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HomeMy WebLinkAboutC25250 Lease New Mowing Equipment for Desert WillowCITY OF PALM DESERT STAFF REPORT REQUEST: AMEND THE AMOUNT OF CONTRACT NO. C25250 TO TURF STAR, INC. FOR THE LEASE OF NEW MOWING EQUIPMENT TO SERVICE THE DESERT WILLOW GOLF RESORT SUBMITTED BY: CATHERINE WALKER, SENIOR MANAGEMENT ANALYST CONTRACTOR: TURF STAR, INC. 79-253 COUNTRY CLUB DR. BERMUDA DUNES, CA 92203 DATE: JULY 13, 2006 CONTENTS: BID PROPOSAL/LEASE AGREEMENT Recommendation: By Minute Motion, that the City Council: 1. Authorize award of a lease agreement (Contract C25250) to Turf Star, Inc. in the amount of $68,973, with a monthly payment of $1,915.90 for the lease of walking greens mower equipment for use at the Desert Willow Golf Resort; 2. Authorize Mayor to execute said contract; and 3. Authorize the Finance Director to set aside the amount of $6,897.30 as 10% contingency (use of contingency requires additional action). Funds are available in Account No. 520-4195-495-8031. Executive Summary: Approval of the staff recommendation will provide for the three-year lease of new mowing equipment for the Desert Willow Golf Resort. On May 11, 2006, the Council approved this award; however due to a miscalculation in sales price, the monthly payment needs to be amended. Although the initial bid was correctly awarded to Turf Star, Inc., the sales tax was omitted from the pricing, and therefore, all of the individual bid quotes must be amended. This authorization includes the corrected monthly payment amount. G.`.RDA\Cathy Walke \Wp DatakStaff DW Walking Mowers II wpd Staff Report Amend the Amount of Contract to Turf Star, Inc. for lease of new mowing equipment for Desert Willow Golf Resort Page 2 July 13, 2006 Discussion: Three bids were received by Agency staff on March 22, 2006. All bids were evaluated on the criteria as set forth in the bid documents. The apparent low -bidder was Cascade Turf, LLC; however, they failed to address the three-year lease period as set forth in the bid documents. This makes Cascade Turf, LLC non -responsive, as per the City Attorney's direction. Staff is requesting award to the second lowest bidder, Turf Star, Inc. for the lease of ten walking green mowers for use at the Desert Willow Golf Resort. Acceptance of staff recommendation will allow for immediate replacement of all mowing equipment. If rejected, staff will have to go back out to bid for the equipment in order to facilitate routine maintenance. Bids received: Principal Portion (Includes sales tax) Turf Star (Bermuda Dunes) $68,973.00 Golf Ventures West (Bermuda Dunes) $73,509.84 Cascade Turf, LLC (Indio) Non -responsive Submitted by: gniiii41/V1_&L Catherine Walker Senior Management Analyst mh Approval: Department Head: ave Yri Director development/Housing Monthly Payment $1,915.90 $2,041.94 -r elopment Paul S Gi .son[Dter-of Finance Carlos L. Ortega, IScecutive Director GARDA\Cathy WalkenWp Data\Staff DW Walking Mowers II.wpd CITY COUNCILTIQN: APPROVED DENIED RECEIVED OTHER MEETING DATE 7 - to •oce NAYES :g•P OES. i'�Q(1y/l e�.1Q �;CPIXF F 3 l ) ABSENT: ABSTAIN: J`OyIk., VERIFIED BY:____%, //, Original on File w3tl(1 �:ity Clerk's Office