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Home My WebLink AboutC26480 CO1 Install Carpet @ DW Clubhousexs CITY OF PALM DESERT STAFF REPORT REQUEST: APPROVE CONSTRUCTION CHANGE ORDER NO. 1 TO SMITH FLOORS & INSTALLATIONS (CONTRACT NO. C26480) IN THE AMOUNT OF $11,987.96 FOR THE INSTALLATION OF CARPET AT THE DESERT WILLOW CLUBHOUSE SUBMITTED BY: MISSY WIGHTMAN, PROJECT COORDINATOR CONTRACTOR: SMITH FLOORS & INSTALLATIONS 14417 MERIDIAN PARKWAY, BUILDING 6 RIVERSIDE, CA 92518 DATE: AUGUST 9, 2007 CONTENTS: CHANGE ORDER NO. 1 (C.O.R. NO. 1) Recommendation: By Minute Motion, that the City Council: (1) Approve Change Order No. 1 to Contract No. C26480 for the Change Order Request No. 1 in an amount of $11,987.96 for the installation of carpet at the Desert Willow Clubhouse; and (2) Authorize the Finance Director to move $11,987.96 from contingency to base. Executive Summary: Approval of this recommendation will allow the Contractor to move ahead as scheduled to complete the specified area simultaneously as the original scope of work. Discussion: On July 12, 2007, the City Council authorized staff to negotiate with the top -ranked contractor, Smith Flooring, in an amount not -to -exceed $120,000 and authorized the Mayor to execute all necessary documents to facilitate the negotiated contract. Staff has finished negotiations with the Contractor for a price of $113,470, and documents have been executed by the Contractor and are in process for execution by the Mayor. Staff Report Approve Construction Change Order No. 1 to Smith Floors & Installations (Contract No. C26480) Installation of Carpet at the Desert Willow Clubhouse Page 2 of 2 August 9, 2007 Since then, staff has been informed that the portion of the Desert Willow Clubhouse that was once dedicated to Intrawest for their own use has now been tumed back over to the City, and will be used as the Desert Willow Conference Center. At the time, the project was out to bid and negotiations were under way with Smith Floors; this area was not part of the scope. Staff has now been requested to include this area in the scope of work, so the new carpet design will flow throughout the Desert Willow Clubhouse in its entirety. Staff recommends approval of Change Order No. 1 for the replacement of carpet in the conference center at the Desert Willow Clubhouse as required to complete this project. Submitted by: Project Coordinator mh Department Head: Dave Yrigdyen Director of Redevelopment/Housing Martin Alvarez Redevelopment Manager Approval: Carlos L. Ortega„ Executive Director Paul S. Gibson, Director of Finance C1:'i'Y COUi C1L ACTION: APPROVED / DENIED RECEIVED OTHER MEETING DATE X -y _ 0�1 .AYES:_E�n NOES : ABSENT : /- 60n ABSTAIN: Q, VERIFIED BY: D Original on FFi . to wit _ity Clerk's OtficF dig G:\rda\Melissa Wightman\Desert Willow Carpet\Staff Report- Change Orderl .doc co cD O Z CITY OF PALM DESERT CONSTRUCTION CHANGE ORDER Contract Purpose Consultant's Name Address: Recarpet Desert Willow Clubhouse Smith Floors & Installations 14417 Meridian Parkway, Building 6 Riverside, CA 92518 Contract # / P.O. # C26480 Change Order No. 1 Contingency: I YES X I NO Account No. 241-4195-495-8092 Project No. Vendor No. 9606 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES (Supplemental Plans, Specifications, and Directives dated Attached) Change in scope to include the former Intrawest conference center TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 113,470.00 Less: Expend. & Encumb. To Date: 113,470.00 Less: This Change Order Amount: 11,897.96 BALANCE OF BUDGET REMAINING FOR PROJECT: (11,897.96) DECREASE In Contract Price CONTINGENCY: Amount Approved by Council: Less: Prior Change Order(s): Less: This Change Order: Balance Remaining of Contingency: INCREASE In Contract Price 11,987.96 11,987.96 11,987.96 + 12,000.00 11, 987.96 12.04 The amount of the Contract will be Increased by the Sum of: Eleven Thousand Nine Hundred Eighty-seven and 96/100 Dollars ($11,987.96). W \Agenda Items\2007-Aug 9\CO1 Smith Floors Cont DW Clubhouse Carpet\CO1 Form doc See reverse ... Contract C26480 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension Days. Revised Contract Total $125,457.96 The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: 3. CERTIFIED FUNDS AVAILABLE: DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CONTRACTOR Date Accepted 4. APPROVED BY: Richard S. Kelly, MAYOR 8/9/07 CITY MANAGER 8/9/07 W \Agenda Items\2007-Aug 9\CO1 Smith Floors Cont DW Clubhouse Carpet\CO1 Form doc See reverse ... FLOORS—,111 l it JNSTALLATIOVS' July 30, 2007 LJKC, INC. dba SMITH FLOORS & INSTALLATIONS 14417 Meridian Parkway, Bldg. 6 Riverside, CA 92518 (951)656-1004 FAX (951)653-5778 City of Palm Desert 73-610 Fred Waring Dr. Palm Desert, CA 922(30-2578 Attn: Melissa Wightman Re: Desert Willow Country Club Change Order Request Original contract price Credit for reselection of carpet Add for Banquet room 160 yards Yarn Tile color Latina 40 yards border carpet and closets Manmade color Latina 30 yards border carpet #2 6" n i Iy e—.0k01316—rA 5 62- 505) Change order request Color rncwfvle: !Koss color nvrnU-Lt3371 Initial preparation included, which consists of sweeping, filling small cracks, and saw cuts. Floating, grinding, sanding or resurfacing shall be completed at a rate of $60.00 per hour per man plus materials, standard time. Overtime is at a rate of $80.00 per hour per man plus materials. Unless otherwise noted. Fax: (760) 341-6372 $113,470.00 Dr i 9ral C,onOTta. - $-1,000.00 trc i-F (55 b 1bo��s .frovn Cost: $12,987.96e.h Oilier L. ,987.96C.It Or-tr err Cafpe{-3onsec's. exert - EXCLUSIONS: Overtime/Stand-by Time/Clean, Seal, Wax, Vacuum, Protection/Demolition/Furniture R & R/Pad/Floor Prep. (sanding, scraping, floating, ramping, etc.)/Hoisting/Unforeseen Conditions/ Liquidated CamagelPre- molded Base Corners/Sub-floor Moisture Correction. Subject to field inspection and final addendum. CANCELLATIONS: Cancellations will be subject to manufacturer/Distributors approval. Upon Manufacturers/Distributors approval. A 25% restocking fee and delivery charge, will be applied on any cancellation of material already ordered. Above prices effective for 60 days. When accepted, please sign, date and fax back this and preliminary lien information, we cannot proceed without this it formation. Signaturo Date Accoptanco of Proposal _ -'rho ahovo prices, specifications and conditions aro satisfactory and aro hereby aceoptod. You aro authorized to do tho work as specified. Cordially, E KC, Inc. d stallations h t Estimator EG -ah I0 39Fid SJDD1d HlIWS Z£I988L1981 £I:80 L003/0E/L0