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HomeMy WebLinkAboutC25320 Traffic Engineering Services - Traffex Engineers IncREQUEST: Contract No. C25320 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT Ratify the City Manager's Authorization to Use Traffex Engineers, Inc. to Provide Contract Traffic Engineering Services to Maintain Traffic Signal Synchronization Timing SUBMITTED BY: Mark Diercks, P.E., Transportation Engineer APPLICANT: Traffex Engineers, Inc. Attn: Nazir Lalani P.O. Box 5784 Ventura, CA 93005-0784 DATE: May 25, 2006 CONTENTS: City Manager's Authorization Memo Agreement Vendor's Proposal Recommendation: Ratify the City Manager's authorization to enter into an agreement with Traffex Engineers, Inc. for traffic engineering services in the amount of $9,570.00, and authorize the Mayor to execute the agreement. Discussion: The traffic signals within the City of Palm Desert require continuous and ongoing maintenance to provide for synchronization and smoother traffic flow. Historically, this service has been obtained by means of the CVAG Valleywide Traffic Signal Synchronization project and other miscellaneous agreements. However, those agreements and projects are no longer in effect. The Public Works Department would like to retain Traffex Engineers, Inc. to provide these services. Traffex is currently providing contract traffic engineering services to the cities of La Quinta, Rancho Mirage and Indian Wells. They are familiar with many of the issues affecting travel along the most heavily traveled corridors in the Coachella Valley and have been working on behalf of these agencies to solve these problems. The Public Works Department is confident that Traffex Engineers will make sure that the timing pattems are suitable for the various traffic flows experienced at different times of the day, week, and season. Traffex' proposal is to provide these needed services through the end of June, 2007 (FY 06-07) for the amount of $9,570.00. Approve use of Traffex Engineers for Traffic Engineering Services Page 2 of 2 May 25, 2006 Traffex is on the approved list of consultants, allowing us to use their company for agreements up to $25,000 without requesting competitive proposals. In order to provide for these maintenance services in an uninterrupted fashion, staff sought and obtained approval from the City Manager to requisition a purchase order. Funds are available in the Traffic Signal Maintenance account number 110-4250-433- 3325. Therefore, staff recommends that City Council ratify the City Manager's authorization to enter into an agreement with Traffex Engineers, Inc. in the amount of $9,570.00, and authorize the Mayor to execute the same. Submitted By: Mari(Diercks, P.E. Transportation Engineer Approval: Homer Croy ACM for Development Services L. Ortega anager MD/dhl Department Hea Mark Greenv&ood, P.E. Director of Public Works Paul Gibson Director of Finance G1Pub Works\Staff Reporfs120061May 2511 Ratify CM auth Traffex for traffic signal synchronizationlRatify Traffex for Traffic Engineering Services. doc CONTRACT NO. AGREEMENT THIS AGREEMENT, made and entered into this 27th day of April, 2006, by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY" and Traffex Engineers, Inc., hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, CONSULTANT is a corporation, the principal members of which are Professional CONSULTANTS duly registered under the laws of the State of California; and WHEREAS, CITY desires to engage CONSULTANT to render certain technical and/or professional CONSULTING services as set forth in Exhibit "A" (Consultant's Proposal of Services) in connection with Traffic Engineering Services to Maintain Traffic Signal Synchronization Timing for the Public Works Department; NOW, THEREFORE, the parties hereto agree as follows: (1) CITY hereby agrees to engage CONSULTANT to perform the technical and/or professional services as hereinafter set forth. (2) CONSULTANT shall perform all work necessary within the schedules provided herein to complete the services set forth in Exhibit "A" attached hereto and by reference incorporated herein and made a part hereof. Traffex Agreement April 2006 - sd CONTRACT NO. (3) All information, data, reports and records and maps as are existing and available from the CITY and necessary for the carryings out of the work outlined in Exhibit "A" hereof shall be furnished to CONSULTANT without charge by CITY and CITY shall cooperate in every way reasonable in the carrying out of the work without delay. (4) CONSULTANT represents that, it employs or will employ at its own expense, all personnel required in performing the services under this Agreement. (5) All of the services required hereunder will be performed by CONSULTANT or under its direct supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under state and local law to perform such services. (6) The execution of this Agreement by the parties hereto does not constitute an authorization to proceed. CITY's Director of Public Works has not authorized CONSULTANT to proceed. (7) The CONSULTANT shall work closely with the CITY's Director of Public Works, or his designated representative, who shall be the principal officer of the CITY. The CONSULTANT shall review and receive the Director of Public Works' approval of the details of work as it progresses. The Registered Civil CONSULTANT hereby designated by the CONSULTANT as its representative for supervision of the work required by this Agreement is Nazir Lalani, P.E., California License # 01415/40433. (8) The CONSULTANT warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the 2 Traffex Agreement April 2006 - sd CONTRACT NO. consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to annul this Agreement without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (9) The right is reserved by the CITY to terminate the Agreement at any time upon seven (7) days written notice, in the event the project is to be abandoned or indefinitely postponed, or in the event the CONSULTANT's services, in the sole judgment of CITY, are unsatisfactory or because of the CONSULTANT's failure to prosecute the work with diligence or within the time limits specified or because of his disability or death. In any such case, the CONSULTANT shall be paid the reasonable value of the services rendered, based upon CONSULTANT's standard hourly rates, up to the time of the termination. The CONSULTANT shall keep adequate records to substantiate costs and provide copies of original timecards in the event of termination or suspension. (10) All documents including tracings, drawings, estimates, reports, investigations and computations shall be delivered to and become the property of the CITY. CITY acknowledges and agrees that all plans, specifications, reports and other design documents prepared by CONSULTANT pursuant to this agreement shall be used exclusively on this project and shall not be used for any other work without the 3 Traffex Agreement April 2006 - sd CONTRACT NO. written consent of CONSULTANT. In the event CITY and CONSULTANT permit the re- use or other use of the plans, specifications, reports or other design documents, CITY shall require the party using them to indemnify and hold harmless CITY and CONSULTANT regarding such re -use or other use, and CITY shall require the party using them to eliminate any and all references to CONSULTANT from the plans, specifications, reports and other design documents. (11) The CONSULTANT shall comply with all federal, state and local laws, ordinances and regulations applicable to work. (12) No change in the character or extent of the work to be performed by the CONSULTANT shall be made except by supplemental authority in writing between CITY and the CONSULTANT. The supplemental authority shall set forth the changes of work, extension of time and adjustment of the fee to be paid by CITY to the CONSULTANT, if any. (13) In connection with the execution of this Agreement, the CONSULTANT shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The CONSULTANT shall take affirmative actions to insure equal employment opportunity and that employees are treated during their employment without regard to their race, religion, color, sex or national origin. Such actions shall include, but not limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation and selection for training, including apprenticeship. This clause shall be included in each related subcontract, if any, awarded by the CONSULTANT. 4 Traffex Agreement April 2006 - sd CONTRACT NO. (14) The CITY agrees to pay the CONSULTANT for the work required by this Agreement on the following basis: CONSULTANT shall submit invoices monthly for services performed in the previous month. CITY agrees to pay all undisputed invoices within thirty (30) days of receipt of invoice. CITY agrees to notify CONSULTANT of disputed invoices within fifteen (15) days of receipt of said invoice. MAWWWW" M (15) The CONSULTANT agrees to complete the work as displayed in (16) In the event that any judgment is entered in any action upon this Agreement, the party hereto against whom such judgment is rendered agrees to pay the other party an amount equal to the reasonable value of the legal services performed in his or its behalf in such action and that such amount may be added to and made a part of such judgment. (17) This Agreement shall be binding on the successors and assigns of the parties, but it shall not be assigned by the CONSULTANT without written consent of the CITY. (18) The CONSULTANT shall be an independent contractor, not an employee of the CITY. (19) Prohibited interests are as follows: No officer, member or employee of the CITY during his tenure or one year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. The parties hereto covenant and agree that to their knowledge no member of the City Council, officer or employee of the CITY has any interest, whether contractual, 5 Traffex Agreement April 2006 - sd CONTRACT NO. non -contractual, financial or otherwise, in this transaction, or in business of the contracting party other than the CITY, and that if any such interest comes to the knowledge of either party at any time a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under applicable laws. The CONSULTANT hereby covenants that he has, at the time of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONSULTANT further covenants that in the performance of this work no person having any such interest shall be employed by the CONSULTANT. (20) The CONSULTANT shall indemnify and save harmless the CITY, its officers and employees from and against any liability, loss, cost or expense resulting from any injury or damage to persons or property caused by the negligent acts or omission of the CONSULTANT, its agents or employees, while engaged in the performance of this Agreement. (21) In case of conflicts within the contract documents, the document precedence shall be as follows: (a) This Agreement-, (c) Exhibit "A" (Consultant's Proposal of Services, and any written modifications thereto). 6 Traffex Agreement April 2006 - sd CONTRACT NO. IN WITNESS WHEREOF, said parties have executed this Agreement the date first hereinabove written. THE CITY OF PALM DESERT CONSULTANT Municipal Corporation Jim Ferguson, Mayor DATE: ATTEST: RACHELLE D. KLASSEN, CITY CLERK APPROVED AS TO CONTENT: MARK GREENWOOD, P.E. DIRECTOR OF PUBLIC WORKS DAVID J. ERWIN, CITY ATTORNEY Authorized Signature DATE: 7 Traffex Agreement April 2006 - sd CONTRACT NO. WA MuII:11AD_YI CONSULTANT'S PROPOSAL OF SERVICES Traffex Agreement April 2006 - sd Im P. 0. Box 5784, Ventura, CA 93005-0784 Telephone: (805) 647-1725 Mobile Phone: (805) 701-2021 Fax: (208) 330-8572 March 19, 2006 Mark Greenwood City Engineer Public Works Department City of Palm Desert 73-5 10 Fred Waring Drive Palm Desert CA 92260 NAZIR LALANI, P.E. PRINCIPAL ASSOCIATE Email: n Lalani(&,hotmail.com Web Site: wwiv.traffexengineers.com Registered Traffic/Civil Engineer California License # 01415/40433 SUBJECT: PROPOSAL TO PROVIDE CONTRACT TRAFFIC ENGINEERING SERVICES TO MAINTAIN TRAFFIC SIGNAL SYNCHRONIZATION TIMING Dear Mr. Greenwood: Per your request, Traffex Engineers, Inc. is pleased to have this opportunity to demonstrate our qualifications and commitment to provide traffic engineering services to the City of Palm Desert. The proposal identifies the scope of work to develop and maintain traffic signal synchronization timing on Highway I I I and other corridors in the City of Palm Desert: 1. Proiect ADDroach This section of the proposal describes the approach Traffex Engineers, Inc. will take to provide the kind of traffic engineering services we believe will be required. 2. Proiect Cost This section identifies the cost for maintaining traffic signal synchronization timing along Hwy I I I and other street in the City of Palm Desert. 3. Proiect Schedule This section identifies the schedule for critical aspects of the project. 4. Consultant Provided Equipment This section confirms that the listed items will be provided by Traffex Engineers, Inc. TRANSPORTATION CONSULTANTS 5. Resume This section provides the resume for Nazir Lalani, the person who will be primarily responsible for providing consulting services for this project. 6. Insurance This section stipulates the insurance coverage that will be provided by Traffex Engineers, Inc. 7. Rate Schedule Traffex Engineers' hourly rate schedule has been provided in this section. Traffex Engineers is currently providing contract traffic engineering services to the Cities of La Quinta, Rancho Mirage and Indian Wells. We are familiar with many of the issues affecting travel along the most heavily traveled corridors in the Coachella Valley and have been working on behalf of these agencies to solve these problems. We will make sure that the timing patterns are suitable for the various traffic flows experienced at different times of the day, both during the week and on weekends as well as during the off season months. The traffic signal timing will be monitored on a regular basis throughout 2006-2007 to make sure that problems are quickly corrected as they arise. We are hopeful that the information provided will demonstrate that Traffex Engineers, Inc. has the experience and commitment to provide the traffic engineering services that all five cities seek to secure. We would welcome any opportunity to further highlight the firm's knowledge, skills and ability to deliver the kind of services that any of the five cities requires. Sincerely, TRAFFEX ENGINEERS, INC. Nazir Lalani, P.E. President ����. .�,.r-- i Proiect Staffin2 Nazir Lalani, President of Traffex Engineers, will be assigned to provide traffic engineering consulting services to each City. Nazir has over 25 years experience on some of the most ground- breaking work in the transportation industry and is considered a national leader in this field. He is a registered civil and traffic engineer and has worked for public agencies in the U.S.A and Europe. Staff Time Commitment Traffex Engineers Inc. is ready to meet the time cominitment to complete tasks described in this proposal during 2006-2007. Nazir will be present in the Coachella Valley every alternate weekend, with some minor exceptions, throughout 2006-2007. Data Collection If needed, Traffex Engineers will arrange to use firms specializing in data collection to obtain traffic count or other data when requested to do so by the City. There are several reputable firms in the Southern California area that Traffex Engineers has successfully used to obtain data. Nazir has been successful in implementing procedures to make sure the data are of consistent quality and can be used to make reliable decisions. The cost of any data collection is not included in this proposal. Proiect Area The scope of work identified in this proposal will involve providing timing and other services as needed to maintain a well coordinated traffic signal system along the Hwy I I I corridor. This will include synchronizing traffic signals on Hwy I I I with the following intersecting corridors where Traffex Engineers has already established synchronized traffic signal timing: Monterey Avenue from Hwy I I I to Country Club Washington Street from Hwy I I I to Country Club Traffex Engineers will also be available to work for the City during 2006-2007 to provide synchronized signal timing on the following corridors: Cook Street from Hwy I I I to Washington Street Country Club Drive from Monterey Avenue to Washington Street Fred Waring from Hwy I I I to Jefferson Street Portola Avenue from Hwy I I I to Country Club Drive Review of Existina Information In order to maintain well coordinated signal timing plans to provide smooth traffic flow, Traffex Engineers will use the following information for each intersection to be included in the coordination timing: 1. Travel Time Studv Data: Existing data will be used, where available. 2. SiRnal Timiniz Sheets: Timings sheets are already on file at City Hall. 3. Traffic Count Data: There are some data on file. We may request additional data from the City if needed. 4. Traffic Si2nal Desi2n Plans: Traffic signal design plans on file at Palm Desert City Hall. Maintainin2 Si2nal Timin2 Plans Nazir Lalani has timed several hundred traffic signals during his career for a variety of public agencies including the City of Santa Rosa, Santa Barbara County, City of Ventura and the County of Ventura. This includes timing signals for independent isolated operation as well as coordination timing for signals in synchronized systems. Nazir has implemented surveillance systems such as Quicnet to monitor the performance of individual signals as well as groups of signals that are in coordination. Nazir has considerable experience in making sure that signal timing provides smooth traffic flow on heavily traveled corridors that rely on both the Type 170 and NEMA controllers. Traffex Engineers has identified an optimum approach which involves the following steps: 1. Work with City staff and adjacent local agencies to correct all hardware problems so that equipment is working at all traffic signals. 2. Verify that the master controllers are communicating with all local intersections and that all clocks are in sync. with the City's Central Computer System (Aries). 3. Determine the minimum cycle length which can be implemented on a specific corridor based on pedestrian and vehicular timing requirements. 4. Coordinate the traffic signals on corridors crossing such as Washington Street or Monterey Avenue so that smooth flow is provided on all corridors. 5. Make sure timing plans are available to cover following periods: • Week Day AM Peak/PM Peak • Week Day Off Peak • Week Day Late Evening • Weekend Peak * Weekend Off Peak 6. Drive the various corridors during various times of the day to fine tune the traffic signal coordination timing by adjusting the green times assigned to various phases of each signal, the offsets and phase sequencing. 7. Make sure the system in Palm Desert remains in sync. with the adjacent systems in Rancho Mirage and Indian Wells. 8. Monitor the Hwy I I I and other systems on a regular basis throughout the year to identify problems and take corrective action in coordination with traffic signal technician staff. 9. Maintain a close working relationship with local agency staff and the staff of adjacent local agencies to develop a team approach to solving any problems at any traffic signal along the corridor or in the communication hardware. 10. Provide new timing for the time period from 11-6 p.m. on weekdays during the winter high season months. As the City of Indian Wells moves forward with Phase I of the Hwy I I I widening project, as traffic flow capacity is improved, there will be opportunities to reduced the current 150 second cycle length down to 130 seconds. : ���:' �� ,�„ v : r ;: ;d ',�� .., i 19 MOMMMIM The cost for the project has been provided the Table I and is based on the following: A level of effort of five hours per signal per year The number of signals anticipated to be included in the project. The Consultant's hourly rate of $145.00 Table 1: Hwv I I I Traffic Si2nal Svnchronization Cost NO. OF SIGNALS NO. OF HOURS HOURLY RATE TOTAL COST 22 3 $145.00 $9,570.00 TOTAL $9,570.00 ulag"IDIM WC 01-111,11-ft, As soon as a purchase order agreement has established to cover the cost of the project, work will continue to fine tune signal timing to keep traffic flowing smoothly along the Hwy I 11. It is anticipated that this will occur by early April, 2006 because seasonal traffic will be decreasing along Hwy I I I and other corridors. It is anticipated that a significant amount of fine tuning will be needed when the City takes over Hwy I I I from Caltrans in June of 2006 and changes the controllers from Type 170s to Econolite ASC2 or ASC3. The project is anticipated to continue through all of 2006-2007 and subsequent years if authorized by the City. I � �: M1 �M L � Traffex Engineers will provide the following insurance coverage: 1. Business Liabilitv Insurance for$ 1,000,000 Traffex Engineers, Inc. currently has such a policy providing this coverage. The carrier is The St. Paul. 2. Automobile Liabilitv Insurance for $1,000,000 Traffex Engineers, Inc. currently has such a policy providing this coverage. The carrier is State Farm. 3. Workers' Corimensation Insurance Traffex Engineers, Inc. has a policy to provide this coverage. The carrier is The St. Paul 4. Professional Errors and Omissions Liabilitv Insurance for $2,000,000 Traffex Engineers, Inc. currently has such a policy providing this coverage. The carrier is St Paul. Certificates can be provided from the carriers at the appropriate time. 5, CONSULTANT PROVIDED . . .......... ... . . .. ....... .... .. .. . . .. . ...... ................................... ..... ... ......... ............ EOUIPMENT Traffex Engineers will provide the following equipment: 1. Personal Computer with Microsoft Network Interface Traffex Engineers, Inc. has a network of two desktop personal computers equipped with scanners and color printers. We also have a laptop computer with up to date software including Windows XP, Word, Excel and Power Point. 2. Internet Access Traffex Engineers has an internet address at WWAY.traffexengineers.com and an email address at n lalani(a),hotmail.com. 3. Cellular Telephone Nazir Lalani's cell phone number is (805) 701-202 1. The service is provided by Verizon and has full coverage in North America and includes voice mail. 4. Pager Nazir Lalani currently does not have a pager. If Traffex Engineers, Inc. is selected to provide traffic engineering services to the various agencies, a pager can be acquired so that agency staff can contact Nazir by pager. 5. Di6tal Camera Traffex Engineers owns several high resolution digital cameras that can be used for taking pictures during field investigations. 6. Other Miscellaneous Equinment Traffex Engineers has distance measuring equipment and can acquire any other equipment deemed necessary to complete assignments. 1<. <� � � �. [:. NAZIR LALANI P.E. CURRICULUM VITAE Mav 1, 2005 EDUCATION Arizona State University, Tempe, Arizona: M.S., Civil Engineering Middlesex College, England: Post Graduate Studies, Highway/Traffic Engineering Exeter University, Exeter, Devon, England: B.S., Chemical Engineering PROFESSIONAL REGISTRATION P.E. Civil Engineering, Colorado and California P.E. Traffic Engineering, California PROFESSIONAL AFFILIATON ACTIVITIES Fellow Member of Institute of Transportation Engineers (ITE) Member of American Public Works Association Member of the American Society of Civil Engineers National Committee on MUTCD President, ITE District 6 Career Guidance Chain-nan, ITE District 6 Vice Chairman, Department 6, ITE Technical Council ITE International Director ITE Traffic Engineering Council Vice Chair ITE International President ITE Pedestrian and Bicycle Task Force Chair ITE Public Agency Council Chair ACHIEVEMENT AWARDS ITE Wayne T. Van Wagoner Award ITE District 6, Section Technical Award ITE International Section Technical Award ITE Urban Traffic Engineering Individual Achievement Award APWA/ASCE Engineer of the Year Award, Engineers Week ITE Edmund R. Ricker International Traffic Safety Award ITE Burton W. Marsh Award ITE District 6 Individual Achievement Award Ventura County Management Council Award for Innovation ITE Coordinating Council Special Recognition Award ITE Coordinating Council Special Best Technical Project Award Stride and Ride Individual Leadership Award Course Instructor and Traffic Safety Evaluator Fundamentals of Traffic Engineering, Institute of Transportation Studies, UC Berkeley Transportation Impacts of Land Development, Institute of Transportation Studies, UC Berkeley Access Management and Site Design, Institute of Transportation Studies, UC Berkeley Good Practices for Improving Intersection Safety, Institute of Transportation Studies, UC Berkeley Roundabout Design, Institute of Transportation Studies, UC Berkeley Traffic Safety Evaluator, Institute of Transportation Studies, UC Berkeley Consulting Traffex EnQineers Inc: Principal Associate providing expert witness and other traffic engineering services to attorneys at law, insurance companies and local agencies in Arizona, California, Hawaii and Texas. Part of consultant team developing neighborhood traffic management as well as pedestrian and bicycle facilities for public agencies including Los Angeles County, California. City of Plano, Texas, Sacramento County, City of Hayward, City of Fremont and the City of Sunnyvale. Traffic Engineering Services are now being provided for the Cities of La Quinta, Indian Wells, CVAG and Palm Desert in the Coachella Valley. Centennial Envineeritua, Inc.: Transportation Engineer involved in assembling traffic volume data, O-D interview data, and a traffic control device inventory for the Fort Bliss, Texas, Transportation Study and redesigned traffic signal installations for the City of Boulder, Colorado. Prepared median island design proposals, cost estimates, and public hearing presentation material for the City of Thornton, Colorado. Designed plans for traffic signals, pavement markings and signs for the Alameda Parkway Project, City of Denver, Colorado, including quantity estimates and specifications for contract bid items. Prepared condition diagrams and traffic signal coordination progression timing in downtown Denver for the 16th Street Bus and Pedestrian Mall for the Regional Transportation District and the City of Denver, Colorado. American Society of Civil EnRineers: Presenter for webinar courses on signalized intersection, roundabouts, pedestrian/bicycle treatments, access design, on -site circulation, traffic calming, roadside delineation and safety. Local Government County of Ventura, California: Deputy Director in charge of the Traffic and Transportation Division in the Transportation Department of the Ventura County Public Works Agency. Responsible for managing the Traffic, Encroachment Permit and Transportation Planning Sections. Duties include Development Review, Traffic Mitigation Fee Program, Regulation of Filming Activities and Storm Damage Assessment. General Plan consistency issues and defending the County against road related litigation are major areas of responsibility. City of Ventura, California: City Transportation Engineer in charge of all transportation and traffic related programs, funding of ISTEA and TEA-21 projects, Petroleum Violation Signal Coordination Grant Program, update of the City's General Plan and Circulation Element. Project Manager of the Capital Projects funded by the City's Traffic Mitigation Fee Program and Gas Tax Fund. Responsible for making presentations at City Council, Planning Commission meeting as well As communicating with the press and holding public workshops. Responsible for the Traffic Operations section which implements low cost short-term traffic improvement projects to improve traffic safety and capacity at critical intersections, responds to citizens requests and collects count data. Provide technical assistance for the City's Neighborhood Traffic Management Program aimed at calming traffic on residential street. Supervise the Transportation Planning section, which reviews all new development applications and public improvement construction, plans. Project manager in charge of coordinating all transit services in the City provided through South Coast Area Transit. Responsible for implementing a traffic signal and video surveillance system. In charge of citizen request and information program. Santa Barbara County, California: Senior Planning and Development Engineer in charge of the Development Review, Plan Check, Encroachment Permit and Traffic Engineering sections of the Planning and Development Division. Prepared annual budget for each section; developed annual and long-range program development; reviewed environmental documents and plans for private development and other public agency projects; coordinated with other divisions, departments, federal, state and local agencies, private engineers, contractors, property owners, utility companies, elected officials and the public. Supervised and reviewed preparation of environmental documents, plans, specifications and estimates for road projects; prepared written and oral engineering reports; coordinated County - supported Transit Systems. Developed, interpreted and presented Departmental policies; evaluated existing or proposed legislation; consulted with County Counsel and appeared in court as an expert witness when necessary. Coordinated with Area Planning Council and Resource Management Department in the updating of the Circulation Element of the General Plan; member of the County's Traffic Engineering Committee and responsible for handling all requests related to traffic engineering. City of Santa Rosa, California: Traffic Engineer in charge of the Traffic Engineering Division and all aspects of traffic engineering responsibilities; reviewed all construction plans, signing and striping plans as well as all work orders. Developed goals, objectives, and work plans for the Traffic Engineering Division. Reviewed all Traffic Impact studies and prepared budgets for Traffic Engineering Division, and made presentations to City Council, Traffic and Parking Committee and Planning Commission. Prepared signal timing plans for all signalized intersections; project manager on implementing a microcomputer based Traffic Signal Surveillance system. Conducted traffic safety studies and developed computerized systems for identifying, analyzing and improving high accident locations. Handled meetings to address citizen neighborhood traffic problems. Developed microcomputer system to assist in Traffic Engineering analyses and systematic count data collection program.. Citv of Lakewood, Colorado: Principal Traffic Engineer in charge of development review, traffic safety and street lighting program in the Traffic Engineering Division and the administration of the State Highway Access Code. Coordinated the review of plans and public improvement agreements for private development; attended Planning Commission hearings; reviewed traffic impact and parking analysis studies; managed traffic impact studies contracted by the city. Project Manager for the preparation of the City's Functional Plan and various Capital Improvement Projects; developed Design Standards for adoption into City ordinances. Reviewed geometric design plans for street improvements and prepared preliminary functional design plans for City reconstruction projects by laying out street alignments in developing areas. Assisted in the development of the City's accident data storage system, conducting Traffic Safety studies and preparing construction plans for design projects. Reviewed street lighting and construction signing plans. Determined signal timing, using Passer 11-80 and the Multisonics VMS 220 signal coordination system. Jefferson Countv, Colorado: Transportation Planning Engineer in charge of the Planning Section of the Transportation Division. Coordinated the review of plans for private development proposals in Jefferson County; attended Board of Supervisors hearings; prepared Traffic Impact reports for proposed road network changes. Conducted transportation studies for specific areas within Jefferson County and coordinated preparation of technical reports on sections of the existing road network in most need of improvement. Citv of Phoenix, Arizona: Section Supervisor in the Design, Planning, and Safety Division of the Traffic Engineering Department. Prepared safety reports to reduce accidents at high hazard locations and conducted before and after studies to evaluate safety improvements. Coordinated, streamlined, and modernized the Traffic Accident Record Storage Data system using photogrammetry; prepared presentations for public hearings on proposed median island, bottleneck and major street improvement programs. Prepared reports on experimental traffic engineering projects and researched current problems in traffic operations; advisor for the traffic safety and public education campaigns of the Phoenix Traffic Safety Coordinating Committee. Greater London Council, En2land: Assistant Engineer in the Road Safety conducting traffic safety studies, developing neighborhood traffic management plans as well as installing roundabouts, pedestrian light controlled (PELICAN) crossings and bus priority lanes, and evaluating the Oxford Street Pedestrian and Transit Mall. Assignments also included researching various techniques for reducing roadway collisions and publishing papers summarizing the results of a variety of research projects. Derwent Publications, London, En2land: Editing and publishing patent abstracts in English and translated into English from German, French and Japanese on Chemical and Nuclear Engineering related inventions. Ozalid, Louvhton, Essex, Em8and: Writing patent applications for photocopying machines and chemically treated photocopy paper. CONTACT INFORMATION Deputy Director Transportation Department 800 S. Victoria Avenue Ventura, CA 93009-1600 Phone: (805) 654-2080 Fax: (805) 648-9201 Mobile: (805) 701-2021 Email: nazir.lalani(a),ventura.oriz 'Roundabouts: Impacts on Accidents', Greater London Intelligence Bulletin, September 1975. 'Roadway Safety at Pedestrian Refuges', Traffic Engineering and Control, September 1977. 'The Greater London Ride Bright Campaign Effect on Motorcycle Casualties', Traffic Engineering and Control, August 1978. 'Do Left Turn Arrows Save Accidents?' Westernite, July -August, 1980. 'Optimizing Safety at Stop Sign Intersections', Public Works Magazine, July 198 1. 'Intersection Accidents Reduced Following Change in Run Red Law', APWA, May 1981. 'Right Way for Wrong Way Driving', ITE Journal, April 198 1. 'Correlating Accidents and Volumes of Intersections and on Urban Arterial Segments', Traffic Engineering and Control, June 198 1. 'Three Ways to Use Pavement Stripes To Cut Accident Rates' Public Works, May 1982. 'Street Classification Guides Urban Development' American City and County, April 1983. 'Traffic Impact Analysis for Proposed New Development: A Consistent Approach' Westernite, November -December 1983. 'Access Design and Controls for Urban Development', ITE Technical Notes, February 1983. 'How Much Compact Parking?' Public Works Magazine, May 1983. 'Establishing Successful Career Guidance and Student Chapter Programs', ITE Journal, September 1993. 'Trip Generation and Drive Up Facility Storage', Westemite, January -February 1983. 'Evaluating Shared Parking Proposals for New Development', Public Works, February 1984. 'Factoring Passerby Trips into Traffic Impact Analyses', Public Works Magazine, May 1984. 'How Long Should a Safe Pedestrian Clearance BeT ITE Journal, May 1985. 'Driveway Design and Access Control', APWA Reporter, June 1985. 'Techniques for Establishing Left Turn Phase Change Intervals', Westernite, November 1985. 'Determining Locations needing Guardrail Improvements', Public Works, January 1986. 'Using Precise Planning for an Urban Street Network', Public Works Magazine, July 1986. 'Trip Generation for Mixed Use Developments', ITE Journal, February 1987. 'Lee Street: A Twelve -Year Case History of Residential Street Traffic Management Problems', Westernite, November -December, 1986. 'Why Not a Raised MedianT ITE Journal, August 1987 'Establishing a Traffic Mitigation Fee Program', Hawaii Legislature, January 1989. 'Writing Effective Request for Proposals', ITE Journal, May 1989. 'Implementing a Traffic Signal Surveillance System', ITE Journal, August 1990. 'Comprehensive Safety Program Produces Dramatic Results', ITE Journal, October 199 1. 'Facing up to a Street Closure Epidemic', ITE Journal, October 1994 'Making Effective Technical Presentations', ITE Journal, January 1995 'Communicating Effectively with the Public', ITE Journal, October 1995 'Selecting the Right Consultant Team', ITE Journal, September 1997 'ITE Emphasizes Pedestrian and Bicycle Issues', ITE Journal, March 1999 'Important Lessons Learned from a Career in Transportation' ITE Journal, November 1999 'ITE Forms Pedestrian and Bicycle Task Force', ITE Journal, September 2000 'Procedure for Turning on New Traffic Signals', Westernite, September -October, 2000 'Alternative Treatments for At -Grade Pedestrian Crossings', ITE Journal, November 2001 'The Chosen One', Transportation Management and Engineering, OctoberiNovember, 2001 'Guidelines for the Activation, Modification and Removal of Traffic Control Signals', Recommended Practice, Institute of Transportation Engineers, Washington DC, U.S.A., 2005 'Webinars: A Low Cost Method for Providing Effective Technical Training', Westernite, March - April, 2005 STANDARD RATE SCHEDULE Effective January 1, 2006 Professional Staff Houriv Rates Firm Principal $145.00 Sunnort Staff Engineer $95.00 Drafter/Technician $75.00 Secretary $50.00 CONDITIONS I Rates do not include surcharges by referral services which will be added to the above hourly rates. 2. Travel, subsistence, reproduction, telephone, supplies, and other non -wage costs directly related to the project will be billed at cost. Travel time is measured from portal to portal. 3. Clients will be billed for the tirne and expenses required to perform the necessary tasks. Trips requiring overnight stays will be billed for all associated travel costs. 4. Traffex Engineers, Inc. reserves the right to bill for time and expenses incurred in the event of a short notice cancellation. 5. Payments for services rendered are not contingent upon the results of any legal action, arbitration, settlement or collection. Unless special arrangements are made, fees and expenses will be billed monthly for work in progress or upon completion of work. 6. Invoices are payable within 30 days of receipt. Any invoice unpaid after 60 days shall have service charges added at a rate of 1.5 percent per month (18 percent per year) on the unpaid balance. 7. Compensation for services performed will not be contingent upon the necessity Of Client to receive payment from other parties. Traffex Engineers reserves the right to cease work on all delinquent accounts. 8. Any cost estimates for services anticipated are budgeting purposes and are not binding. 9. Rates are subject to change on January I of each yearwithout othernotice. Work performed in subsequent periods will be charged the adjusted rates. 10. Unless Trafflex Engineers is notified otherwise in writing, all agreements or contracts will be considered completed, either two years from the last work performed on the assignment or upon written notification by the client, at which time all materials will be discarded without further notice. CITY OF PALM DESERT PUBLIC WORKS INTEROFFICE MEMORANDUM To: Carlos Ortega, City Manager From: Mark Greenwood, P.E., Director of Public Works Cc: Homer Croy, Assistant City Manager for Development Services Date: April 27, 2006 Subject: Authorization of Purchase Order for Traffex Engineers, Inc. The traffic signals within the City of Palm Desert require continuous and ongoing maintenance to provide for synchronization and smoother traffic flow. Historically, this service has been obtained by means of the CVAG Valleywide Traffic Signal Synchronization project and other miscellaneous agreements. However, those agreements and projects are no longer in effect. The Public Works Department would like to retain Traffex Engineers, Inc. to provide these services. Traffex is currently providing contract traffic engineering services to the cities of La Quinta, Rancho Mirage and Indian Wells. They are familiar with many of the issues affecting travel along the most heavily traveled corridors in the Coachella Valley and have been working on behalf of these agencies to solve these problems. The Public Works Department is confident that Traffex Engineers will make sure that the timing patterns are suitable for the various traffic flows experienced at different times of the day, week, and season. Traffex' proposal is to provide these needed services through the end of June, 2007 (FY 06-07) for the amount of $9,570. Traffex is on the approved list of consultants, allowing us to use their company for agreements up to $25,000 without requesting competitive proposals. We hereby request that you approve the creation of a purchase order to Traffex Engineers, Inc. in the amount of $9,570. Subsequent to your approval, the Public Works Department will take the matter to the City Council for ratification. • Mark Greenwood, P.E. Director of Public Works Review and Concur: Carlos L. Ortega City Manager G:IPubWorks\Traffic1Traffic Signal Timing\Traffex Engineers104-27-06 Memo Carlos Ortega authorize Traffex for signal timing MG.doc