HomeMy WebLinkAboutC26790 Install/Maintain/Store Holiday DecorationsREQUEST:
SUBMITTED BY:
DATE:
ATTACHMENTS:
Recommendation:
Contract No. C26790
CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
Approval of a Contract with The Jarvis Company (Brentwood, CA) to
Install, Maintain, and Store the City's Holiday Decorations.
Stephen Y. Aryan, Assistant to the City Manager
August 9, 2007
The Jarvis Company Agreement
By Minute Motion:
XL
1. Authorize the City Manager to enter into an agreement with The Jarvis Company
(Brentwood, CA) to install, maintain, and store the City's holiday decorations in the
amount of $12,463.38 and $25.00 for a certificate of insurance naming the City as
additionally insured. Funds are available in Account No. 400-4260-433.39-10.
Discussion:
The City displays holiday decorations annually at the Civic Center, Visitors Center, and
Highway 111. The quantities of holiday decoration to be installed this year, as listed in the
attached contract, will be installed for $12,463.38. Staff recommends authorizing the City
Manager to enter into this agreement with the Jarvis Company.
A Council Subcommittee recently also explored enhancing the holiday decoration alo g the
City's Highway 111 and El Paseo business corridors. As El Paseo is in the planning tages '
of a major renovations project, staff recommended deferring enhancing these oliday
decorations, so they may be integrated and planned within the scope of this major pfoj ct.
Submitted By:
ephenVY. Aryan
ssistant to the C' anager
Approved By:
Carlos L. OrteW
City Manager v
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Paul S. Gibson ow w
Director of Finance/City Treasurer
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THE JARVIS COMPANY
Commercial l�ecoration Installation
July 1, 2007
llcar Valued Customcr:
It is hard to believe that the holida��s will be here soon! We know that ir is just too hot
outside to think about Christmas bur lookin� ahead will �;et it out of your way and on our
schedule. 1�.nclosed you will find yc>ur installation conrract and imroice. Please si�,m the white
copy of the contract and rerurn it to us along wirh your payment by rhe due date ineiicated
on your contract. �'1111ate accounts will be asscssed a late fee of 2 '% per month.
Scheduling is on a first come first served basis. We will place your center(s)/city on the
installation schedule as soon as we receive your signed contract and payment. If you reyuire
a cerrificate of insurance naming your center/cit�� as adciirionally insured, please include the
525.00 fee for the certificate as outlined in j�c�ur contract, arricle V. Please be sure to advise
us of any special wording rcyuired. When remitting payment, please include the account that
is locatcd on thc upper ri�;ht corncr of your contract.
Should you dccidc not to install pleasc notify t.his officc as soon as possiblc. "1'his is also a
good time to purchase replacement or additional product so that they will be ready for the
2007 holiday scason.
Please call c�ur office should }'ou have any yuestions regarding your account(s). We look
forward to working with you this holiday scason.
Sinccrcly,
"1'he jarvis Companv
Darlenc Jarvis
RECEIVED
„45 Z��, �,� ��,. :, ���,�; Z;�� JUL 0 9 2007
IiRI�.N'I'Vi'OOI). (;A 9451 3
i�iic�!�i:: ��zs.sir>.nr��o • ��:�t: ��zs.sir� nz��� DEVELOPMENTSERVICESDEPARTMENT
CITY OF PALM DESERT
TNE JARVIS COMPANY
INSTAL,LATION f"C�NTRACT
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ARTICLE T . TERM OF CONTRACT
'�'�-:e tPrm of thi= �'ontract �cr.e�.�ui� , wit:: resYect to earh '_ te;n
c � i��ltal�ati�:. li �tr<? r�eze�r�, �4 i�IREATHS, i? BELL.� ,
l � CAN��LES 3 GARLANr� TREES 48- �6 ' GnLD GARLANU 98- Rr^�D
CARLACd'� 464 ' R�YAL ^INE GARLF�ND �IGHTED • 2-12 ' WREATH •
? -' �1 ' WREATH�� • 4-6 ' 4JREATHS • 1-9 ' ROCY.Y MOLII3TAII� FINE TREE
1 -12 ' R��rKY MnLTNTAI I`' F I I�'E TF.EE '-1 R ' �ELF STAND i NG TREE:':
4 -?�" WnODLANI` C;�LLECT I ON WREATH� ;1-i 2 ' �ELF STAND I ti'G WREATf:
1-8 � E�JiLDINt� FR('t�`T ; 3- F ' BUIL.DiN� FR�}Nrt• r�'REATN.`_' fi.-7 ' F'..`LL R�=''�ti^
R��rY:`I M�=�'_�NmAIN FI�;E °�TFAL T�.E� • � - 9 � �t;r ; ^r)f"�I�` r�,r•k�� ,��,,,��mP.�C:
p?tiE ^pIRAL '."�:EF;
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ARTICLE I_I . STATEMENT OF WORK
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I:i�.t31'atio-: ��1�:;�� �� �}3rte� r,;� e.�rlie� tl;an NOVEMPER _ � �C?07 _
�n'_ mt�_�t be �nmp���te�' ;,�, _,�t-z �ha;i rro��EMBER 30 , %007
:�emova'. s'r�all be �tartw� :�fter DEC'EME,ER 26 , �'007 3nd
�c:r�;r��eted nc �a'��r �ha:� JANUARY 14 � 2003
Iristaller �,liali ,.ot be lia~1P fc�r del.ay= � f in��all�:tl . ;� •�r
r. emov,�' �,f <:1���-,r;�+.- '� ,n:, �,����Nd L,-y w=�,�'�her .�-- '` }-� - - -�o:'. .
ARTICLE ITI . PAYMENTS
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PAYMENT SHALL BE AS FOI.LOWS:
5�� $6 , 23� . 6Q L�'rE nN L`P�N RECEIPT GONTRA�,T RETUkN DATE
PRIOR TO INaTALLATIUN
50°: r6 , '?1 . 69 Pi_tE U'�1 JANiJARY 2 , 2007 '�t�ITuIN 10 DAYS ^F INVOI�.""E
ARTICLE IV. WARRANTY
?nst�ller. warrar:t�= a? w v.�or;. sr:a'_ 1 '��.e �e��o�r�e� i�. a .;:�-;� -n-�a�-�1 :�:�
R1r..,:F-� . E::C�'�'� fnr t}'.E' w.�rr�nt� ,�� rF.Y� -,�1Ti??iCP_ ;il �
�iJili-Til•31'lil�"� :T1tiT?ilE?i � iP��i.dli?'L 1Ct3�:E'�` I�:G 7ttili�� l•l���Y3:i� 1P3 �
rY:DYE��=t:� Ci lIR'l�i1J =1� . II"; ._�,ri� EVe?�i. � 1;"t�idli"r S?t���i .!'.:�t i?a
rC���_i�lj-1��li�lE' r�-�•_ ZC: =_. Of dec�La� 1 =�:15 i�?!::�P� i�1�` =1C;1 Y:'?�=Or:
w�;�t_,c�Fver. , incl�adin�; b�:t ::ot ii:n�+F,3 to : t?;eft , fir.e .
v:zn�,�l isrn, o_ act .:� �; -..' .
ARTICLE V. INSURANCE
Ir�s��ller shall ortain a policy of in:urance ir.suring I:'.;�t.�lle=
and Customer. again�-.t li3uility fcr loss suffered by third
�arties with �espect to the ir.stallati�n of said decoration: �r:
tr:e am�.-�unt of S1,OOOj00Q. 00. In_taller will provide Cu�tomer
with a cPrtific�te of insurance , if requested b�� C;.istomer , �t nn
c:harge . If Custcmer wishes to be named as additi��nally inst:re�a
on Irzstallers Insurance there will �e an additional charge nf
2$ 5.d0. Ar.y ard all other insurai;ce required by law o� by the
'"Li=�t��mer sh31i �%t' t�":2 CUStOITlei � S 5C?ZE' re=ponsltl � lt,/.
ARTICLE VI . SITE PRF.PARATION AND PLOT PLAN
?'rlP �CiC'��101": �Oi. t�"iF? TC�=':,z�� ��:. � .. C;� �v:? '�� .'r'_ ,3,` �:�.".� �}j�ii `. _
f i.7Y:i1 `.}^IPia 'r.l, CLi'� �..�R;E'1" ,.iF��� i[�L�._.l {1 � .�t �'E� dL�"r _Vi�C? :_?1� i j",_ t:_,�, i .. ?'
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it� ra�,rese:,i.�.3tive �_�; t-.�� feasi�. iiity fcY .r�.=t.�1' �t . .��. . - -_�c:r,cr
4:i1� he �e: 1�cn�sib'_e f �r �ec�;ri:,a any �;err;i =�� �.: , r�F_�mit�� , ar:_'<
1 icense� r,ec�ssary for proper ir::�tai lat .o:� ;�F �?�_c�r,�t_or.�, L�c;7�
owr.ers � IPS�'F��� � iE'.�St�Y'�� G'-L�'� �;��iE' �=i;C3 i;t�l-1"1• -•�•JE�nrr:e';+.:yi
.�:��hc�ity. ��.istomer_ will t:.e �e��pc:r.si�l� f.�� :�"_ n��es���y
fee:� . Ir,stc.iiiF-i 1 '� G1'JF'?"l L�?2':�':i�:'sl�",'rl :� = 1?":r��.�'_ decOl�Li �:!7
ri�Y'�.�,Wa2'E? iten�� inclu�'in'J �'1�� I':��t � 1Till.ti='� �C_ f3CE,'�Zd�"E� � �_=�L� iF_'= �
a:Cili�Y �OiYI+� Lvlt:�'7117 %�2 YF'�SC�1":dJlE' �iCflE� ��11C�Y t0 aCtUc3_
installatio« d�te�_ . A1'_ hardware item� �r!iIl �.;e left ir, r.'�::�c_e
betwe�n srasc,r:s .
ARTICLE VII . ELECTRICAL SOURCE AND CURRENT
CuStomer �hall furnish adequate electrical power and suitable
P�PCtL1C�3� connecti.ons as are customarily used in the electricai
trade or req��ired by Underwriter ' s Laboratory within a
re�jsonable ar�a , not to exceed 3 feet cf the dec�.-.,ratior;
installation site , f.�r distar.cF ��rea�e�� than � f�e` �'�_,to„�er
wil' be c_harged f��r r�xter.�ior. ��or3� . '": te r�: �le? vritr
SP���T"i(� 1C1�t�.�. �nlE:1t . +�USt.Cmer wa;::"c�it}5 +:�":3� t�'IP P��•��y , �,3 i
'=OIICi�Ct1CY; =U�:Lli1F'c� :��':.�li i?� �'�litct,_'i � ��i ��i� ii:��;��•10=? r:''_'_�l�;i=;�= ,
��`U�;tc�lflP_Y �}�,3'_ �. �.�:•r> Y.?��C�.;7i}:�., �� f� 2' -cl':^.�r;'lt. ��: . `i�=�'`_ . .. .'�.11"T�'r�l
,•nr;s�_�rne.� �;y d?c��;�,x`_ io•i- .
ARTICLE VIII . SUBCONTRACTORS AND ASSIGNMENTS
�ristallers �a� the eption to assign all or part of its riahts
and obligations under the terms of this Contract . Any such
assignment sha11 not relieve Customer ef its d�zty of performance
�ar�der anv of the tPYIC1.7 ox cor,,?itions of this �antract .
ARTICLE IX CONFLICT OF APPLICABLE LAW
� f a�,y paragraph or �,rovisi-�n cf this Co;:tract i �� declare��'
��r.;�a�y �a pilbliC: poliry uner�force�bt� ir, la�� oc eq��i.t,i, then
11": {:.}'lc.� �":rPi"1t; � tU:3} portion �,r,ai1 }:�E '���tt4'd fr�_�m t:}"il� r',�ri��'�C`�. �
:t;l'� � ?T(1:=t1:� iP.� ��CZf�1011�- S�"1�11 Y':'?1'.3i �. . .i �!1i � �G�Cr' �::�1 c,ffP�'}: ,
ARTICLE X. DEFAULT
Ir: tY�e e�J�nt of a �a�i��11t ��f ar�y :�ayment ef a��y ;_�;ns d�;e
hereu;�,de� , o� i.; the perform�nce cf a�;y othe:.� co•�er:a?�t !iFrei:-,,
ar�d if Custvmer f�il� to c�u�e said de�ault withi;� th�e? ( ' 1 d.�Y;
afte: writte-; r��tice fron� Ir;.�tnller , or if Customer becornes
insolvrr,t , �r cea�es to do �t,�ir.e.�s as a goinq concer.n, or makes
an assignn�ent for the benFfit of creditors or any proceeding or
petition �zndPr tre Ban};ru?tcy Act a� amer.ded is filed by or
again�t ru�tomei , ( incluaing a proceeding for reerganiZatl�I7,
arrangement , n� extension ) ther. ir, such evAnt, Instailer at its
�.n�e option sh�11 have the riqr�t to terminate this Contzact as
to ar,y and ali items of installation, and Installer shall
thereur�on by en�itled t�:� recaver from Customer the e�:cess, if
.�ny, of the amount of �ayments reserved in t�:e C��r,t�act f.or the
balancr of. the stated }eY;r,.
ARTICLE XI . SERVICE CALLS
TL�a�-E 471 :.1 ��t' flO C�i��L'CTf' L = _ .'c:'L'�a'1C'E� (_•ii �.3 � _ltt'�i :j�=t'''_ �:3i:iO?i.-� ��;'r
1:i�t�ilE'� � fUS hc� ii?St�l� citl �:'1 I"P�,3}or� _t:i. :. eiTi . �''Cii= ..E'!;i� 1":��}
i.Pi�FrC� +:i? 171=t.ci1�.���C:. .;';...1 .::� 1_T�t':.i ,_�i�`. ii'= a.. '. _ :i11. '.=t�'":i �i7 \'ai:C��3� 1 _=:il�
'vJt�::l�:}'iE?T �� ctC�: ri� t�;>�� . 17: �".,1:r' r''v'en'_ t'ae JZ����E'?7; 1 = "l�,�t ZP� �t;E`[7
i,C! l;�Si:a11�3�1G:1 In.stalle� wiil C}"E•��C�a �liS`OT:�� _?:i ;�'"� 1 ': iC':'1�3i
']$ � .�� �,p:` �'1n'1Z 1:"IC1�1� ,~;c: travFi tl]T:� . ? � adeq'�;�tE .�G'r�F:.' OT
��roper �?ec�� ical c;.,nr.P�� ion� a�e nct av,�� :.�:�le at i;:��allatior,
�i '.e at the timG of in_�_ta,Iatio:� �:,d �`��stc�mer wi�hFs Ins��ller
}o retuzn to +�he instal'_atinn site ��. co��nect tY:P e'.ectrical at
a later date there will ;;e an additional ch�rge of 7� 0. 00 per
�o�_ir includ�ny travel �in�e .
ARTICLE XII . ADDITIONAL TERMS
EXECUTED THIS CONTRACT ON PATE SET F�RTH EY THEIF. SI�NATURE�
C�ARRE"I .JA_.V I^ CCJ�Tr��r� --
LATE:_JtJLl' i , �OC'7 --- '"'ATE:^- -----
T`?E JARV I' C,��MPANY
1145 2ND tiT �TE A PMB 239
BRE?�'TWOOD, CA 9 4 513
( 925 ) �i6-069�J FAX ( 925 ) 51t-0270
ADDENDUM TO THE INSTALLATION CONTRACT
RELAMPING AGREEMENT
ACCOUNT NAME: CITY PAI.M DESERT
BY EXECUTING THIS AGREEMENT, I AM GRANTING THE JARVIS
COMPANY FERMISSION TO REPLACE ALL BLJRNED OUT LFMF^ ON THE
C.�'CORATT.�!N� BEING IN;�TALI,EL> BY THEM UNDE!;' CONTRACT ACC�UPIT
# 1`�0�' IT I^ L►'�'DERST�QD THAT THE JARVIS COMPANY
REPLACES BROKEN LAMPS AT THEIR EXPENSE.
THE T�}TAL CHARGE FC�R THE REPLACEMENT OF BURNT OUT BULBS
I^ a . ?�� FER LAMF' I�CL1'�iNc` MATEF.IAL^ AND LABOR, C'HA��:E^
ADL,EL> '_"�- ^.'�:E �Er�?v'L� I`JVO T���'.
IF A";'EP'"ED,fi�EA:'�. EXE'-'rtTE ��'�C�W A"��w -'�"'�'�'�* Tn
THF. JARVIS COMPANY G':T�: THE I I�'.'TAL�'_,AT.^N C^^�TRAC'?' B� T�'E
PAYME�IT �%`JE ��AT�.
CUSTOMER UNDERSTANDS THERE SHALL BE NO OBLIGATION ON THE
PART OF THE JARVIS COMPANY TO PERFORM ANY OF THE ABOVE
WORK UNTIL RECEIPT OF THIS AGREEMENT BY THE PAYMENT
DUE DATE.
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