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Home My WebLink AboutC24870 - Grant Funding to DSUSDC-24870 CITY OF PALM DESERT DEVELOPMENT SERVICES STAFF REPORT REQUEST: Approval of Grant Funding to the Desert Sands Unified School District to Fund Facility Improvements at the Walaroo Childcare Center (44-911 Cabrillo) from the City's Child Care Development Fees Fund 228. SUBMITTED BY: Martin Alvarez, Senior Management Analyst APPLICANT: Desert Sands Unified School District Early Childhood Education Programs 47-950 Dune Palms Road La Quinta, CA 92253 DATE: February 9, 2006 CONTENTS: Desert Sands Unified School District Request Letter Photographs Recommendation: By Minute Motion: 1. Approve a $46,000.00 grant to Desert Sands Unified School District /Early Childcare Education Program facility upgrades; 2. Appropriate $46,000.00 from the Child Care Mitigation Fund 228; and 3. Authorize the City Manager to execute the required agreement. Discussion: Childcare mitigation fees totaling $150,000.00 were collected from Marriott Residence Inn, Courtyard, and Shadow Ridge projects. With interest, Fund 228 has grown to $160,846. Although the original condition of approval specified participation in a scholarship program, AB 1600 specifies that impact fees be spent on facility construction or improvements. To date, the City has issued grant funding to the YMCA, Boehm Childcare Connection, Tot Stop, Inc., and Montessori School of the Desert. In January of 2005, the Redevelopment Agency purchased the property located at 44- 911 Cabrillo Avenue. A lease agreement was approved in September of 2005, with Desert Sands Unified School (DSUSD) for the purpose of establishing a preschool facility. DSUSD is currently operating the facility under the Early Childhood Education G *.DevSen, ces Martin Alvarez -Word F.ies,Cm eCare Grants, Waix00%w3ia•oogran,sr roc Staff Report — Desert Sands Unified School District Grant C24870 Page 2 of 3 February 9, 2006 Programs. The school currently serves a total of 48 students during their morning and afternoon sessions. The preschool is licensed to serve up to 80 students and the District is currently seeking additional enrollment. The facility offers tuition subsidies for families that qualify for the Head Start and State Preschool programs. Currently, all students enrolled receive these subsidies. Although significant improvements have been completed by the Redevelopment Agency, the facility requires additional upgrades to improve the interior facilities, safety, energy efficiency, and the exterior appearance. The District submitted a request for grant funding for the following upgrades. • Lowering Ceiling with use of ceiling tiles and the addition of insulation to improve energy efficiency. Anticipated Cost: $30,000. • Installation of New Ansul Fire Suppression System. Anticipated Cost: $2,500. In 2007, new Building Codes will require an upgrade to the interior fire suppression system. The new system would comply with the Building Code requirement. • Exterior Painting of Building and Perimeter Walls Anticipated Cost: $7000. Building is in need of new exterior paint to improve appearance. • Outdoor Drinking Fountain and Chiller: Anticipated Cost: $3,500. The facility currently does not have an outdoor drinking fountain for children to use. • Indoor Sink Renovation: Anticipated Cost: $3,000. Improvement to sinks would allow use of sinks in each classroom at children's level and larger sinks to facilitate classroom activities. The total cost for these upgrades is $46,000.00 (see attached letter). G DevSerncesdsldmn Alvarez Woao Fdes•ChdoCare G,antsWa1a,00.Wafa,00g1am5r COC Staff Report — Desert Sands Unified School District Grant Page 3 of 3 February 9, 2006 If approved, the City Council will authorize the City Manager to approve an agreement with Desert Sands Unified School District up to $46,000.00. The District will be required to sign an agreement and submit invoices and documentation of the improvements performed. Once the improvements are complete staff will inspect and issue the grant funding. Submitted By: Department Head: artin Alvarez Homer C Senior Management Analyst ACM fo Delopment Services Approval: Carlos L. Orte•;' Paul Gibson City Manager Director of Finance .;ITY COUNCIL ACTION: APPROVED DENIED RECEIVED OTHER MEETING DATE a - Cr- p (p AYESAYES: &r May),) S?1f!i, dr geVistr) ABSENT: ABSTAIN: IERIFIED BY: E.OFj QJ m `r..iginal on File withJity Clerk's Office G:IDevServices\Martin Alvarez1Word FileslChildCare GrantslWalaroolWalaroogranisr.doc Desert Sands Unified School District Early Childhood Education Programs Debra Loukatos, ECE Coordinator 47-950 Dune Palms Rd. La Quanta, CA 92253 (760)771-8775 September 15, 2005 Martin Alvarez, Senior Analyst City of Palm Desert 73-510 Fred Waring Drive Palm Desert, California 92260 Dear Mr. Alvarez, Desert Sands Unified School District — Early Childhood Education Programs is currently leasing the preschool facility located at 44-911 Cabrillo Avenue in Palm Desert. This facility is being leased to our program through collaboration between the Palm Desert Redevelopment Agency and Desert Sands Unified School District — Early Childhood Education Programs. Our Early Childhood Education Program currently has licensed the facility for40 children which through double session allows for 80 preschool children to receive the preschool experience and assist parents with needed childcare. The facility will be able to serve an additional 32 children through double session as funding is obtained to expand services. Although significant renovations have been completed at this facility there are yet areas that need to be addressed to bring the facility to a more efficient building. Attached you will find a list of renovations we would like to consider in order to make the facility more energy efficient and to meet new fire code regulations to be imposed within the next two years. In addition, it is our desire to paint the exterior of the facility to meet the aesthetic standards both the City of Palm Desert and Desert Sands Unified School District wishes to .-naintain. Desert Sands Unified School District — Early Childhood Education Programs is funded through state and federal programs which provide funding that is primarily programmatic. It is for this fact that any additional activities or renovation plans are funded through received grants offered locally and through special federal and state applications as they come available. We are most interested in your grant opportunity for renovations and repairs offered through the Palm Desert Public Works Department. Although your grant is for S50,OOC.00 we have identified our priority of need and recognize that it exceeds this. However, any financial support would be greatly appreciated. We look forward to working with the City of Palm Desert to support the Palm Desert community to ensure we have a facility that is one for us all to take pride in. If you have any questions feel free to contact me at (760)771-8775. Sincerely, Debra Loukatos, ECE Coordinator Palm Desert Early Childhood Education Center RENOVATIONS iN ORDER OF PRIORITY: Lowering of Ceiling: Anticipated cost: 530,000 Rationale: The lowering of the ceiling would allow for insulation to be added to making the facility energy efficient. Currently the vaulted ceilings have no insulation and lead up to wood rafters with a metal roof. Annul Fire Suppression Svstem: Anticipated Cost: $2,500 Rationale: The fire inspector has informed us that the Annul system is currently in compliance but in 2007 the requirement will be an improved fire suppression unit. The oven is used to warm the children's lunches that are brought from the district central kitchen. Exterior Painting of building and Surrounding Wall: Anticipated Cost: 57,000 Rationale: The facility requires new exterior paint to meet the aesthetic standards of the City of Palm Desert and the Desert Sands Unified School District. The roof in particular is quite faded and in desperate need of paint. This facility is easily seen by our community from Highway I 11, and is a landmark among those who have resided in the Palm Desert area for years. Outdoor Drinking Fountain with Chiller: Anticipated Cost: $3,500 Rationale: Currently the facility's playground iis licensable by using a water Igloo and cups which ensures that the children are able to drink freely. However, best practice is to have a drinking fountain that children can access easily and limn. the waste of paper products. indoor Sink Renovation: Anticipated Cost: 53,000 Rationale: The classrooms currently have small bathroom sinks that are functional. 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