HomeMy WebLinkAboutSR - C25540 - LMA No. 1CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Approve a Change in the Term of Contract No. C25540 for
Landscape Maintenance Area 1 with Hort Tech, Inc. of Palm
Desert, California
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: April 26, 2007
CONTENTS: Executed Agreement
Recommendation:
That City Council, by minute motion, approve a change in the term of
Contract No. C25540 for Landscape Maintenance Area 1 with Hort Tech,
Inc. of Palm Desert, California from twelve to nine months.
Discussion:
Hort Tech, Inc. of Palm Desert, California has the contract (C25540) for
Landscape Maintenance Area 1. This request for a change term of the contract
does not involve the performance of the contractor. To date, Hort Tech's
performance has met contract standards.
Staff is requesting the change of this contract for the following reasons:
1. The contract presently runs from October 1 through September 30,
instead of the typical fiscal year period of July 1 through June 30. This
difference occurred as the result of biding irregularities in past years that
required the contract to be re -bid, changing the contract term. Landscape
maintenance contract renewals work best when sequence with the City's
fiscal year.
2. In fiscal year 2007-08, landscaping in a number of new medians will be
completed and taken over by the City. This increase will require the
existing LMAs to be re -structured to balance the workload of City
Landscape Services staff.
3. A number of specific, unique City landscaped areas, including the Civic
Center, Entrada del Paseo and the Baja Park, are being moved from the
LMA that they are currently in and placed in LMA 9. This LMA will be bid
and awarded based on a RFP process as a professional services contract.
This change affects the character of the existing LMA 1 contract area.
G:\PubWorks\PROJECTS\901-XX LMA 1\2006-07\Staff Reports\04-13-07 Termination of Contract LMA1\Approve
Termination of Contract LMA1 Hort Tech 901-06.doc
Approve the Termination of Contract with Hort Tech, Inc.
Page 2of2
April 26, 2007
Landscape Services Division staff has talked with Jack Kerns, owner of Hort
Tech, Inc., and he understands the nature of this change and is in agreement.
This change in term will result in the contract ending on June 30, 2007.
Landscape Maintenance Area 1 will be re -structured, bid and awarded for fiscal
year 2007-2008.
Therefore, staff recommends that, by minute motion, City Council approve a
change in the term for Contract No. C25540 for Landscape Maintenance Area
No. 1 with Hort Tech, Inc. of Palm Desert, California from twelve to nine months.
Prepared By:
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Approval:
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ACM for Develotfiner Services
Carlos L. Orte
City Manager
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Department He
Mark Greenwood, P.E.
Director of Public Works
Paul Gibson
Finance Director
,2ITY COUNCIL J CTION:
APPROVED ,�/ DENIED
RECEIVED OTHER
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ABSENT:
ABSTAIN: /VL.
JERIFIED BY:JK
Original on File wi City Clerk's Office
G:IPubWorks\PROJECTS1901-XX LMA 112006-071Staff Reports104-13-07 Termination of Contract LMA11Approve Termination of Contract LMA1 Hort Tech 901-
06.doc