HomeMy WebLinkAboutC25910 DW Moblie Banquet BarREQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
\ILt\J
CITY OF PALM DESERT
STAFF REPORT
AUTHORIZE AWARD OF CONTRACT NO. C-25910 TO MOBILE
BEVERAGE SERVICES FOR THE PURCHASE OF A MOBILE
BANQUET BAR FOR THE RESTAURANT AT DESERT WILLOW
GOLF RESORT
DAVE YRIGOYEN, DIRECTOR OF REDEVELOPMENT/HOUSING
MOBILE BEVERAGE SERVICES
40-300 WASHINGTON ST., C101
BERMUDA DUNES, CA 92203
OCTOBER 26, 2006
CONTRACT NO. C-25910
Recommendations:
By Minute Motion, that the City Council:
1. Authorize the award of a purchase contract to Mobile Beverage Services
(Contract No. C- 25910 ) in the amount of $18,856.25 for the Mobile
Banquet Bar, Beer Cart, and Beverage Refill station to be used in the
Restaurant of Desert Willow Golf Resort;
2. Authorize Mayor to execute said contract; and
3. Approve appropriation of contract amount from Account No. 241-4195-
495-8092.
Executive Summary:
Acceptance of staff's recommendation will provide for the purchase of a self-sustaining
mobile bar unit, which can be set up in any location both indoors or outdoors. Contains
an in -unit syrup canister technology providing for carbonated dispensers. The purchase
would then allow commencement of the order of the bar so that it will be in place by the
Christmas Holiday Banquet Season.
Staff Report
Authorize Contract -C25910 with Mobile Beverage Services for purchase of mobile
banquet bar for Desert Willow Restaurant
Page 2 of 2
October 26, 2006
Discussion:
The Desert Willow Bar service and adequacy has been a conversation many times in
the past. While there have been options in the past, none seemed to fully satisfy the
staff at Desert Willow to the point where they felt it was worth the high prices. While this
is an expensive bar, it is one of a kind and has six U.S. Patents. There are two
competitors such as Cambro and Taprite-Frassco, but Mobile Beverage Services is the
only manufacturer of portable post mix dispensers that does not require electricity to
dispense carbonated and noncarbonated non-alcoholic beverages. Because it does not
require electricity, it can be set up outdoors, in the hallway, on the driving range, on any
hole, or any other location it is needed. Another unique factor is the bag -in -canister
technology. It allows the Mobile Beverage to transfer syrup from bag -in -box containers
to smaller containers within the bar, reducing the overall weight significantly. This
banquet bar system, as priced, includes a beer storage area that will hold 7 cases of
beer and will allow for a full bar set up, not a limited bar, greatly improving our sales but
most importantly our customer satisfaction.
Staff recommends that the contract be awarded to Mobile Beverage Services in the
amount of $18,856.25. Mobile Beverage Services is a local company with a good
reputation that will be able to provide us excellent service because they are local.
Submitted by:
'Dade Yrigoyen�
Director of R. evelopment/Housing
mh
Carlos L.`Orte , City Manager
:ITY COUNCIL,ACTION:
APPROVED V DENIED
RECEIVED OTHER
MEETING DATE f V -. IQ-Oco
AYES:12)°,n`,nn, k'�IIJt �P5e'it Per911Sn+n
NOES : r P.
ABSENT : K V e-
ABSTAIN: ^N c1,o-
'VERIFIED BY:
Original\RDMI,FileaATAul, 1020o blame clued dfice
Approval:
s .n McCarthy
ACM Redevelopment
PIS/ Gib�6n, Director of Finance
General Information
- Desert Willow Golf Resort -
October 16, 2006
Purchase Terms
A Desert Willow Golf Resort Purchase Order, with an initial deposit of 50% of the purchase amount is needed in
order to begin filling order. Checks must be made out to Mobile Beverage Services. The remaining amount owed is
due upon delivery and installation of equipment at your facility.
Warranty**
The Standard Manufacturer's Warranty is provided to Desert Willow Golf Resort and covers any defect(s) in parts
materials and workmanship for a period of ninety days from delivery and installation of equipment. Any defected
part material or workmanship thereof will be replaced and Mobile Beverage Systems will pay all costs associated
with the labor for such replacement. For the next 275 days following this period, any defective part, material and or
the workmanship will be replaced at no charge to the customer. Desert Willow Golf Resort will be responsible for
any labor associated with replacing any defective part or material. Disposable items such as syrup bags and syrup
bottles are not covered under warranty. Damage to the customized cart graphics, side Panels, work surface, bar gun,
extrusions or any other part, or material due to abuse, negligence, intentional misuse, or graffiti is not covered under
any warranty.
Delivery Schedule
Please allow five (6-8) weeks from the time the purchase order and deposit check is received by Mobile Beverage
Services.
Order Shipping
All freight charges originate from Newnan, Georgia, USA and will be billed separately. The buyer is responsible for
freight charges.
Special Considerations
Mobile Beverage Services will set up each unit at your facility at no charge. Mobile Beverage will provide training to
management and hourly staff, in conjunction with that delivery, on matters related to operation, maintenance, and
hygiene of the product.
At the direction of the Director Food and Beverage Services of Desert Willow Golf Resort, Mobile Beverage
Services will provide "factory" training to any outside party or entity that they wish to be the maintenance provide
for the products.
With the Purchase of a Mobile Beverage Systems Banquet Bar or Cart, For The First Year Only. Mobile
Beverage Services will offer Desert Willow Golf Resort up to four (4) free Beverage CartlBar rentals. A
minimum of at least two (2) weeks advance notice is needed to reserve free rentals as equipment may not be
available during peak holiday seasons. Desert Willow Golf Resort must provide any syrup to be used in the
Free Beverage Cart/Bar Rental.
Equipment Proposal
Base Price Total Price
Banquet Bar Model BQB-002 $ 13,909.00 $ 13,900.00
(see Equipment. Description for Bar Specs)
Number of Units^ ::_ j 1 $ 13,900.00
^ To change the number of carts, click arrow button up or down
Beverage Refill System Model BRS-001 $1,800.00 $ 1,800.00
Bottle Beer Cart Model BBC-002 $1,800.00 $ 1,800.00
Beverage Refill System Model BRS-003 $175.00 $ -
(Water Refill Hose)
Subtotal Subtotal $ 17,675.00 $ 17,500.00
Shipping from Newnan Ga. TBD
(to be paid by buyer)
..%': :„�:1 �'� �- ��,�,��,!' F3y�'yq ,aG • .�_ :i`..;j.' .;^ .1 y.o sv.:r.`, .� -• '-1.-i'0:..•7. -: _
7,. •� �7..7'l�i Y�'� ���i�.r� .. .`.C"il.-..e'_. {.- ifi _.'sw I'.f �'.. {�{�jj
Total Price Quote
Total Savings (one Bar Purchased)
Total Savings (Two Bars Purchased)
Proposal Submitted PN
Aged Castellanos
(honer
Mobile Beverage SenTices
Califonia BO E # 100-709446
Signature
Dare l ?/Az-/ G�
Title
$ 18,856.25
$ 175.00
Proposal _Accepted B
City of Palm Desert, California
signature
Date / /
Mobile Beverage Systems Inc.
Equipment Description
Model BQB-002
Hospitality Banquet Bar
Bartenders View Banquet Bar Model BB-002
Exterior Specifications::
Overall Dimensions
Bar Structure
1 Atcrior Surface Color
Suspension
Specifications:
Water lank
`1'rllp Can'
sters
`lobile Beverage Systems Carbon:itor
Liquid Rcfdl Svstem
Ice Bin
Cold Plate
Dispense System
liquid Waste
61" (lenoth) x 23 ', c '' (Width) x 41" (bar top height) (37"
bartender work surface height)
Interior Surface- constructed of Stainless Steel l xtcrior
Surface- finished �,vlth Formica Laminate
to be determined bN" customer
2 front Casters- 4" ;lard Plastic Casters Corner Mounted
Rear (.asters- 4" Hard Plastic (.asters Locking tasters
(1) 13-gallon plastic water tank with water pump.
(7) 3-quart plastic bottles %vith associated bladder, gas and
syrup lilies
(1) Large Capacity Patented Mobile Beverage Systerns
Insulated Carbonator, CO, controlled, operated
Control panel with associated plumbing to refill and dispense
all categories of liquid (syrup and water)
Stainless Steel Ice Bin with Built in Cold Plate. Ice Bin
dimensions 18 '. (length) x 13 '/4" (width) x I I" (depth)
(1) Built-in (in Ice Bin) ?- Circuit aluminum cold plate with
stainless steel tubing with insulated water iincs
(1) 10 Burton Wunder -Bar Bar (nun m,ith remote mounted
Brix Manifold and built-in waste drain system.
(1) :-ommon waste drain contauier, (\vlth associated
plumbing) that receives ligiud waste from Serving Ice Bin and
Bar (gun
Mobile Beverage Systems Inc.
Equipment Description
Model BQB-002
Hospitality Banquet Bar
Interior Systems Specifications Continued:
Gas System
(1) Complete system that includes CGA-320 cylinder
connector, 3-stage piston type gas regulator, 2 refill gas
control valves and gas exhaust muffler.
Speed Rails (2) Stainless Steel Speed Rails dimensions 28" (length) x 4"
(width). Each Speed holds 8 liter size bottles.
Refill System Needed Beverage Refill System ?Model BRS-001 is needed to refill
Banquet Bar Model BQB-002. Beverage Refill System
End of List
Mobile Beverage Systems Inc.
Equipment Description
Model BBC-002
Combination Bottle Beer & Banquet Bar Water Refill Cart
Exterior Structure Specifications:
Dimensions............................................................................
Suspension
Cart Structure (work surface)
Cart Structure (cart shell)
Cart Capacities
:Additional Storage Capacities
Drain System
End of List
..........18" (width) x 46" (length) x 40" (height)
Center Wheels (2) 18" low profile hard rubber
center wheels. Center wheels are protected by
hard plastic wheel fenders
End Casters (2) aft position 4" hard plastic
swivel caster, corner mounted
End Caster (2) forward position 4" hard plastic
s"vivel caster, corner mounted
King Starboar&' High Density polyethylene
surface with molded "bull nose" rub rail. Requires
customer selection of color. See below. Optional
100% acryllic work surface is available.
King Starboard' High Density- polyethylene side
panels with customer choice of colored aluminum
extrusions (,Matte Black, B-Lite Silver or Bright Gold)
and integrated doors. Requires customer selection of
color. King Starboard color options are San Shade,
Black, White\ White, Seafoam, Light Gray, or Dolphin
Gray. Cart comes with one server assist handle.
Optional Formica Brand Laminates is avaiable.
100 quart cooler capacity, capable of holding 144-12
ounce bottle beers.
(1) 15 gallon water tank with associated plumbing to
refill Banquet Bar Model BQB-002
(7) 3- liter plastic bottles with associated syrup and gas
lines to replace Banquet Bar Model BQB-002 syrup
bottles
Integrated drain system with drain hose and shut
off valve
Mobile Beverage Systems
Equipment Description
Model B RS-001
Beverage Refill System Cart
Front View of Refill Cart Model BRS-001
I sterior Specifications:
Overall Dimensions
Structute
Cart Graplucs
Suspclnsion
Specifications:
Mobile Beverage Systems, hic. Nfulti-Port Socket
Syrup Pumps
Cart Capacities
Refills the Following
Mobile Bevcrao e SN-stems Product Line
I :nd of List
17 '.%>" (depth) x 47 '/z" (width) 1 36" height
(3) 'Metal N ire Shelves N`,l` listed.
Cart comes with (1) handle.
None
(4) 4" hard plastic casters.
(1) Multi -port Socket (7 ports) with
associated syrup tunes.
7 Flo Jet or Shur -Flo Single Pumps with associated
(gas and syrup tines. Customer must
Specify BIB connector type
Fach shelf holds (4) 5 gallon Bag In Box Syrup Boxes
Or (8) 2.5 gallon Bag In Box Syrup Roses
Casino-Hospitalin- (:art Model CST-00.3, G -004
Banquet liar Model BBB-002
Mobile Beverage Systems, Inc.
Equipment Description
Model BRS-003
Water Refill System
Includes In -line Water Filter, Water Flow Meter, and Fittings