HomeMy WebLinkAboutWaiver of Fees Historical Society 7th Annual Ed Mullins PicnicCITY OF PALM DESERT
Community Services Division
Staff Report
REQUEST: REQUEST FOR WAIVER OF FEES ASSOCIATED WITH THE
HISTORICAL SOCIETY OF PALM DESERT'S 7TH ANNUAL ED
MULLINS PICNIC IN THE PARK
SUBMITTED BY: Patricia Scully, CFEE, Senior Management Analyst
DATE: September 28, 2006
CONTENTS: Letter of Request from The Historical Society of Palm Desert
RECOMMENDATION:
By Minute Motion, waive fees associated with The Historical Society of Palm Desert's 7"'
Annual Ed Mullins Picnic in the Park, scheduled to be held on Sunday, March 25, 2007, at
Pavilion #1 at the Palm Desert Civic Center Park.
EXECUTIVE SUMMARY:
The Historical Society of Palm Desert is a non-profit organization dedicated to providing the
community with information about the City's history. Each year, it hosts a picnic in honor of
former Palm Desert Mayor Ed Mullins to allow the diverse members of this organization to meet
and socialize.
BACKGROUND:
The Historical Society of Palm Desert has scheduled its 7"' Annual Ed Mullins Picnic in the Park
in Pavilion #1 at the Civic Center Park to express its appreciation to the individuals and
organizations that support its many programs throughout the year, as listed in the attached
correspondence, and to provide an opportunity for its members to meet in an environment
conducive to the goals of this organization. Historical Society volunteers will set up the event
and will clean up afterwards, and City staff will be on -site the day of the event to provide extra
waste receptacles and assist event organizers. Since this event is held for the benefit and
pleasure of members and associates of The Historical Society of Palm Desert and is free to
its members, event planners are requesting that the required fees be waived, which include a
reservation fee of $100.00 and one maintenance worker for seven hours at $40.00/hour, for a
total consideration of $380.00.
CITY COUNCIL STAFF REPORT
RE: WAIVER OF FEES FOR 7Th ANNUAL ED MULLINS
PICNIC IN THE PARK ON MARCH 25, 2007
SEPTEMBER 28, 2006
Staff recommends approval of this request, which is to waive fees associated with the 7th
Annual Ed Mullins Picnic in the Park on Sunday, March 25, 2007, at a total cost of $380.00.
PATRICIA SCULLY, CFEE
SENIOR MANA EM T ANALYST FINANCE DIRECTOR/CITY TREASURER
/SHEILA R. GI'LE1 AN
ACM/COMMUNI SER ES
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PAUL S. GIBSON
CARLOS L. QTEGA
CITY MANA ER
CITY COUNCIL ACTION:
APPROVED / DENIED
RECEIVED OTHER
N3BTING DATE
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ABSENT: eLa50/1
ABSTAIN: 0/7(
VERIFIED BY:X,6K(r
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OFFICIAL COLLECTORS OF PALM DESERT HISTORY
August 29, 2006
Ms. Pat Scully
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert CA 92260
RE: Reservation of Large Pavilion
Sunday, March 25, 2007
Dear Pat:
This letter is written to confirm scheduling of Sunday, March 25, 2007 for the
"Ed Mullins Annual Picnic in the Park". This event is a social gathering for our
members, their families and friends, and not considered a fund raiser.
As a 501(c)(3) non-profit organization, we request waiver of fees for reservation
of the large Pavilion in Civic Center Park. Setup would commence at 9:00 a.m.
in order to be ready for the 11:00 a.m. "social hour" and Noon lunch. Tear down
and cleanup should be completed no later than 5:00 p.m.
We would again appreciate, if available, the transportation to and from the
Pavilion you so kindly provided for our members and those of us who have to
"tote" the boxes.
Thank you for your continued assistance. If you need additional information,
please call the office.
Sincerely,
DICK FOLKERS
President
DF/at
72-861 E1 Paseo Dr., Palm Desert, CA 92260
mailing address: P.O. Box 77, Palm Desert, CA 92261
phone/lax: 760 346-6588 • email: info@hspd.org • wcbsite: wwwhspd.org