HomeMy WebLinkAboutSUPPTL INFO - SJ&B Grp Contract No. C25570A
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General Engineering Contractor
Sirtce 1998 License#761011
Apri 1 11, 2007
Mr. Richard S. Kelly
Mayor
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
Via: Hand Delivery
RE: Palm Desert - Section 29 Assessment District 2004-02 Project
Dear Mr. Kelly,
On behalf of The S J & B Group, Inc. ("SJB"), the purpose of this letter is to request that
the City waive a mere inconsequential irregularity in a certain bid proposal made by SJB
to the City of Palm Desert ("City") for the project known Section 29 Assessment District
2004-002, Contract No. C25570A, Project No. 627-OS ("Project").
This matter is coming up on the agenda for the City Council on Apri126, 2007. SJB had
become aware of a minor administrative oversight on its part made in the course of the
bid submission. We made this error known to the Public Works Director, Mark
Greenwood immediately after the submission. This administrative oversight was a mere
failure to include Page C-1-5 in the bid package for the Project, although the bid included
the pricing and work scope for that portion of the Project. Even though we made timely
this request, Mr. Greenwood informed us that his office will be recommending that the
project be awarded to Yeager Skanska, Inc., of Riverside even though SJB is the
responsible low bidder for the Project.
The pages originally delivered to the City as part of the SJB bid package contained all
items and quantities called for in each Addendum. Therefore, in form and substance, SJB
bid to the City the construction of the Project in accordance with the .Contract
Documents, including Addenda Nos. 1-5 for the amount stated in the bid proposal. It is
our view that SJB is bound to cortstruct the Project in accordance therewith. More
specifically, SJB's failure to include Page C-1-5 did not make its bid materially different
than what SJB intended it to be, and therefore would not provide to SJB a basis for bid
rescission under the Public Contract Code.
115 W La Cadena#200 Riverside, CA 92501 Tel: (951) 369-8800 Fax: (951) 369-8803
To substantiate our position, I directed our Project Manager to prepare a Memorandum
that identifies where in the bid proposal the changes in items and quantities are located as
mandated by Addenda Nos. 1-5. I am enclosing this Memorandum for your review and
consideration. Upon your review, I believe that the City will find that for all intents and
purposes, each Addendum is in substance referenced in the SJB bid package.
Based on the foregoing, SJB believes that it is the lowest responsible bidder for the
Project, and that this minor administrative oversight of a late delivery of Page C-1-5 to
the City is nothing more than an inconsequential deviation that did not render to SJB an
unfair competitive advantage over other bidders.
Numbered Paragraph 2 of Page C-1-5 states: "The Owner has the right to reject any or all
Proposals and to waive any irregularities or informalities contained in a Proposal." All
bidders are required to acknowledge that provision, and SJB has done so as well. SJB, at
this time, respectfully requests the City accept the late delivery of Page C-1-5 based on
the foregoing and that the City confirm the awarding of the contract for the Project to
SJB.
Under Public Contact Code, Section 5103, the City has the power and legal authority to
waive irregularities that do not render tha bid materially different than it was intended to
be. Here, the City will save thousands of doltars ($38,318.00)by waiving the i�regularity
and awarding the contract to SJB.
I am enclosing for your consideration our original bid, our November 7, 2006
correspondence with the City Engineer Joe Gaugash and the Public Works Director Mr.
Greenwood (with enclosures), and Mr. Greenwood's letter of November 8, 2006 to SJB
announcing that the contract was being awarded to Yeager Skanska, Inc. and not to SJB.
You will note that Mr. Greenwood did not indicate any reason for unwillingness to waive
the irregularity.
Please note that it is my intention to speak at the upcoming City Council meeting on
April 26, 2007 when this matter comes up on the agenda. Thank you for your due
consideration.
Best regards,
� �o � _��
�
Duane A. Wille RECEIv�n
Chief Executive Officer
S. J. Burkhardt, Inc. aQR � 3 ?^�7
The S J & B Group, Inc.
�u'��v�o�i►c���'�
Attachments: Company Brochure
Background on Company
Experience and References
Bid Package
Correspondence with City Engineer Joe Gaugash
Correspondence with Public Works Director Mark Greem�vood
Mark Greenwood's Letter
cc: Ms. Jean M. Benson, Mayor Pro Tem
Mr. Jim Ferguson, Councilman
Ms. Cindy Finerty, Councilmember
Mr. Robert A. Spiegel, Councilman
Mr. Joe Gaugash, City Engineer
Mr. Mark Greenwood, Public Works Director
THE S J & B GROUP, INC.*
S. J. BURI T, INC.*
*(Referred To AS "SJB")
THE COMPANY
For more than 30 years, "SJB" has been the area's leader in consiructing underground
water, sewer and storm drain systems. They have built a reputation of quality over the
years and work to meet all of their customer's individual needs. "SJB" has realized that
the key to success is not only their worlananship and their delivery of services, on time
and done right, but that their clients must come first.
"SJB" serves most of Southern California and their growing need for water, sewer and
storm drain systems. They guazantee to meet the most exacting of clients requirements,
whoever the client; be it public works, commercial or residential, "SJB" makes sure
theirs is right. In order to maintain quality throughout, they use only the best materials,
materials with backed wamanties, made by companies with tnisted reputations. Also,
they make sure to work alongside only the finest, most respected subcontractors in the
area. Subcontractors, who have come to understand the quality and craftsmanship of
"SJB".
MISSION STATEMENT
"SJB" is dedicated to providing the best possible water, sewer and storm drain systems to
our public and private customers. We take pride in providing these services safely,
reliably and e�ciently, providing employees the wherewithal to achieve their full
potential and enhancing the communities in which we work.
COMPANY VALUES
"SJB's" core values establish the foundation for project success. The company's values
are best represented by a triangle signifying the intenelationship between the three sides
and their dependency upon one another. The three sides being quality, service and safety.
All three sides have equal importance and the triangle can be rotated in any direction
without losing its significance.
COMMITMENT TO SERVICE
"SJB's" commitment to excellence is unwavering. We will strive to conrinue to be the
company others look to emulate. We will provide the best possible product and service
to our customers and, although the methods used will change as the industry does, we
will always strive to attain the highest satisfaction rate.
"SJB" has a solid track record of providing the highest quality work through a customer-
firsi attitude, constant innovation, process improvement, and a desire to be the best.
Integrity is never compromised at"SJB".
COMPANY HIGHLIGHTS
• The parent company (S. J. Burkhardt, Inc.) was founded in 1973 and is
recognized today as a major and premier underground utility contractor. The S J
&B Group, Inc. was added in 1998 to compliment our goals.
• The company has 1l0 full time employees to serve our customers in a team
environment.
• The company's headquarters is located in Riverside, California where it owns a
60,000 square feet facility on 10 acres.
• A project management database is utilized both in our main office and the field
offices, to track and maintain contracts, changes, requests for information,
submittals, daily reports and many other project specific acrivities.
• Project schedules are created and maintained through the use of Microsoft Project
and Primavera. These schedules are updated regularly.
• Communications is a major key to providing the customer with a quality project.
Customers are able to contact our project managers, superintendents and foreman
at any time.
• The company superintendents and foreman hold weekly safety meetings and
inspections,with alI crews and subcontractors on site.
• We use oniy company approved subcontractors and take full responsibility for
their work.
• We review the project at various phases with the customer including a detailed
walk-through at completion.
• We finish the project on time.
• We take full responsibility for all aspects of the work we have done and warrant
the work accordingly.
CORPORATE URGANIZATION
The parent company is S. J. Burkhardt, Inc. The S J & B Group, Inc. is a subsidiary of S.
J. Burkhardt, Inc. The S J & B Group, Inc. handles all public works and commercial
projects, while S. J. Burkhazdt, Inc. handles residential projects.
The SJ&B Group
General Engineering Conuactor
Since 1998 License #761011
Statement of Experience
2006
Project Type Contract Location Owner
Over 8.5 Miles of $13,032,110 Mira Lama .iurupa Commuaity Services District
Sewer Line 11201 Harrel Street
Mira Loma, CA 91762
Umesh Shah
951-685-7434
17 Miles of Water $9,938,197 Corona Clty of Corona
Line 815 W. Sixth Street#202
Corona, CA 92878
Linda Abushaban
951-739-4960
Water, Sewer, $9,684,454 Tazget Distribution The Whiting-Turner Contracting
Storm Drain Center and Import Company
for 3.1 Million Wazehouse, Rialto 3 Corporate Park Suite 100
Square Feet Irvine, CA 92606
Facility on 240 Kevin Flynn
Acres 909-357-3022
115 W. La Cadena Dr#200 Riverside, CA 92501 951-369-8800, fax 951-369-8803
CONTRACTOR'S Proposal
SECTION 29 ASSESSMENT DISTRICT 2004-02
Contract No. C25570A
Project No. 627-05
TO: CITY OF PALM DESERT, "Owner"
DATE: J� Z - d G
BIDDER: ST : � Crra�P ��•
"CONTRACTOR"
The UNDERSIGNED, "CONTRACTOR", having carefuliy examined the site and
the Contract Documents for the construction of, CITY OF PALM DESERT
SECTION 29 ASSESSMENT DISTRICT 2004-02, Project No. 627-05, hereby
proposes to construct the work in accordance with the Contract Documents,
including Addenda No(s). /-S for the amount stated in this Proposal.
By submitting this Proposal, CONTRACTOR agrees with Owner:
1. That unless withdrawn in person by CONTRACTOR or some person
authorized in writing by CONTRACTOR — not by telephone or telegram —
before the time specified in the Notice Inviting Bids for the public opening of
bids, this Proposal constitutes an irrevocable offer for 180 calendar days after
that date.
2. The Owner has the right to reject any or all Proposals and to waive any
irregularities or informalities contained in a Proposal.
3. That the contract shall be awarded only by the governing body of OWNER.
Said contract shall only be deemed awarded after the CONTRACTOR'S
complete submission of all contract documents, bonds, insurance
documentation, and the OWNER shall obtain all necessary signatures of the
governing body, at which time the contract shall be deemed awarded.
4. To submit to Owner such information as Owner may require to determine the
Bidder's financial standing experience and to perform the work.
5. That the accompanying certified or cashier's check or Bid Bond constitutes a
guarantee that if awarded the contract, CONTRACTOR will execute the
Agreement and deliver the required bonds and certificates of insurance within
10 days after notice of award. If CONTRACTOR fails to execute and deliver
said documents, the check or bond is to be charged with the costs of the
resultant damages to Owner, including but not limited to publication costs, the
difference in money between the amount bid and the amount in excess of the
bid which costs Owner to do or cause to be done the work involved, lease
and rental costs, additional salaries and overhead, increased interest and
costs of funding the project, attorney expense, additional engineering and
Page C-1-5
Street Improvement Plans by MSA
Signing 8� Striping Plans by VA Consulting, Inc.
"B" ITEM NO. Monterey Avenue, Gateway Drive, 35th Avenue, A St., B UNIT
Continued St., C St., Gerald Ford Drive UNITS QTY. COST TOTAL
B_24 Construct 6' Meandering Sidewalk Per Palm Desert STD 104 SF 59618 ,3, zs $ � 3 s8 so
B_25 Construct 8' Meandering Sidewalk Per Palm Desert STD 104 SF 31962 3. Go $ �s o�3 z°
B-26 Install Barricade per Riverside County STD. 810 EA 2 2 ooa " $ y000 •"
B_27 Construct Returned Curb Style Access Ramp. EA 2 „3�50 "6$ 7700,°
g-Zg Construct Monolithic Median Nose EA 1 �gp� `O $ y�.p, •
SUBTOTAL $ ,oLo y� dc
Street Plans - by Dudek
Dinah Shore, Portola, Gerald Ford UNIT
"C"ITEM No. Si nin and Stri in Plans b Cit of Palm Desert UNITS QTY. COST TOTAL
C-� 2" Asphalt Rubber Hot Mix (ARHM). SF 393574 , zo $ • 7z zgg
C_2 3" Asphalt Concrete. SF 393574 �,ss $ ��o�o3g 7�
C-3 10" Class 2 Aggregate Base. SF 393574 /, 3 S $ 53�,315� 06
C-4 Unclassified Excavation incl. Import/Export (F) LS 1 z�,S'oov``$ z�soov.
C-5 Signing 8� Striping (S) LS 1 Z o, oo a $ Zv,oao"
C-6 8" Curb and Gutter Type I Per Palm Desert STD 102. LF 7534 /g, 7 S $ �y zG Z
C-7 8" Curb and Type II Per Palm Desert STD 103. LF 9536 y, �o $ p�,�- Z �
C_g Construct Cross Gutter Type II Per Palm Desert STD 108. SF 1398 �o,-70 $ i�, S g o
C_g Construct Curb Ramp Per Riverside County STD 403. EA 18 ��9�o, ��$ � �oo,a
Construct Curb Inlet Catch Basin Per Riverside County STD EA 5 $
C-10 300, 300A and 608 SG S'U •°� za,ZSp n
Construct Gutter Depression Per Riverside County STD 311 EA 5 $
C-11 Case "C„ 7 OO eO �3SoD, U
Construct Brooks Product Catch Basin Per Brooks STD 3636 EA 1 $
C-12 Catch Basin with Tra�c Grate. zZ�o �� z Z o o. d
EA 2 $
C-13 Ad�ust Manhole to Grade of New As halt Pavement yS0 "` �o�v b�
C-14 Relocate Existing Fire Hydrant to Behind New Curb EA 1 �3 z oo "� $ 3 zbo -�
C-15 Construct 8" AC Berm Per Riverside County STD 212 LF 118 9 , �O $ � o
C-16 Remove Existing Curb and Gutter LF 82Q ��, �� �3, �yo,
C-17 Remove Existing Asphalt Concrete Pavement SF 1785 00 7�yU, �o
C�g Remove Asphalt Concrete Berm LF 387 z z, o o �S-� , o
C-19 Remove Portland Concrete Cement Ramp EA 2 zoo, �� �/oo. °"
C-20 Saw-cut AC Pavement LF 1250 S; 6b �Z SO•'
SUBTOTAL $,� 3 7 ��-- s�
Street Plans-by Favreau UNIT
"D" ITEM No. Gerald Ford Drive. � UNITS QTY. COST TOTAL
D-1 2" ARHM SF 9618 z o $ ��„s-y/,c
D-3 3" Asphalt Concrete SF 9618 , SS" $ !� , 07, °
D-4 10" Class 2 Aggregate Base SF 9618 ,3S $�Z,98y3 0
Page C-3-5
"D" ITEM No. Street Plans-by Favreau UNIT
Continued Gerald Ford Drive. UNITS QTY. COST TOTAL
Construct 8" Curb and Gutter Type I Per Palm Desert STD LF 431
D-6 102. /�, 7S $ ���/ t
D_7 Construct Cross-Gutter Type 11 Per Paim Desert STD 103. EA 1 2,5'00 `� $ Zsoo. °o
p_g Construct Sidewalk LF 591 L � oo $ 13
Construct Curb Ramp, Case "A" Per Riverside County EA 2
D-9 Standard 403 `�7�� $ �`�°'� ,�
D-12 Sawcut 8� Remove Ex Curb/Curb 8� Gutter/AC Pavement LF 730 z, oo $ ���60 0
SUBTOTAL �/Z9�� . °
"WP1" ITEM Phase 1 Water Improvement Plans UNITS QTY. UNIT TOTAL
No. COST
WP1-1 18" DI Water Main LF 3800 7 � n� $3 0o Z� °
WP1_2 18" DI Water Main-Restrained Joints LF 1330 pZ, �' $/zZ,36o "
WP1-3 12" DI Water Main LF 4333 �,s;bo $ Z � `y do
WP1-4 12" DI Water Main-Restrained Joints LF 1868 G% �o $/z i3 g9Z "
WP1-5 8" DI Water Main - Restrained Joints LF �l6 Ga, oU $ 27Go �
WP1-6 18" DI Butterfly Valve-Epoxy Lined � Coated EA 27 yG�/d" $ SLEQa`
WP1-7 6" Blow-Off Assembly-Per CVWD Standa�d � 6 y/3 0 $Z , 780
WP1-8 6" Fire Hydrant Assembly-Wet Barrel EA 17 SG 3S.-' � S; 7ys p
WP1-9 2" Air/Vacuum Relief Assembly per CVWD EA 1 3 Z o� "� $ 3 2�V `�
WP1-10 2"Serv+ce a�d Meter Box-For 4rrigation EA 1 Zoso "$ Zo,s-o `
WP1-11 Install 24" Steel Casing Per Water Plans Ph1, Sheet 9 LF 30 z ov �d $ � o 06. "
WP1-12 Remove Existing 12"x6" Reducer, 6" GV and 6" Blow-Off EA 4
Assembly and Connect to Ex. 12" Water Main under direct
district ins ection. Z 7 7p •" // ��o `
WP1-13 Remove Existing 12" DI Water Main LF 33 ��, bd 3-9� �
WP1-14 Remove Existing 18" DI Water Main LF 65 ,3�; �� ZZ7S. �
SUBTOTAL $/ /oG, 9/I �
"WP2" ITEM Phase 2 Water Improvement Plans-Gerald Ford UNITS QTY. UNIT TOTAL
No. COST
WP2_� 18" DI Water Main LF 3063 g,ad $ ��1J oZ�{ �
WP2_2 18" DI Water Main - Restrained Joints LF 504 LG. °� $ 33. ZG . °
WP2-3 18" Butterfly Valves-Epoxy Lined and Coated EA 6 ����b" $ L�, 8�1� eO
WP2-4 6" Fire Hydrant Assembly (Wet Barrel) EA 5 S�3S�`'$ Z 8. �7S �
WP2-5 Remove Existing 18"x6" Reducer, 6" GV and 6" Blow-Off EA 4 $
Assembly and Connect to Ex. 18" Water Main under direct
district inspection. y 9Sb� { ��o o"�
WP2-6 2" Service with Meter Box for Irrigation. EA 1 z vSv" $ z�S� `
SUBTOTAL $ZSB,/.s ��
Page C-4-5
"WP3" ITEM Water Improvement Plans by Hacker Engineering
No.
WP3-1 8" DI Water Main LF 42 J'o �° $ Z�oa `0
WP3-2 12" DI Water Main LF 1517 � p �� $ 91,01O°
WP3-3 12" DI Gate Valve EA 7 / �'�D " � 3 �Go '
WP3-4 6"Blow Off Assembly per CVWD Std. EA 3 /yoo°O � zoo •'
WP3-5 1 �/2" Seniice with Meter Box for Irrigation EA 1 �yop'" � �yQo ``
WP3-6 Remove Existing 12"x6" Reducer, 6" GV and 6" Blow-Off EA 1 �
Assembfy and Connect to Ex. 12" Water Main under direct
.. o
district ins ection. y�SO `1 �S U
SUBTOTAL $//� .S-3 ��
"SC1" ITEM I-10 Sewer Crossing UNITS QTY. UNIT TOTAL
No. COST
SC1-1 Construct 18" Welded 316SS Sewer Main LF 427 ��y , dO $ �S ,L8 `�
SC1-2 Remove and Reconstruct Existing 48" Diameter. Sewer EA 3 $
Manhole S/�D"� �.Syb �
SC1-3 Temporary Pump Station per Detail Sheet 4 EA 4 �/G yG `� $�� 78� o
SC1-4 Manhole Discharge Line per Detail Sheet 4 EA 2 !0 73�� $ Z� S�G. °
SC1-5 Construct 4" PVC C-900 Temp. Force Main LF 3,113 /o, �� $ 3J, �3v °
SC1-6 Sawcut, Remove and Replace Existing asphalt pavement as SF 450 $
necessary to install temporary sewer forcemain per City of
Palm Desert Standards 7. �'� 3/SO "
SC1-7 Excavated Pits LS 1 z a,�-oo°$Z o,Sao
SC1-8 Remove Existing Sewer Pipeline LS 1 z 000, �` $ Z daa, �
SUBTOTAL $7Sz,S3 `�
"SDP1"ITEM Storm Drain Improvement Plans UNITS QTY. UNIT TOTAL
NO. COST
SDP1-1 Install 18" RCP Storm Drain LF 463 G2, n� $ Zg,76G
SDP1-2 Install 24" RCP Storm Drain LF 164 �, bo $ �p �
SDP1-3 Install 30" RCP Storm Drain LF 1085 9b, �° $ �7,GSo �
SDP1-4 Install 36" RCP Storm Drain LF 2097 d , d� $Z�,y.—
SDP1-5 Install 42" RCP Storm Drain LF 1985 �ZZ. ed $ZyZ !7b
SDP1-6 Install 48" RCP Storm Drain LF 625 / 9. rO � 93 /Z s �
SDP1-7 Install 54" RCP Storm Drain LF 1306 S-b,`` $ l S o 'y'
SDP1-8 Install 60" RCP Storm Drain LF 717 7�? `� $ Z 7, dZG °'
SDP1-9 Install 66" RCP Storm Drain LF 354 9/, d� $�7 Gi
SDP1-10 Install 84" RCP Storm Drain LF 1190 ,3 G�q, °° $y3 , 70 �
SDP1-11 Install 96" RCP Storm Drain LF 1838 yo�. "` $7 6 LZ8 �
Construct Storm Drain Manhofe No.1 PER RCFC&WCD STD EA 11 L��33.. $ ���
SDP1-12 MH251. y9
Page C-5-5
"SDP1"ITEM Storm Drain Imp�ovement Plans UNITS QTY. UN{T TOTAL
NO. COST
Continued
Construct Storm Drain Manhole No.2 PER RCFC&WCD STD EA 24 $
SDP1-13 MH252. 83�� /99 2� �
Construct Transition Structure No.3 PER RCFC8�WCD STD EA 6 $
SDP1-14 TS 303. N�'YO°O Z7, Z �l0°
SDP1-15 Construct Timber Bulkhead PER RCFC&WCD STD M804. EA 6 ,J"o0�°` $ 3000, °O
SDP1-16 Construct Concrete CoNar PER RCFC&WCD STD M803. EA 3 z o�I,,$"•` $ G13�•`
SOP1-17 Construct Drywell PER DETAIL ON PLAN SHT 16 EA 1 S-,S-ov• � ,S-,S-ao,'
Construct Headwall and Type "A" Straight Wall PER EA 2 $
CALTRANS STD. DWG NO. D90A and 906 (2000) EDITION
SDP1-18 AND PER DETAIL ON PLAN SHT 16 Sy ZGU� /o�,SZO "
SDP1-19 Stratagrid SG150 System for S1ope Stability SY 61629 $
Length=20-Feet for Elev. 151-170 (2' Vertical Spacing)
Length=15-Feet for Elev. 170 and above (2' Vertical
S acin . PER DETAIL ON PLAN SHT. 15 `�. ZS ZG I, �Z3, `
SDP1-20 Anchor mat Soil Erosion Protection PER MANUFATURE'S SY 11288 $
SPECIFICATION IN APPENDIX B. 3 S, � 4lap,71Y o
SDP1-21 Construct (2) 8x10 Sloped Protection Barrier PER APWA EA 1 $ �
STD. 360-1 3 S, Sgo 3 SS�O
SDP1-22 Construct 42" High Handrail PER APWA STD. 606-2 LF 45 � 93 bo $ �G�S o
SDP1-23 Construct Headwall PER DETAIL ON PLAN SHEET 16. EA 1 �'7Z,S`° $ �7Z s-b�
SDP1-24 Construct 15'x20' Rip-Rap Pad, 1-Foot thick with 8-inch SF 300 $
Diameter Rock PER PLAN ON SHEET 13. /6 6 o y866 �
SDP1-25 Contractor to Remove and Dispose Existing Grouted Rip SF 2821 $
Rap Energy Dissipater Pad. z, �`' S6 yZ. b
SDP1-26 Contractor to Construct 12" Grouted Rip Rap with 12-inch SF 6336 $
Nominal Diameter Rock PER DETAIL ON PLAN SHEET 15 �,So �1�, /8�°'
SDP1-27 Contractor to Construct Gravity Headwall PER PLAN SHEET EA 1 $
15. G YZG `� G �/20 °
SDP1-28 Construct 18" Inlet Structure PER PLAN SHEET 15. EA 1 G/Zb'" $ G� Zb`�
SDP1-29 Unclassified Excavation for Retention Basin (F) LS 1 3 a, ooc" $ 3 0, ooQ `
SDP1-30 Remove Existing Concrete box culvert at 35th and Dinah LS 1 �o$
Shore. /o a oo �o d���
SUBTOTAL �3 y8y b 7�
Traffic Signal Plans UNIT
"TS"ITEM No. UNITS QTY. COST TOTAL
By RBF
TS-1 Gateway Drive and 35th Avenue (S) LS 1 ZZ , yco $ ZZJ,yob a`
TS-2 Dinah Shore Drive and 35th Avenue (S) LS 1 Z y , y�o $ z y 9. � �
TS-3 Gatsway Drive and Gerafd Ford Drive (S) tS } Z�S"C�/Zb $ZS6'/t ''
TS-4 Monterey Avenue at 35`h Avenue (S) LS 1 S-y000 $,�-S/aoa `
TS-5 Portola Avenue and Gerald Ford Drive (S) LS 1 Z oo,g oo� $ z�o,go�
Page C-6-5
"TS"ITEM No. Traffic Signal Plans UNIT
(Continued) UNITS QTY. COST TOTAL
By City of Palm Desert
TS-6 Signal lnterconnect Plan-Reference for Routing Only (S) N/A N/A N/A N/A
SUBTOTAL $/ oG.� 8 "
IMPROVEMEN
PLAN TOTALS
Miscelianeous $! // ,so ''
Street Im rovement Plans b MSA $ az4 y7 8°
Street Plans Pre ared b Dudek $2, 37 is '�°
Street Plans Pre ared b Favreau $ /Z , i�� 6
Phase 1 Water Im rovement Plans $/, /o� 911 °
Phase 2 Water Im rovement Plans � ZS$ �s3 "
Phase 3 Water Im rovement Plans $ /�7 s'3v a
I-10 Sewer Crossin $ 73�S38 '
Storm Drain Im rovement Plans $3 w$ G7 `°
Traffic Signal Plans S $I. ��3. 8d "'
GRAND
70TAL $/y y�l, 9 2`'
(F) Denotes Finaf Pay Items
(S) Denotes Specialty Items
THE REMIANDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK.
Page C-7-5
The costs of any work shown or required in the Plans and Specifications, but not
specifically identified as a Pay Item are included in the related Pay Item(s), and
no additional compensation sha11 be due CONTRACTOR by virtue of
CONTRACTOR'S compliance with the Plans and Specifications.
TOTAL AMOUNT BASE BID IN FIGURES $ /` , 5�3/, �SZ, '`
TOTAL AMOUNT BASE B{D IN WORDS���'���► .••�/�•.r �o•r �ivi,o�ee�
TiSi rTY bIf� 71�a•�s�o o�r�i��- �1�ir c�re�r�,�xy 7"� c���y s �
/
IN WITNESS WHEREOF CONTRACTOR execut d this proposal as of date set
forth on Page C-1: '
By: �C `�
Signature
Title: i f+ � s � } �3 C� ��^P =�.v�,
CONTRACTOR
Attest by:
Notary Public in and for said unty and State
Title:
Page C-8-5
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
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� Title or Type of Document:
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Generai Engineering Contractor
Since 1998 License#761011
November 7, 2006
Mr. Joe Gaugash
City Engineer
City of Palm Desert
73510 Fred Waring Drive
Palm Desert, CA 92260
Via: Hand Delivery
RE: Palm Desert— Section 29 Assessment District 2004-02 Project
Dear Joe,
Good morning. I enjoyed talking to you yesterday. The S J & B Group, Inc. is looking
forward to serving the City of Palm Desert and working with your team on the Palm
Desert — Section 29 Assessment District 2004-02 project.
There was an unintentional oversight in not including Page C-1-5 in the bid package.
Attached is Page C-1-5. Please include it in our bid package.
Joe, if you have any questions or need any additional information, please give me a call.
You can reach me at the office (951) 369-8800 or my cell (909) 208-7789. We look
forward to working with you.
Best regards,
� � � �� .�-L
Duane A. Wille
Chief Executive Officer
The S J & B Group, Inc.
cc: Mr. Mark Greenwood
Public Works Director
City of Palm Desert
115 W La Cadena#200 Riverside, CA 92501 Tel: (951) 369-8800 Fax: (951) 369-8803
CONTRACTOR'S Proposal
SECTION 29 ASSESSMENT DISTRICT 2004-02
Contract No. C25570A
Project No. 627-05
TO: CITY OF PALM DESERT, "Owner"
DATE: J/- Z - cy G
BIDDER: ST :� � �o��o. �r.
"CONTRACTOR"
The UNDERSIGNED, "CONTRACTOR", having carefully examined the site and
the Contract Documents for the construction of, CITY OF PALM DESERT
SECTION 29 ASSESSMENT DISTRICT 2004-02, Project No. 627-05, hereby
proposes to construct the work in accordance with the Contract Documents,
including Addenda No(s). !-S for the amount stated in this Proposal.
By submitting this Proposal, CONTRACTOR agrees with Owner:
1 . That unless withdrawn in person by CONTRACTOR or some person
authorized in writing by CONTRACTOR — not by telephone or telegram —
before the time specified in the Notice Inviting Bids for the public opening of
bids, this Proposal constitutes an irrevocable offer for 180 calendar days after
that date.
2. The Owner has the right to reject any or all Proposals and to waive any
irregularities or informalities contained in a Proposal.
3. That the contract shall be awarded only by the governing body of OWNER.
Said contract shall only be deemed awarded after the CONTRACTOR'S
complete submission of all contract documents, bonds, insurance
documentation, and the OWNER shall obtain all necessary signatures of the
governing body, at which time the contract shall be deemed awarded.
4. To submit to Owner such information as Owner may require to determine the
Bidder's financial standing experience and to perform the work.
5. That the accompanying certified or cashier's check or Bid Bond constitutes a
guarantee that if awarded the contract, CONTRACTOR will execute the
Agreement and deliver the required bonds and certificates of insurance within
10 dayS after notice of award. If CONTRACTOR fails to execute and deliver
said documents, the check or bond is to be charged with the costs of the
resultant damages to Owner, including but not limited to publication costs, the
difference in money between the amount bid and the amount in excess of the
bid which costs Owner to do or cause to be done the work involved, lease
and rental costs, additional salaries and overhead, increased interest and
costs of funding the project, attorney expense, additional engineering and
Page C-1-5
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General Engineering Contractor
Since 1998 License#761011
November 7, 2006
Mr. Joe Gaugash
City Engineer
City of Palm Desert
73510 Fred Waring Drive
Palm Desert, CA 92260
Via Fax: (760) 341-7098
RE: Palm Desert— Section 29 Assessment District 2004 02 Project
Dear Joe:
The S J & B Group, Inc. ("SJB") has become aware of a minor administrative oversight
on our part made in the course of the submission to the City of Palm Desert ("City") of
the SJB bid proposal for Section 29 Assessment District 2004-002, Contract No.
C25570A, Project No. 627-OS ("Project"). This administrative oversight was our failure
to include Page C-1-5 in the bid package for the Project, although that Page was delivered
to you earlier today.
The purpose of this letter is to request that the City waive what SJB believes is a mere
inconsequential irregularity in the bid proposal. Page C-1-5 is the face page for the bid
proposal, and required that SJB reference the Addenda therein. For this Project, the City
issued Addenda Nos. 1 through 5. Although the City did not receive SJB's Page C-1-5
with the original bid package, the pages originally delivered to the City as part of the bid
package contained all items and quantities called for in each Addendum. Therefore, in
form and substance, SJB bid to the City the construction of the Project in accordance with
the Contract Documents, including Addenda Nos. 1-5 for the amount stated in the bid
proposal. It is our view that SJB is bound to construct the Project in accordance
therewith. More specifically, SJB's failure to include Page C-1-5 did not make its bid
materially different than what SJB intended it to be, and therefore would not provide to
SJB a basis for bid rescission under the Public Contract Code.
To substantiate our position, I have directed our Project Manager to prepare a
Memorandum that identifies where in the bid proposal the changes in items and
quantities are located as mandated by Addenda Nos. 1-5. I am enclosing this
Memorandum for your review and consideration. Upon your review, I believe that the
115 W La Cadena#200 Riverside, CA 92501 Tel: (951) 369-8800 Fax: (951) 369-8803
City will find that for all intents and purposes, each Addendum is in substance referenced
in the SJB bid package.
Based on the foregoing, SJB believes that it is the lowest responsible bidder for the
Project, and that this minor administrative oversight of a late delivery of Page C-1-5 to
the City is nothing more than an inconsequential deviation that did not render to SJB an
unfair competitive advantage over other bidders.
?Vumbered Paragraph 2 ofPage C-1-5 states: "The Owner has the right to reject any or all
Proposals and to waive any irregularities or informalities contained in a Proposal." All
bidders are required to acknowledge that provision, and SJB has done so as well. SJB, at
this time, respectfully requests the City accept the late delivery of Page C-1-5 based on
the foregoing and that the City confirm the awarding of the contract for the Project to
SJB.
Please contact the undersigned for any further questions you may have. We look forward
to your prompt response.
Best Regards,
� �c���J .
Duane A. Wille
Chief Executive Officer
The S J & B Group, Inc.
cc: Mr. Mark Greenwood
Public Works Director
City of Palm Desert
Via Fax: (760) 341-7098
The SJ&B Group, Inc.
General Engineering Conttactoc
Since 1998 License #761011
MEMORANDUM
TO: FROM:
Duane A.Wille ]ohn Perez
C C D ATE�
11/07/200G
RE: YOUR REFERENCE NUMBER:
Secaon 29 Assessment District 2004-02,Project No. 627-05,
Acknowledgement of Addenda
❑ URGENT ❑ FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE
NOTES/C0�4�fENTS:
Please be assured, in spite of the fact that Sheet C-1-5 Acknowledgement of Addenda, we did
receive, understand, and follow the instructions of Addenda 1-5. Our bid includes the complete
incorporation of each Addendum as follows:
Addendum Description Action
#1 Specifications of city office facilities Incorporated, included in
mobilization, Bid Item A-1
S WPPP plans Noted and incorporated in
Bid Item A-1
Specifications of traffic signal plans Included by subcontractor,
incorporated in Bid Items
TS-1 thru TS-5
Replacement of plan sheets Replaced, incorporated
Replacement ofpages C-1 thru C-7 Replaced
#2 Bid dated changed to October 30, 2006 at 10:00am Noted
Subcontractor qualification Noted
No specialty item designated Noted
115 W. La Cadena Drive #200 Riverside, CA 92501 951-369-8800 Fax 951-369-8803
The SJ&B Group, Inc.
General Engineering Conuactor
Since 1998 License #7G1011
Clarification of Bid Item D-1 Noted, incorporated in Bid
Item D-1
Availability of SWPPP plans Picked up at Pre-Bid
Meeting, incorporated in Bid
Item A-1
Conflict with power poles on Monterey Noted
#3 Replacement of SWPPP Replaced, incorporated in
Bid Item A-1
#4 Bid dated changed to November 2, 2006 at 2:OOpm Noted
Replacement of traffic signal plans Replaced, incorporated in
Bid Item TS-1 thru TS-5
#5 Deletion of Item 11, Page B-3, Evalutation of Bids Noted
by City
Item 15, Page B-3, instructions to bidder to Noted, incorporated
include traffic signals, signing, and striping as
specialty items
Replacement of plan sheets 2, 6, 10-21, Monterey Replaced, incorporated in
Avenue, Gateway Drive, 35`t', A Street, C Street, Bid Item B-7 and C-4
Gerald Ford Drive Street Improvements with
sheets dated October 25, 2006
Replacement of bid pages C-1 thru C-7 with Replaced
artached pages C-1-5 thru C-8-5
Clarification of questions from pre-bid meeting on Incorporated
October 11, 2006.
Multiple revised specifications Incorporated
115 W. La Cadena Drive #200 Riverside, CA 92501 951-369-8800 Fax 951-369-8803
CIIY OF PHIf� DESERT
-3—;io Fht.:� Ui-'a,Frnc, DarvF
� PAL'�1 DESLRT, CALIFOf.tilA 92260—_j';f3
� TEL: �60 346—o6ii
iFn.�: ;60 34i-7oq8
infuC��alm-deserc.or5
November 8, 2006
The SJ&B Group, Inc.
115 W. La Cadena #200
Riverside, CA 92501
Attn: Duane A. Wille
Subject: Section 29 Assessment District 2004-02, Project # 627-05, Contract # C25570A
Gentlemen:
On Thursday, November 2, 2006, bids for the above-referenced project were publicly opened
and read aloud. Bids were received for the project from the foliowing firms:
The SJ&B Group, Inc., Riverside, CA
Yeager Skanska, Inc., Riverside, CA
Hazard Construction Co., San Diego, CA
Granite Construction Co., Watsonville, CA
City staff have reviewed the bids and supporting documentation submitted and will, at the
appropriate time, recommend to the City Council of the City of Palm Desert an award of contrac!
to Yeager Skanska, Inc. for the subject project.
As stated in the Contractor's Proposal (page C-1-5, Item 1), the Proposal "constitutes an
irrevocable offer for 180 calendar days after' the bid opening date of November 2, 2006. Based
on necessary time lines associated with the formation of Assessment District 2004-02 and bond
issuance, staff anticipates a contract award recommendation to be presented to the City Council
some time in April, 2007.
We thank all bidders for proposing on this project and will look forward to the start of
constr�c±ion in Spring 2007.
Sincerely,
Mark Gree ood, P.E.
Director of Public Works
Cc: Carlos L. Ortega, City Manager
Homer Croy, Assistant City Manager for Development Services
Joseph S. Gaugush, P.E., City Engineer
David J. Erwin, City Attorney
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individual needs. SJB hos realized thot the key ,� �
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throughout, they use only the best materials;
materials with backed warronties, made by �
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most respected subcontractors in the area; `
subcontroctors, who have come to understand
the quality and craftsmanship of SJB.
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Sewer Water Storm Drain � Concrete Structures �'�
Riverside, California
951 .369-8800 �e-`���
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1 15 W. La Cadena Drive, Su�te 200
Riverside, California 92501
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