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HomeMy WebLinkAboutMinutes Sister Cities Committee 04/06/06APPROVED SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE THURSDAY, APRIL 6, 2006 — 3:00 P.M. ADMINISTRATIVE CONFERENCE ROOM I. CALL TO ORDER Committee Chair Talboys called the meeting to order at 8:30 a.m. II. ROLL CALL Members Present: Member Absent: Patricia Bannon Frank Villar Donna Jean Darby Bill Harris Rolf Hoehn John Marman Nancy McIntosh Rose Mary Ortega Gil Slagel Mark Talboys Gary Walker Jean Whitney Staff and Others: Buford Crites, Councilmember Sheila Gilligan, Assistant City Manager Stephen Aryan, Assistant to the City Manager Lori Wimbish, Recording Secretary III. ORAL COMMUNICATIONS None IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING HELD FEBRUARY 16, 2006 Ms. McIntosh moved to, by Minute Motion, approve the February 16, 2006, meeting minutes as amended. Motion was seconded by Ms. Darby and carried 11-0 by a show of hands. APPROVED SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE V. NEW BUSINESS APRIL 6, 2006 A. ESTABLISHMENT OF THE INITIAL BOARD OF DIRECTORS OF THE PALM DESERT SISTER CITIES FOUNDATION Mr. Aryan stated that the initial Board of Directors need to be established, and that Board would be carried over to the elected Board of Directors. Ms. Darby moved to, by Minute Motion, approve that the Board of Directors that currently reside with the Palm Desert Sister Cities Committee remain the initial Board of Directors of the Palm Desert Sister Cities Foundation. Motion was seconded by Mr. Marman and carried 11-0 by a show of hands. B. RATIFICATION OF THE ARTICLES OF INCORPORATION OF THE PALM DESERT SISTER CITIES FOUNDATION A discussion was held regarding the language of the Articles of Incorporation. There was also discussion about the staggered terms of each board member. Ms. McIntosh moved to, by Minute Motion, approve the following terms for Committee members: One-year Term — Darby, Walker, Harris, and McIntosh; Two-year Terms - Ortega, Bannon, Marman, and Slagel; and Three-year Terms — Talboys, Villar, Hoehn, and Whitney. Motion was seconded by Mr. Walker and carried 11-0 by a show of hands. Mr. Marman moved to, by Minute Motion, ratify the Articles of Incorporation of the Palm Desert Sister Cities Foundation. Motion was seconded by Mr. Walker and carried 11-0 by a show of hands. C. ESTABLISHMENT OF THE ELECTED BOARD OF DIRECTORS OF THE PALM DESERT SISTER CITIES FOUNDATION No discussion. Ms. Bannon moved to, by Minute Motion, approve the establishment of the Elected Board of Directors of the Palm Desert Sister Cities Foundation. Motion was seconded by Mr. Hoehn and carried 11-0 by a show of hands. D. RATIFICATION OF THE BYLAWS OF THE PALM DESERT SISTER CITIES FOUNDATION AND APPROPRIATE RESOLUTIONS RESULTING THERE FROM Mr. Harris moved to, by Minute Motion, ratify the Bylaws of the Palm Desert Sister Cities Foundation and appropriate Resolutions resulting therefrom. Motion was seconded by Mr. Hoehn and carried 11-0 by a show of hands. K APPROVED SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE APRIL 6, 2006 Discussion was held regarding the election of Officers. Ms. Darby nominated Mr. Talboys for President. Mr. Walker seconded that nomination. The nomination carried 9-2 by a show of hands. Mr. Talboys abstained. Mr. Harris opposed. Ms. Bannon nominated Mr. Marman for Vice -President. Mr. Harris seconded the nomination. The nomination carried 10-1 by a show of hands. Mr. Marman abstained. Mr. Walker nominated Ms. Bannon for Secretary. Ms. Whitney seconded the nomination. The nomination carried 10-1 by a show of hands. Ms. Bannon abstained. Ms. Bannon nominated Ms. McIntosh for Treasurer. Mr. Walker seconded the nomination. The nomination carried 10-1 by a show of hands. Ms. McIntosh abstained. The Committee deferred the matter of the resolutions and establishment of meeting dates. E. CONSIDERATION OF DONATION OF SURPLUS MEDICAL EQUIPMENT Ms. Ortega received the list of items to be donated by various fire departments from neighboring cities. She hoped that the ambulances could accommodate the space needed for the items being donated to Ixtapa-Zihuatanejo. Correspondence was sent to Victor Ramos, Director of Tourism for Ixtapa-Zihuatanejo, regarding that information. She was awaiting word from Ixtapa-Zihuatanejo as to what they might require from the Committee in order to get the ambulances and donated items into Mexico. Palm Desert and the Sister Cities Committee drafted a letter from the Mayor's office that officially notified Ixtapa-Zihuatanejo of the donation. Upon question by Mr. Talboys, Ms. Ortega stated that Ixtapa- Zihuatanejo would incur the cost of transport for the two ambulances and the donated equipment. No action was taken. F. CONSIDERATION OF MEMBER ATTENDANCE AT THE XVII MEXICO-US SISTER CITY CONVENTION IN MEXICALI, MX Mr. Talboys stated that the Mayor of Mexicali invited Committee members to attend the Mexico -US Sister Cities Convention in Mexicali scheduled for April 26 — 29, 2006. 3 APPROVED SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE APRIL 6, 2006 Ms. Ortega noted this would be a good opportunity for the Committee to showcase its programs and also to show support for Mexicali. She stated that David Perez Tejada, International Relations Director for Mexicali, has lent his support to various events involving delegations from both Ixtapa-Zihuatanejo and Palm Desert. Further discussion ensued regarding the cost of the conference, what days Committee members could attend, and how many members would be attending. Ms. Ortega moved to, by Minute Motion, approve sending representatives to the XVII Mexico -US Sister Cities Convention in Mexicali, MX, and utilize the monies budgeted for the convention in the amount of $400.00 total. Motion was seconded by Ms. McIntosh and carried 11-0. VI. OLD BUSINESS None VII. REPORTS AND REMARKS A. CITY COUNCIL None B. COMMITTEE CHAIR None C. COMMITTEE MEMBERS Ms. Ortega stated that a foursome might be arriving from Ixtapa- Zihuatanejo to play in the Sister Cities Golf Tournament. She reported that a golf registration for the Cadillac Tournament in Ixtapa-Zihuatanejo valued at $450 might be available as a silent auction item for the golf tournament. Ms. McIntosh announced that the garage sale scheduled for April 81n would not take place due to the event not being published in the newspaper. She said the donated items that were collected would be taken to St. Margaret's Thrift Shop. Ms. Ortega gave an update on the Firefighters Recognition Event. Mr. Talboys asked Ms. Ortega and Mr. Harris to keep the Committee updated about the event. le! APPROVED SPECIAL MEETING MINUTES PALM DESERT SISTER CITIES COMMITTEE APRIL 6, 2006 Mr. Walker requested information about the Aesthetic Education Program. Ms. Darby responded that the Program was scheduled for June 19- 28, 2006. D. SUBCOMMITTEE MEMBERS Art, Culture & Education None Tourism & Economic Development None Humanitarian None Public Relations & Promotions None E. STAFF Mr. Aryan said the budget document was completed. He requested that Mr. Talboys or Ms. McIntosh meet with him to iron out any details before bringing the budget back to the Committee. VIII. ADJOURNMENT With Committee concurrence, the meeting was adjourned at 5:00 p.m. Lod Wimbish, Recording Secretary