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HomeMy WebLinkAboutMinutes - Library Promotion Committee 11-16-2005APPROVED MINUTES SPECIAL MEETING PALM DESERT LIBRARY PROMOTION COMMITTEE NOVEMBER 16, 2005 —10:30 A.M. ADMINISTRATIVE CONFERENCE ROOM CALL TO ORDER Chairwoman Beasley called the meeting to order at 3:00 p.m. II. ROLL CALL IV. 0 Members Present: Joan Beasley, Chair Betty Carapellese Lynn DeSantis Louise Kermode Ella Manor Staff Present: Rachelle Klassen, Staff Liaison Lori Wimbish, Recording Secretary Members Absent: Jim Ron Bobbie Rosenberg Others Present: Jeannie Kays, City Librarian Mary Arnold, Event and Volunteer Coordinator Barbara Bowie, Desert Library Zone ORAL COMMUNICATIONS None CONSENT CALENDAR A. MINUTES OF THE MEETING OF SEPTEMBER 21, 2005 With Committee concurrence, the minutes were continued to the next meeting. NEW BUSINESS A. SELECTION OF COMMITTEE CHAIR AND CO-CHAIR Ms. Manor moved to, by Minute Motion, approve retaining the current Committee Chair, Joan Beasley, and Co -Chair, Betty Carapellese. Motion was seconded by Ms. Carapellese and carried unanimously. APPROVED MINUTES PALM DESERT LIBRARY PROMOTION COMMITTEE NOVEMBER 16, 2005 VI. CONTINUED BUSINESS None VII. OLD BUSINESS None VIII. REPORTS AND REMARKS A. Council Member Jean Benson None B. Librarian's Report (Jeannie Kays) Ms. Kays provided the following updates: Distributed the September and October statistics for years 2004 and 2005. She stated that it had been one year since the automated circulation system was put in place. She added that the reference desk questions had increased along with the number of Library patrons. Reported that she was guest speaker at the Palms to Pines Rotary breakfast. She spoke about all the great things happening at the Library. She said the Rotarians donated five bags of new children's books to the Library. She was interviewed in September by KMIR-6 about the Internet Wireless "Hot Spot' equipment at the Library. She added that the Library held its Creepy Halloween event at the end of October. There were about 135 children and adults in attendance. A professional storyteller entertained the children with really creepy tales. Refreshments were served, and crafts were available to the children. Children's Discovery Museum received a grant for a program called, "The Book Factory." The Book Factory program would be at the Library on November 16 at 4:00 p.m. Announced that she was starting to think about the Library's 10th anniversary in April 2006. She would entertain any suggestions or ideas for the celebration. C. Event and Volunteer Coordinator's Report (Mary Arnold) Ms. Arnold distributed a newly revised monthly brochure. The Chef's series was very successful. The Library sold $65 worth of cookbooks at the event. Upon question by Ms. DeSantis, Ms. Arnold responded that the Natural Science Collaborative was meeting on the first Monday of each month. K ACTION MINUTES LIBRARY PROMOTION COMMITTEE NOVEMBER 16, 2005 Ms. Arnold stated that the Volunteer Program was doing well. The Library will prepare a Christmas program to show its appreciation for the volunteers. She reported that the Event Programs were also receiving great reviews. D. Budget Review Group (Ella Manor/Betty Carapellese) None E. Friends of the Palm Desert Library (Joan Beasley) Ms. Beasley reported that the Friends would be holding its board meeting on November 17, 2005. The board would discuss the need for a workspace. Because of the large amount of donated books, the Internet people do not have enough room to go through all of the books. The Calimesa Library was starting a Friends group and wanted some of the books, which she was happy to give. She added that the Friends annual meeting would be January 22, 2006. Ms. Beasley complimented Ms. Arnold on the new series of events at the Library. Last Sunday over 100 people attended the musical program, and the summer reading program was successful as well. The bookstore continued to do well and was making enough money to fund events. F. Committee Chair (Joan Beasley) None G. Committee Members Ms. DeSantis commented that she felt the newsletter was really great. H. Staff Ms. Bowie reported on the One Book — One Community Project. The author, Ben Mikaelsen, was scheduled to be at the Palm Desert Library the evening of March 8, 2006. She shared a story about a child in a Special Education class at the Palm Desert Middle School who was affected by the book's story. She said the program had not yet begun but was already affecting students in a positive way. Upon question by Ms. Bowie, Ms. Kays responded that Tutor.com was available at the Library. She added that you do have to be in the Library to access the website. Ms. Kays said she would look into getting the information to the schools. Upon question by Ms. Manor, Ms. Klassen responded that Councilmember Benson would be carrying the proposal for a new Library to the City Council. Further discussion included logistics and the required level of involvement needed by the State. APPROVED MINUTES PALM DESERT LIBRARY PROMOTION COMMITTEE NOVEMBER 16, 2005 Ms. Manor began a discussion about increasing the size of the computer lab. Ms. Beasley inquired as to whether a portable building was ever considered. The building could be open during classes, and staff would only be needed during those times. Ms. Arnold mentioned that some volunteers expressed an interest in working with the computers. A discussion was held about creating additional space in the community room. Ms. Bowie said that laptops require more maintenance than desktop computers. She added that one laptop computer would cost about $1,100, and locking cabinets with cases would cost just under $500. Ms. Manor suggested that the file cabinet could be used to store the computers and be locked. The Committee discussed the current computer lab schedule. Ms. Beasley asked that research be conducted with regard to costs associated with teachers for additional classes and purchasing laptops. IX. ADJOURNMENT Upon Committee concurrence, the meeting was adjourned at 11:15 a.m. Lori imbish, Recording Secretary 0