HomeMy WebLinkAboutPurchase - Solar Powered Message BoardsREQUEST:
SUBMITTED BY:
VENDOR:
DATE:
ATTACHMENTS:
Recommendation:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Award of Bid for the Purchase of Two Solar -Powered Message Boards
Mark Greenwood, P.E., Director of Public Works
Tops N Barricades
44-631 Jackson St.
Indio, CA 92201
September 14, 2006
Staff Equipment Evaluation
Solar- Powered Message Board Photo
By minute motion, reject the bid from United Rentals as non -responsive, and
award the purchase of two solar -powered message boards to Tops N Barricades
of Indio, CA in the total sum of $39,199.45.
Discussion:
On August 8, 2006, sealed bids were opened for the purchase of two solar -powered message
boards. The following proposals were received:
United Rentals, Ventura, CA / National Signal -Sunray Street Machine Non -Responsive
Tops N Barricades, Indio, / Wanco WVTM-S $39,199.45
BC Traffic Specialist, Anaheim, / Wanco WVTM-S $43,100.00
Traffic Control Services, Anaheim, / SolarTech M132-2248 $44,717.50
BC Traffic Specialist, Anaheim, / SolarTech MB2-2248 $47,502.67
All bidders were required to provide an on -site demonstration of the equipment. A hands-on
evaluation was conducted and the results are attached. Staff was primarily critical on the "ease
of programming" of the message board.
Award of Bid for Two Solar Powered Message Boards
September 14, 2006
Page 2 of 2
Although United Rentals (National Signal —Sunray Street Machine) submitted documents, they
did not submit a responsive bid; the equipment proposed did not meet all specified features in
the proposal. The unit proposed is manufactured with 20-degree lenses as opposed to the
specified 60-degree lenses for brightest and widest display of the message board. A hand
crank system to lift the message board was specified; this unit has a standard vertical hydraulic
lift system, which will require additional maintenance.
The units proposed by Tops N Barricades meet all specifications and have other features not on
other equipment such as a swivel unit for the message board, allowing the message board to
rotate to the left and right for better visibility. These units will be used for special events and
emergency situations, therefore, they are essential to our operations.
Public Works staff recommends the award of purchase to Tops N Barricades. This equipment
was included in the 2006/2007 budget and funds are available in account No. 110-4310-433-
4045.
Pre r d
Art Contre as
Senior Maintenance Worker
Departme
aLv;
Mark Green od, P.E.
Director of Public Works
Approval:
ACM for Develo ent Services
Homer Croy
e/n lI
r_l�oHMern ndez
Maintenan,cA Services Manager
Finance Director
Paul Gibson
-O'ITY COUNCIL CTION:
APPROVED . DENIED,-___
City Manager SCE DIED OTHER �,.�, .. _ __. _.- .
YET-Ul.... :.. .
Carlos L. Ortega L4 I y ESI DATE
ImmIT :. Otl &-- ... . . . -
ABSTAIN: ABSTAIN:. A nl�. � .. .
UNIFIED BY:
G:IPubWakslSfaNReports120061Sepfember1417Award bid sol / f i_4ftib..mnopslp&A,4weswvE&Aas C.,Ldyd Qaorkros.ec office
Staff Demonstration Evaluation
As part of the bidding process, each bidder was required to provide for hands-on
demonstration testing with City staff.
Following are the results of the evaluation:
National Signal Wanco WVTM-S I Solar Tech
Sunray
Maintenance 2 4 4
Programmability ' 1 4 3
Repair 2 4 3
Standard Features 2 4 3
J Total Points 7 16 13
1 = Poor 2 = Fair 3 = Good 4 = Excellent
Tops N Barricades Wanco — WVTM-S unit
t