p IO j15)2 3J9] 36.GJ0 f�01:J f5�6J
7SSSJ SJ10J SO S�E6] I60� f�E]) SO SJW f16 SI]i9 f1%5 S�O55
seioi s+aos !c sz:s s��es+ slix
szJe)Z s11e�e fo sfA.wo s]�s] sNI9+ fa f�.e1s Ses] seias s29wx ssZi9
Promotion PR PuA.Saf. Raryclinp Solid Wasu Spac.Evems 2i2 Vis.In/o YouM c. Erwrgy Co. Tobl
'e S °a S % 5 % S % S % S q S °a S S q S
].75Y. f7.862 7.5% 3�5.727 ].75% 51.862 1.SX S3.1d5 1.5X 57.745 ].759 S�.%2 1.5% SJ.1a5 3.75Y. 57.862 f0 SO �WO°>
50 50 1.�0% 51872 15A0% 520.168 15.�ON. 510.�d8 SO 1.4% 51.832 f� SO e.!'G SB.897 7000°v
95.00% S106d00 50 SO 50 50 SO SO SO SO 50 1W�°>
SO 50 1.00% 51.1�5 50 SO 11.0X 516029 SO SO 1.0% S�dJS SO �WO°i:
50 50 0.00% SO 15.OX S1Bpa5 S.OY. S6.�dB 5.0% 56.168 SO S� U.OX S� SO 1W0°h
50 50 SO S� SO SO SO SO S� SO t000°.
50 50 10.00% SB.t97 SO 50 50 1.0% SJ.27B SO 50 SO t000aa
50 SO 50 50 $0 SO SO SO SO SO 100 0°�
SO l.OK 56.009 50 10.OX 57.571 50 SO SO SO 50 $0 1000°'e
p5.00X 517.999 SO 50 50 SO 50 SO 15.00X 510.799 SO SO 1000%
SO SO 50 SO $0 50 SO 50 50 50 t00 0%
5132.260 521.732 519.075 Sa9.249 529.ddi $30.079 58255 518661 S3.a75 f8897 51.175a55
525�a0 SdJ97 $7616 59510 55685 SSe�t S1S41 S3.fi0d 5663 S�?�e
SO
5�57800 515,929 522.711 SSB.759 53.'i.126 S�S.BdO S9.&19 522.266 5�.098 510.51d 51208.9d2
Palm Desert A-9
_" n�d�a
BLM Re R cli D�s�rt Cl�nu omm GarOe laclun Srin Gblo Franc�is� Portol�Canm Ctr Ronl Cortrd or TAW
Daun Hon Coda Actwl 'a $r S S $ % $ % 5 °c 5 5
OI/[eSu 21�iG St,353 50 SO f0 SC SO f0 EO SO 51.Z55
f'rol�p�er�s )49C SI9.707 $0 SV $0 SJ SO27.27'. 58.101 9.OD'4 s1.�L0 5909 b17.5S7 51.15'e
M•k e Reim�vsemM' 71.15 5841 50 50 50 50 SO SO E� £� 554d
Cun/erancesSeminxs 71�2J S22.N2 5o So Sn So Sc So EO Sc 3211a7
�ocal Meel� 71�5 fa,757 50 50 50 50 50 50 SC 50 Ss.35'
Ainli '?dcalqn 78�10 f1.360 SO 50 S� 5= 50 S'� 50 S7 51.360
SuEscno�onvVud�cano 3620 f7,2ae f0 SO S� fC 50 £0 50 f0 52.NB
D�es JG30 f1,604 5o SC f0 SC SJ fo E� f0 f2.0('A
Tele Mres 36�:A SJ7.&5a SO SC SO S^ SO SO 5� 50 537654
Post R F2 hl 36�60 57.808 $0 SO $0 fC f0 50 $C $0 f7.60B
l.hsceFareous Ex �s 36�35 SO SO 50 SO $0 f0 5 50 SO SC
f3lhlRa 5 1401 S� ��'. S(1 SO 5� 50 S� SO 50 50 50
Mean� Gixx 740J SO f0 S� 5� i0 50 SC 50 >0 50
Rec � 7903 f0 f0 10074 SO S] SO EO f0 EO S� SO
��esenC7ean, 3407 f0 50 SG 7W% f0 f0 EO f0 _ EU SO 50
Communn GxEm )410 50.908 50 3C EO 100`4 5.1.306 SO SO 5� SO S�
Lxf✓e Seros 341d 57l5 SO SO SO SO 100% E2Z5 50 S'] SO SO
CA.�Of�Ke E ui^enl a640 SO SO 50 50 SO f0 50 5� SO E!1
TOTAL 5110.8�0 SO 50 SO Sa.908 f275 58.10• 52.'a: b�7.:x.7 577.3?a
Palm Desert A-10
Table A-9
Management Information Systems — Function 4190
Bu11dMq 6 SN� a.e.�.i,p,�.,,i v�.,,,i v„ex�ww�. an« ro�.�
Pwklon 9�1 Ov�rM�d Tot�l % f % S % S % f f
7�eciad�n'ar�MmS� 51�1.556 tSaJ f1a1098 10.�0% S�<.))� 5�11320
GlSiecnnnm �1,779 SS13 SB7.7E1 JOOC9: SM�'JS 10.00X f8.926 10�, S26pSS 3]'+'. 52660i 50
InlarialonSyslemsAnd fl Slp.9l1 y5C3 $89529 10.�0% $9,J11 Sqpjl�
m5ysien�T�cMaen f93.566 fiC3 $J3.'�9 10.�0X 59.6W SBJ.<25
molimSYal�nsT�cMom jK.161 SS17 1+6.)79 10.,0% SdBSB yiIESI
Of!rceAsa��lsn SK.l21 S50] Sf].366 10.�0% H978 Si2ad(1
Tol�� 8 $SO7.�JE SJ,Y55 SSOlC9J 526.aE5 557.3E5 f16.d�5 S:6.dB5 SJ�5.155
OM�ct 3 wvlw 6 3 upp�l�� 5G.9X1 }�a]_dE5
OrrM Totd 3]].dCS 157.JE5 f1G.aE5 325.aE'_ 5�22.1aG $B6�d99
EmpbynByFr r 023 036 JIB OIC 503 500
Building 8 Internal to Other City
Description Code Actual Safety Department Wide
Office Supplies 21-10 $0 $0 $0 SO
Supplies Computer 21-20 $67,609 $6,920 $0 S60,689
Prof-Computer Consultant 30-91 $42,500 $0 $0 $42,500
Mileage Reimbursement 31-15 $574 $0 $0 5574
Conf,Seminars,Workshops 31-20 $2,709 $0 $2,709 $0
Local Meetings 31-25 $0 $0 $0 $0
R/M Computer 33-60 $124,142 $0 $0 S124,142
Subscriptions and Publications 36-20 $216 $0 $216 SO
Dues 36-30 $330 $0 $330 $0
Telephone 36-50 E340 $0 $0 $340
Postage 30-60 $83 $0 $0 $83
Cap-Office Equipment 40-40 $119,157 $0 $0 $119,157
TOTAL 3357,660 $6,920 $3,255 $347,485
-- _..— --- -- -
Palm Desert A-11
Table A-10
Development Services - Function 4260
AssessmeM Bldg.Operations d
Saiary 3 Intamal Redevelo ment Districts Auto Ftwt Buildin d Sala Maint.
Poeltlion Frl e Overhead Total % 5 % S S % S % E
ACMDeve ntSarvices S�7d.008 10400 5188.408 S.00X 59420 7.00Y. SS.G52 '1.00% E1.88/20.00'b 537.682 5.00: S9A20
Senior Mana ment Ana st f123 EJ2 f1<400 5138.032 S.00SL $8.902 30.OM/. f41.410 O.00Y. SO S.00X 56.902 5.00•/. 56.902
Administrotiva5acreta f76,I21 51a400 590621 2.00Y. 51812 1.00•/. 59W 1.o0X S� ���'/. S9�f'i E.UD'. 57.250
RlskMana r f112.925 gt<d00 5127.325 4.00X 55093 0.95Y. 51.270 4.75•/. 5F>.p<8 4.75•/. 56.OdB B.SOY. 512.096
TOTAL 4 Sd8G.787 557549 554d�8fi 523227 f<B.17B $0,838 551,537 535,888
S roadofAdmin{nratlon 1447% E3.38t 57.ti6 57279 5�.458 SS.t6i
Direct Servkes 6 Su lies
Grantl Total 526.589 556.29a 510.117 SSB.995 $a0.829
Employeaf By Vroqnm 0 19 0 39 0 07 0 a t 0 29
Planniip d Portola Cap Improvement Emsrgenty Safery Propnm d RiskMyt.-
Communtt Dav Communi Vublic Works Rlak Mana ment Pro ram Administratlon Servkes Trainin Em.Ras . TOTAL
S °� 5 % f % S E 7s S % S °�6 S % 5
25.00% ba7.to2 1.00Y. 51.98a 7o.o0Y. f5652J 10.00•/. SieBat o.00% fo a.oOY. Eo 0.00% So o.oa6 So o.00X Eo t00arW
5.00•/. 56.902 0.00% 50 S.00Y. 56.902 1.00Y. E1.380 25.00Y. 534500 19.00Y. 526226 O.00X SO 0,00`. SO 0,00'. f0 10000le
1.00Y. 5906 1.00% S�b 1.00Y. E906 10.00Y. E9.062 O.00Y. SO 47.00'b $d2592 9.00X 58,156 D.00% SB.156 B.00X SB,156 10000'r,
475% E6.Oa8 0.00% 30 4.75X E6.Od0 47J5•/. 530260 0.00'b SO O.00K EO 23JSN. SJ0,240 10.25X 51B.14d 4.00% 56.112 1000096
E�.958 52.�90 E�0.378 $59.523 f34.508 S�B18 5�8,395 526300 51<267
58.821 5400 E10.786 E8.613 S4.B94 54�5.568 55,556 53.806 SZ.O6�` SFi8.818
52e.a25 ta u�,
$69779 E3.196 E80.562 S9b081 539.502 EdJ,952 5�0.105 516.332 5572.711
Oa�J 0.02 0.56 067 018 031 021 011 a00
emain er
Risk Mana ement Total
Descri tion Code Actual % $ % $ °/a $
Office Su lies 21-10 51,107 $0 SO $0 S1,107
Su lies Other 21-90 S1,485 $0 50 $0 51,485
Su lies-Disaster/Emer enc 21-91 $6,638 100.00°/a 56,638 $0 $0 SO
Prof-Other 30-90 516,045 33.33% $5,348 $0 $0 510,697
Milea e Reimbursement 31-15 5285 SO $0 $0 $285
Conf,Seminars,Worksh s 31-20 $15,607 50 $0 50 $15,607
Emer enc /Disaster Ex 31-22 30 $0 $0 SO $0
Local Meetin s 31-25 53,236 $0 $0 SO $3,236
R/M Oftice E ui ment 33-30 53,957 $0 $0 50 $3,957
Printin /Du lication 36-10 3667 $0 50 �0 $667
Subscri tionslPublications 36-20 $1,785 $0 50 $0 5�.785
Dues 36-30 S2,978 $0 SO $0 52,978
Tele hone 36-50 $580 $0 SO $� $58�
Posta e&Frei ht 36-60 $469 $0 50 $0 $469
Em lo ee Safet 39-15 516,339 100.00% $16,339 $0 $0 SO
Ca -Buildin s 40-20 $6,510 $0 $0 30 $6,510
Ca -Office E ui ment 40-40 $8,236 $0 $0 $0 58,236
Ca -Machine &E ui ment 40-45 $0 $0 30 $0 SO
TOTAL 585,924 $28,325 $0 $0 557,599
Palm Desert A-12
Table A-11
Finance- Function 4150
Position Redevelopment BuslnessLicense DebtService
Dollars Overhead Total % S % S % S
Finance Director 5768,090 $10,482 $778,5�1 30.00% $53,571 $0 $0
Assistant Finance Oirector 5133,957 510,482 $144,439 30.00•/. $43,332 $0 SO
Depu Ci Treasurer f125,261 510,482 $135,742 50.00% $67,871 $0 50
SR.Finance Anal st 5117,485 510,482 $727,967 $0 $0 5.00% $6,398
Accountin Technician II 588,090 $10,482 $98,572 5.00% $4,929 50 $0
Accounting Technician II f94,498 $i0,482 $104,980 30.00•/. $31,494 50 $0
Accountin Technician I 566,850 $10,482 $77,331 2.00•/. $1,547 50 $0
Accounting Technician I 584,322 $�0,482 $94,804 3.50•/. $3,318 $0 $0
Accountin Technician I 576,726 $10,482 $87,208 10.40•/. $9,070 SO $0
Adm.Secreta 561,225 $10,482 $�1,707 5.00•/. $3,585 $0 $0
Business License Technician 572,246 $10,482 582,729 $0 100.00'/. 582,729 $0
OHice Asst.•Business License 562,830 510,482 573,311 $0 100.00'/. 573,311 50
TOTAL 12 $1,151,580 $125,780 $1,277,361 $218,716 5156,041 $6,398
Employees by Program 2 05 1.47 0.06
Building&
Desert Willows Park View S ecial Districts Public Works Planning Safety Other TOTAL
% S % S va 3 % S % S % S
50 $0 38.80°/. $69,286 555,714 $178,571
$0 $0 38.80%. $56,042 $45,065 5144.439
50 30 $0 567,871 $135,742
47.50% $60,784 47.50% $60,784 $0 $0 $127,967
$0 �0 $0 5% $4,929 5% $4,929 5% $4,929 $78,857 $98,572
$0 $0 $0 5% $5,249 5% $5,249 5% $5,249 $57,739 5104,980
$0 g0 5.30% $4.099 10% $7.733 10% 57,733 10% $7.733 S4B,487 $77,331
$0 $0 $0 $91,485 $94,804
$0 $0 $0 5% $4,360 5°l0 $4,360 5°l0 $4,360 $65,057 $87,208
$0 $0 $0 $68,121 $71,707
$0 $0 SO 30 $82,729
$0 $0 SO $0 $73,311
560,784 560,784 $129,426 522.271 $22,271 $22.271 $578,397 $1.277.361
0.57 0.57 1.22 0.21 0.21 0.21 5 43 12.00
2005 Actual Amount
Supplies $7,970
Other Services $117,810
Capital Outlay $0
Total $125,780
Palm Desert A-13
Table A-12 �
Human Resources -Function 4154
v�.eu� p„eM�
s�urtra rn.�r s sn.T�.a« ewiaMo ewia�o c.o..Mo o«wo�.�� wo�k. wen.
VOSITOH FRIHGE Ovw��N 10T/�L %REDEV. REDEV. CIryW10� •SA�ry MYnt�nr�u Ourd• SwNc�� Fin�c� Mmin vvA TOT�L
�?r�ciy 71�1.611 f2,OD1 51J5939 tO.�NA S�S.i)] S�JO.�Sl
Mmr�4ns�urce�Mm• � f8].9Y1 f709t 593.'JD! tO.,Ov. 19.E� fD5.1
e�Racw�c��'�crn fE�.190 S209t t9029� �O.�W'A S9.]!9 SB0593
Sen�aOR�,�A�a��ini f)�.'06 f2.091 SBI1�9] tO.N% SE.])2 SI�.i
fioya5w•wpAc�l��n��v 3.1.9�P 53C9� f50.]`.�0 10.,0% 15.20 H<615
FioMn�Jm.V�1�Nn�5K���+y �
TOTAL 5 S'S�]B 510�5) Sa6`8<6 S�l.O]J Ssil.af�
dr�c�3�Mc�iSuppll�� SO 1�0�.]D jt5.050 53.l5] 51000� ft3.]E2 Si5�50 SJi2�i 5�.1.8�.
Orr�dTat�l f�l.OJ3 ssiei�e ft5050 52.E51 520001 f�2Y2 St5050 S:ila• y�]BtI f�06515
Em o«�B P� OJ� 161 U�� U�l 01� 0a9 0�'. 033 031 SOC
Buildlnp♦ Bulldinp D�vNepn�nt VuMk Werlu P�Wk Wert�
5�1� Mdnlmr�c� Go��l Ourd� l�rrlu� Fln�nc� Mmin YrE TOMR 10CiTYWIDE
DCSCRWTION COD! ActuJ K 7 % 1 % f % f % S 'A f % i % 3
OfficeSW��w� �t57��0 f)21 W SO W SO 70 f0 100'/. f)1) SO
S�.ppi��OUv� �1521.9p 31.�f1 fp f0 SO SO f0 S'1 S/�St
�io�TempWloD✓��T�' �IS]0�07 f6E.l 33Y. f15.�50 SC SO ]f 515.050 ]3% f�5.p5 SO SO S'S�50
°id.'enp�Mo���d" �ISJPJB ff5.l� ]% Si.85 21X SX�OIXI� lJ% Si�]d f0 1)%516.19i N'�G S�].O�I SG 3J
AbEctl�mueVN�wEmWY �IS]0.56 3l.N] SU SO SO SO SO 59 SC 56<�l
Grol.Ott� �15]0.90 39.li f0 SO f0 SO SO f0 SO f9�'�
�iol�Emo AK �15�]0�95 f9.�0 f0 fU f0 S� SL LI f9�J5
Mie eR«m�wmr�i �15]i.i5 SU SO 1� 1� fC Sp t00'i. y��5 fC
Crle�«w�r5r�.w� �15]i.ZO l�.o!) SG SO f0 SO t00Y. HoS� L:
(;iiy'Nd•�• <15]i.lt SI�.St SO 50 SO f0 fJ S�a.S�E
LocYANeOnpf �1571.25 f3].Ot! fC SO 50 fC W SO SO SZ:Jt!
O:M.Aw�rn�irq �15]7�t5 ftl.lt f0 S4 10 fa 3� k S�'`'6°
Prne �uonc• �IS]6.t0 f].69 50 SO 30 SC SO SO tOD. {36J7 fJ
5.�oer.nn�uns'PUMcnan �Is 7s.N sle SC SO SO 30 50 s,bj
U.�s �15 J6.']� Sf10 SC SO SO SO 30 SO SO 100`A 19M S(�
�aiiry A ireipni �IS]6.M SJ20 SO SO SO SG t0 LI 50 100:5 SJlO 51:
NMee�re +15J9-0J 3],1]t f0 SO f(' SJ 3o SO 30 SU U.l��
CAPOIM1_�Eau�pm�n: �IS�0�0 fM SO SO SO SO f0 100. 3396 SC
TOTAL 5]SS.iS S'S050 SZ.SS) ffiOCt f'I.N S'S.050 Sli2�i 5<J8i2 f�L!S+ 3�1�JG1
Palm Desert A-14
Table A-13
Interfund Transfers Out— Function 4199
Fire- Building Landscape New Fa�ade
Actual Construction Fire 8� Li htin Libra Vehicles Pro ram
ther
ervices $1,663,460 $563,461 $757,000 $51,23 $79,62 $212,137 $0
Palm Desert A-15
Table A-14
Planning & Community Development — Function 4470
Planning Non
Plannin Permits Parks ParmRs RaOeveloDmen� Adminlstrallon TOUI
Position Sala Ovarhead Tonl •/. 5 '/. 5 � S '/. E % f %
D�rectorComm.Develo0ment f781,B14 51.87t 5166.504 34% 556.612 17•/. 528.306 17Y. f28.30fi 70X f33.70114% 519,981 100%
Piann�ng Man er f129.790 54.871 513a.661 85% S87.i2'� 50 20•/. f28.932 S% f6737 10% 5�3,d6ti t00%,
AsSoaatePlanner 595,404 $a.877 5100275 75� $75206 15X 525.069 SO 07. SO f0 t00%
AssislantPlanner 507,2» SI,B71 592.10d 75% 569.O7B 15•/. 573.816 10Y. 59.210 OY. 50 SO 10095
AssislantPlanner f7L,055 S<871 fB2.92fi EO% 566340 SD 20Y. 516.585 50 50 100%
Aam�n�stratrvc Secreta f80,t52 Sa,871 f85.123 55•/. Sa6.8tB SO 35Y. 529)93 SO 10R SB.5�2 t009;
Senior ORce Ass�stant 573,621 S<b71 S78 49� S�Y. 539246 SO SMh f�9246 SO SO �00%
Parks 8 Rec Piann� Tecli. f00,47� 54.871 SB5.3d5 50 100% 585.3<5 SO f0 SO 100%
TOTAL 8 57B6d67 5�8.888 f825,a29 5440,829 5152.535 f150.072 S<0.03a 5at,959 5825.429
Spread of Adminlslration S 3t3% 523.609 E8.169 f8.037 S2.1aa 5783.470
Dlnct Servics 6 Su ba SD EO 5.36%
GrandTOGI Sa6aA37 E160704 5158.109 E42,178 5825429
Empbyee5 Dy Program 4 50 1 56 1 53 011 8.00
Planning Non Remainder
Parks Permits Total
Description Code Actual % $ % S
Office Supplies 21-10 $1,030 $0 $0 S1,030
Supplies-PhotolGraphic Arts 21-85 $0 $0 SO $0
Supplies-Other 21-90 $0 $0 SO $0
Prof-Temp Help Ciry Wide 30-36 $0 $0 $0 $0
Prof-Other 30-90 $20,436 $0 0% $0 $20,436
Mileage Reimbursement 31-15 $555 $0 $0 $555
Conf,Seminars,Workshops 31-20 $4,229 $0 $0 54,229
Local Meetings 31-25 $3,267 $0 $0 �3,267
R/M O�ce Equipment 33-30 $0 �0 SO $0
Printing/Duplication 36-10 $3,071 $0 SO $3,071
Subscriptions/Publications 36-20 $523 $0 $0 $523
Dues 36-30 $630 $0 $0 $630
Filing Fees 36-40 $0 100% $0 $0 $0
Telephone 36-50 $170 $0 SO $170
Postage&Freight 36-60 $4,025 SO $0 $4,025
Cap-Office Equipment 40-40 $1,030 SO $0 $1,030
TOTAL 538,966 SO $0 $38,966
Palm Desert A-16
Table A-15
Public Works Administration — Function 4300
����m�� RwNv�lopn�nt CIV Enplrw�rinp P�rmit� 9uE�a�1 AGmInI�hMlon TOTAL
Po+tfbn SN� O+wMW ToLI 't S � S ". 3 % 5
prp�IpolGub.cN'wks f1N.3)] S3.]75 5�51.1J] 10% 5�5.1]I $0 fJ 90% 51365J6 100`�
' f1�].9l9 f7.335 S�d6.72d 10% f�4.672 SC 90'/. f�71 692 50 IOO+t
^ Mm f113.66] fJ.335 5119.002 SO 100% S`I5007 50 5(I IOpY,
(
t�anspwim�mEn ^ee f115,M7. SJ.335 s�ie.'�e f� f0% 3J5.61] l0% $Q7.ta5 $0 �OOti
5:E nr:(:iy5w� S91,U6 53.33i 59a6E1 S� f0 10U'A 59+,6Bt S(1 100�
S E S111.25� SJ.]3i St�p.5E9 25% 5J2.6d] IS% 49�9a7 SO SO tCq!
xiAemn���n1w f9106] 53335 S•J0.39E 7% 5%OM 9l% S93.J]J SO SG IOOti
>ss'xieb�rmaq�nror S1]�690 53.J]5 f�2?025 30 SO 100X f12]075 SO 10'Ji
F�sisiemEn miwr f!],579 53.]35 530.91a 50 $0 100% 590.91a $0 :Opt
Sr�vPudi:wwk+in�p�nu f10l.00] 5J.J33 f���?a2 eX SE.901 $p f7% S�02p75 $C �00•-,
�ep•N I�pweme�l Prqacla T�cMwoe+ f66,�l0 SJ.]35 559.115 SX f3.a% 95% 566.719 U% SO 50 IOCY
Ms� �rw�t Md I I f!/,605 5J.335 f9'Sa0 5% S4 531 93X SE],7C3 0 $0 1(I �OC`a
1>uEI�cK'>4s'nspecl�r 510].]]� 57,33$ Stp6.]C9 SJ' �0% jA16E3 60% 56,.025 SO IOC'e
�:oi�cwwaslnspec�ail f9',]33 S].73i f91.6fi0 S% S�BBJ �0% SJ906a SS% SSJ.]t3 y� i00�
�.CI�,`h'aKs inspscla I f11.133 S7.3Ji yE(I.d90 10X 5�.0<3 /0% SJ3.196 90X {a0 705 S] 100!
nntt�$i nr5penexs� NO2,I66 S7.J35 5�05601 $C �OX S316C0 10X f�3920 SO IOOY
f10Y! $J,135 S13E2J $C J01: S71.ta] 10% S.SI6I6 5] i00%
F �ve�irq'ec�npm SS].079 .f3.J35 560.d1< $0 JOX SI�.t2d 10% 51Z290 50 IJO'.
qe�n�v��rtlrve Seael 5�1.00! 53.335 51<3,J 50 50 SO 100X S)�7dJ +�0�
Sr��aCffceAsv�len� f)2.236 33.335 S�Si9t 50 SO EO% S60a]7 30% S�S.�:B 100'.s
O"�ceAss�s•.mi S61.OlT S].335 566.362 SO 5�1 lOX S1�]1Z !0% Si3D90 iOCM.
TOTAL 71 S?07]])a S�O.OJJ 32033A0� 593d00 56BS.aiS 51029.505 S�B��310 f2l909F
Sp�WoIAAmMMV�ibn ISJEY� 5�5.34� 5105.a73 S�SE.]fi] 51.CIa]20
UIrM9uppllnilwkn f0 53610I5 iSJEL
WyyTolJ Si�d59� 5190MC 51.55091] S215pA92
EmpbywByProqrrr� 09E 6?5 �]2] ]iCG
Public Works Administration - Service & Supplies
Internal
Engineerin Permits CIP Overhead
Descri tion Code Actual % $ % $
Office Su lies 21-10 $13,669 $0 $0 $13,669
Small Tools/E ui 21-80 5526 $0 $0 $526
Su lies-Other 21-90 51,767 $0 $0 $1,767
Prof-Architectural/En 30-10 5367,075 100% $367,075 $0 $0
Prof Other 30-90 $0 100°/a $0 $0
Milea e Reimbursement 31-15 51,148 $0 $0 $1,148
Conference, Seminars,Worksho 31-20 $19,761 $0 $0 $19,761
Local Meetin s 31-25 $4,079 $0 $0 $4,079
R/M-Office E ui 33-30 $0 $0 $0 $0
Rental-Office E ui 34-20 30 $0 SO $0
Printin /Du lication 36-10 a4,322 $0 $0 $4,322
Subscri tions/Publications 36-20 $7,461 $0 $0 $7,461
Dues 36-30 $4,403 $0 $0 $4,403
Tele hone 36-50 5360 $0 $0 $360
Posta e&Frei ht 36-60 $3,340 $0 $0 $3,340
CAP-Office E ui ment 40-40 39,197 $0 $0 $9,197
Machine &E ui 40-45 $0 $0 $0 $0
TOTAL $437,108 $367,075 $0 $70,033
Palm Desert A-17
Table A-16
Public Works Landscape-Function 4614
Maintenance- Engineering Arbor Earth
Position Sala Overhead Total PW-Streets Permits Da Da TOTAL
% $ % S
Landsca Mana er $114,379 $1,921 $116,299 50% $58.150 50% 358,150 $116,299
Landsca e S cialist 596,342 $1,921 $98,263 50% 549,132 50% $49,132 $98,263
Landscape In ector II 587,452 51,921 $89,373 SU°1e $44,686 50% $44,686 $89,373
Landsca e Ins ector I 578,762 $1,921 $80,682 50% $40,341 50% $40,341 $80,682
Landsca e Ins ector I 575,341 $1,921 $77,261 50% $38,631 50% $38,631 577,261
Landsca e Ins ector I $83,466 $1,921 585,387 50% $42,694 50% 542,694 $85,387
Total 6 $535,742 $11,524 $547,266 $273,633 S273,633 $547,266
Direct Su Iies 8 Services SO $24,029 SO $2,918 $26,947
Grand Total 5273,633 $297,662 30 52,918 5574,213
Em lo ee B Pro ram 2.86 3.11 0.00 0.03 6.00
Engineering-
Landscaping Internal
Arbor Da Earth Da Maintenance Permits Overhead
Descri tion Code Actual % $ % S % $ % $
Small Tools/E ui 21-80 5524 $0 50 $0 $0 $524
Su lies-Other 21-90 5569 $0 SO $0 $0 $569
Prof-Services Landsca e 30-91 E550 50 $0 $0 $0 $550
Milea e Reimbursement 31-15 5456 50 $0 $0 $0 $456
Conference,Seminars,Worksho s 31-25 51,941 $0 $0 $0 30 $1,941
Local Meetin s 31-20 E1,967 $0 $0 $0 $0 $1,967
R/M-Services Landsca e 33-20 50 $0 $0 SO $0 $0
Utilities-Water 35-10 50 $0 $0 100% $0 $0 $0
Utilities-Electric 35-14 $0 $0 $0 100°/. $0 $0 $0
Printin /Du lication 36-10 $26,699 $0 50 $0 90% $24,029 $2,670
Subscri tionsiPublicatlons 36-20 5112 SO $0 $0 SO $112
Dues 36-30 $1,370 SO $0 $0 $0 $1,370
Arbor Da 39-OS 50 100yo $0 $0 $0 $0 $0
Earth Da 39-09 52,918 $0 100Y, 52.918 50 $0 $0
CAP-Office E uipment 40-40 E1,365 $0 $0 SO $0 51,365
TOTAL $38,471 $0 S2.918 50 324,029 S11,524
----- ----- ------- ----
Palm Desert A-18
Table A-17
Public Works — Other
Clvic Canter Parks PuDlic Buildln s Streets Vehicles
Function Name 1005 Actual % S h 5 % 5 % S o S
6610 C�vi[Center Park MainlenanCe 51,018,�02 100Y. 57.016,�02 SO SO 50 50
4611 Pa�Maintenance SDI5,955 50 100% 5945.955 50 SO SO
<250 S�reet LgMSRraK�c Salet f348,418 f0 SO SO 100: 53a9,a 16 50
a3�1 Street Resurlaa�g 57,375,109 SO SO f0 100% 51.375.a09 SO
4312 CuT 8 Gutter SSS,�l9 50 SD SO 100Y. f56.3B9 SO
a913 Cmss Girtter f�.E1Y SO EO 50 t00H. f79.812 EO
4314 Tie��Pav� f7,80� SO SO SO IOUX 53 600 SO
a315 SIdD��9 1100,654 SO $0 SO 100X 5100.652 EO
a330 Cory�aro f75,736 50 SOY. 517.868 SO SOY. 517 H68 $0
4937 Equipment SZ10,518 50 SO 50 SO 100Y. 5210.St6
4340 P�Diic Biag Operation f412.o92 EO EO 100� 5612.092 SO EO
TOTAL 54.5<5.879 51.016.302 5�3,823 Sd12.092 51.9d3.ta8 f210.516
Palm Desert A-19
Table A-18
Special Revenue Funds
FUND AMOUNT SPREAD TO
Traffic Safet (transfer out) S184,240 Streets'
Gas Tax(transfer out) $866,375 Streets"
Housing Mitigation Fee $146,669 Housing
CDBG(as an options specific expenditures could
Community Development $641,641 be spread to specific categories)
Public Safet G�ants $139,893 Police
Fire Services Fund $4,253,313 Fire
Waste Rec cling Fees $450,790 Solid Waste Disposal
Air Qualit Management $103,177 Air Quality
City Wide Business Promotion $25,000 Business Promotion
Art In Public Places $0 See Function Worksheet
AIPP Maintenance $67,026 Art
Library $212,058 Libra
Golf Course $350,432 Golf
Park View Office Complex $609,299 Park View Office Complex
Desert W illow Golf Course $6,636,889 Desert W illow Golf Course
Equipment Replacement $232,811 By#vehicles
Total $13,868.998 (Excluded Traffic Safety&Gas Tax)
'These amou�ts are not inserted in the Model Table since they duplicate other dollars in the budget.
Palm Desert A-20
Table A — 19
Special Assessments
FUND AMOUNT
271 EL PASEO $210,180
276 CANYON COVE/HAY ST $69,534
278 VINEYARDS $6,970
272 PARKVIEW ESTATES $3,859
273 COOK & COUNTRY CLUB $14,056
275 HOVLEY LANE DIST. $59,684
277 PRS. PLAZA/PARKING $156,514
279 WARING COURT $3,809
280 PALM GATE $3,068
281 THE GROVE DISTRICT $19,490
282 PRES. PLAZA III $20,415
283 PORTOLA PLACE $4,245
284 SUNDANCE $16
285 K & B AT P.D. $10,118
286 CREST LANDSCAPING $6,909
287 COLLEGE VIEW ESTATE II $22,751
299 PDCC! CMMTY SRVE AREA#26 $45,134
Grant Total $ 656,751.52
Palm Desert A-21
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Desert Chapter
&iildinb Induslry Assuci:iliun
of Soulhern Califurnia
77-570 Springfield Lane
City of Palm Desert November 13, 2006 s°'te E
Palm Desert,California 92211
Paul S. Gibson,Finance Director 760.3602476
73-510 Fred Waring Drive fax 760.?72.3372
Palm Desert, CA 92260-2578 www.DesertChapter.com
E Mail:BIA@DesertChapter.com
Mr. Gibson,
Thank you for the opportunity to review the City of Palm Desert's proposed updated
user fee study. This is a complex study which appears to appropriately document the
costs associated with providing the multitude of Cit 'ces.
Sincer ,
James ownyard
Dire or of Legislative Analysis
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M�liate of the National Association of Home Builders and the California Building Industry Associatiun