HomeMy WebLinkAboutC25430 Median Landscaping on Monterey Avenue and Dinah Shore 961-02REQUEST:
SUBMITTED BY:
APPLICANT:
DATE:
CONTENTS:
Recommendation:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Award Landscape Design, Contract No. C25430 , in the amount
of $48,418.00 to Lynn Capouya, Inc. for the Design of the Median
Landscaping on Monterey Avenue, and Dinah Shore Drive (Project
No. 961-02)
Mark Greenwood, P.E., Director of Public Works
Lynn Capouya, Inc.
3822 Campus Drive, Suite 120
Newport Beach, CA 92660
June 22, 2006
Agreement
Proposal
Vicinity Map
By minute motion:
1. Award Landscape Design, Contract No. C25430 , in the amount of
$48,418.00 to Lynn Capouya, Inc. for the Design of the Median
Landscaping on Monterey Avenue and Dinah Shore Drive;
2. Approve 10% contingency in the amount of $4,841.80;
3. Authorize the Mayor to execute the agreement.
Discussion:
On April 19, 2006 staff received proposals for the landscape design of the future median
on Monterey Avenue from Country Club Drive to Hovley Lane West, and the existing
medians on Dinah Shore Drive from Monterey Avenue to Key Largo.
As development in the North Sphere continues, it is becoming increasingly more
important to improve the Dinah Shore and Monterey medians. This contract will create
a design which uses the Monterey Avenue plant palette that both Palm Desert and
Rancho Mirage agreed upon.
G:\PubWorkstStaff Reportst200641une 22113 Award design Monterey Ave Medians 961-021Award Contract Landscape Design Lynn Capouya 961-02.doc
Award Landscape Design Contract C25430 to Lynn Capouya, Inc.
Page 2 of 2
June 22, 2006
The following firms responded to the request for proposals:
Lynn Capouya, Inc. (Indian Wells, CA)
David Evans and Assiciates (Ontario, CA)
RGA Landscape Architects, Inc. (Palm Desert, CA)
Community Works Design Group (Riverside, CA)
David Volz Design (La Quinta, CA)
David Neault (Temecula, CA)
Lawrence Moss, & Associates (Glendale, CA)
Willdan (Industry, CA)
A staff review committee numerically ranked the proposals in the areas of firm and
personnel qualifications, experience with municipal projects of this type with an
emphasis on desert landscape design, depth of resources, and fees. David Evans, and
Assoc, RGA Landscape Architects, and Lynn Capouya, Inc. ranked as the top three
respondents. David Evans, and Associates and RGA have existing design contracts
with the City for median landscaping. Therefore, staff is opting to provide an opportunity
for a firm we haven't used yet.
Funds for this work are available in account 400-4614-433-4001. Therefore, staff
recommends that City Council Award Landscape Design, Contract No. C , in
the amount of $48,418.00 to Lynn Capouya, Inc. for the Design of the Median
Landscaping on Monterey Avenue, and Dinah Shore Drive.
Submitted By: Department H
Ry� Gayle
Pr ect Ad "Y trator
Mark Greenwood, P.E.
Director of Public Works
Hoc Paul Gibson
ACM for elopment Services couNCUFinaTieOtirector
APPROVED DENIED
RECEIVED OTHER
IMMIN DATE • k �..04
NOES: �. i
NOES:
ABSENT:
ABSTAIN: ,
VERIFIED BY: /i'
G:1PubWorks\Staff Reports120061June Or Sallon Av dire981 Centicefds¢ape eS1k41 "O'f.rT-e'' ''.;
Carlos L. Orte
City Manager
04111/1-
ucter,1h1
CONTRACT NO. C25430
AGREEMENT
THIS AGREEMENT, made and entered into this 22nd day of June, 2006, by and
between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to
as "CITY" and Lvnn Capouva. Inc., 3822 Campus Drive, Suite 120, Newport Beach. CA
92660, hereinafter referred to as "LANDSCAPE ARCHITECT".
WITNESSETH:
WHEREAS, LANDSCAPE ARCHITECT is a corporation, the pdncipal members
of which are Professional LANDSCAPE ARCHITECTS duly registered under the laws
of the State of California; and
WHEREAS, CITY desires to engage LANDSCAPE ARCHITECT to render
certain technical and professional landscape architecture design services as set forth in
Exhibit "A" (LANDSCAPE ARCHITECTS Proposal of Services) in connection with the
design of Proiect: 961-02: Landscape Desicin for Monterev Avenue Medians —
Country Club Drive to Hoviev Lane West, and Dinah Shore Drive Medians —
Monterev Avenue to Kev Larcio.
NOW, THEREFORE, the parties hereto agree as follows:
(1) CITY hereby agrees to engage LANDSCAPE ARCHITECT to
perform the technical and/or professional services as hereinafter set forth.
(2) LANDSCAPE ARCHITECT shall perform all work necessary within
the schedules provided herein to complete the services set forth in Exhibit "A" attached
hereto and by reference incorporated herein and made a part hereof.
Agreement Lynn Capouya 961-02 - sd
CONTRACT NO. C25430
(3) All information, data, reports and records and maps as are existing
and available from the CITY and necessary for the carryings out of the work outlined in
Exhibit "A" hereof shall be furnished to LANDSCAPE ARCHITECT without charge by
CITY and CITY shall cooperate in every way reasonable in the carrying out of the work
without delay.
(4) LANDSCAPE ARCHITECT represents that, it employs or will
employ at its own expense, all personnel required in performing the services under this
Agreement.
(5) All of the services required hereunder will be performed by
LANDSCAPE ARCHITECT or under its direct supervision, and all personnel engaged
in the work shall be qualified and shall be authorized or permitted under state and local
law to perform such services.
(6) The execution of this Agreement by the parties hereto does not
constitute an authorization to proceed. CITY's Director of Public Works has not
authorized LANDSCAPE ARCHITECT to proceed.
(7) The LANDSCAPE ARCHITECT shall work closely with the CITY's
Director of Public Works, or his designated representative, who shall be the principal
officer of the CITY. The LANDSCAPE ARCHITECT shall review and receive the
Director of Public Works approval of the details of work as it progresses. The registered
landscape architect hereby designated by the LANDSCAPE ARCHITECT as its
representative for supervision of the work required by this Agreement is LYNN
CAPOUYA, A.S.L. A., Reaistration # 2314 (California).
(8) The LANDSCAPE ARCHITECT warrants that he has not employed
or retained any company or person, other than a bona fide employee working solely for
2
Agreement Lynn Capouya 961-02 - sd
CONTRACT NO. C25430
the consultant, to solicit or secure this Agreement, and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the
consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, CITY shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
(9) The right is reserved by the CITY to terminate the Agreement at
any time upon seven (7) days written notice, in the event the project is to be abandoned
or indefinitely postponed, or in the event the LANDSCAPE ARCHITECT'S services, in
the sole judgment of CITY, are unsatisfactory or because of the LANDSCAPE
ARCHITECT'S failure to prosecute the work with diligence or within the time limits
specified or because of his disability or death. In any such case, the LANDSCAPE
ARCHITECT shall be paid the reasonable value of the services rendered, based upon
LANDSCAPE ARCHITECT'S standard hourly rates, up to the time of the termination.
The LANDSCAPE ARCHITECT shall keep adequate records to substantiate costs and
provide copies of original timecards in the event of termination or suspension.
(10) All documents including tracings, drawings, estimates, reports,
investigations and computations shall be delivered to and become the property of the
CITY. CITY acknowledges and agrees that all plans, specifications, reports and other
design documents prepared by LANDSCAPE ARCHITECT pursuant to this agreement
shall be used exclusively on this project and shall not be used for any other work
without the written consent of LANDSCAPE ARCHITECT. In the event CITY and
3
Agreement Lynn Capouya 961-02 - sd
CONTRACT NO. C25430
LANDSCAPE ARCHITECT permit the re -use or other use of the plans, specifications,
reports or other design documents, CITY shall require the party using them to indemnify
and hold harmless CITY and LANDSCAPE ARCHITECT regarding such re -use or other
use, and CITY shall require the party using them to eliminate any and all references to
LANDSCAPE ARCHITECT from the plans, specifications, reports and other design
documents.
(111) The LANDSCAPE ARCHITECT shall comply with all federal, state
and local laws, ordinances and regulations applicable to work.
(12) No change in the character or extent of the work to be performed
by the LANDSCAPE ARCHITECT shall be made except by supplemental authority in
writing between CITY and the LANDSCAPE ARCHITECT. The supplemental authority
shall set forth the changes of work, extension of time and adjustment of the fee to be
paid by CITY to the LANDSCAPE ARCHITECT, if any.
(13) In connection with the execution of this Agreement, the
LANDSCAPE ARCHITECT shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex or national origin. The LANDSCAPE
ARCHITECT shall take affirmative actions to insure equal employment opportunity and
that employees are treated during their employment without regard to their race,
religion, color, sex or national origin. Such actions shall include, but not limited to, the
following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay, or other forms of compensation and
selection for training, including apprenticeship. This clause shall be included in each
related subcontract, if any, awarded by the LANDSCAPE ARCHITECT.
4
Agreement Lynn Capouya 961-02 - sd
CONTRACT NO. C25430
(14) The CITY agrees to pay the LANDSCAPE ARCHITECT for the
work required by this Agreement on the following basis:
LANDSCAPE ARCHITECT shall submit invoices monthly for services
performed in the previous month not to exceed the total contract amount of: $48,418.00
Dollars: (Fortv-eiqht thousand four hundred eiiahteen dollars and no cents)..
CITY agrees to pay all undisputed invoices within thirty (30) days of receipt of invoice.
CITY agrees to notify LANDSCAPE ARCHITECT of disputed invoices within fifteen (15)
days of receipt of said invoice.
(15) The LANDSCAPE ARCHITECT agrees to complete the work and
submit the Final Design LANDSCAPE ARCHITECTURE phase as displayed in Exhibit
WN
(16) In the event that any judgment is entered in any action upon this
Agreement, the party hereto against whom such judgment is rendered agrees to pay the
other party an amount equal to the reasonable value of the legal services performed in
his or its behalf in such action and that such amount may be added to and made a part
of such judgment.
(17) This Agreement shall be binding on the successors and assigns of
the parties, but it shall not be assigned by the LANDSCAPE ARCHITECT without
written consent of the CITY.
(18) The LANDSCAPE ARCHITECT shall be an independent
contractor, not an employee of the CITY.
(19) Prohibited interests are as follows:
No officer, member or employee of the CITY during his tenure or one year
thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds
Agreement Lynn Capouya 961-02 - sd
CONTRACT NO. C25430
thereof. The parties hereto covenant and agree that to their knowledge no member of
the City Council, officer or employee of the CITY has any interest, whether contractual,
non -contractual, financial or otherwise, in this transaction, or in business of the
contracting party other than the CITY, and that if any such interest comes to the
knowledge of either party at any time a full and complete disclosure of all such
information will be made in writing to the other party or parties, even if such interest
would not be considered a conflict of interest under applicable laws.
The LANDSCAPE ARCHITECT hereby covenants that he has, at the time
of this Agreement, no interest, and that he shall not acquire any interest in the future,
direct or indirect, which would conflict in any manner or degree with the performance of
services required to be performed pursuant to this Agreement. The LANDSCAPE
ARCHITECT further covenants that in the performance of this work no person having
any such interest shall be employed by the LANDSCAPE ARCHITECT.
(20) The LANDSCAPE ARCHITECT shall indemnify and save harmless
the CITY, its officers and employees from and against any liability, loss, cost or expense
resulting from any injury or damage to persons or property caused by the negligent acts
or omission of the LANDSCAPE ARCHITECT, its agents or employees, while engaged
in the performance of this Agreement. The LANDSCAPE ARCHITECT shall submit to
CITY, prior to the Notice to Proceed is issued, certification of adequate coverage for
"errors and omission" insurance in amounts approved by the City Attorney. Any such
insurance shall not be canceled prior to written notice to and approval from the CITY.
(21) In case of conflicts within the contract documents, the document
precedence shall be as follows:
6
Agreement Lynn Gapouya 961-02 - sd
CONTRACT NO. C25430
(a) This Agreement;
(b) Exhibit "A" (LANDSCAPE ARCHITECT'S Proposal of
Services, and any written modifications thereto).
IN WITNESS WHEREOF, said parties have executed this Agreement the
date first hereinabove written.
THE CITY OF PALM DESERT
Municipal Corporation
Jim Ferguson, Mayor
DATE:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
APPROVED AS TO CONTENT:
MARK GREENWOOD, P.E.
DIRECTOR OF PUBLIC WORKS
DAVID J. ERWIN, CITY ATTORNEY
Lynn Capouya, Inc.
Authorized Signature
DATE:
7
Agreement Lynn Capoup 961-02 - sd
CONTRACT NO. C25430
EXHIBIT "A"
LANDSCAPE ARCHITECT'S PROPOSAL
OF
SERVICES
Agreermnt Lynn Capouya 961,02 - sd
L 4Ao%ov +0'0441A� _ J44mC.
LANDSCAPE ARCHITECTS
3822 C ampus Dr., S te 123, Nemport Be ac % CA 92660...PIL 949-756-0153. Fx: 949-474-8119.. ie-rnail: I ynn@ 1 c apouyax o m
We are pleased that you have chosen to consider us for this project. Based upon our conversation, past
experiences on similar projects with the City and their requirements, we have identified the following areas to be
included in our Scope of Services
1. Monterey Avenue median between Country Club Drive and Hovley Lane (approx. 700 LF)
2. Dinah Shore Drive median between Monterey Avenue and Key Largo Avenue
Our efforts will be directed towards landscape, irrigation design, construction documentation and field
observation for Hardscape irrigation and planting. The work effort is on -grade. We have identified the following
tasks, to include in our Scope of Services:
TASK I FIELD INVESTIGATIONIRESEARCH/SCHEMATIC DESIGN:
1.01 Review Existing Site Conditions with CITY staff including existing landscape, grading/drainage
conditions, existing irrigation equipment, utilities, etc. Review pertinent Site data including topography,
street improvement plans, utility easement and right of ways, planning studies and specific and general
plan requirements
1.02 Attend a kickoff meeting to review CITY goals and objectives and introduce key CITY/Team personnel
and define milestones within the project
1.03 Review Soils Fertility Report to identify potential soils problems and recommended corrective practices
and soils amendments
1.04 Review City of Palm Desert Monterey Avenue Median Landscape Design Guidelines and requirements
in developing goals and objectives to preparing a cohesive landscape design
1.05 Prepare Base Sheets, Site Information to be provided by City
1.06 Prepare (1) Conceptual Design Plan (Scale: 1"=20'), color -rendered illustrative Conceptual Landscape
Plan including Median Hardscape and Landscape Design
1.07 Prepare a Plant removal/Plant protection information for review/comments
1.08 Prepare a Plant Photo Image Board and Plant palette of major proposed plant material
1.09 Prepare Graphic Support including key sections, elevations and/or sketches as needed to clarify design
intent
1.10 Present Conceptual Plan, Plant Material Board and Support Graphics to the Landscape Beautification
Committee for Review and Comments
1.11 Allow for one (1) plan revision per CITY/City comments
1.12 Attend (1) Design/review meetings with CITY to review outstanding design issues
1.13 Project Management
TASK 2 CONSTRUCTION DOCUMENTS (75%, 90% AND FINAL SUBMITTAL):
2.01 Prepare Title Sheet including signature block, general notes, vicinity and key map
2.02 Prepare Irrigation Plans detailing automatic irrigation system indicating location and type of backflow
prevention, mainlines, laterals, heads, valves, quick couplers and automatic controllers
City of Palm Desert
Monterey Ave. — Diana Shore Drive Medians
April 19, 2006
Page 2
2.03 Prepare Irrigation Schedules/Calculations and Details
2.04 Prepare Planting Plans including plant material call -outs
2.05 Prepare (1) Miscellaneous Construction Details to supplement CITY standard details
2.06 Prepare Technical Specification for editing CITY standard specification including irrigation, planting and
landscape maintenance
2.07 Coordinate sleeving and utility information with the CITY
2.08 Prepare estimates of probable costs
2.09 Submit Construction Documents for CITY review (75%, 90% & Final Submittals)
2.10 Implement In-house QA/QC procedures
2.11 Modify Construction Documents per CITY Plan Review comments (75%, 90% & Final Submittals)
2.12 Attend a maximum (3) Design review/coordination Meetings with the CITY to review outstanding design
issues
2.13 Project Management
TASK 3 BID SUPPORT:
TO BE DETERMINED
TASK 4 CONSTRUCTION ADMINISTRATION:
TO BE DETERMINED
ASSUMPTIONS:
1 . Major existing irrigation equipment will be limited to the coordination of POC's only. LCI makes no
acknowledgement to the serviceability of the system.
2. Construction Documents will be on City of Palm Desert 30"x42 border.
3. The project will be designed and implemented in one continuous effort and not separated into multiple
bid packages or construction phases.
4. CITY shall provide the standard General Conditions, Special Conditions and Bidding Instructions to the
Specifications.
5. Verbal request to commence each task constitutes approval of prior work. Changes in subsequent work
will be considered additional services, documented and billed on an hourly basis.
6. The CITY will provide all water and electrical points of connections. Changes to site layout after
irrigation is started will be subject to a change order.
7. Assumes LCI to submit electronic files, plus two set of Full -Sized drawing to the CITY for each submittal.
A final mylar set will be provided to the CITY at the end of the Final Construction Submittal
8. P.O.C. and available psi from CITY plans are required for the irrigation design. The controller requires a
120-volt outlet; location to be coordinated with the CITY.
City of Palm Desert
Monterey Ave. — Diana Shore Drive Medians
April 19, 2006
Page 3
DELIVERABLE&
L-1 Title Sheet
L-2, L-3 Plant removal and protection plan (demo and relocation)
L-4, L-5 Irrigation plan (1"=20')
L-6, L-7 Planting plan (1"=20')
L-8 Supplemental Construction Details
• Specifications (CITY format)
• Statement of Probable Costs
• Soil testing, evaluation by Wallace laboratories
FEES:
See sealed envelope for fee submittal
*Please note that if the Monterey Ave Median Improvement project and the Dinah Shore Drive Median
Improvement project are combined into one package and run simultaneously there is a significant cost
savings.
We plan to submit these plans to the CITY for assembly into submittal packages per City requirements. This
proposal is valid for 120 days from the date on the first page.
We appreciate this opportunity to work with you and look forward to a successful project.
t���. �.�`�'�.y_,�, f�-
LAFJDSCAPE �a�r�iTEc7s i �! � � ■
3822 Camj�us Dr., Sbe 1?A, NewportBesch, CA 92660...Ph 949�75d-019U.Fx: 949-474�119..a-mail:lynn(�lcapouya.com
fee breakdown
CITY OF PALM DESERT
Monterey Ave. Median Improvements
Palm Desert, CA
TASK 1: FIELD INVESTIGATION & RESEARCH
.�• ' • .. 11
Expenses
mileage @ $0.405/mile (allow)
printing & plotting (allow)
delivery (allow)
photos/digitals @ $25.00/set
TOTAL
��.
TASK 2: CONSTRUCTION DOCS (75%, 90% & FINAL
SUBMITTALSj
.�• 1 •:: 11
$150.00
$500.00
$100.00
$50.00
Expenses
mileage @ $0.405/mile (allow}
printing & plotting (allow)
delivery (allow)
photosldigitals @ $25.00Jset
$450.00
$1,000.00
$100.00
$0.00
$10,566.00
TOTAL
Soils Test (allow)
Total Hours:
$12,538.00
$100.00
182
Dinah Shore Drive Median Improvements (from Monterey Ave - Key Largo Ave)
Palm Desert, CA
• � �• •�'.:
� •
Labor $12,001.00 Labor $13,538.00
Expenses
mileage @ $0.405/mile (allow)
printing & plotting (allow)
delivery (allow)
photos/digitals @ $25.00/set
TOTAL
$150.00
$700.00
$100.00
$75.00
$13,026.00
Expenses
mileage @ $0.405/mile (allow)
printing � plotting (allow)
delivery (allow)
photos/digitals @ $25.00/set
TOTAL
Soits Test (allow)
Total Hours:
$450.00
$1,400.00
$200.00
$0.00
$15,588.00
$100.00
229
"`Proposed savings if both projects go forward simultaneously as one package $3,500.00
G��� C���,_ t�.
LANDSC+�PE kF`iGHITEGTS , � � � O
3822 Csmpus L?r., Sbe 12A, Newport Beaicl� CA 92660...Ph 949�-?56-019D.Fx: SF4 9-474 5 1 19..,e-mail:lynn(�lcapouya.c om
fee breakdown
CITY �F PALM DESERT
Monterey Ave. Median Improvements
Palm Desert, CA
Labor
Expenses
mileage @ $0.405/mile (allow)
printing & plotting (allow)
delivery (allow)
photos/digitals @ $25.00/set
TOTAL $10,566.00
��
TASK 2: CONSTRUCTION DOCS (75%, 90% & FINAL
SUBMITTALS)
... � �:: ��
$9,766.00
$150.00
$500.00
$100.00
$50.00
Expenses
mileage @ $0.405/mile (allow)
printing & plotting (allow)
delivery (allow)
photos/digitals @ $25.00/set
$450.00
$1,000.00
$100.00
$0.00
TOTAL
Soils Test (allow)
Total Hours:
$12,538.00
$100.00
182
PROJECT TOTAL: $23,204.00
*Proposed savings if both projects go forward simultaneously as one package $3,500.00
3
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3822 Campus LJr., Sbe 120, Newport Beaicl� CA 92660...Ph 949�?56-019D.Fx: 949�-4?4�119..�a-mail:lynz�@lcapouya.c om
fee breakdown
CITY OF PALM DESERT
Dinah Shore Drive Median Improvements (from Monterey Ave - Key Largo Ave)
Palm Desert, CA
TASK 1: FIELD INVESTIGATION & RESEARCH
.•. 11 11
Expenses
mileage @ $0.405/mile (allow)
printing & plotting (allow)
delivery (allow)
photos/digitals @ $25.00/set
70TAL
$150.00
$700.00
$100.00
$75.00
��.
TASK 2: CONSTRUCTION DOCS {75%, 90°0 & FINAL '
SUBMITTALS) '
.�• : 11
Expenses
mileage @ $0.4051mi1e (allow)
printing & plotting (allow)
delivery (allow)
photos/digitals @ $25.00/set
$450.00
$1,400.00
$200.00
$0.00
$13,026.00
TOTAL
Soils Test (allow)
Total Hours:
$15,588.00
$100.00
229
*Proposed savings if both projects go forward simultaneously as one package $3,500.00
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