HomeMy WebLinkAboutSR - C26220 - Citywide Palm Tree PruningCITY OF PALM DESERT/PALM DESERT HOUSING AUTHORITY
REQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
STAFF REPORT
AWARD CONTRACT NO. C26220 TO TREE RITE OF BERMUDA
DUNES, CALIFORNIA FOR THE CITYWIDE PALM TREE
PRUNING AND REMOVAL PROGRAM (PROJECT NO. 931-07)
H. SPENCER KNIGHT, LANDSCAPE MANAGER
JANET M. MOORE, HOUSING AUTHORITY ADMINISTRATOR
TREE RITE
78-755 DARBY ROAD
BERMUDA DUNES, CA 92201
APRIL 12, 2007
AGREEMENT
PROPOSAL
By minute motion that the City Council and the Housing Authority Board:
1. Award Contract Number C26220 for the Citywide Palm Tree Pruning and
Removal Program 2007 to Tree Rite of Bermuda Dunes, California in the
total amount of $78,421.50 (City $68,336.75 and Housing Authority
$10,084.75); and
2. Authorize the Director of Finance to set -aside an additional 10%
contingency in the total amount of $7,842.15 (City $6,833.67 and Housing
Authority $1, 008.48).
3. Authorize the Director of Finance to appropriate $10,084.75 of the total
contract amount to the respective Housing Authority landscape
maintenance budget line items plus set aside $1,008.48 of the total
contingency to the respective Housing Authority landscape maintenance
budget; and
4. Authorize the Mayor to execute the agreement.
Discussion:
This year's City Palm Tree Pruning and Removal Program included both City of Palm
Desert and Housing Authority properties. The subject program was advertised in the
Award Contract No. C26220 Tree Rite
Page 2 of 2
April 12, 2007
local media requesting sealed bids. On March 6, 2007 at 2:15 PM sealed bids were
opened and read aloud, with the following bids received:
Tree Rite (Bermuda Dunes, CA)
Tree Elements, Inc. (Yorba Linda, CA)
Andy's Landscaping and Tree Service (Palm Desert, CA)
Vista Valley Tree Service, Inc. (Vista, CA)
West Coast Arborist, Inc. (Anaheim, CA)
AAA Tree Service (Big Bear Lake, CA)
$ 78,421.50
$ 85,857.86
$ 92, 380.00
$115, 920.00
$136,828.00
$158,190.00
Tree Rite has worked previously for the City of Palm Desert and has executed the work
in a timely and professional manner. Staff has reviewed the company's bid documents
and found them acceptable. Funds are available for the portion of the contract relative
to the City and Assessment Districts in accounts 110-4610-453-3320, 110-4614-453-
3370, 110-4611-453-3320, 110-4611-453-3371, and Assessment District Fund 200
accounts. Staff requests an appropriation to the respective Housing Authority
2006/2007 facility budgets in order to accomplish the tree trimming prior to June 30,
2007.
Therefore, staff recommends City Council and the Housing Authority Board to award the
subject contract to Tree Rite of Bermuda Dunes, California in the total amount of
$78,421.50 (City $68,336.75 and Housing Authority $10,084.75); authorize a 10%
contingency in the total amount of $7,842.15 (City $6,833.67 and Housing Authority
$1,008.48), and authorize the Mayor to execute the agreement.
Submitted by:
H. pen er Kln t
Lan sca�e Ma ager
Jianej M. Moore
H sing Authority Administrator
Approval:
1 Romer Croy
ACM for Development Services
CarloL. Ort
City Manager
Department He d:
Mark Greerfwood, P.E.
Director of Public Works
Dave Yri •
Direct,' edevelopment/Housing
,4
McCarthy
edevelo
Pau Gibson
Finance Director
G:\rda\Patty LeonVMM\staffreport\Award C26220 Palm Tree Pruning 4-12-07.doc
REGULAR PALM DESERT CITY COUNCIL MEETING
APRIL 12, 2007
XIV. NEW BUSINESS
F. REQUEST FOR AWARD OF CONTRACT FOR THE 2007 CITYWIDE PALM TREE PRUNING AND REMOVAL
PROGRAM (CONTRACT NO. C26260, PROJECT NO. 931-07) (JOINT CONSIDERATION WITH THE PALM
DESERT HOUSING AUTHORITY).
:ITY COUNCIL XTION:
APPROVED V DENIED
RECEIVED OTHER
MEET I DATE 4- la -hi/
/
AYES . �b 1 ' f-eQi I 7L finef-1 % Nftelet, a1C1 14'it y
NOES. �Q
ABSENT:
ABSTAIN: IV
VERIFIED BY: 1J I� �`1
')riginal on File wi`rii City Clerk's Offire
figriPtiCCIBY HOUSG AUTH
ON — 1 9 —0‘'%
VERIFIED BY:
Original on file with City Clerk's Office