HomeMy WebLinkAboutRes 06-19 Application Submittal ot CIWMBI
REQUEST:
SUBMITTED BY:
DATE:
CONTENTS:
CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
RATIFY SUBMITTAL OF THE WASTE TIRE CLEANUP AND
AMNESTY EVENT GRANT APPLICATION AND APPROVE
RESOLUTION NO. AUTHORIZING SUBMITTAL TO THE
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD.
FRANKIE RIDDLE, ACTING DIRECTOR OF SPECIAL
PROGRAMS
FEBRUARY 23, 2006
1. STAFF REPORT
2. GRANT APPLICATION
3. RESOLUTION NO. 06=19
RECOMMENDATION:
By Minute Motion, approve the following: (1) Ratify submittal of the Waste Tire Cleanup
and Amnesty Event Grant Application; (2) approve Resolution No. 06-19 ..authorizing
the application submittal; (3) authorize the appropriation and expenditure of funds in the
amount of $2,854.76 from the Recycling Fund, Account No. 236-4195-454-3090.
DISCUSSION:
The California Integrated Waste Management Board (CIWMB) is promoting the Waste
Tire Cleanup and Amnesty Event Grant to provide jurisdictions an opportunity to
develop programs designed to assist residents with a legal means of disposing of old,
unused tires as well as the cleanup of vacant or occupied properties with tires stored on
site.
An application was submitted requesting grant funding to conduct an Amnesty Event
Day on Saturday, October 21, 2006. The event will provide residents an opportunity to
properly dispose of tires that they may have Tying around. This event will be promoted
in the BrightSide Newsletter as well as through the distribution of fliers at the HHW
Facility and local auto shops. The event and fliers will be designed to increase
awareness and education of the need to recycle not just old, unused tires, but other
hazardous materials as well.
CITY COUNCIL STAFF REPORT Resolution No. 06-19
RE: WASTE TIRE CLEANUP AND AMNESTY EVENT GRANT APPLICATION
The grant will cover the cost of the actual transportation, collection, loading, and
disposal costs associated with the event; however, it does not cover education and
outreach efforts/materials or personnel costs. Items not covered by the grant will be
considered matching funds, which will cover personnel, education, and outreach
material costs. The grant will cover $1,222.80 of the event cost and the City's matching
funds are assessed at $1,631.96. If the City were to undertake this event without the
grant, it would incur all costs associated with the program as well as staff time.
Staff requests that City Council ratify the submittal of the Waste Tire Cleanup and
Amnesty Event Grant Application to CIWMB, approve the Resolution authorizing
application submittal, and approve the appropriation and expenditure of funds.
SUBMITTED BY:
FranR1 Riddle
Acting Director of Special Programs
Concur:
Sheila R. Gilligan
ACM Community' Services( J Director of Finance/City Treasurer
APPROVAL:
Carlos L. Ortega
City Manager
d./4
Paul S. Gibson
2
RESOLUTION NO. 06-19
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM DESERT, CALIFORNIA,
AUTHORIZING WASTE TIRE CLEANUP AND
AMNESTY EVENT GRANT APPLICATION TO THE
CALIFORNIA INTEGRATED WASTE
MANAGEMENT BOARD.
WHEREAS, Public Resources Code (PRC) Sections 42800 et seq. established the waste
tire program for the State of California and assigns responsibility for its implementation to the
California Integrated Waste Management Board (CIWMB); and
WHEREAS, PRC Section 42889(e) allows the CIWMB to expend available money in
the California Tire Recycling Management Fund to pay the costs of cleanup, abatement, or other
remedial action related to the disposal of used whole tires; and
WHEREAS, the CIWMB allocated two million dollars ($2,000,000) for Fiscal Year
2005/2006 Local Government Waste Tire Cleanup Grant Program and the Amnesty Event
Program; and
WHEREAS, procedures established by the CIWMB require the jurisdiction -applicant to
certify by resolution the approval of the of the jurisdiction's governing authority for submittal of
a grant application before submission of said application to the CIWMB; and
WHEREAS, if successful the applicant will enter into a Grant Agreement with the
CIWMB for implementation of the project(s);
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Palm
Desert, California, authorizes the following:
1. Authorizes the submittal of grant application to the California Integrated Waste
Management Board for the Fiscal Year 2005/06 Local Government Waste Tire Cleanup and
Amnesty Event Grant; and
2. The Assistant City Manger of Community Services Sheila R. Gilligan, or a
designee, is hereby authorized and empowered to execute in the name of the City of Palm Desert
all necessary applications, contracts, payment requests, agreements, and amendments hereto for
the purposes of securing grant funds and to implement and carry out the purposes specified in the
grant application.
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert
City Council held on this day of . 2004, by the following vote,
to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JIM FERGUSON, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
APPLICATION COVER SHEET
The City of Palm Desert
Applicant (If a regional program, list lead agency)
73-510 Fred Waring Dr.
Palm Desert
Riverside
92260
Applicant's Address
City
County
Zip Code
Frankie Riddle. Acting Director of
Special Programs (760) 346-0611
friddleaci.palm-desert.ca.us
Primary Contact
Title
Phone
email address
Signature Authority
Title
Phone
email address
Check each type of grant funding
you are applying for:
❑ Waste Tire Cleanup Projects (max. amount $50,000/site and $200,000/applicant)
Amount Requested: $ .
® Waste Tire Amnesty Events (max. amount $25,000/applicant and
$75,000/applicant)
Amount Requested: $ 1,222.80
Total Grant Funds Requested: $ 1,222.80
Combine the amounts requested for cleanup projects and amnesty events. Note: Funds awarded for
cleanup projects may only be used for cleanup projects; funds awarded for amnesty events may only
be used for amnesty events. Funds awarded for cleanup projects cannot be transferred to amnesty
events and vice versa.
CERTIFICATION
I declare, under penalty of perjury, under the laws of the State of California, that all information
submitted for the CIWAfB& �ogideration for award of the grant funds is true and accurate.
r
Signature of AAuthorized AVerson4lution Date 2l10/2006
Sheila R,%Gilligan, Assistant City Manager of Community Services
Type or Pot Name and Title
®� (Initials) Environmental Justice - Applicant certifies that, if awarded a grant, it shall, in the
perform ce of the grant agreement, conduct its programs, policies, and activities that substantially
affect human health or the environment in a manner that ensures the fair treatment of people of all
races, cultures, and income levels, including minority populations and low-income populations of the
State. (Box above must be checked and line initialed by signature authoritv.)
Waste Tire Cleanup Project/Site Description
Include the location, parcel number and a description of each site, which includes proximity to populated areas
or sensitive environments,- number of tires, proposed method of remediation, and end use. Photographs should
also be included. If there are more than 500 tires on a site and the owner is not responsible for the illegal
disposal of the tires, then an affidavit (Exhibit E) for each site must be included with the application. (You may
attach additional pages if more space is needed).
N/A
Waste Tire Amnesty Event(s) Description
Include a description of the amnesty event(s), including the estimated cost per fire for each event. Please
include your estimate from a registered hauler to justify this estimated cost per tire. Also, include the staff
resources dedicated to the event(s) and the advertising and educational material that the applicant will fund.
The City of Palm Desert will conduct a Tire Amnesty Event for residents of the City. The event will be held at the Palm
Desert Civic Center Complex. The anticipated event date has been scheduled for Saturday, October 21, 2006, from 10:00
a.m. to 2:00 p.m. Residents will be required to show proof of residency and will be allowed to bring the limit of nine (9)
tires per person/vehicle.
The following is services that the City will contract for and proposed to be covered by grant funds:
• The City will be contracting with TCI of Upland, California, a C1WMB authorized hauler (T7>113 #1295581) in the
amount of $1,222.80. (The contract will include collecting and loading tires into transport vehicle, equipment,
transportation, box rental, and disposal costs.) (Copy of contract attached).
• TCI will transport and dispose of tires at the Azusa Land Reclamation Co. Landfill. (CIWMB approved facility —
SWIS #19-AA-0013)
• Tires will be utilized in any one or combination of the following: Those tires that can be Re -treaded or recycled
will be. Remaining tires will be ground up and placed in the landfill.
The City will provide and/or pay for the following items:
Two City staff personnel to create and implement all phases of program including event day operation.
Advertisement and educational materials
0 500 flyers to be created, printed, and distributed two months prior to event day at the following locations:
Household Hazardous Waste Facility;
o Three posters and 200 fliers to be created, printed, and distributed through City Hall;
o Notice to be printed on Waste Management billing one or two months prior to event day;
o Four posters and 800 fliers to be created, printed, and distributed at the following locations: Autozone,
Napa Auto Parts, Jiffy Lube (Washington St.), and Jiffy Lube (Fred Waring Dr.);
o One Quarter page article in the October issue of the City's BrightSide Newsletter. (The newsletter is
distributed to over 30,000 residents and businesses and has a readership of over 75%.); and
o COPS Program (Citizens on Patrol) will provided traffic control services, if required.
Estimated cost per tire: $1.53 (price only includes TCI costs)
Applicant's personnel costs to oversee amnesty event(s): $597.46
Applicant's cost for advertising and educational material: _$1.034.50
Is there a current Waste Tire Enforcement Grant awarded that covers applicant's jurisdiction? ❑ Yes ® No
2
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EXHIBIT C
RESOLUTION NO. 06-19
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM DESERT, CALIFORNIA,
AUTHORIZING WASTE TIRE CLEANUP AND
AMNESTY EVENT GRANT APPLICATION TO THE
CALIFORNIA INTEGRATED WASTE
MANAGEMENT BOARD.
WHEREAS, Public Resources Code (PRC) Sections 42800 et seq. established the waste
tire program for the State of California and assigns responsibility for its implementation to the
California Integrated Waste Management Board (CIWMB); and
WHEREAS, PRC Section 42889(e) allows the CIWMB to expend available money in
the California Tire Recycling Management Fund to pay the costs of cleanup, abatement, or other
remedial action related to the disposal of used whole tires; and
WHEREAS, the CIWMB allocated two million dollars ($2,000,000) for Fiscal Year
2005/2006 Local Government Waste Tire Cleanup Grant Program and the Amnesty Event
Program; and
WHEREAS, procedures established by the CIWMB require the jurisdiction -applicant to
certify by resolution the approval of the of the jurisdiction's governing authority for submittal of
a grant application before submission of said application to the CIWMB; and
WHEREAS, if successful the applicant will enter into a Grant Agreement with the
CIWMB for implementation of the project(s);
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Palm
Desert, California, authorizes the following:
1. Authorizes the submittal of grant application to the California Integrated Waste
Management Board for the Fiscal Year 2005/06 Local Government Waste Tire Cleanup and
Amnesty Event Grant; and
2. The Assistant City Manger of Community Services Sheila R. Gilligan, or a
designee, is hereby authorized and empowered to execute in the name of the City of Palm Desert
all necessary applications, contracts, payment requests, agreements, and amendments hereto for
the purposes of securing grant funds and to implement and carry out the purposes specified in the
grant application.
0
PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert
City Council held on this day of 2004, by the following vote,
to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
10
JIM FERGUSON, MAYOR
EXHIBIT D
Property Access Authorization and Responsibility Affidavit
For Private Property
I, [name of property owner], certify that I am the legal owner or authorized agent of the legal
owner of [site/property description or address] and have the authority to grant access to the
property. Neither I, nor any resident, invitee, licensee, lessee or person I inherited from,
personally brought any of the subject waste tires onto my property. Nor did I, or any of the
above, direct, authorize, permit or otherwise provide consent to another to bring the tires on my
property. Specifically, to the best of my knowledge the circumstances of how the tires were
brought onto my property, and the manner in which I became aware that the tires were on my
property, are as follows:
N/A. The City of Palm Desert is not applying for funding to undertake a Waste Tire Cleanup
Project.
I hereby authorize [the city or county representatives applying], their designated contractors and
representatives, and other state and local agencies authorized to access to the property described
below for the purpose of removing tires. This cleanup is being performed under the Local
Government Waste Tire Cleanup Grant Program.
I understand that by signing authorization to access the property, I am not admitting liability or
responsibility for the cleanup of the property.
I declare, under penalty of perjury, that all the above information is true and accurate to the best
of my knowledge and belief.
Name of Owner
Address
Signature
Parcel Number
Telephone Date
11
ATTACHMENT 1
�C I
February 7, 2006
To: Lisa Ream
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, Ca 92260
P# (760) 776-6342 Cell# (760) 774-9701
Job Site: City of Palm Desert
Date of Job: October 21, 2006
Disposal Facility: Azusa Land Reclamation
Payment Terms: NET 10
Tires Costs:
Altered/Shredded tires (3 inches or larger)......................................................$30.80/ton
Whole Passenger (10 or more per load)...............................................................$56.10/ton
Whole Truck Tires..................................................................................$66.00/ton
Super Singles (10 or more per load)...............................................................$66.00/ton
Whole Passenger Tires with rims (4 ton Minimum) .................................... ...$66.00/ton
Whole Equipment Tires-OTR (off -the -road) ................................................... $112.20/ton
Transportation Costs:
$400.00/trip — P & D Price includes fuel surcharge and is applicable for single or double boxes
per trip. Estimated time with loading and unloading @ 5 hours per trip.
Collection & Loading Costs:
Technicians (4 hour min.)......................................................... $45.00/hr per technician
Administration Fee for Manifesting.......................................................NO CHARGE
Bin Rental (If Applicable — 40 yrd. open top) .................................................. $7.00/day
Customer is responsible for any damages done during loading of boxes and will be charged
accordingly. This quotation is good for 30 days Thank you for the opportunity in allowing us to
submit you with this quotation. If you have any further questions, please contact Grant Tuttle at
the below number.
Thank You,
Grant Tuttle
I HEREB YAPPRO VE THIS QUOTA TIONAND AUTHORIZE T.C.I. TO PERFORM THE
WORKMENTIONED ABOVE
SIGNATURE
1279 E. 9th. Street #B Upland, CA 91786
888.530.3330. Fax 909579.0322
12
I A I t Vr UAL11-U AVIA
CMPB 669 (2/04)
L^Urumv% IN 1 CVI"CM I CL/ YYMQ 1 C r4VM1~CMC14I DVNRL!
GENERAL CHECKLIST OF BUSINESS PERMITS, LICENSES AND FILINGS
I!
GRANT APPLICANT/GRANTEE NAME
City of Palm Desert
GRANT NAME AND CYCLE GRANT NUMBER DATE SUBMITTED/UPDATED
Local Government Waste Tire Cleanup and Amnesty Event Grant ( TCA 1 2/10/2006
for FY 2005/2006
Mark (-" or X) appropriate box on each line below. All lines must be completed.
Note: This list is not all-inclusive. Grant Applicant/Grantee must list other critical permitsllicenses/filings not identified below.
Grant Applicant/Grantee currently holds this valid permit/license/filing
Grant Applicant/Grantee will modify and/or obtain this permit/license/filing
This permit/license/filing is not applicable for this grant project or business
- r; 1. R4-PERIMI 'Sa'UCR13ES $ MUN
REGL11l�TQR=IpR 13:3t�F�
❑
❑
®
Authority to Construct/Permit to Operate
1 Air Quality Management District
❑
❑
Building Construction Permit
j City or County
❑:
❑
0
Business License
I City or County
❑
❑
®
Fictitious Business Name Filing
j County
❑
[D.
Land Use Permit/Zoning Clearance/Conditional Use Permit
City or County
❑
❑
&
Permit By Rule (PBR) for Permanent HHW Facilities or Temporary
City, County or Cal/EPA-DTSC
Collection Events
❑
❑
®
Waste Haul Permit
ity C or County
�*li:iN
(❑ .
❑
®
Antifreeze, Battery, Oil & Paint (ABOP) Notification
! CUPA or Cal/EPA-DTSC
❑
❑
®
Corporate, Company or Partnership Filings
Ca. Secretary of State
❑
®
Hazardous Waste Haulers Permit
Cal/EPA — DTSC
❑
❑
®
Industrial Activities Storm Water General Permit
CaVEPA — SWRCB
i ❑
❑
0
Non -Profit Organization 501 (C) (3)
Ca. Secretary of State
❑
❑
®
Prop. 65 Safe Drinking Water & Toxic Enforcement Act
CaVEPA — OEHHA
❑
❑
®
Solid Waste Facilities Permit
Cal/EPA — CIWMB
' ❑
❑
®
State EPA Identification Number
Cal/EPA — DTSC
❑
❑
®
Waste and Used Tire Hauler Registration
Cal/EPA — CIWMB
❑
❑
®
Waste Discharge Requirements
Cal/EPA — SWRCB
❑
❑
®
Waste Tire Facilities Permit
; Cal/EPA — CIWMB
:....::: `. EbElii#1::°tom; L#CENSESar� WNOS '.
❑
❑
®
US EPA — Identification Number
1 US EPA
i
❑
❑
®
US EPA — NPDES and/or NSRPermits
! US EPA
I
OTHER-
0
❑
❑
�❑
❑
❑
❑
❑
❑
DO NOT submit copies of the permits/licenses/filings with this form. Please retain all permits/licensesXlings in grant file for audit
purposes.
13
STATE OF CALIFORNIA
CIWMB 669 (2/D4)
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
GENERAL CHECKLIST OF BUSINESS PERMITS, LICENSES AND FILINGS
Comments/Notes:
The City of Palm Desert will be contracting with a permited tire hauler to transport and dispose of waste tires. Therefore, none of the
above permits are required by the City.
Mark (✓ or X-) appropriate box below.
i PRIVATE ENTITY CERTIFICATION: I declare under penalty of perjury under the laws of the State of
California that the proposed grantee: 1) is in good standing and qualified to do business in the State; and 2) has or
❑ i will comply with all applicable state, federal, and local laws, ordinances, regulations, license and permit
requirements necessary for the proper performance of this grant; and 3) where compliance has not been met, I have
I
attached a letter describing what has been done to achieve full compliance.
------------
PUBLIC ENTITY CERTIFICATION: I declare under penalty of perjury under the laws of the State of California i
® that the proposed grantee: 1) has or will comply with all applicable state, federal, and local laws, ordinances,
regulations, license and permit requirements necessary for the proper performance of this grant; and 2) where j
compliance has not been met, have attached a letter describing what has been done to achieve full compliance.
Executed at:
Sheila
Signature of
City of Palm Desert, California
City and State
on February 10, 2006
Date
Assistant City.Manager of Community Services-
---------- -_ _ -- -
rnt/Grantee (as identified in resolution) Title
February 10, 2006
Applica rantee (as identified in resolution) Date
Note: Falsification under penalty ofperjury may result in criminal and civil penalties. In addition, pursuant to the terms of the grant
agreement, any misrepresentations in the above certification shall constitute a breach of contract that could result in non-payment of
grant funds to the grantee; relinquishment by the grantee offunds previously paid, • termination of the grant, and/or placing the grantee
on the Boards Unreliable Contractors List.
14