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Home My WebLink AboutC25800 Holiday Decorations�F Contract No. C258CIL REQUEST: SUBMITTED BY: CITY OF PALM DESERT DEVELOPMENT SERVICES STAFF REPORT Approval of a Contract to Install, Maintain and Store the City's Holiday Decorations. Martin Alvarez, Senior Management Analyst APPLICANT: The Jarvis Company 1145 2ND St. Suite A PBM 239 Brentwood, CA 94513 DATE: September 28, 2006 CONTENTS: Agreement Recommendation: By Minute Motion: Authorize the City Manager to enter into an agreement with Jarvis Company, Brentwood, California, to install, maintain, and store the City's holiday decorations in the amount of $10,526.88. Discussion: Each year the City displays holiday decorations at the Civic Center, Visitor Center and Highway 111. Below is a list of decorations that the City owns and will be displayed, between Thanksgiving and January 14, 2007. Quantity 24 12 12 3168 ft. 3168 ft. 2 3 4 1 1 3 4 464 ft. Item Description Location 4' Pole -mounted Double Ring Highway 111 Wreath Pole -mounted Signature Bells Highway 111 8' Pole -mounted Traditional Candles Highway 111 Gold Garland Highway 111 Poles Red Garland Highway 111 Poles 12' Lighted Wreaths Civic Center 10' Wreaths Civic Center 6' Wreaths Civic Center 9' Rocky Mountain Pine Tree Civic Center 12' Rocky Mountain Pine Tree Civic Center 18' Self Standing Trees Civic Center 24" Woodland Collection Wreaths Police Substation Royal Pine Garland Police Substation Contract No. C25800 Staff Report Holiday Decoration Installation and Storage Page 2 of 2 September 28, 2006 Staff secured bids for new holiday decorations at the new Visitor Center. Harrington Decorating Company, Huntington Beach, California was the low bidder. As part of the low bid, the Jarvis Company will also be the subcontractor installing the decorations at the Visitor Center under a separate contract. The total cost to install/remove, clean, and store this years' holiday decorations is $10,526.88. Jarvis Company is a reliable installer, which has provided an acceptable level of service in previous years. Staff recommends that the City Council authorize the City Manager to approve a contract with Jarvis Company in the amount of $10,526.88. Funds are available in Fund 400. Submitted By: / Departme)'fIead: artin Alvarez enior Management Analyst Approval: City Manage Finance Director Homer Croy ACM for Development Services CITY C( NCIL ACTIOri APPROVED✓ DENIED RECEIVED OTHER NEETIN DES : :NCjs ti qd1 Ferjuwon ABSENT: n BSTAIN: Di VERIFIED 13Y: ffq, Original on File hOCity Clerk's G:I evServices%Mat in Alvarez1Word FilesWolidDecotlHolid Decor lnstall.doo THE JARVIS COMPANY INSTALLATION CONTRACT ACCOUNT #1503 This Contract entered into by anL? between THE JARVIS COMPANY (herein after "Installer") and THE CITY OF PALM DESERT (herein after "Customer"). Witn.esseth that the parties hereto do mutually agree as fcllows: ARTICLE I. TERM OF CONTRACT The term of this Contract schedule, with respect to each item of installation listed Herein, 24 WREATHS. 12 BELLS,, 12 CANDLES, 3 GARLAND TREES, 48- 66' GOLD GARLAND, 48- RED GARLAND, 464' ROYAL PINE GARLAND, LIGHTED; 2-12' WREATH: 3-10' WREATHS; 4-6' WREATHS; 1-9' ROCKY MOUNTAIN PINE TREE 1-12' ROCKY MOUNTAIN PINE TREE,3-18' SELF STANDING TREES 4-241" WOODLAND COLLECTION WREATHS _s for a term of 12 months. Comore ncino AI)GUST 20G6 ARTICLE II. STATEMENT OF WORK Installer shall install, remove and store decorations for tstomer. i,ocation of installation, IV' CITY OF PALM DESERT VARIC,US INTERSECTIONS =nstallation shall be started no earlier than NOVEMBER 1, 2006. a::d must be completed no later than NOVEMBER 30, 2006 Removal shall 'he st_Yrted after DECEMBER 26, 2006 and r.,�mpirated no later than JANUARY 14, 2007 Installer shall riot be liable for delays of installation or removal of uec irat.i,jns paused by weather or acts Of GC('.. ARTICLE III. PAYMENTS C uS'L.O,'C-r :�:':,ali pzly tr,. r-.._t.i1'. - the .,_` c -o c: t r -.-ic t .i Jr i f e :F _ } . l� ( . 88 h `orl%.L"�i .�f-!�._...t �lJ err. .71_3.�1'�L _..._�,��,.Yti-1 .^__i r�_. �. L) .�.� _J �..t.. -. .. _��_ _fir r, `� �, `_�'•�`y r(i°'_i. �. LI_-�'.-=l C y PAYMENT SHALL BE AS FOLLOWS: 50"-� $ 5 , 2 6 3 . 4 4 D' E ON UPON 'RECEIPT C(: NTRACT RETt.JRN DATE PRIOR TO INSITALLATI -%N ti C '? T� ` '� T 'T' 7. 1 7" n T �,26_.44 DUE ON �A`UARY 2, 2 Co �111HIN 1 DAYS OF !.NV0LCE ARTICLE IV. WARRANTY Installer warrants all work shall be performed in .a work -manlike manner. Except for the warranty of performance in a work -manlike manner, Installer makes no other warranties, expressed or implied. In any event, Installer shall not be responsible for loss of decorations caused by any reason whatsoever, including but not limited to: theft, fire, vandalism, or act of Cod. ARTICLE V. INSURANCE Installer shall obtain a policy of insurance insuring Installer and Customer against liability for loss suffered by third parties with respect to the installation of said decorations in the amount of $1.000,000.00. Installer will provide Customer with a certificate of insurance, if requested by Customer, at no charge. If Customer wi-'.hes to be named as additionally insured on Installers Insurance there will be an additional charge of $25.00. Any and all other insurance required by law or by the Customer ahal.l be the Cust,_)mer's sole responsibility. ARTICLE VI. SITE PREPARATION AND PLOT PLAN The location for the installation of the :lecor.atio.ns shall be furnished by custcme-r and must first be approved by Installer or its representative as to fusibility for installation. Customer will be responsible for securing any permission, permits, and licenses necessary for proper installation of decorations from owners, lessees, lessors, city, state and other governmental authority. Customers will be responsible for all necessary fees. Installer is given permission to install decoration Hardware items including but not limited to faceplates, :cables, anchor points within a reasonable time prior to actual installation dates. All hardware items will be left in place between seasons. ARTICLE VII. ELECTRICAL SOURCE AND CURRENT Cutstomier shall furnish adequate electrical power an' u-Itable electrical connections .=is are cu tomarily used in he elf?ctri::,31 trade or required by Underwriter's Laboratory within a reasonable area, not to e-ceed 2 feet c1f tti!e decoration :;:stdi citron __-e, for dist i-ce treater t'!i•.:. F '?Et Z _:12%Cr will be C`-argec! exte:.,pion Tc ^fie b _Ier7 Witr'. - eco.f insta—i-I lEent. t1:lOiner war -rants, th-at tl-.� e-e trl.._cil up l 1ec' ai" For th _. : '_--.".- �'r:;5a. _:]StC�q,e_- .=:!r.:i.. ice :e _z), :._ �e ±-- namee nt f.)r el- ctii_ Ir"LC ._on_,r R e d by 1_c_-_,tior;s. ARTICLE VIII. SUBCONTRACTORS AND ASSIGNMENTS Installers has the option to assign all or part of its rights and obligations under the terms of this Contract. Any such assignment shall not relieve Customer of its duty of performance under any of the terms or conditions of this Contract. ARTICLE IX CONFLICT OF APPLICABLE LAW If any paragraph or provision of this Contract is declared contrary to public policy unenforceable in law or equity, then in that event, that portion shall be deleted from this Contract, and remaining portions shall remain in full force and effect. ARTICLE X. DEFAULT In the event of a default of any payment of any sums due hereunder, or in the performance of any other covenant herein, and if Customer fails to cure said default within three (3) days after written notice from Installer, or if Customer becomes insolvent, or ceases to do business as a going concern_, or makes an assignment for the benefit of creditors or any proceeding or petition under the Bankruptcy Act as amended is filed by or against Customer, (including a proceeding for reorganization, arrangement, or extension) then in such event, Installer at its sole option shall have the right to terminate this Contract as to any and all items of installation, and Installer shall thereupon by entitled to recover from Customer the excess, if any, of the amount of payments reserved in the Contract for the balance of the stated term. ARTICLE XI. SERVICE CALLS There will be no charge for Service Calls, after decorations are installed, for an installation related problem. Problems not related to installation including but not limited to vandalism, weather or acts of God. In the event the problem is not related to installation Installer will charge Customer an additional $70.00 per hour including travel time. If adequate power or proper electrical connections are not available at installation site at the time of installation and Customer wishes Installer to return to the installation site to connect the electrical at a later date there will be an additional charge of $70.00 per hour including travel time. ARTICLE XII. ADDITIONAL TERMS EXECUTED THIS CONTRACT ON DATE SET FORTH BY THEIR SIGNATURES DARREN JARV S C_U:3TOMER DATE:`JULY 174, 2006 DATE: THE JARVIS COMPANY 1.145 2ND ST STE A PMB 239 BRENTWOOD, CA 94513 (925) 516-0690 FAX (925) 516-0270