HomeMy WebLinkAboutC23181 Extension Website ConsultantContract No: C23181
CITY OF PALM DESERT
INFORMATION SYSTEMS
STAFF REPORT
REQUEST: APPROVAL OF EXTENSION OF CONTRACT NO. 23180 FOR
PROFESSIONAL SERVICES TO BE PROVIDED BY KIMBERLY
CORAK, WEB -SITE CONSULTANT, IN AN AMOUNT NOT TO EXCEED
$55,000 FOR THE PERIOIJ DY SIOUNIDIME�NZIM O JUNE 2007.
APPROVED �/ DENIED
SUBMITTED BY: PAUL S. GIBSON, FINANMECSIMMOR OTHER
DATE: OCTOBER 12, 2006 MEETING DATE
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CONTENTS: PROPOSAL NOES:Jp
ABSENT:
AusTA1N:
`ABIFIED BY: flJ Is //non
e3,ginal on File wit City Clerk's Office
Recommendation:
By Minute Motion, approve the extension of Contract No. 23180 for professional services to be
provided by Kimberly Corak, Website Consultant in an amount not to exceed $55,000, from
September 2006 to June 2007.
Discussion:
Staff continues to monitor the effectiveness of all three of our websites — the E-Gov site, the
tourism site, and the art site. The biggest challenge facing us is keeping our technology
updated, implementing the various capabilities, E-commerce/ClicktoGov integration
management, and feature enhancements. In order to stay one step ahead of today's
technology, the City must make a strong commitment to the future of its websites.
This could be a full-time job; however, it is more cost effective to contract for these services at
this time, especially in Tight of the fact that we have an individual who has been acting as Project
Manager for our existing websites and providing exceptional service. She has coordinated all
activities of the City websites including updates and working with web development contractors.
She is currently spending the majority of her time coordinating the re -design of the E-Gov
website between the City and Sitewire. Adding personnel would cost almost twice as much and
the extent of training would be significant and time consuming. Kimberly Corak has been a
valuable asset to the development of the City websites.
Staff requests that the Council approve the use of services provided by Kimberly Corak for the
remainder of the 06/07 Fiscal Year.
Submitted By:
Paul S. Gibson, Finance Director
DVG:sec
Approved by:
Carlos L. Ortega, ' ty Manager
Contract No. C23180
Client: City of Palm Desert.
Project: Web Site and Interactive Marketing Management
Date: November 8, 2004
Scope of Work
Based on the strategic goals set forth by the City of Palm Desert, Kimberly will manage various
elements of the City's online presence.
Final Deliverables
The scope includes an average of one on -site meeting with
the City per quarter, ongoing project .,1,. . t and the
following services:
• Strategic planning
• Need and scope definition
• Tednrical requirements development
• Web vendor management
• E . ,./Click to Gov integration management
• Proactive maintenance
• Feature/ enhancement management
o C . al inventory
o Traffic statistics
o Maps
o Job listings/ applications
o Service calendar
o Futures
• Site audits / content management (including time
sensitive items such as calendar Listings and
minutes/agendas)
• Usability consulting
• Site traffic analysis
• Web site copywriting
• "Flow Do I" ma i6t
• Site map generation
• Search engine marlaeting vendor management
• gathering, editing and production
• User comment management and analysis
Kay Contact
City department
heads and/or
staff
Schedule Impact
Based on60-70
hours per month,
services would be
ongoing (based on
12 month tern).
Financial Impact
S5, 500/month
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OCT 14 7105
1NAPICEpEPT
Billing and Assumptions
Services commence within five business days from receipt of contract and initial payment. Unused
retainer hours expire at the end of the month. Scope does not include any out-of-pocket expenses.
Changes In project scope may result in changes to the schedule and budget. Kimberly Shannon is an
independent contractor. The City will be billed quarterly for monthly services unless agreed
otherwise. Payment is due upon receipt of invoice.
Authorization
Approved at the Palm Desert City
The City of Palm Desert
Printed Name:
Robert A. Spiegel,
Signature
Date:
!a—/7 "0
Mayor
Council Meeting of November 18, 2004
Consultant
Printed Name: Kimberly Shannon
Signature:
STATE OF AR
COUNTY OF
Rac ie e D. Klass'en Ci y r 1L Ib11/U 011Y "lat,L"'Ic"l
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Kimberly Shannon I Interaciivi M andg i- l da
1324 West 12'" Street I Tempe I Artzons 18528 �';
602.741.0902 I KD_Shannoneyahoo.coiti �Oi
Notary Public (late,
My Commission 4'.
JAMI L WESTENNOVER
Notary Public - Arizona
Maricopa County
My Commission Expires
June 23, 2007