HomeMy WebLinkAboutC25850 Printing 2007 Community CalendarContract No. C258 j)
REQUEST:
DATE:
CONTENT:
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CITY OF PALM DESERT
COMMUNITY SERVICES
STAFF REPORT
Consideration of a staff recommendation to enter into an agreement with
Papillon Graphics for the printing of the 2007 annual calendar.
October 12, 2006
2007 Community Calendar Printing Quotes
Recommendation:
By Minute Motion, approve the agreement with Papillon Graphics for printing of the
2007 Community Calendar in the amount of $25,656.
Executive Summary:
Papillon Graphics is a quality printing company and fully capable of printing the calendar
at the lowest cost, while meeting all specifications and postal requirements.
Background:
Staff requested bids for printing of the 2007 Community Calendar. The specs included
printing 40,000 copies of a 24-page calendar, 4-page cover, folding to 8 1/2 by 11, saddle
stitches and hanger hole. The piece prints 4/4 color with a pencil friendly coating.
Following are the bids received:
Coachella Valley Printing Group: $25,817.68
Papillon Graphics: $25,656
Printing Place: $29,030
Staff recommends that Papillon Graphics be approved to print the 2007 Community
Calendar. Funds are available in account number 110-4417-414-3
Submitted By:
se-ee0/c-i t4)Z-P ailio/d
kristy Kneading
Marketing Manager
Approval:
Carlos L. Orte?
City Manager
c
/Sheila R. Gilligan
Assistant City Manager
Paul Gibson
Director of Finance
REQUEST FOR APPROVAL of Agreement for Printing fo the 2007 Community Calendar
(Contract No. C25850)
ZITY COUNCIL ACTIN:
APPROVED
a;.Y,E IlTED
DATE
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DENIED.
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PAP IL
P ICS
74-122 Via Pellestrina Palm Desert, CA 92260
Tel:760.776.8714 Fax:760.779.0723
QUOTATION
DATE: August 28, 2006
CLIENT: The City of Palm Desert
ATTENTION: Piper Close
DESCRIPTION: City Calendar for 2007; 24 Page + 4 Page Cover
Cover prints 4/4 (process) + Satin Aqueous. Bleeds included with heavy coverage. 24 Pages prints 4/4
(process) + SGV & folds on Heat Set Web. Die -score Cover, FS&T with 24 pages to final size of 8-1/2 x 11,
stitches on the 11" way with 1-hanger hole. Carton pack convenient.
DTP/PROOFS: Composite Color Proofs / Digital Blueline from CREF supplied
CustomedDesigner to supply electronic file with all elements (i.e. high-res images, screen builds, varnish masks, printer fonts and
imported graphics) in place plus a set of marked -up lasers. Papillon Graphics to preflight, trap rile and prepare for printing.
QUANTITY: 40M and 45M
STOCK: 100# Jefferson Velvet Cover / 80# Vision Velvet Book (sample provided)
40M 45M 11 x 14 Scans to Disc
PRICE: $25,656.00 $27,414.00 $40.00 ea.
Prices are good for thirty days and subject to inspection of film, art, disk or any other materials furnished to Papillon Graphics, Inc.
Customer afterations will bill as additional cost. Any OVERS will be shipped at no additional cost. Please add sales tax if applicable.
SCHEDULE: Per Request
DELIVERY: Included to: Palm Desert Post Office
45300 Portola Ave.
Palm Desert, CA 92260
TERMS: Net 30 days
cm
Thank you for the opportunity to submit this quotat* n. Please call if you have any questions or need aft
revisions. r441A -W
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3414564 City of Palm Dcscrt Fin.
14:47:47 00 21 2006 3 /5
Coachella valley Printing Group, Inc.
45-140 Towne Street
Indio, CA 92201
Phone: 760-342-5586 Fax: 760-775-1716
FULL GALLOP MARKETING COMM.
41-750 RANCHO LAS PALMAS
BUILDING D. SUITE 3
RANCHO MIRAGE, CA 92270
Phone :760-568-9744 Ext
Fax :760-568-9784
Email : fullgallopedc.rr.com
Dear; PIPER CLOSE
Estimate #
Customer Id
Estimator
Salesman
Date
We are pleased to submit the following quotation.
This quotation Is valid for 30 days beginning Tuesday, September 5, 2006
Overall Description : 2007 CALENDAR. 24 PAGE + 4 PAGE COVER
Customer Estimate
9/5/2006
:68223
FG 1
:LEON
MARCUS LANTERO
Tuesday, September 5, 2006
Primary Element
JOB DESCRIPTION:
24 PAGE TEXT
Finished Size
: 8.5 X 11
Terms
ART ITEMS:
MATCHPRINT
PREPRESSITEMS:
INK REQUIREMENTS:
TOTAL # COLORS
: 4
# SHEETSIDES w/ 4 COLORS
: 3
COLOR 1
: Black
# SHEETSIDES w/ 3 COLORS
: 0
COLOR 2
: Cyan
# SHEETSIDES w/ 2 COLORS
: 0
COLOR 3
: Magenta
# SHEETSIDES w/ 1 COLORS
: 0
COLOR 4
: Yellow
# SHEETSIDES w/ 0 COLORS
: 0
STOCK DESCRIPTION:
100# DISCOVERY DULL BOOK
ADDITIONAL FEATURES:
Drill Holes, Fold, Collate, Carron Pack
{ Quote # 68223) Pagel of 2
3414564 City of Palm Dcscrt Fin.
1 4 47.57 00 21 2006 4 /5
JOB DESCRIPTION:
4 PAGE COVER
Finished Size : 8.5 X 11
ART ITEMS :
- PRE-FLIGHT DISK, MATCHPRINT
PREPRESS ITEMS:
INK REQUIREMENTS:
TOTAL # COLORS
: 5
COLOR 1
: Black
COLOR 2
: Cyan
COLOR 3
: Magenta
COLOR 4
: Yellow
COLOR 5
: DULL VARNISH
STOCK DESCRIPTION:
100# DISCOVERY DULL. COVER
ADDITIONAL FEATURES:
Carton Pack
GROSS TOTALS:
QUANTITY
40,000
Total Net Cost
25.817.68
Additional Element # 1
# SHEETSIDES w/ 5 COLORS
: 1
# SHEETSIDES w/ 4 COLORS
: 0
# SHEETSIDES w/ 3 COLORS
: 0
# SHEETSIDES w/ 2 COLORS
: 0
# SHEETSIDES w/ 1 COLORS
: 0
# SHEETSIDES w/ 0 COLORS
: 0
50,000
31,812.05
Coachella Vattey Printing Group, Inc. Data Purchaser's Aoceptsncw Date
( Quote # 68223 ) Page 2 of 2
3414564 City of Palm Dcscrt Fin
14A&04 00 21 2006 5 /5
QUOTATION
41651 Corporate Way
Palm Desert, CA 92260
(760)773-4701
Fax: (760) 773-4037
TO: Full Gallop
WE ARE PLEASED TO QUOTE AS FOLLOWS:
Salesperso Quote # Date
Charmaine 082406
USCRIPTION
Calendar 24pg + ev 8.1.5 x 11
Stock
Cv 100 dull coated cover
Inside 100 dull coated text
TYPESETTING & ARTWORK
DISK
INK OR FOIL COLOR,
4/4 + coating
BINDERY
Fold. stitch and drill
,SPECIAL INSTRUCTION*
OUANTITY & PRICE
r4OM 29,030.00 45M 31,370.00
We reserve the right to over -ship or undership up to 10% and bill accordingly.
Note: **Above prices do not include sales tax**