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HomeMy WebLinkAboutC25930 DW New Golf Course EqupmntREQUEST: SUBMITTED BY: CONTRACTOR: DATE: CONTENTS: Recommendation: CITY OF PALM DESERT STAFF REPORT AUTHORIZE THE AWARD OF CONTRACT NO. C25930 TO AA EQUIPMENT FOR THE LEASE/PURCHASE OF NEW GOLF COURSE EQUIPMENT FOR DESERT WILLOW GOLF COURSE AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THIS TRANSACTION DAVID YRIGOYEN, DIRECTOR OF REDEVELOPMENT/HOUSING AA EQUIPMENT 45050 GOLF CENTER PARKWAY INDIO, CA 92201 OCTOBER 26, 2006 CONTRACTOR'S PROPOSAL By Minute Motion that the City Council: 1. Authorize the award to AA Equipment for the lease/purchase of new golf course equipment at Desert Willow Golf Course; and 2. Authorize the City Manager to execute all documents necessary to complete this transaction. Executive Summary: Acceptance of staff recommendation will allow for the lease/purchase of new equipment for the golf course maintenance, which will be replacing equipment purchased four years ago. This new agreement is also a four-year agreement. Rejection of the staff recommendation would result in the need to select another equipment provider at a higher cost or continue to use the same equipment currently being used, which would result in an inferior product, higher repair costs, and less revenue due to the product (golf course) not being maintained to customers' expectations. Discussion: The golf course equipment is in need of replacement because it is four years old and used in a difficult environment for all 12 months of the year. Typically, the equipment is replaced every four years. Staff recommends that the bid be awarded to the low bidder, AA Equipment out of Indio. The bid had a total equipment cost of $1,424,662.56, which will be paid in 48 monthly Staff Report Authorize Contract C25930 Willow Golf Course Page 2 of 2 October 26, 2006 with AA Equipment for new golf course equipment for Desert payments of $29,680.47. These payments will be made from Desert Willow's operating account. AA Equipment has mostly specified John Deere equipment, which is a very good quality and they have a good local reputation to offer excellent customer service. The bids were structured on a lump sum basis taking into consideration payments and interest rates. The bids received were as follows: 1. AA Equipment, Indio, CA $1,424,662.56 2. Golf Ventures West, Bermuda Dunes, CA $1,508,099.54 3. Turf Star, Inc., Bermuda Dunes, CA $1,584,331.20 Submitted by: `have Yrigo Director edevelopment/Housing A • proval: McCarthy, ACM R: • evelopment Carlos L. Ort+ a, City Manager Paul S. CITY COUNCIL APPROVED RECEIVED son, piistior of Finance ,ACTION: +� DENIED OTHER MEETII DATE AYES: NOES: eiti ABSENT: A Jt ABSTAIN: VERIFIED /, BY:�/ Original on File City Clerk's Office G:\RDA\SETH LONGMAN\STAFF REPORTSIYRIGOYEN\DW GOLF COURSE EQUIP 102606.DOC CONTRACTOR'S PROPOSAL FOR DESERT WILLOW GOLF COURSE MAINTENANCE EQUIPMENT Ac P'l spas. Q v%-,. VN'. — 0 COMPANY NAME *A ly O 5 0 (s0 L.,C-- C. fit-\et-�f �, f Pk�� .j j A q ADDRESS ( -7 6o) 7--7) Z- 1 d-7 to TELEPHONE NO. V,U- \1 ,-, SIGNATURE ke (Y %Qt-kp. t-- V-1- V 0 . TITLE to -�►- ob DATE CONTRACTOR'S PROPOSAL FOR , DESERT WILLOW GOLF COURSE MAINTENANCE EQUIPMENT Item No. Description Quantity Unit Price Extended Price Riding Greens Mower 6 $Z3 445 $ 14 OLT O Extra Set of Reels for Riding Greens Mower 2 sets $ cq Q $ $ %-I4 j. 1 Verticut Set for Riding Greens Mower 2 sets $ZI-Z"[ $ Spiker for Riding Greens Mower 2 sets $ 3- 5-0 Trim Mower 6 $1 %3(.S $ tVOt 1q O Walk Behind Aerator 4 $%7- 37(. $ 94°1tsd�( Sand Rake - 3 Wheel Drive 6 $ 1 (044, $ 5'11 oans Self Contained Tow Type Turbo Vac 4 $ 221b3% $ 9l3 V­ ( Fairway Mower 4 $ 32.077 $ k L at3oS Extra Set of Reels for Fairway Mower 1 set $ t4400 $ 0100 Rough 5 Gang Reel Mower: 3-4-5 Reel Operation 4 $ S'LSpp $ V,01 060 Heavy Duty Utility Vehicle 3 $11*006 $ 57cA3% Dedicated Sprayer - Greens 1 $ &S%3o $ ZOM Dedicated Sprayer - Fairway 1 $ 21s5'% S 2tSS t Tow Type Fairway Sprayer 1 $ -i b tS $ 1 w S Light Duty Utility Vehicles 22 $ (?_%0 $ k's % %(.O Aerator -Tractor Mount 3 $ % j %%.S Reel Grinder 1 $-L2:Llb Bedknife Grinder 1 $ %01. $O $ Extended Cab White Trucks - 2WD 10 $Ipel'tq $ to 1 Z 10 Tractor (4WD) 3 $Z; I5-CA, S -I 3T,$ZZ Tow Type Blower 1 $ (Q+{O0 $ 1"400 Top Dresser Vehicle Mount (Straight Drop) 1 $ 47910 $ V 7 To Top Dresser Vehicle Mount (Spinners) 1 $ 7 S83 $ Z54a 3 Thatch Master TM-720 Verticut 2 $ 10 $OO $ t3 141so Large Tractor with Bucket & Backhoe 1 $ ;j S 1ssr$ $St 11 NEW EQUIPMENT TOTAL $ I L( o'7`Z,tL( rl Sales 1830 W. Mission 45050 Golf Center Parkway d Parts Escondido, CA 92029 Indio, CA 92201 Service 760-737-2400 760-775-1344 Ez;"VtPT1 FAX 760-737-2414 FAX 760-775-1202 Member of &AN Group Contractors Prposed Equipment list for Desert Willow Golf Course (All meet Specifications) John Deere 2500A riding greens mowers John Deere 2500A riding greens mowers -Extra set 11 blade reels John Deere 2500A riding greens mowers-Verti cute reels Tru-Turf spikers for JD 2500 John Deere 2653 Trim mower John Deere 800 walk behind aerator John Deere 1200H 3WD Bunker rake Harper self contained tow type rec. vac John Deere 3235C Fairway mower John Deere 3235C Fairway mower- Extra set reels 10 blade John Deere 1905 rough (reel) mower 3-4-5 reel operation John Deere 2030 diesel HD utility vehicle (5th wheel kit) John Deere HD 200 gallon, diesel- dedicated greens sprayer John Deere HD 300 gallon, diesel- dedicated fairway sprayer AD Williams 300 gallon tow type fairway sprayer John Deere gator light duty utility vehicles John Deere 2000 aerator -Tractor mount Neary reel grinder Neary bedknife grinder Vantage extended cab white trucks-2WD John Deere 5225 4WD tractor Buffalo tow type Blower Turfco straight drop topdresser vehicle mount Turfco spinner topdresser vehicle mount Thatch Master TM-720 Verticute JCB Model 214 Large Backhoe and Loader 4811 Brooks Street Montclair, CA 91763 909-626-8586 FAX 909-626-3767 MU. NOW JOHN DEERE 6ea. 2 sets 2 sets 2 sets 6ea. 4ea. 6ea. 4ea. 4ea. 1 set 4ea. 3ea. 1 ea. 1 ea. 1 ea. 22ea. 3ea. 1 ea. 1 ea. 10ea. 3ea. 1 ea. 1 ea. 1 ea. 2ea. 1 ea. www.aa-equip.com Desert Willow Golf Resort/Trade In Please schedule an appointment to evaluate the used equipment. Call (760) 346-6512 SERIAL TAG ITEM DESCRIPTION OF EQUIPMENT NUMBER NUMBER 1 PGM WALKING GREENS MOWERS 3483-62280 3217 I PGM WALKING GREENS MOWERS 3486-62280 3220 1 PGM WALKING GREENS MOWERS 3492-62280 3221 1 PGM WALKING GREENS MOWERS 3495-62280 3219 PGM WALKING GREENS MOWERS 3402-62280 3224 PGM WALKING GREENS MOWERS 3404-62280 3227 PGM WALKING GREENS MOWERS 3424-62280 3218 1 PGM WALKING GREENS MOWERS 3430-62280 3226 2 GREENS KING V1 DIESEL 3W 11 BLADE 1895-62278 3232 GREENS KING V 1 DIESEL 3W 11 BLADE 1907-62278 3230 3 GREENS KING V1 DIESEL 3W 7 BLADE 1928-62278 3228 GREENS KING Vi DIESEL 3W 7 BLADE 1857-62278 3229 1 GREENS KING V1 DIESEL 3W 7 BLADE 1923-62278 3231 1 GREENS KING V 1 DIESEL 3W 7 BLADE 1855-62278 3233 1 4 EXTRA SET OF REELS FOR 2/3 67848 3318 1 5 SPIKERS FOR 2/3 68665 3300 1 6 VERTICAL MOWER ASSY FOR 2/3 67893 3319 1 VERTICAL MOWER ASSY FOR 2/3 67893 3320 1 7 GREENS ROLLERS FOR 2/3 3322 8 JMC TIKING 1900D 19HP KUBOTA 3531-67043 3234 JMC TIKING 1900D 19HP KUBOTA 3544-67043 3238 JMC TIKING 1900D 19HP KUBOTA 3168-67043 3236 1 JMC TIKING 1900D 19HP KUBOTA 3530-67043 3237 1 JMC TIKING 1900D 19HP KUBOTA 3367-67043 3235 1 JMC TIKING 1900D 19HP KUBOTA 3330-67043 3239 9 GA-24 AERATOR LM20719-544872 3302 GA-24 AERATOR LM21277-544872 3304 GA-24 AERATOR LM21024-544872 3303 10 SAND SCORPION 3 WD 88007-1796 3306 1 SAND SCORPION 3 WD 88007-1824 3308 SAND SCORPION 3 WD 88007-2014 3309 SAND SCORPION 3 WD 88007-2013 3310 1 SAND SCORPION 3 WD 88007-2009 3311 PRICE $$o $ %%a 1 $ too $ sco $ %Go I $ afto $ 8Cho $ eQN5 I $ Zsbo $ zstx:> $ z s to 1 $ Z 5t]o $ ?ISM 1 $zsblo 1 $ Segh I $ rtoyo I $ too i $ Soo $%w I $ $ Z' $ $ Zaoo $ z� $ Z000 $ zecc� $ zemo I $ z&>n I $ z000 I $ t «aap $'L%C� $ zC 7 12 13 14 15 18 20 21 22 23 APACHE TURBO VAC SWEEPER 02A08-TV60E 3293 $ q SOU APACHE TURBO VAC SWEEPER 02A17-TV60E 3299 $ 4-E5OO APACHE TURBO VAC SWEEPER 02A21-TV60E 3312 $ L(S'ba LF-3800 5 GANG FAIRWAY MOWER 2539-67867` 3234 $ L(ado LF-3800 5 GANG FAIRWAY MOWER 2695-67867 3240 s 4 64510 LF-3800 5 GANG FAIRWAY MOWER 2793-67867 3241 $ L{QCO EXTRA SET OF REELS FOR 2/3 12 (3800) N/A 3301 $ A OO LF-4677 7 GANG ROUGH MOWER 1797 3244 $ 5tmp LF-4677 7 GANG ROUGH MOWER 1801 3245 $SSmO LF-4677 7 GANG ROUGH MOWER 1796 3246 $ ws,50 LF-4677 7 GANG ROUGH MOWER 1704 3316 $ s7ibc% MOWER CADDY GREENS TRAILER 18393 3247 $ IYD MOWER CADDY GREENS TRAILER 18420 3248 $ 3S'a MOWER CADDY GREENS TRAILER 18430 3249 $ 9 SO MOWER CADDY GREENS TRAILER 18406 3250 $ 350 MOWER CADDY GREENS TRAILER 18405 3251 $ 3S"a MOWER CADDY GREENS TRAILER 18407 3252 $ '� sz MOWER CADDY GREENS TRAILER 18421 3253 $ :SAD MOWER CADDY GREENS TRAILER 18404 3254 $ T. So CUSHMAN TRUCKSTER W/TD1500 LM1520-898673 3295/3297 $35-tpp_ CUSHMANDS-175 DEDICATED SPRAYER 1M22199 3305 $'Ls'm EZ-GO ST350 W/O TOOL BOX 1600685 3266 $ 'ZAM EZ-GO ST350 W/O TOOL BOX 1600896 3273 EZ-GO ST350 W/O TOOL BOX 1600899 3262 EZ-GO ST350 W/O TOOL BOX 1600900 3268 $ Z em EZ-GO ST350 W/O TOOL BOX 1600827 3278 $'ZobsD EZ-GO ST350 W/O TOOL BOX 1600828 3277 $ 7-MO EZ-GO ST350 W/O TOOL BOX 1600932 3279 $ zeco EZ-GO ST350 W/O TOOL BOX 1600833 3272 $ 7�Op EZ-GO ST350 W/O TOOL BOX 1600891 3276 $ Z�1p EZ-GO ST350 W/O TOOL BOX 1600892 3269 $ EZ-GO ST350 W/O TOOL BOX 1600894 3264 $ Z EZ-GO ST 350 W/O TOOL BOX 1600898 3267 $ Z coo EZ-GO ST350 W/TOOL BOX 1600893 3271 $ Z 0430 EZ-GO ST350 W/TOOL BOX 1600897 3274 $ Zom EZ-GO ST350 W/TOOL BOX 1600885 3265 $ J Gw EZ-GO ST350 W/TOOL BOX 1600890 3275 $ ZE Qa EZ-GO ST480 UTILITY VEHICLE W/TOOL BOX 1600948 3259 $ ZOO EZ-GO ST480 UTILITY VEHICLE W/TOOL BOX 1600949 3263 $ zapp EZ-GO ST480 UTILITY VEHICLE W/TOOL BOX 1600324 3260 $ law EZ-GO ST480 UTILITY VEHICLE W/TOOL BOX 1600328 3261 $ -Lembo EZ-GO ST480 UTILITY VEHICLE W/TOOL BOX 1600304 3270 $ Zoe CUSHMAN 2WD WHITE TRUCK 24 W/PIPE RACK 60C 1402 3286 $ 1 S o CUSHMAN 2WD WHITE TRUCK W/PIPE RACK 60C2181 3280 $ t :'dft CUSHMAN 2WD WHITE TRUCK 25 W/TOOL RACK 60C 1362 3285 CUSHMAN 2WD WHITE TRUCK I W/TOOL RACK 60C1037 3287 $ (srOp CUSHMAN 2WD WHITE TRUCK W/TOOL RACK 60C 1391 3282 $ t Spa CUS1 MAN 2WD WHITE TRUCK W/TOOL RACK 60C1881 3283 $ lSm CUSHMAN 2WD WHITE TRUCK W/TOOL RACK 60C 1885 3296 CUSHMAN 2WD WHITE TRUCK W/TOOL RACK 60C 1365 3288 $ ► TM CUSHMAN 2WD WHITE TRUCK W/TOOL RACK 60C1888 3281 $ %900 CUSHMAN 2WD WHITE TRUCK W/TOOL RACK 60C1892 3284 $ (sm 30 72" ROTARY DECK FOR TURFCAT 19590402 3321 $ 3.50 1,161 TRADE-IN TOTAL $ E New Equipment Total: $ % , %A 0-t Zt N 14 (in figures) $ DtAff w-,%U tov4 FOv(L kkv �i(Z0O% St Vr.tA Trade-in Equipment Total: $ VI to b (in figures) $ OiA t}� •� Rt±� s v eU� i z XY- �hcxx ►� New Cost of Proposal: (Must include tax & interest) (in figures) Lease Terms: 48 Months, with purchase option Lease Payments: 'Der �t l Property Cost: Fixed Interest Rate: 3.1 Zo Payment Factor: O'Zn3oA Monthly Payment: $ Zo1 �lo�o (Must include applicable sales tax and interest) 10 Form w - 9 (Rev. January 2005) Department of the Treasury Intema; Revenue Service Request for Taxpayer Give form to the Identification Number and Certification requester. Do not send to the IRS. N IName (as shown on your income tax return) CASCADE TURF, LLC DBA M a Business name, if different from above o AA EQUIPMENT N � a Lp i Individual/ Check appropriate box: ❑ Sole proprietor « I Address (number, street, and apt. or suite no.) a ` 45050 GOLF CENTER PARKWAY w City, state, and ZIP code U a INDIO, CA 92201 rn � LrSt account number(s) here (optionaQ Exempt from backup ❑ Corporation ❑Partnership ©Other I- LLC ❑ withholding Requester's name and address (optional) a) to Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid Social security number backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, It is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. or Note. If the account is to more than one name, see the chart on page 4 for guidelines on whose number Employer identification number to enter. 1911+21012171311118 Certification Under penalties of perjury, I certify that: 1. The number shown on this form Is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S. person (Including a U.S. resident alien). Certification instructions. You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. (See i nstructions on page 4.) Sign Signature of Here I U.S. person ► V"-+ �"'�' Date ► q 0 (p Purpose of Form A person who is required to file an information return with the IRS, must obtain your correct taxpayer identification number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. U.S. person. Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W-9. For federal tax purposes you are considered a person if you are: • An individual who is a citizen or resident of the United States, 0 A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, or 9 Any estate (other than a foreign estate) or trust. See Regulations sections 301.7701-6(a) and 7(a) for additional information. Foreign person. If you are a foreign person, do not use Form W-9. Instead, use the appropriate Form W-8 (see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the recipient has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items: 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. Cat. No. 10231X Form W-9 (Rev. 1-2005) AFFIDAVIT OF NON -COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ss COUNTY OF RIVERSIDE) �,w-1 '-^ ocdZe: being first duly sworn, deposes and says: That he/she is of (insert "Sole Owner," "Partner," or other proper title) (insert name of bidder or other proper title) who submits herewith to the City of Palm Desert, a proposal; That all statements of fact in such proposal are true; That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, or corporation; That such proposal is genuine and not collusive or sham, That such bidder has not, directly or indirectly, by agreement, communication, or conference with anyone attempted to induce action prejudicial to the interest of the City of Palm Desert, or of any other bidder or anyone else interested in the proposed contracts; and further; That prior to the public opening and reading of proposal, said bidder: A. Did not, directly or indirectly, induce or solicit anyone else to submit a false or sham proposal. B. Did not, directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposal. C. Did not, in any manner, directly or indirectly, seek by agreements, communications, or conference with anyone to raise or fix any overhead, profit, or cost element of this proposal price, or that of anyone else. D. Did not, directly or indirectly, submit his proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Palm 43 Desert or to any person or persons who have a partnership or other interest with said bidder in his business. E. That no Councilman, Officer, agent or employee of the City -6f Palm Desert, is personally interested, directly or indirectly, in this contract, or the compensation, oral or in writing, of the City Council its officers, agents or employees, has induced him to enter into this Contract, excepting only those contained in this form of Contract and the papers made a part hereof by its terms. Subscribed and sworn to before me this By: C_f �7 B �.2 j Notary Public/fn and for said County and State (Title) Ror�� a-��-•^- day of �CCh20 QZ, . CM C. IQEt►IE COMMM n * ttssws Nolory Pbc - C000"Ja *'MV Cam. EMket AW 7,