HomeMy WebLinkAboutC25890 A-F DW Golf Academy RemodelingCITY OF PALM DESERT
STAFF REPORT
REQUEST: AUTHORIZE AWARD OF CONTRACT NUMBERS C25890A—F
TO SOUTHWEST COATINGS, INC., CALIFORNIA WINDOW & DOOR,
INC., SHEPHAERD'S ARCHITECTURAL COATING SYSTEMS,
MAGSAM'S, GREAT LAKES GOLF COURSE PRODUCTS, AND SHADE
STRUCTURES QUOTES FOR VARIOUS DESERT WILLOW GOLF
ACADEMY REMODELING PROJECTS.
SUBMITTED BY: DAVID YRIGOYEN, DIRECTOR OF REDEVELOPMENT/HOUSING
CONTRACTOR: SOUTHWEST COATINGS, INC.
503 HARKER
SAN PEDRO, CA 90731
CALIFORNIA WINDOW & DOOR, INC.
75-091 ST. CHARLES PLACE, STE G
PALM DESERT, CA 92211
SHEPHAERD'S ARCHITECTURAL COATING SYSTEMS
74-991 JONI DRIVE, SUITE 6
PALM DESERT, CA 92255
MAGSAM'S
77-780 COUNTRY CLUB DR., SUITE B
PALM DESERT, CA 92211
GREAT LAKES GOLF COURSE PRODUCTS
206 ENTERPRISE ROAD
DELAFIELD, WI 53018
SHADE STRUCTURES
350 CALMUS RD
COSTA MESA, CA 92626
DATE: October 26, 2006
CONTENTS: CONTRACT NUMBERS C25890A-F
Recommendations:
By Minute Motion, that the City Council:
1. Authorize the award of contracts to Southwest Coatings, Inc., California Window &
Door, Inc., Shepard's Architectural Coating Systems, Magsam's, Great Lakes Golf
Course Products and Shade Structures totaling the amount of $45,829 for
remodeling the Desert Willow Golf Academy;
Staff Report
Authorize Award of Contract C25890A-F
Page 2 of 3
October 26, 2006
2. Authorize City Manager to execute said contracts;
3. Authorize the Finance Director to set aside the amount of $4,583 as 10%
contingency (use of contingency requires additional action); and
4. Authorize the reallocation of funds previously set aside in the fiscal year 2007
Desert Willow Capital budget for Security Gates at the Academy, golf course, and
Desert Willow Drive to be used for the Academy remodel projects listed in this
report.
Funds are available in Account No. 241-4195-495-8092.
Executive Summary:
Acceptance of staff's recommendation will allow commencement of the remodeling of the Desert
Willow Golf Academy building including exterior and interior painting, steel security door
installation, concrete patio resurfacing, show room and restroom flooring, the purchase of wood
driving range products and awning replacement. Rejection of the staff recommendation would
result in the need to select different contractors to perform the same work, or not perform the
improvements at Desert Willow Golf Academy.
Discussion:
The Desert Willow Golf Academy is in need of remodeling to bring the facility up to the standards
of the Desert Willow Golf Resort image, which will enable the academy to offer additional and
better services.
Staff will provide for this project as an owner build type project contracting with the
subcontractors directly. Bids were received for the projects as follows:
Interior and Exterior Painting
Southwest Coatings, Inc. $6,900
Newton Painting $7,450
Richard A. Chaplin Construction $8,640
Steel Security Doors
California Window & Door, Inc. $2,500
Guy Evans, Inc. $2,684
Palm Desert Door & Hardware No Response
Patio Concrete Resurfacina
Shepard's Architectural Coating Systems $14,375
All Valley Deck Works $14,975
Desert Home Designs $18,330
Restora $20,014
G:\RDA\Beth Longman\Staft ReportsWngoyen\Desert Willow Academy Remodel 102606.doc
Staff Report
Authorize Award of Contract C25890A—F
Page 3 of 3
October 26, 2006
Showroom and Restroom Flooring
Magsam's $9,359
Powers Carpet One $10,014
Carpet Empire Plus No Response
Wood Driving Range Products
Great Lakes Golf Course Products $9,495
Landmark Golf Course Products $9,562
National Golf Graphics $9,626
Awning Replacement
Shad Structures (original vendor) $3,200
Country Club Awning & Blinds $3,200
Palms to Pines Canvas Specialties $3,500
Staff recommends that the bids be awarded to the low bidders, Southwest Coatings, Inc.,
California Window & Door, Inc., Shepard's Architectural Coating Systems, Magsam's, Great
Lakes Golf Course Products, and Shade Structures totaling $45,829. These companies have
worked locally and provided sufficient information to demonstrate their history of successfully
completing projects of the size and nature of these projects.
Submitted by:
David Yrigotite
Director of development/Housing
Jus A :Carthy, ACM Re
Carlos L. Ortega, GYfy Manager
a`5
Paul S. Gibs Direc finance
CITY COUNCIL ACTION:
APPROVED V DENIED
RECEIVED OTHER
MEETING DATE - -C(n
AYES : f) SOfl n (c i ' �/t peij7(/S(%
NOES: J
ABSENT: A\nip
ABSTAIN: Anne,
VERIFIED BY: k JWIr
Original on File withUCity Clerk's Office
G:\RDA1Beth Longman\Staff Reports\Yrigoyen\Desert Willow Academy Remodel 102606.doc
Ov CO. CGS \C.
PAINTING, WATERPROOFING. SANDBLASTING, SPFCwI COATINGS
SPECIALIZING IN HIGH RISE BUILDINGS
BID PROPOSAL
To: Desert Willow
3899S Desert Willow Dr,
Palm Desert, CA 92260
Attn: Rodney Young
Via: Fax# 760-346-9549
Re: The Desert Golf Academy @ Desert Willow
int & Kit Painting
October 10, 2006
Southwest Coatings, Inc. proposes to furnish all labor, material and 4
complete the scope of work described below for the above mentioned
Preparation:
• Clean all exterior walls and surfaces of loose and scaly paint, dirt, di
and other foreign matter by Pressure Washing with a rate of 3000 P
followed by wire brushing, sanding and scraping as required to pros
clean, sound surface for the new paint coatings
• Patch, caulk and repair all surface cracks where necessary with suit
patching materials and smooth off to match adjacent surfaces
• Provide and spread plastic and clean drop cloths to provide necessal
protection of landscaping, sidewalks and/or all areas to be protected
Painting:
• Ezt
a Spot Prime
• (2) Two Colors
• Acri Flat Dunn Edwards
O Int —
o One color
■ Railings along property
• Oil based Rust Preventive Material
503 HARKER STREET, SAN PEDRO, CA 90731
TELEPHONE (310) 519-04 2 FAX (310) 519-0698
CA STATE LICEMSE #658313
NEVADA STATE UcENSE 00044535
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PAINTING, WATERPROOFING. SANDBLASTING. SPFCIAL COATINGS
SPECIALIZING IN HIGH RISE BUILDINGS
Clean-up:
a At completion of work, remove all materla supplies,debris and ruLs6
and leave each area in a clean, Acceptable condition
BID PROPOSAL FOR EXTERIOR ONLY
BID PROPOSAL FOR INTERIOR ONLY
BID PROPOSAL FOR RAILINGS
ALONG PROPERTY ONLY S 700.00
Inclusions and/or exclusions:
All work to be completed per manufacturer's specificatioas
Certificates of Insurance provided on acceptance of proposal
Southwest Castings, IAc, will provide any booms and/or scaftoWing required
Any items not included in this proposal are specifically excluded
503 HARKER STREET, SAN PEDRO, CA 90731
TELEPHONE 13101 S 1 Qo2 FAX 1310j 519-0698
CA STATE LICENSE 0658373
NEVADA STATE LICENSE #0044535
53,600JAO
,I
$2,600.�6
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OCT-10-2006 15:36 FROM:CALIF WINDOW &DOOR 7607768139 TO:760 346 7444 P.1/2
FACSIMILE TRANSMITTAL SHEET
TO: FROM
Darryl Souza Leeto Sloma
COMPANY DATE.
Desert Willow Golf Resort 10/10/m
FAX NUMBER* TOTAL NO OF PAGES INCLUDING COVER:
760-346-7444 2
PHONE NUMBER: SENO£R'S FAX NUMBER:
76&776-8139
RESENDERS PHONE NUMBER:
Proposal 76&773-1 W ext, 100
❑ URGENT XFOR REVIEW ❑ PLEASE COMMENT xpLEASE REPLY ❑ PLEASE RECYCLE
Good Afternoon Mr. Souza;
Attached please find our proposal for your review.
Please feel free to contact our office with any questions.
We look forward to the opportunity to work with you.
Thank you.
75-091 ST. CHARLES PLACE, STE G - PALM DESERT, CA 92211
TEL: 760-773-1053 FAX: 760-776-8139 EMAIL: Leeta@californlewlndowanddoor.net
OCT-10-2006 15:36 FROM:CPLIF
WINDOW &DOOR 7607768139 TO:760 346 7444
PR.OPOS.lu
California Window & Door, Inc.
75091 St. Charles Place. Suite G
Palm Desert, CA 92211
(760) 773-1053 FAX (760) 776-8139
License #748581
R!'S� x �L arxWlr N U (L.DENTr — 1
,+KWt MA - —�
Darryl Souza
760-346-7060 ext 141 760-346-7444
LWELI
.K et NANR
Desert Willow Golf Resort
Golf Academy Building
CrTV STA(t aM nr i.Jut
dW wLAI JN
we Nropow care - to turnlsn material — compbra n acccroance \%nm spec icanons oerow. ror we sum or �--�
"SEE BELOW"
PnwMmr to Im mod* d wki "
50% Deposit/50% Upon Completion
AL motnod a gNGOfNeeC t0 be W sPoeMred N v,ak to be COmtVet'ed to o vrar4rna.dke
rrkxrW OOOonWV to srarxkad W-)CM00 Any ryNNntRRi or dsyW IiWf tlgml speC{�COth^ ttq AVM MW
Uw nvn Wj W exko 6oM1 wo be ewartod or* LVOn written adea. and VAS be=11a tin SIGNATURE ._ ..
axr. -►Rage over a+d anave ew sMmgw Anwemen oots cr-ft-Qwt won sltkel ocd-
QeM{ nr deKM b0yWd W C0" ownw to cary flm W%Pd00 W ot1w nw.,wwry NC" tnic pr000sd may be
nsuance Our warees ae tuLY carped W woranon'3 COM00 rfnon kwcm'e wirhlruwr. by to it f is riot oCcMtpd witty 30 don.
We hereby svbrrnt specMcations and estimates for.
Hollow Metal Frame
Gray Primer Frame, Steel Flush Door
Stainless Steel SchlaR Series Mortise lock
Pemko threshold and door bottom - brushed chrome
1 3-0 x 7-0 LH 6 1149 D Series Jamb
Total Maferial and Intallotion: $2,500.00
NO PAINTING AND/OR STAINING INCLUDED IN THIS PROPOSAL
ACCEPTANCE OF PROPOSAL - The above prices. specifications
and conditions are satisfactory and are hereby accepted. Cw & D is authorized
to do the work as spedfled abovo. Payment(s) will be made as outlined above. Signature
it ony toga foes are Incurred whilo attampiing 10 Collect on this contracted
amount. California Window & Door may, to the extent legally allowable by low.
reCover reasonable fees and costs from client. Client also 041`e0s that
H the deposlt k paid via credit cord California Window & Door Signature
resorves the right to chargo your rind payment to your credit card account
should your final payment become more then 10 days past due.
(Ctlt~ SgroR,re)
(Customer agmr,ae)
P.2/2
UArr-•--
10/10/2006
Sep 25 06 10:06a Brian Ekstrom 760-776-6899 p.1
S EPHER 9S
i
ARC�ilTECT�JRAL COATIN
sYSTEMa
Mailing Address: P.O. Box 12713, Palm Desert, CA 92255
74-991 Joni Drive, Suite 6, Palm Desert, CA 92260
Facsimile Transmittal Sheet
To: Darrell Souza
Company: Desert Willow Golf Academy
Fax Number: 760-346-7444
Phone Number: 760-275-0581
Re: Patio Deck Restoration Estimate
From: Brian Ekstrom, GM
Total # Of pages including cover: 2
Date Sept'r 25, 2006
Sender's Fax Number: (760) 776-6899
Sender's Phone Number: (760) 776-6897
Daffa - thanks for meeting with us last week to inspect your patio deck area and hear about your planned
improvement program. Enclosed is our estimate for the proposed work - we have priced two optional programs
for you - the originally discussed flagstone texture overlay, or the more economical option - a Standard Lace texture
overlay (our name for our version of a cool deck installation). With either program — we can utilize color tones to
complement the `Desert Willow' tones as we discussed
Please call with any ?s you tnay have re these proposals. We will be very- pleased to add Desert Willow Golf .
Acaderny to our client list.
Yours truly,
Ekstrom, GM
Sep 25 06 10:06a Brian Ekstrom
760-776-6899 p.2
Shepherd's Architectural Coating Systems
P.O. Box 12713
Palm Desert, CA 92255
(760) 776-6897 / (760) 776-6899
Web Address: shepherdsacs.com
NAME/ADDRESS
Desert Willow Golf Resort
39500 Desert Willow Court
Palm Desert, CA 92260
Atfn: Darrell Souza
760-275-0581:760-346-7444
DESCRIPTION
Patio Deck Area Restoration Program Options
OPTION i - Faux Flagstone Overlay Installation
Scarify (light grind) all concrete surfaces, crack & other repairs as
needed, extra grinding to level some concrete slabs, acid etch and
all prep work for new texture overlay. Install Faux Flagstone
texture overlay: Apply Color & Sealer coats. Color - T 3D - to
complerent color tones of Desert Willow clubhouse facility.
OPTION 2 - Standard Lace Overlay Installation
Scarify (light grind) all concrete surfaces, crack & other repairs as
needed, extra grinding to level sottte concrete slabs. acid etch and
all prep work for new texture overlay. Install Standard Lace cool
deck texture overlay; Apply Color & Sealer coats. Color - TBD - to
complement color tones of Desert Willow clubhouse facility.
Estimated job time - approx 5 to 6 work days.
SIGNATURE OF APPROVAL x
Estimate
DATE ESTIMATE NO.
9125/2006 906025
REP
BERS
QTY COST TOTAL
2,500 5.75 14,375.00
2,500 3.65 9,125.00
TOTAL
Oct 05 06 01:36p Magsarri s 760.345.5534 p.3
PHONE (760) 345.0324
FAX (760) 345-5534
77-780 Country Club Dr., Suite 6
Palm Desert, CA 92211
Replace carpet in Showroom and 3 offices
Crosstown by MASLAND (color: Traffic)
Tearout and disposal of existing carpet, floor prep,
new carpet, CA sales tax and installation* by direct
gluedown
4" vinyl wall base: materials, CA sales tax &
installation
*does not include any furniture manipulation*
Flooring Proposal
5-Oct
Darrell Souza
Desert Willow Golf Academy
38995 Desert Willow Drive
Palm Desert, CA 92260
760.346.7060
760.346.7444 FAX
136.00 SY S 40.50 5,508.00
124.00 E_F S 1.50 186.00
5,694.00
$ 5,694.00
All material is guaranteed to be as specified and the above work is to be performed in a workmanlike
manner for the sum of S5.694.00 dollars. Any alteration or deviation from above specifications
involving extra work will be executed only upon written orders and will become an extra charge over
and above the estimate. All sales are final. Returns, if accepted, will be subject to a 30% restocking
fee.
Payment terms are $3,700.00 deposit and $1,994.00 on completion. Subsequent to completion, monthly
interest equaling 1.5% of the outstanding balance will accrue.
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified.
Date: Signature:
Oct 05 06 01:36p Magsam's 760.345.5534 p.4
PHONE (760) 345.0324
FAX (760) 345-5534
77-780 Country Club Dr., Suite B
Palm Desert, CA 92211
Luxury vinyl the in bathrooms (2)
Adura by MANNINGTON
3f 8" MDF Underlayment: materials, CA sales tax &
Flooring Proposal
5-Oct
Darrell Souza
Desert Willow Golf Academy
38995 Desert Willow Drive
Palm Desert, CA 92260
760.346.7060
760.346.7444 FAX
installation
368.00
SF
S
2.50
920.00
Floor prep
368.00
SF
$
0.35
128.80
Adura by MANNINGTON (style & color: TBA)
368.00
SF
$
3.49
1,284.32
MT711 Pressure sensitive adhesive
2.00
EA
S
42.85
85.69
CA sales tax
1.00
EA
S
106.18
106.18
6" Vinyl wall base: materials, CA sales tax &
installation
110.00
LF
S
2.00
220.00
Installation: Adura*
368.00
SF
3
2.50
920.00
3,664.99
*toilets & bathroom stalls to be removed & reinstalled by customer*
3,664.99
All material is guaranteed to be as specified and the above work Is to be performed in a workmanlike
manner for the sum of $3.664.99 dollars. Any alteration or deviation from above specifications
involving extra work will be executed only upon written orders and wiq become an extra charge over
and above the estimate. All sales are final. Returns, if accepted, will be subject to a 30% restocking
fee.
Payment terms are $2,300.00 deposit and S1,364,99 on completion. Subsequent to completion, monthly
interest equaling 1.5% of the outstanding balance will accrue.
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified.
Date: Signature:
GREAT LAKES GOLF COURSE PRODUCTS QUOTE
206 Enterprise Road
Delafield, W 1 53018-1768
800-505-7926/262-646-9470
800-962-3455/262-646-9478 fax
NAME/ADDRESS
Desert Willow Golf Resort
38995 Desert Willow Dr
Palm Desert, CA 92260
Attn: Darrell Souza
TERMS REP
Net 30 T1
DATE ESTIMATE #
10/10/2006 32928 Rev.2
QTY
ITEM
DESCRIPTION
COST
TOTAL
2
IW-STS12
Ironwood - 12 Gallon Square Side Load Waste
658.00
1,316.00
Enclosure, includes Liner
18
IW-DRSE
Ironwood Folding Bag Stand
159.00
2,862.00
6
Special/PP
Ironwood Classic Adirondack chair
405.00
2,430.00
16
IW-DRD3
Ironwood- Driving Range Divider
44.00
704.00
2
IW-RCW
Ironwood- Infinity Club Washer,includes Flat
579.00
1,158.00
Lid
1
IW-WBB36
Ironwood- large Water Bottle Box, built in liner
1,295.00
1,295.00
3
IW-PFET
Ironwood- End Table
395.00
1,185.00
2
IW-GBS
IronWoods-Permanent Mount Bag Rack
459.00
918.00
VA Discount
Valued Customer Discount, CONTINGENT ON
-2,373.60
-2,373.60
MEETING THE 30 DAY TERMS (20%)
TOTAL $9,494.40
50% REQUIRED ON ALL ORDERS $5,000 OR MORE
Oct 17 06 07:23a
p.1
act L7 06
08:39a Mike Workman
strtltur�es
01,
A diwielon dENed. Arre.rfee, !nt
A
w x8b" . Drive
Coed Niwe. CA 92826
Tat (76"50-7M
Fat CMO-779.16e0
Wftsltr+rww snaaestuctures rM
MRS
760-779-1640 P.1
PROPOSAL
Ft a* payment only to:
Sh wk America dbe Shade Structures
P.O. Baer U6420
DaN=.'Tx 75187-8420
This is a IegaJ agreement - Please read carefully. Complete and initial all pages
C/enbrun;baser.
coetaett '% .. , i'o .
"*nal Salsa Me mgw.
Darol Souza
Tel: (760) 346-7060
Michael Workman
Desert %VSMS
Celt
Tod" Dot. 81=008
Fsoc 7W-346-7444
Email:
Proposal Nu Aw-- 060163MIW
Turnkey Pdcs: $ 3200.00
Sill To Address:
Ship To Address:
Assembly Address:
Contad Person:
Darol Souza Contact Person: Derol Souse
Contact Person: Darol Souza
Desert Willows
Desert willoas
Desert VVMwms
36995 Desert Willows Drive 36995 DewA wdlcars Drive
36995 Desert Wilktws Drive
Pairs Dowd CA 92M Palm Desert; CA 92260
Palm Desert, CA 92260
GENERAL SCOPE
OF
WORK
Type or sarumre,
Assembly Requiremerrb
Standard Modular YES
NO
r
r
Dirt Removal
DSAl lennit Requiremwrb r
a
Concrete Cutting
r
•:
BObCat Access
Is
Concrete Truck Access
C%entiPurchastr Responsible for PermItApproval 1
Fencing (tf Yes. SpecilV Type #
YES ` NO
a
Prevaling Wages
I r
F.
Certified Payroll
pdon 0l
Product (AcesswM V . . ` ; . flh
Enttry
echo
Fabric Fabric Color
(f A l
I
Type C�
NA
Fabric Replacement an 3Z x 36 shade 1 j
shuchtre f
V
Embed
UV Fresh I Forest Green TOD
+ NA
f NA J
II !(
NA
Embed
UV Mesh TBO TOD
II NA
NA
NA
Embed I W Mash TBD TOD
"Nc>oe" Please see pages 2. 3, 9 4 for addtianal lecterns and cond%ars. AM pages must be signed and dated in order to process.
Accepted by
Title
onto
s
Option So Of Applicable) Turnkey Price (Add Options 9 ApplieWs)
General Scope of WorL- (continued)
Irdtia! DOM
a6.lINA3000V8
www.shadestructures net