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Home My WebLink AboutRes 06-25 Monterey Avenue Widening Between Gerald Ford x Dinah ShoreCITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Adopt Resolution #06-25 Authorizing the City Manager to Expedite the Monterey Avenue Widening Between Gerald Ford Drive and Dinah Shore Drive and Authorize the Necessary Funding and Agreements SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: February 23, 2006 CONTENTS: Resolution Vicinity Map Recommendation: In order to expedite the widening of Monterey Avenue between Gerald Ford Drive and Dinah Shore Drive, in accordance with City of Palm Desert Municipal Code Section 3.30.070, by a four -fifths vote adopt a resolution declaring that in the public interest and necessity demand immediate expenditure of public money to safeguard life health and property and delegating to the City Manager the authority to: (1) Negotiate a construction contract up to $500,000.00 for construction of the water line and widening of the road; (2) Enter into the necessary agreements with Southern California Edison and pay the associated fees and costs for relocation of the transmission lines; (3) Enter into construction contracts as necessary. Background and Discussion: The Lowe's Home Improvement Center and Wal-Mart/Sam's Club projects are nearing completion. These projects will provide for the widening of Monterey Avenue to its ultimate width along their project frontages. However, a gap of approximately'/4 mile of unwidened road will exist between these two projects. Staff has been working with a group of developers to form an assessment district that would construct a variety of improvements, including widening of the portion of Monterey Avenue left unwidened between these two points. Authorize Expediting Monterey Avenue Widening Page 2of3 February 23, 2006 Progress on the assessment district has fallen behind the other projects; therefore, staff has explored the possibility of performing the widening on the remaining part of Monterey Avenue outside of the assessment district. Such a project would entail relocating Southern California Edison transmission lines, constructing a dual 18-inch water line, and widening of the road. Discussion of each of these points follows. SCE relocation: SCE crews are currently on -site performing the preliminary work to relocate the existing power poles on the Lowe's and Walmart/Sam's Club projects. Representatives from SCE have informally indicated a willingness to cooperate in the relocation of the five remaining poles that exist in the gap between Lowe's and Wal-Mart. Before relocation of the lines, dedication of an easement must be completed and fees paid to SCE. Relocation of this circuit can only be performed during the non -summer months due to high demand on the circuit; therefore the work must be completed by mid -June or be delayed until October. The cost to relocate these poles is estimated at $200,000.00. Water line: CVWD is requiring installation of a double 18-inch water line on Monterey Avenue to serve the adjacent developments. Design of the water line is included in the assessment district plans and is approximately 90% complete. Staff has contacted CVWD about the possibility of expediting construction of this water line. Their preliminary indication is that they might agree to allow construction of this portion of the water line and cap it off prior to the road improvements; however, should the line fail after it is tied into the water line improvements for the entire assessment district, as well as Lowe's and Wal-Mart, the City would bear the expense associated with correcting it. Therefore, expediting the widening of Monterey Avenue, including construction of the water line, could result in costs to the City above and beyond the costs normally associated with a street widening project. Cost for this water line is estimated at up to $200,000. Street improvements: Widening of Monterey Avenue to three northbound lanes could occur after completion of the utility pole relocation and water line installation. Actual street improvement work is estimated to cost up to $300,000.00. Under the best of circumstances, the SCE poles could be relocated by mid -June. The water line construction could then commence and be completed by the end of July, with the street improvements completed by the end of September. The assessment district schedule currently indicates construction could begin in October 2006. However, this schedule has slipped significantly through the process. The net estimated cost for expediting the improvements on Monterey Avenue is $700,000.00. If the work is allowed to proceed through the assessment district process, the City bears none of this cost. If we are to expedite the work, the City could be responsible for all of the cost. There are funds available for this work in Measure A accounts 213-4378-433-4001 and 213-4386-433-4001. The City of Palm Desert Municipal Code Section 3.30.070 provides guidance for deviating from the usual construction contract bidding and award process. The City GAPubWorks\Staff Reports\2006\February 23\8 Expedite widening of Monterey AveWuthorize expediting Monterey Ave widening OPEN.doc Authorize Expediting Page 3of3 February 23, 2006 Monterey Avenue Widening Council may, by resolution, declare that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health or property and authorize the City Manager to take appropriate action. It is noted that Lowe's and Wal-Mart/Sam's Club are using the same contractor for their required water line installations and street improvements. It is recommended that if the improvements are to be expedited, we negotiate a construction contract with that contractor (Dateland Construction). The City has had successful contracts with this contractor in the past and staff believes they are capable of performing this work. Department H lb Mark Greenwood, P.E. Director of Public Works Approval: NoFe-r Croy ACM for Dev o ent Services Carlos Orge City Manager /dhl Paul Gibson Finance Director David J. Erwin City Attorney G:\PubWorks\Staff Reports\2006\February 23\8 Expedite widening of Monterey Ave\Authonze expediting Monterey Ave widening OPEN.doc RESOLUTION NO. 06-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, DECLARING THAT THE PUBLIC INTEREST AND NECESSITY DEMAND THE IMMEDIATE EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH OR PROPERTY AND AUTHORIZING THE CITY MANAGER TO EXPEDITE THE MONTEREY AVENUE WIDENING BETWEEN GERALD FORD AND DINAH SHORE DRIVE WHEREAS, properties adjacent to Monterey Avenue north of Gerald Ford Drive are experiencing significant land development activity and WHEREAS, certain street improvements are being provided by developers in disconnected segments and WHEREAS, the City Council determines that if allowed to continue this condition would threaten life, health and/or property, NOW, THEREFORE, the City Council of the City of Palm Desert, California, DOES HEREBY RESOLVE AS FOLLOWS: I That the City Manager of the shall be authorized to expedite widening of the remaining portions of Monterey Avenue between Gerald Ford Drive and Dinah Shore Drive II That the City Manager shall be authorized to: A. Negotiate a construction contract and B. Enter into the necessary agreements with Southern California Edison and pay the associated fees and costs for relocation of the transmission lines and C. Enter into construction contracts as necessary. PASSED, APPROVED, and ADOPTED by the City Council of the City of Palm Desert, California, on this 23rd day of February 2006, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JIM FERGUSON, MAYOR City of Palm Desert, California RACHELLE D. KLASSEN, CITY CLERK City of Palm Desert, California Z M to Z m m m D►