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Home My WebLink AboutReburbish Remount Ambulance 33 - Town Center Way Station 33CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF PURCHASE OF REMOUNT AND REFURBISH FOR AMBULANCE 33 LOCATED AT THE TOWN CENTER STATION FROM FRAZER, LTD, IN AN AMOUNT NOT TO EXCEED $63,852.65 AS OUTLINED IN THE RIVERSIDE COUNTY FIRE DEPARTMENT'S MASTER EQUIPMENT REPLACEMENT SCHEDULE, AND APPROPRIATE FUNDS FROM ACCOUNT NO. 530-4195-415-4030 DATE: NOVEMBER 16, 2006 CONTENTS: RIVERSIDE COUNTY FIRE DEPARTMENT MEMORANDUM QUOTE FROM FRAZER, LTD. Recommendation: By Minute Motion, that the City Council: 1. approve the purchase of a remount and refurbish for Ambulance 33 at the Town Center station from Frazer Ltd., in an amount not to exceed $63,852.65 as outlined in the Riverside County Fire Department's master equipment replacement schedule; and 2. appropriate said funds from Account No. 530-4195-415-4030. Background: Four years ago, the Riverside County Fire Department began the process of replacing ambulance units in a four-year life cycle. The remount process is approximately half the cost of a complete new unit, and consists of the chassis being replaced with a new factory -purchased chassis. The transport box is then refurbished and remounted on the new chassis. The cost of this process including sales tax is $63,852.65. Frazer Ambulance was chosen by the Riverside County Fire Department as the most cost-effective and practical Tong -term transport solution in the Cove Communities, prior to the city contracting directly with the County for city Fire Services. This ambulance is currently in use in all five transport stations. Staff Report Remount and Refurbishment of Ambulance 33 November 16, 2006 Page 2 of 2 Due to the age of the Ambulance at Town Center Station, staff recommends the remount and refurbish process including the upgrade recommendations made by the manufacturer, and requests that funds in the amount of $63,852.65 be appropriated from Account No. 530-4195-415-4030. Staff also recommends the continued use of Frazer Ambulance to supply ambulances for use within the City of Palm Desert. Submitted by: Approval: Paul S. Gibson, Carlos L. brteg-- Director of Finance/City Treasurer City Manager CITY COUNCIL CTION: APPROVED DENIED RECEIVED OTHER MEE'TIN DATE AYES ://' .0 lfi42PicrP16 ?1 Sal NOES: U . ABSENT:, T ABSTAIN: At VERIFIED BY: ////L? Original on File wkh City Clerk's Office G:\Finance\Niamh Ortega\Wpdocs\PGibson\Staff Reports\purchase of ambulance remount 111606.rtf �'' MEMORANDUM r� r J�'Riverside County Fire Department Q�Q� + 1� Cove Communities KPAOMM DATE: 20 October 2006 TO: Carlos Ortega, City Manager Palm Deser l-� FROM: Walt Holloway, Battalion Chief RE: Budget Request Proposal - Re Mount to Transport Ambulance Proposal Purchase a complete re -mount and re -furbish for Medic Ambulance 33 out of the Towncenter Station, as scheduled in the Fire Departments' master equipment replacement schedule. Background Prior to the city directly contracting city Fire Services with the Riverside County Fire Department, the Cove Commission contracting cities - which included the city of Palm Desert - made a determination that the most cost effective and practical long-term transport solution here in the Cove Communities was the Frazer Ambulance, currently in service in all five transport stations. As well, this ambulance solution provided the highest quality in practical use as well as the best comfort for the citizens here in the Cove Communities. These units also provide the highest standard of care as accustomed by local citizens. This process began approximately four years ago with an overall plan to replace these units in a four-year lifecycle. This was based on industry standards with regards to specific use, volume of responses, driving conditions and mileage accumulated. As well, the aesthetic condition of the unit is also considered. Based on these factors, most of the units here in the Cove Communities fall well into these standard parameters for replacement, and in particular, units here in the City of Palm Desert, as they are the busiest and most utilized ambulances here in the Coves. The re -mount process is of particular benefit in the fact that the cost is approximately one-half of a complete new unit. The "transport box" or rear portion of the unit is physically removed from the chassis and the chassis is replaced with a brand new factory purchased chassis. Additionally, the box portion is then completely re -furbished, inside and out, and then re -mounted to the new chassis. As noted on the attached sheets, the "additional items for consideration" will be installed, as per the recommendation of the Fleet manager as general upgrades to the overall package. Please see attachment included with this report. Staff Recommendation Due to the age and use of the Transport Ambulance at the Towncenter station, staff recommends that the re -mount ambulance purchase be initiated immediately, to include in total all of the recommendations made by the manufacturer in the enclosed quote sheet. Additionally, staff recommends that, as the vehicle must be registered with the California DMV when purchased by the city, the sales tax be included in the consideration of total cost. Fiscal Imaact As noted on the enclosed quote sheet, including all upgrades and appropriate items, the cost for the unit will be $59,260.00. An additional cost in sales tax when registered with DMV will be $4592.65, for a total fiscal impact of $63,852.65. These funds are already encumbered within the personnel cost savings over the last two quarters and there will be no impact to the city's general fund. FRAR to t.e k, to IWk, October 18, 2006 Mr. Charlie Delong Riverside County Fire Department (City of Palm Desert) Fax:760-863-7443 Quote # 4862 Mr. Delong, Per your request we are quoting remounting and refurbishing of your Frazer Type I 12' GPM onto a 2007 F-350, 6.OL diesel XLT chassis. 2007 Ford, F-350, 6.OL diesel XLT chassis $ 29,000.00 Remount S 10,000.00 Trade-in of your Ford F-350 chassis $ 2.000.00 Total $ 37,000.00 Remount of module also includes: a) New black grille guard with Whelen grille and intersect LEDs and new speakers b) New console, reuse siren c) Replace all generator cabling d) New boot plate and boot e) New mounting rubber f) Rewire taillights g) New under hood breakers h) Electrical check-out i) New weatherstrip Additional items for vour consideration: Granning air suspension $ 4,200.00 Retrofit all 97 series strobes box lights w/Whelen 600 series LEDs $ 6,850.00 Retrofit all halogen marker lights with LED marker lights $ 100.00 Retrofit rear upper b/t/t halogen w/(2) 600 series red LEDs $ 170.00 Retrofit rear lower b/t/t with (2) red 4" round LEDs & (2) clear 4" round backup LEDs $ 240.00 Furnish and install a new 5.5 kW gen set, modify compartment, new EFI tank and fuel pump assy. $ 6,200.00 Retrofit countertops with stainless steel $ 600.00 Replace floor w/new Coosa sub -floor and new Armstrong vinyl Medintec floor $ 2,600.00 Replace all cabinet doors with poly carbonate scratch resistant doors $ 600.00 Paint (7) steel wheels white $ 350.00 Furnish & install running boards for chassis $ 350.00 We suggest that you order soon (within 3 weeks) if you want the 2007, 6.01- diesel rather than a 2007, 6.41- with the new EPA emission changes. Also,this quote is based upon limited knowledge of what might be refurbished/replaced. Further evaluation may result in additional items. Thank you for the opportunity to quote this job. If you have any questions please call me at 888- 372-9371. Best Regards, John Griffin, Sr. Frazer, Ltd.