HomeMy WebLinkAboutRatify Sewer Line at 73-255 Country Club DriveCITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Ratify City Manager's Authorization of Emergency Work to Investigate
and Repair Cause of Sewer Line Failure at 73-255 Country Club Drive
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Alms Underground Construction, Inc.
38-703 Vista Drive
Cathedral City, CA 92234
DATE: September 14, 2006
CONTENTS: Letter of Request; Response Letter;
City Manager's Authorization Memo; Quotes; Vicinity Map
Recommendation:
By minute motion, ratify the City Manager's authorization of emergency work in
the amount of $5,400.00 related to the investigation and repair of a sewer line at
73-255 Country Club Drive.
Discussion:
The Public Works Department received a letter from the Advisory Board of the Foundation for
the Retarded of the Desert, requesting that the City investigate the cause of the Foundation's
sewer line failure. The letter suggests that the cause of the failure might be related to
underground work performed by the City in that area in 2003. Staff agreed that this may be the
case, and requested that the City Manager authorize the excavation and investigation of this
failure on an emergency basis.
The City Manager's memo of authorization is attached, along with backup documentation. Staff
requests that City Council, by minute motion, ratify the City Manager's authorization to perform
excavation and investigation of the sewer line at 73-255 Country Club Drive, in the amount of
$5,400.00.
Subm' d
AX
'04
Mark Greenwood, P.E.
Director of Public Works
Homer C
ACM for
Carlos Orgeg
City Manager
nt Services
Paul Gibson
Finance Director
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'i"X COUNCIL ACTION-.
APPROVED ..... �/ DENIED_
MECE IVED .. OTHER
:DATE.
AYES
HOE 8:.�!��....:.... ..........
ABSTAIN-...
VERIFIED
Original on File with City Clerk's Office
An organization
of Parents
and Friends
to help all
Mentally
Retarded
FOUNDATION
FOR THE
RETARDED
OF THE DESERT
July 27, 2006
S
♦�������� 73-255 Country Club Drive
4` Palm Desert, CA 92260-2309
Phone: (760) 346-1611
Fax: (760) 773-0933
To// Free: (888) 771-7784
www.desertarc.org
RECEIVED
Attn: Justin McCarthy AUG Z���
City of Palm Desert
Palm Fred Waring 6 Palm
t Desert RDA
Palm Desert, CA 92260-2578 AA,111�11 V
Dear Justin:
Pursuant to our conversation of last week, I share my thoughts and suggestions with you on the sewer
line blockage problem we have been having. As I mentioned, we have a video tape on the sewer line that
indicates a sagging in the line that is creating the blockage on the +-3 month intervals. As an aside we
have also suffered an underground refrigerant line failure and an irrigation controller line breakage.
These are not significant issues but, none the less, they exist.
Please recall in the summer of 2003 the city received our permission to run a storm drain line East/West
across Foundation property and down the subject driveway area. This effort was done with your total
cooperation and courtesies were extended to us by you and your vendors. The complex construction
project went off without a hitch from our side and we continue to appreciate the efforts of you and the
City.
The above makes my request more difficult in as much as 1 believe the excavation which was required to
accommodate your piping systems may have suffered a compaction failure. I suggest this based on the
fact that all three utilities have suffered damage and in the same general area. Granted, there has been
no evidence at the surface, but subterranean could be another matter.
The only way to determine if my assumptions are correct is to excavate and test for compaction in the
effected area. Obviously, we would take that as an opportunity to do the required repairs. In as much as
the Foundation has limited funds, we are hard pressed to propose that if the City could undertake this
investigation effort, and, if my suspicions are proven wrong, the Foundation for the Retarded would some
how reimburse the City for the cost of investigation and repair. If my suspicions are correct, we would
look to the City for the respective repairs and related costs. Please review the enclosed material and give
me a call to discuss further at 760-861-9541.
In closing on behalf of the clients and staff of the Foundation, I would once again like to thank you and the
City of Palm Desert for your continued cooperation.
Sincerely,
VaL.
Ed Alderson
Foundation Advisory Board
Vlx 964 - q's `f I
A NON PROFIT ORGANIZATION - FEDERAL TAX I.D. NO. 95-6006700
73-510 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
TEL: 760 346—o6u
FAX: 760 341-7098
info@palm-desert.org
August 9, 2006
Ed Alderson, Advisory Board
Foundation for the Retarded of the Desert
73-255 Country Club Drive
Palm Desert, CA 92260-2309
Subject: Sewer Line Damage
Dear Mr. Alderson:
I wish to acknowledge receipt of your letter dated July 27, 2006 to Assistant City
Manager Justin McCarthy, in which you suggest that responsibility for the sewer
line failure at your location may lie with the City.
We have reviewed the materials you submitted and we agree that the problems
you are experiencing may have been caused by the underground work
previously done by the City; therefore, the City will hire a contractor to expose
your sewer lateral and the City storm drain pipe to determine the exact cause of
the problem and make appropriate repairs. We have taken the necessary steps
to obtain quotes from contractors and hope to begin repair work on this line in
about two weeks.
Should you have any questions or concerns about this please contact me at 760-
776-6460.
Sincerely,
i
ark reenwood, P.
Director of Public Works
cc: Justin McCarthy, Assistant City Manager/Redevelopment
Homer Croy, Assistant City Manager for Development Services
Carlos L. Ortega, City Manager
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cj,t.ameloamlou
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
INTEROFFICE MEMORANDUM
To: Carlos L. Ortega, City Manager
From: Mark Greenwood, P.E., Director of Public Works
Date: August 10, 2006
Subject: Authorization of Emergency Work
Assistant City Manager Justin McCarthy received a letter from the Foundation for the
Retarded (copy attached), requesting that the City investigate the cause of a sewer line
failure at their location. The letter suggests that the cause of the failure might lie with work
performed by the City at that location In 2003.
Staff agrees that the problems experienced by the Foundation may have been caused by
the underground work previously done by the City. The Public Works Department solicited
quotes to expose the sewer lateral and the City storm drain pipe to determine the exact
cause of the problem and make appropriate repairs. The results of the bids solicited are
as follows:
Alms Underground Construction, Inc. $5,400
Tri-Star Contracting $6,450
NYPD Plumbing (the Foundation's plumber) Declined to bid
The Foundation is currently experiencing plumbing problems (to the extent that toilets do
not reliably flush) which professional plumbing interventions have not been able to reliably
address; therefore, we believe this situation to be creating a potential health hazard. The
Public Works Department requests that you authorize this work to be performed on an
emergency basis by the lowest bidder (see list below) and that the normal bidding process
be waived. Your authorization would then be ratified at the next available Council meeting.
7.1
Mark Greenwood, P.E.
Director of Public Works
/dhl
Review and Concur
h*�P
Carlos L. Ortoda
City Manager
O:WubWakeCebra Lo*WAxmpandenoWX1p t 4Ca VW*d twtpdna Comupondau» 200ft6.10-0& Mono GAa Ortapa auUtart:a emmgencywork Faundalbn for to
Retarded MO.doc
Hug 07 06 12: 25p
ALMS UNDERGROUND CONST r INC. Proposal
FROM 38703 Vista Drive
Cathedral City, CA 92234
Ca. Lic. 482180 Ph: (760) 324.1911
Fax:324-9541 CeU:578-1510
Proposal Submhted To
P.
Proposal No. 3582
Sheet Nv-
Dale —71447, 2 oog
Work To Be Performed At
of P.Im zr F� 1 l�Li► s hnuct �er{�+i Street7'�J2.5_5 Cvwn'fr•.�/a �r.- Enr,nde'f;a R.-f--
Street 7351n fr"! e - ,sty
Cffy MlM z6di o r`f Date of Plan
State Architect
Telephone Number 3H6 (� 6 lj „�,,f�,x 3y/• 70.7a
Wer^�hereby propose to furnish all the material and perform all the labor newssory�lfor the completionof
.iL71 jtr� .tG�CScYIIcl.fV
CYt e3-Ti.. , Pri,I.P, t� __ z .+70 v� 0.. �o n 7'Q ep P i ir' !'�0�� jf�s�-,�-�a,� ks. ,t+�M Y1 4 Q'
1J� //PVV%�' rC U i-��.�_ fg �JS^•�J�t-�—�—��0 Tv��rn-sue `�-ia h�7 na v, � fP�t -o �, � � /�,
L4,i4
(/Q4 a.,% l� '
in the event of any action arising out of this agreement, the prevailing party will ire entitlled to reasonable awwwls fees.
All material is guaranteed fo be as specified, and the above work to be perfarmed in accordance wish the drawings and specifications
submitted for above work and completed in a substantial workmanlike manner for the sum of
Dollars ($S#00,
withppayments to be made as follows:
�f--v► �..a.ff t.�a�ja :n i�a �, cn r.� �P-i-� o v�
Any alteration or deviation from above specifications involving extra costs, will be executed only upon written order, and will become an
extra charge over and above the estimme. AU agreements contingent upon strikes, accidents ordelays beyond our control. Owner to
carry Are, tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on above
work ors in effed For Alms Underground Const.
"NOTICE To oWUM"
(9�tioe 7Q1D--Oorn�doa t]anrr Lsr�
Uadtr IM MWaaias` UN lss, stir owbmcbr. sWwntrutor.
IabarN, 'wear 61MM or OUW was W% helps to Improve Mr
onverty 09 Is not Od for his labor, untim
r1jtd taco at" his'ciim opind your pmDab. or matadal, he a
Uadar ttt inn, you flair pmted ym Mkot such daias by
rrTaL trafora a>rarsaoai or bapnfrdnertt, A oririnal
w1had far the Work of or a rroditlatbs areal, in
UN office of Iha 03U* MlM9K 4t 1t OUaty *M fha iaepub
is Ziad and mutria� tlltt s owtractDes payment boed ba neordad
In Sea aft $, Slid bond span be h as enataat not sm tboo timer
paoeel tti0t6i at the Detract t sad stem, is Suwon b any
onndttoat to The paRsaetaKa et Ica mrtrad, be twWwoetd for
Respectfully submitted � l /<_ I aL'�
z�
"t
Per LLC'nx+s~- t f•�ttG u�d. C.or�'t .
State license Na. 482180 - C•A2, C-21
� Mt Ift 1 11 daMt� fa �I PSII Aire labor. AS bills not paid within 30 days OF invoice date are
subject to 11/2% per month interact.
Note —This proposal may be withdrawn by us if not accepted within 40 days
ACCEPTANCE OF PROPOSAL
The above prices, specifications and eondilions are satisfactory and are hereby accepted You are authorized to do the work as
specified. Payment will be mode as evtll.,ed ahave.
Acceptesf
Signafuw
Date Signature
Conwwaors an required by law to bo licensed and regulated by ** Contraf:tay's State License
board. Any questions concenning a contractor may be roferred to the Registrar, Contractors Shrte
License Board, 13132 Bradshaw loads Saaamento, California. [Mailing Address: P.O. Box
26000, Socrarntento, California 95826.1
AUG-08-2006 TUE 03:10 PM TRI-STAR
PROPOSAL
FAX NO. 760 251 5458 P. 01/01
Contracting -,Excavation - Granting
Tri,wStar "We dig the Coachella Va' & "
13-501 LITfI EMORONGO ROM`' '
D4WRTHOTSPBINaSCr492240 Proposal Date: August 8, 2006
Bus. f160) 2515454 Pax,(760) 251-5458 Date of plans-,
License Number, 475515 M&B)
cfpafm Desert 'Job Name:
C.CJsafte
Palm A" CA 92260 _
Phone., 3�4&461? T �Cantact gas)
Pax: 349.7t798 ...,.� contact call
We hereby submit an estimate for equipmont, labor & matsrfal to:
eAhmad Karlml
Repair damaged sewer lateral. $6,450.00
Includes final hat asphalt patch.
*subject to revislan upon review of approved plan.
ExrAWonx (Unt os listed Above): state. City and utiray permits, inspections, tons, bonding, water. Winter. metmr. onOheerklp, atuveylrtg, teats, traffic control,
dralnage In aroa4 of loss than 1 % link*. CCntractor Is cinder no duty to Invnilgats the project sfto, analyze, Compare arWor correct the piano mid
specliicallons. T"tar is not responsible for undiackmW alto conditions Including udIdes, rneka, pipes, or sapdo tanks. Work necessary A3 a result of ihese
unkrtovNl cpnditloro. pro the awnar rotponsibilly�a_nd Li' dditiormt work b naoeaegry as a WAAt, such woo* will be billed as an e*a .
Total proposal: y $6,4l50.00
SIX TH0USANp.FOUj; HUNDRSO AND. FIFfrY DOLLARS
vxew�xayau«n wsrpnr uw cstcy, . n.r ayags mrA , "err .nra� .�{rfsr pr)mir is to b4made as f0po s: Due upon completion
oar ntonlh kerns the date aatdswn h due. 8eny hretaUmontptyrnart!'alie tieteryid�ru pare+
d r rach.meM,ro��/ rTriSterrtfAvaMa�tmk.
f�espectfufly PROPOSAL IS vA M FOR 30 DAYS
8ubmitt WORK MUST START WITHIN 90 OAY
�ffryrormant IF WAI1/RR.OE SUBROGATION 13. NSfiDED ADD 3% TO PROPOSAL
one t�ravhtona
My allwailm or davlotton from above spedlleationa, Including any such aiwatlons or deviatlons Involving additional material andfor labor cost, At he executed only
upon wrlam order for same, signed by Omwr and Tri-Star, and If them is any dtarge for such allenattan or deviation, the addidortal dtarge will be Added to this Conbiwi.
ff payment is not made when due. TrKlar may armapand work on ilte fob until such Ilme as all payments due have been made. A failure to make paymaots from the
duo data shall be deamed a brace of this Conir"
to addition the fdlaNing eeneral provisions apply:
1. Ala work shag be completing in a workman•Ifka martnwand in rYtmpbnW with all btuldbV codes and clflar apPl100bla laws.
2. To the wdont ragr+ed by lawall work shall ba permm-ad by lltdlvktuals duly licensed and authorized to perform eald work.
3. Td- tar may at tb discretion annage Wb�=tractors W perform work hamrKlaw, provlded T"tw atop bully pay said wbconk'Ador and in al osmncaa romWn
responsible for the proper ootnpledon of this CmuracL
4. T"tar shall furnish Owner 7ppropride Won" orval"m of Ilan for all work otafotmad or malarlals provided at the time the nod pedadk Payment shall he due.
S. till ahanpo orders" be in writing and x1grted both by owmr and Td•Star. AM shah be JAMParMod ire, and become a part or this conlMa
b. In the event Owner shall fail to pay any pmriodio or Installment payment due hwaunder. Td-SW may mass v"K Without branch of pending payment or raaatNon
o f any dispub.
7. An dIsWaa herettndor shall be msohrad by binding arbitration in accordance wdh Bee rules of the American Arbitration Association. The arbitration venue pall be
to Palm l)"an Cal fomia. The prevaitirtg party shall be mntilled to all arbilmdan and coutt casts, as Wes a reasonable attomsy s fanc
8. Td•3Wr atoll not be paple for arty delay due to cimumstw one beyond Its control, inoludloo Out not lln%%4 to, acts by Owner andtor 000radorm, sots *(God. weavor,
covernments authority or Il ptfon. It shad atIso aeWwwledgs that any chww" In the plans and spec,4ficadons made by the O sw as well e* the oadraoW
agents, architects, ec*mrs, or government agency which will extend or dwca to scope of work may Its charged as an axue undor IW% Conbaoi.
9. TMtw Wbnands all work for a P*W et 12 months fa WAft c:omml>WWL
The above prices, spedfications slid conditions are satisfactory and are hereby atcreptmd. You are authorked to
do the work as spactffe& Payment will be made as otitiined above. It Is understood and agreed that thin work Is
not provided for in any outer agraernent and no conttacitial rights arise until this proposat Is accepted in writing.
Acceptance Date
2006-08-1408'20 RYPD Plumbing 7602628051» 7603417098 P1/1
Y PUDEN D. PAUILLA N.Y.P.D.
"Without Your Plumber, You Have No Place to Go"
CA. St. Lick. #B-C36-610554
80-521 Veranda Lane • Indio, CA 92201
Proposal
Date- 8-14-06
{ Name: Foundation For The Retarded of the desert
j� Address:73-255 Country Club Dr.
I
City/State/Zip: Palm Desert Ca. 92260-2309
We herby propose to furnish the materials and perform the labor necessary for the completion of:
Saw cutting & demolition of asphalt to excavate ground upto sewer lateral to replumb the sewer line. The sewer line needs to be
j replumb due to the negative flow allowing debri to aeeumulaw and cause stoppages.will use schd.40 pipe and fitting_ s to correct
jl error on piping.Trench will be backflled compacted prior to the repouring of asphalt.
Or asphalt can be done by others
THANK YOU
All work to replumb sewer lute 9,950.00
Asphalt - 2,800.00
Total 12,750.00
�- 1 year warranty on work labor & material.
All material is guaranteed to be as specific, and the above work to be performed in accordance with the drawing and specifications
submitted for above work completed in a substantial work man like manner for the sum of:
With payments as follows:
Y S . Deposit
Y $ . ? Top out plumbing
Y S . at completion of Job
Respectfully Submitted:
*Note- This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do work as specified. Payment will be made as outlined above.
Customer signature: Date:
I Vicinity Map depictinq 73-255 Country Club Drive — The Foundation for the Retarded of the Desert