HomeMy WebLinkAboutC26030 - Westfield Bus BayContract No. C26030
INTEROFFICE MEMORANDUM
Community Services Division
City of Palm Desert
REQUEST: Request for Authorization to Negotiate with Firms for the
Construction/Fabrication Work for the Westfield Bus Bay Project
SUBMITTED BY: Frankie Riddle, Director of Special Programs
DATE: November 16, 2006
I. RECOMMENDATION:
By Minute Motion, authorize staff to negotiate with various firms to undertake the
construction/fabrication work for the Westfield Bus Bay Project (e.g., street and
sidewalk improvements, landscaping, and bus shelters).
II. EXECUTIVE SUMMARY:
On July 3, 2006, letters were mailed to several architectural/engineering firms
requesting the submittal of proposals for the design of this project; however, only one
proposal was received in the amount of $165,500. The proposal amount is
approximately 30.5% of the total project budget of $535,602. As a result, City staff met
on Tuesday, November 7, 2006, to discuss the options available for completing this
project. Per the outcome of the meeting, staff has decided to undertake the design
phase of this project in-house utilizing City staff and to request City Council approval to
negotiate with firms to undertake the construction/fabrication work for the project (e.g.,
street and sidewalk improvements, landscaping, and bus shelters).
The estimated budget breakdown for this project is as follows:
Street and Sidewalk Improvements: $307,042
Landscaping: $ 50,000
Bus Shelter Design/Fabrication: $125,000
10% Retention: $ 53,560
TOTAL: $535,602
III. BACKGRUOND:
At its meeting of September 24, 2004, City Council authorized staff to complete the
design and construction of the Westfield Bus Bay Project. However, the City did not
receive a signed agreement from Westfield until May 2005. The agreement authorizes
the City to manage the project and utilize a portion of the retention funds from the
City Council Staff Report
November 16, 2006
City/Westfield parking easement purchase. Funds in the amount of $535,602 were
retained for the landscaping, street, and sidewalk improvements on Town Center Way,
bus tumout, and bus shelters).
However, SunLine then went through a transition as well as undertaking the process of
developing a Comprehensive Operational Analysis Plan. Mr. Oglesby, General
Manager, requested that the City place the project on hold until the Plan was completed
as it dealt with existing and future public transportation needs, including bus stops and
amenities. The Plan was not completed until March/April of 2006.
Considering the various undertakings of staff to complete this project and the high cost
to design the project, staff is requesting that City Council authorize staff to negotiate
with firms to undertake the construction/fabrication work necessary to complete this
project.
Submitted By:
r
Frankie Riddle
Director of Special Program
ur:
Sheila R. cifisfan
ACM of Community S
Approval:
Carlos L. Ort
City Manager
haul S. Gibson
Director of Finance
CITY COUNCIL '1'ION:
APPROVED ✓ DENIED
RECEIVED OTHER
MEETIN D•TE
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NOES: (1
ABSENT: 1111
ABSTAIN: Al
VERIFIED BY: (r-1)1'i1Ly4
Original on File wi City Clerk's Office