HomeMy WebLinkAboutC25000 Ratify Purchase Annual Color 930-06Contract No. C25000
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
�E
REQUEST: Ratify the City Manager's authorization of Purchase Order
No. 13497 for the Annual Color (Project No. 930-06)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
APPLICANT: Armstrong Growers
78-325 Hidden River Road
Bermuda Dunes, CA 92201
DATE: October 26, 2006
CONTENTS: Memo
Purchase Order
Recommendation:
By Minute Motion:
Ratify the City Manager's authorization of Purchase Order No.
13497 with Armstrong Growers of Bermuda Dunes, California in the
amount of $12,451.05 for annual color (Project No. 930-06).
Discussion:
On May 11, 2006, City Council approved the Colorama Wholesale Nursery of Azusa,
California for the growing of the City's annual color, Contract No. C25000.
Unfortunately, the vendor's copy of the purchase order was never forwarded to confirm
the approval; therefore, they did not grow the requested plant material. They have
indicated to staff at this time that they do not have available the type and size of plant
material required by the City.
Staff then contacted several other growers; the only grower that has a sufficient supply
of the type and size of material that meets this year's design criteria is Armstrong
Growers of Bermuda Dunes, California. With funds for the purchase in account 110-
4614-453-3370, the City Manager authorized creation of Purchase Order No. 13497
with Armstrong Growers, in the amount of $12,451.05.
Staff Report — Ratification of Purchase Order 13497 Annual Color 930-06
Page 2 of 2
October 26, 2006
Therefore, staff recommends that City Council ratify the City Manager's
authorization of Purchase Order No. 13497 with Armstrong Growers from
Bermuda Dunes, California for the annual color in the amount of $12,451.05.
Prepared By:
H. p- cefight
Lands•:pe nager
Approval:
F
Homer Croy
ACM for Development Services
Carlos Orteg
City Manage
Department Head:
Mark Greenwood, P.E.
Director of Public Works
Paul son
Finance Director
t N o
��Y COUNCIL,ACTION:
DENIED ....
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OTHER,„
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y` Y7 1 - S DPZFE,
ABSENT;
71E1R TE1ED BY:,
'3:r: .1. gin. ."`file with City Clerk's
G:\PubWorks1Staff Reports12006kOcctober 2614 Ratify CM auth PO 13497 Annual Color 930-061Ratify City Manager Approval Annual Color. doc
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
INTEROFFICE MEMORANDUM
To: Carlos L. Ortega, City Manager
From: H. Spencer Knight, Landscape Manager
Date: October 11, 2006
Subject: Authorize Requisition No. 15233 with Armstrong Growers of Bermuda
Dunes, California, for Annual Flowers
On May 11, 2006, the City Council approved the proposal from Colorama Wholesale
Nursery of Azusa, California for the contract growing of the City of Palm Deserts annual
color. Colorama was notified via phone by City staff that the proposal had been
approved. Unfortunately, the vendor's purchase order copy was never forwarded to
them, in order to confirm the approval. Consequently, they did not grow the requested
plant material.
The Fall 2006 flowers are scheduled to be planted in the last week of October 2006. On
Thursday October 5, 2006, staff called Colorama to confirm the delivery date and was
informed that the plant material had not been grown. Colorama also indicated that they
did not have the type and size of plant material that the original proposal specified.
Staff contacted several other growers. Armstrong Growers of Bermuda Dunes,
California was the only grower that has a sufficient supply of the type and size of plant
material that meets this year's design criteria.
If you agree to authorize this purchase, landscape services will prepare a staff report for
the meeting of October 26, 2006, requesting that Council ratify the City Manager's
approval of Requisition No. 15233 in the amount of $12,451.05.
Please sign your concurrence for approving Requisition No. 15233 with Armstrong
Growers of Bermuda Dunes, California for $12,451.05.
Carlos L. Orte , City Manager
G \PubWorks\Landscape Department1Memos\10-11.06 Gty Manage- Annual CoIOr.doc
D
ese
PURCHASE ORDER
73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260-2578
TELEPHONE (760) 346-0611 FAX (760) 341-4564
TO: ARMSTRONG GROWERS
2200 E ROUTE 66 #200
GLENDORA, CA 91740
VENDOR NO.
3389
DELIVER BY
06/30/07
CONFIRM BY
FREIGHT
SHIP VIA
CONTRACT NO.
LINE Ol1ANTITY UOM
NO
1 12451.05 DL
P
AUTHORIZED BY
PAGE:
P.O. NO.: 013497
DATE: 10/11/0
SHIPTO: CITY OF PALM DESERT
ATTN: PUBLIC WORKS
73510 FRED WARING DRIVE
PALM DESERT, CA 92260
F.O.B.
CONFIRM TO
SEE REQUISITIONER/BW
ACCOUNT NO.
11046144533370
TERMS
NET
REQUISITIONED BY
SKNIGHT/BG
PROJECT REQ. NO. REQ. DATE
15233 0/10/06
ITEM NO AND DESCRIPTION UNIT COST
LANDSCAPE PLANTS / TREES
FALL
2006 ANNUAL COLOR FOR EL PASEO
MEDIANS
PROJECT #930-06
SALES TAX INCLUDED
***CITY MANAGER APPROVED
10/11/06***
***COUNCIL TO RATIFY 10/26/06***
1.0000
EXTENDED
COST
12451.05
SUB -TOTAL 12451.05
TOTAL 12451.05
REMARKS:
ATTN.VENDOR: IF A SIMILAR ORDER iAS BEEN PLACED
VERBALLY, THIS P.O. SERVES AS A CONFIRMING OR)ER.
R(GHASI CER
INVOICE PAID AMOUNT PAID
APPROVED FOR PAYMENT