HomeMy WebLinkAboutC19250 CO3 Design of Corp Yard Expansion 715-00CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Approve Change Order No. 3 to Contract No. C19250 with David
Evans and Associates, for the Design Engineering of the Palm
Desert Corporation Yard Expansion (Project No. 715-00)
SUBMITTED BY: Mark Greenwood, P.E.
City Engineer/Acting Director of Public Works
APPLICANT: David Evans and Associates
800 North Haven Avenue Suite 300
Ontario, California 91764
DATE: January 12, 2006
CONTENTS: Change Order No. 3
Vicinity Map
Recommendation:
By minute motion, approve Change Order No. 3 to Contract No. C19250
with David Evans and Associates in the amount of $66,700 for
construction design support services.
Discussion:
On July 19, 2001 City Council approved Contract No. C19250, between David Evans
and Associates and the City of Palm Desert, for design engineering related to the
Corporation Yard Expansion, in the amount of $187,336 plus contingency. On May 8,
2003 City Council approved Change Order No. 1 in the amount of $62,127 to the
contract. This change order included additional design services, an interior second floor
mezzanine, a freight elevator, additional landscaping, and processing a precise plan
through the Architectural Review Committee and the Planning Commission.
On May 27, 2004, City Council approved Change Order No. 2 in the amount of $6,270
for carport revisions, PM-10 plans, Storm Water Pollution Prevention Plan, and
additional project management.
On June 23, 2005 City Council awarded the construction contract to WDL, Inc. for the
construction if the Corporation Yard. Construction is now approximately 25% complete.
The scheduled project completion date is September 3, 2006. The project team has
been able to value -engineer the construction and the submittal review processes. For
example, continuous special deputy inspection was required by the contract documents.
However, in reviewing the concrete mix designs for the masonry walls, we were able to
eliminate the requirement for continuous inspection, creating a cost savings of $8,750.
Additionally, the project team was able to change the elevator specifications, while
adhering to the City's requirements, thereby providing a cost savings of $25,000.
Finally, the building hardware submittal was approved to create a further savings of
Approve Change Order No. 3 to Contract No. C19250 David Evans 715-00
Page 2of2
January 12, 2006
$12,000 without adversely affecting the useful life of the hardware. David Evans &
Associates has been instrumental in finding these types of savings while maintaining
the original purpose and integrity of the project.
David Evans & Associates' contract did
support services. Construction design
responding to requests for information,
preparing construction documentation and
provide the following design support:
not originally provide construction design
support includes reviewing submittals,
monitoring of construction activities, and
reports. This fixed -price change order will
• David Evans & Associates — Civil Engineering and Landscaping
Review Services
• BG — Structural Review Services
• MRC — Mechanical & Electrical Review Services
• Pearson Architects, Architectural Review Services
• Pearson Architects, Interior Design Work
Funds are available for this change order in the project account number 231-4330-413-
4001.
Therefore, staff recommends that City Council, by minute motion, approve Change
Order No. 3 to Contract No. C19250 with David Evans and Associates in the amount of
$66,700.00.
Department Head:
M Greenwood, P.E.
Ci y Engineer/Acting Director of Public Works
Approval:
z,_,.
Homer C?oyi�
ACM for lopment Services
Carlos Orteg
City Manager
FolPsi
Paul Gib`
Finance i ctor
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GAPubWorksTROJECTS\715-00 Corp Yard Expansion\Staff Reports\Approve CO 3 C12950 Da\nd Evans Corp Yard 715-00.doc
CITY OF PALM DESERT
CONSTRUCTION CHANGE ORDER
Project Description: Corporation Yard Expansion
P.O. #
8814
Contract #
C 19250
Project #
715-00
Contractor Name David Evans and Associates Contractor
Street Address 800 North Haven Ave., Ste. 300 Vendor # 6180
City, State, Zip Ontario, California 91764
Contract Change Order # 3
Pursuant to the terms of the original contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated, all work shall conform to the terms, general conditions, and special provisions of the original contract.
_DESCRIPTION OF CHANGE
Construction administrative services, reimbursables, and interior design services.
Contingency used? (circle one) Yes No-Increase�ecrease in Amount $66,700.00
If yes, amount moved to base: I $ 1 Increase/Decrease in Days
Contract Amount (include past change orders) 255,733.00 I I Contract Date of Completion
Plus/Minus Current Change Order 66,700.00 i Plus/Minus Current Change Order
Revised Total Contract Amount $322,433.00 ' Revised date of Completion
1. ORDERED BY:
Department Head
3. APPROVED BY:
City Manager
2. CERTIF FU S AVAILABLE
CS
Direct a Date
4. APPROVED BY:
Date City Council
Date
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we
will provide all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified
work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses fort any delays.
ACCEPTED BY:
Contractor/Vendor Date
VICINITY MAP
CORPORATION YARD EXPANSION
PROJECT 715-00
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