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Home My WebLink AboutC19250A - Corp Yard XpnsnCITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Approve the Reimbursement to WDL Construction for Payment of CVWD Sewer and Water Connection Fees for the Corporation Yard Expansion (Project Number 715-00). SUBMITTED BY: John A. Garcia, P.E. Engineering Manager CONTRACTOR: WDL Construction 74-075 El Paseo, Suite B-3 Palm Desert, CA 92260 DATE: July 13, 2006 CONTENTS: Vicinity Map WDL Request for Change Contract Change Order No. 1 Recommendation: Approve the reimbursement to WDL Construction for payment of CVWD sewer and water connection fees in an amount not to exceed $120,602.00 for the Corporation Yard Expansion Project, authorize the Mayor to execute Change Order No. 1 to Contract No. C19250A, and approve the transfer $120,602.00 from contingency to base. Discussion: On June 23, 2005, City Council approved Contract No. C19250A with WDL Construction in an amount of $5,211,904.00 for the Corporation Yard Expansion Project. See attached Vicinity Map. The Council also approved a 10% contingency ($521,190.40). The Notice to Proceed with construction of the Corporation Yard Expansion Project was issued to WDL Construction in August 2005. Construction is approximately 85% complete and is currently on schedule to be done by September 2006. Staff requests approval of the reimbursement to WDL Construction for payment of CVWD sewer and water connection fees for the Corporation Yard Expansion. Staff had WDL Construction pay these fees to avoid a costly delay for the installation and inspection of the sewer and water line systems. See attached request for change from WDL Construction. Unless, any building code or safety issue arises, this should be the only construction change required for this project. Reimbursement of Sewer and Water Connection Fees - Contract C19250A WDL Construction Page 2 of 2 July 13, 2006 Staff recommends that City Council, by minute motion, approve the reimbursement to WDL Construction via Change Order No. 1 to Contract C19250A; authorize the Mayor to execute the same and to move $120,602.00 from contingency to base into Account No. 231-4330-413-4001. Submitted By: JohnA/Garci*.E. Engi eering Manager Approval: /�2Homer Croy ACM for Development Services Car os Ortega City Manager JG:cls/dhl Department Head: Ma reenwood, P.E. / Dir or of Public Works pa11..r Paul Gibolq Finance Pir6ctor .1 T'Y COUNCIL APPROVED DECEIVED AC�'ION ✓✓ DENIED OTHER 14BET IW DATE "`� /. ''� • C� (F' - - -- AYES ; , OE/ I1OES : tP ASSENT: I - - ABSTAI I �}yt - - VERIFIED BY:-D� (YYtczVq Original on File wi•t�ity Clerk's Office G:lPubWorkslStaffReportsl2006Uuty 137 CO i WDL Corp Yard Expansion 715-00Approve CO 1 WDL.doc t �CITY OF PALm DESERT CONSTRUCTION CHANGE ORDER P.O.# 12357 Contract # C 19250A Project # 715-00 Project Description: Corporation Yard Expansion Contractor Name WDL Construction Contractor Street Address 74-075 El Paseo, Suite B- 3 Vendor # 8 380 City, State, Zip Palm Desert, CA 92260 Contract Change Order # 1 Pursuant to the terms of the original contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated, all work shall conform to the terms, general conditions, and special provisions of the original contract. DESCRIPTION OF CHANGE Contractor shall pa\ the actual cost of CVWD permit and conncction fccs for the installation of K-inch dctcctor chcck \ al\ c. a 3/4-inch mctcr and I -inch scr\ icc. a 2-inch mctcr and 2-inch scr\ icc. a I -inch rcduccd pressurc backflo\\ prc\ ultcr. a 2-inch rcduccd backflo\\ prc\ ultcr. 2-inch mctcr surchargc. a \\atcr s\stun backup facilitics chargc. a supplunultal importcd \\atcr supple chargc. and a sanitation capacit\ chargc in a total amount not to czcccd $120.602.00 Contingency used? (circle one) 0 No Increase/De��e in Amount $120,602.00 If yes, amount moved to base: $ 120,602.00 Increase/Decrease in Days No Change Contract Amount (include past change orders) $5.2 11.904.00 Contract Date of Completion 09-0 3-06 Plus/Minus Current Change Order $ 120.602.00 Plus/Minus Current Change Order No Change Revised Total Contract Amount $5.332.iO6.00 Revised Date of Completion 09-0 3-06 1. ORDERED BY: Department Head 3. APPROVED BY: City Manager Date 2. CERTIFIED FUNDS AVAILABLE Director of Finance Date 4. APPROVED BY: City Council Date We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses fort any delays ACCEPTED BY: Contractor/Vendor Date Request For Change Order VVIDL Project [05004] - City Of Palm Desert -Corporate Date 1/23/2006 Yard Expansion CONSTRUCTION Date 1/23/2006 Cost Event 045 No. Description CVWD Fees WDL Construction 74-075 ElPaseo Suite B-3 Palm Desert, CA 92260 Phone;(760) 674-9553 Fax:(760) 674-9383 From Andrea Pelletier WDL Construction 74-075 EI Paseo Suite B-3 Palm Desert, CA 92260 Phone:(760) 674-9553 Fax: (760) 674-9383 i Budget Status Pending To Ramiro Herrera Harris & Associates 74-333 Highway 111 Suite 101 Palm Desert, CA 92260 Phone:(760) 340-6111 Fax: (760) 340-6433 Long To assist the City with the payment of CVWD fees that are due at a time outside of the City Description Council meeting schedule. Contractor will make payment and be reimbursed out of the Special Services Allowance. Items No. Budget Code Contact Description Submitted 1 02510-S Jim Zimmerman (Coachella Valley Water District) CVWD Fees $107,209.60 Make payment per CVWD invoice #22036 dated 12/14/05 Detector Check 15,000 2" meter and 2" service (domestic) 2,400 2" backflow 1,600 2" meter surcharge 11,358.00 3/4" meter and 1" service (irrigation) 1,600 1" backflow 800. WSBFC 43,999.90 Supplemental imported water supply charge 12,866.70 Sanitation capcity charge 17,585.00 2 000010-GC Andrea Pelletier (WDL Construction) CVWD Fees ($120,601.72) Deduct from owner's Special Services Allowance. (/h Markups No. Budget Code 1 000001-F 2 011866-I 3 011870-GC 4 000530-I Items Markups Total WDL Construction Signed: By: Date: Description Overhead & Profit Builder's Risk Insuranse Payment & Performance Bond GL Insurance Harris & Associates Signed: By: Date: Rate (%) 10.00 .25 1.00 1.00 Submitted $10,720.96 $294.83 $1,182.25 $1,194.08 Submitted ($13,392.12) $13,392.12 $.00 216 12-20-2005 01:31pm From -MI) PD SATELLITE +7603919638 T-521 MUMS F-231 Z ESTABLISHED IN 1918 AS A PUBLIC AGENCY COACHELLA VALLEY WATER DISTRICT POST OFFICE: BOX 1058 • COACHELLA, CALIFORNIA 92236 • TELEPHONE (760) 390.2651 • FAX (760) 398.3711 DIRECTORS: OFFICE115: JOHN W. WADDEN, PRESIDENT PETER NELSON, VICE PRESIDENY STEVEN B. ROBBINS, GENERAL MANAGER-CHIEFENCINSER TELLIS COMAS JULIA FERNANDEZ. SECRETARY OAN PARRS, ASSETO GENERALMANAGER RUSSELL %ITAHARA PATRICIA A. LARSON December 14, 2005 REDWINE AND SHERRILL. ATTORNEYS City of Palm Desert c/o Armando Rodriguez 73.510 Fred Waring Drive Palm Desert, California 92260 Gentlemen: File- 047-1.1 0472. 0721,1 050616-1 Subject: Tract No. 30193, Parcel 4, 74-605 42 4 Avenue Citv of Palm Desert Corporation Yard Expansion Your application for an 8-inch detector check complete has been conditionally approved in accordance with regulations governing domestic water and sanitation service. The estimated costis $15,000.00. The above is an estimated cost for the proposed work; however, you will pay the actual cost of the work. If the cost is more, you will be billed and if the cost is less, you will be refunded. The estimate represents the cost of the proposed work, many factors such as inflation, wage increases, differing field conditions, and equipment shortages may result in the cost estimate being exceeded. If the deposit has not been made within 60 days, we reserve the right to review and revise. The exact location of the detector check must be marked by you or your engineer so that our operations department can install the detector check in the proper location. Please complete the enclosed stub -out staling information form and return it with your deposit. We schedule the installation in the order we receive the deposits, providing all the necessary support and materials are available, TRUE CONSERVATION USE: WATER WISELY s/h 12-20.2005 ChUpm From -CM PI) SATELLITE +7603919638 T-521 P.003/005 F-231 City of Palm Desert -2- This estimate does not include the following fixed costs: December 14, 2005 1. The Water System Backup Facilities Charge of $43,999.90. 2. The Supplemental Imported Water Supply Charge of $12,866.70. 3. The Sanitation Capacity Charge of $17,585.00. 4. A %-inch meter and 1-inch service at $1,600,00. 5. A 2-inch meter and 2-inch service at $2,400.00. 6. A l-inch reduced pressure backflow preventer at $800.00. 7. A 2-inch reduced pressure backflow preventer at $1,600.00. 8. A 2-inch meter surcharge of $11,358.00. District regulations permit the owner of a commercial/industrial building to utilize either a single service connection to the building or a single service connection to each suite within the building. If the building is remodeled or the use changed, it is the owner's responsibility to notify the District and, if necessary, additional meters will be installed at the owner's expense. Total fixed costs are $92,209.60. The above fixed costs are subject of increase if not paid within 60 days of the date of this letter. Enclosed are Invoice No. 22036 in the amount of $107,209,60 for charges outlined and 3 meter application cards. Upon receipt of this amount and the executed meter application cards, the installations will be scheduled as soon as possible. The Sanitation Capacity Charge is based on your proposed use and preliminary information and is subject to review and/or revision at any time. In accordance with the Regulations Croveming Sanitation Service, if the building is remodeled or the use changed, an additional capacity charge at the prevailing rate sbali be calculated based on the increased demand on the sewer system. The estimated cost of the detector check installation is based on a single check detector check. ff the proposed fire service meets any of the conditions of the California Administrative Code Title 17, Public Health, that require a greater level of protection, you must notify the District immediately. A double check detector check will be installed at the developer's expense. Failure to report these conditions may result in the discontinuance of water service and/or fire protection service until arrangements have been made with the District for the installation of the proper device. The District requires private fire hydrants served from a detector check be painted red with the bonnet color determined by the fire marshal. 90ACKELLA VALLEY WATCH OISTPICT 6fh 12-20=2005 01:32pm From-CMD PD SATELLITE +7603919638 T-521 P-004/005 F-231 City of Palm Desert -3- December 14, 2005 All valve well lids within your private water/fire system shall be generic and free of any CVWD labeling. District facilities, such as fire hydrants, detector checks and meter boxes, shall not be located in a sidewalk or driveway. In the event you install a sidewalk or driveway around any District facility, District forces will relocate the facility at your expense. Sewer laterals requiring a sewer cleanout shall not be located in any sidewalk, driveway or entryway. In the event you install a cleanout within a sidewalk., t�riveway or entryway, the cleanout will be relocated at your expense. Curb, gutter and sidewalk shall be in place before any water facilities are installed Tf you have any questions please call Sandra Villalobos, Development Services Technician, extension 3532. Enclosures/5/as SV:Id\svclds\w30193 Yours very truly, Scott Coulson Service Department Director COACHELLA VALLEY WATER DISTRICT A 12=20-2005 01:32pm From-CMD PD SATELLITE +7603910638 T-521 P.005/005 F-231 COACHELLA VALLEY WATER DISTRICT INVOICE #: 22036 PO. BOX 1058 COACHELLA, CALIFORNIA 92236 (760) 398.2651 AMOUNTDUE FOR OFFICE USE: ONLY DATE THIS INVOICE 141.0072 12/14/2005 107,209.60 CITY OF PALM DESERT C/O ARMANDO RODRIGUEZ 73-510 FRED WARING DRIVE PALM DESERT, CA 92260 I TO INSURE: PROPER CREDIT, PLEASE RETURN THIS PORTION WITH REMITTANCE AND INCLUDE THE INVOICE NUMBER ON YOUR CHECK Page 1 DATE DESCRIPTION AMOUNT 12/14/2005 SUBJECT: TRACT NO. 30193, PARCEL 4, 74-605 42ND AVENUE, CITY OF PALM DESERT CORPORATION YARD EXPANSION GNO. 5-6-16-1 1 - 8" DETECTOR CHECK COMPLETE - ESTIMATE 15,000.00 1 - 2" METER AND 2" SERVICE (DOMESTIC) 2,400.00 1 - 2" REDUCED PRESSURE BACKYLOW DEVICE 1,600.00 1 - 2" METER SURCHARGE 11,358.00 1 - 3/4" METER AND 1 - 1" SERVICE (IRRIGATION) 11600.00 1 - 1" REDUCED PRESSURE BACKFLOW DEVICE 800.00 WATER SYSTEM '3ACKUP FACILITIES CHARGE ' ' 43,999.90 SUPPLEMENTAL IMPORTED WATER SUPPLY CHARGE 12,866.70 SANITATION CAPACITY CHARGE 17,585.00 CC: 35/53 SV:EB PAY THIS AMOUNT 107,209.60 COACHELLA VALLEY WATER DISTRICT, P.O.80X 1068, COACHELLA, CALIFORNIA 92236 Invoice #: 22036 Pdc3e 1171A VICINITY MAP CORPORATION YARD EXPANSION PROJECT 715-00 r