HomeMy WebLinkAboutPD Police - Purchase MotorcyclesREQUEST:
DATE:
CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
AUTHORIZATION TO PURCHASE PALM DESERT POLICE
MOTORCYCLES
August 9, 2007
CONTENTS: Memoranda from Frank Taylor
Equipment bids
RECOMMENDATION:
By Minute Motion, authorize the purchase of two Honda Motorcycles from Desert Cities Honda
in the amount of $30,114.50 as approved in the fiscal year 2007/08 budget. No appropriation is
needed or requested.
EXECUTIVE SUMMARY:
Approval of this request will allow the Palm Desert Police Department to purchase two Honda
Motorcycles from Desert Cities Honda.
BACKGROUND:
As part of fiscal year 2007/08 budget, the Palm Desert Police Department was authorized to
replace two BMW Motorcycles, currently in use by the Palm Desert Police Department Traffic
Division, with two Honda Motorcycles. This request was brought forward due to the age of the
BMW Motorcycles as well as the difficulty in obtaining local servicing for these units. Bids were
solicited from Desert Cities Honda, Huntington Beach Honda, and Temecula Motor Sports. The
low bid was received from Desert Cities Honda in the amount of $30,114.50.
Therefore, staff recommends that the City Council authorize an expenditure of $30,1,14 50 f
the fiscal year 2007/08 Police Department budget to purchase two Honda Motorcyc s fi
Desert Cities Honda. No additional appropriation is needed or requested. I J
,
'PATRICIA SCULLY, CFEE
SENIOR MANAG41IENT ANALYST
SHEILA R. GILLIGAN
ACM/COMMUNITY SER
PbC(JL GIBBON
DIRECTOR OF FINANCE/
CITY TREASURER
CARLOS L. OF'EGA
CITY MANAGER
� PALM DESERT POLICE
DEPARTMENT
Served by the Riverside Counry Sheriffs Department -
Bob Doyle, Sheriff- Coroner
Bob Doyle,Sheriff-Coroner
TO: Finance Department- City of Palm Desert July 18, 2007
FROM: Lieutenant Frank Taylor
SUBJECT: Purchase of Palm Desert Police Motorcycles
City Manager Carlos Ortega has approved our request to use budgeted funds to begin the
purchase of new Honda Police Motorcycles.
Attached is the supporting documentation for this request. We will need a purchase order
for the following:
Amount: Payment to: Purpose:
$30,114.50 Desert Cities Honda 2-Honda Motorcycles
30-715 Front St.
Thousand Palms, CA 92276
I spoke with Dawnell Greene at Desert Cities Honda and this amount will be needed to
order the motorcycles. She will also order all the ancillary parts needed and bill us for
those amount after installation.
Thank you.
�.�
� PALM DESERT POLICE
DEPARTMENT _
Served by the Riverside Counry Sheriffs Department
Bob Doyle, Sheriff- Coroner
Bob Doyle,Sheriff-Coroner
TO: Carlos Ortega, City Manager DATE: July 13, 2007
FROM: Lieutenant Frank Taylor
SUBJECT: Purchase of Palm Desert Police Motorcycles
� � The Palm Desert Police Department would like to request authorization to expend
��� 05'S3 , in funds to purchase two Honda Police Motorcycles from Desert Cities
� Honda in Thousand Palms. This vendor submitted the lowest pnce out of the three
vendors that submitted proposals. The purchase of new Police Motorcycles was
authorized in the 2007-08 Budget as follows:
Two (2) Honda Police Motorcycles — Replacement of two (2) current BMW Police
Motorcycles. (One motorcycle with budgeted funds and one with CAL COPS S.L.E.F. -
Supplemental Law Enforcement Funds)
Four (4) Honda Police Motorcycles — Reclassification of four (4) Traffic Positions to
four (4) Motorcycle Enforcement Units (Including the purchase of four (4) motorcycles
with budgeted funds)
This request includes the purchase of one (1) Police motorcycle authorized to replace one
BMW motorcycle and one (1) Police Motorcycle from out of the four new positions. The
State of California has not signed a budget as of yet, so we are unable to use SLEF
funding at this time. We anticipate requesting to purchase the second replacement
motorcycle as soon as the CAL COPS-SLEF funds become available. We are currently in
the training phase with the first contingent of our new Motorcycle Enforcement Officers
and it will take a period of time for Desert Cities Honda to prepare the new motorcycles. I
spoke with Assistant City Mana�er Sheiia Gilligan this past week and she stated she was
in agreement with going ahead with this first part of our budgeted expenditures.
COST ANALYSIS:
I have attached supporting documentation provided by Sergeant John Doyle and Officer
Sergio Alcala, currently assigned to the Palm Desert Police Motorcycle Enforcement
Team. The cost estimates for the purchase of two (2) Honda Police Motorcycles,
including ancillary equipment, are attached and submitted as follows:
Desert Cities Honda Honda ST1300 Police Motorcycle $25,529.46 each
30-715 Front St
"I'1lousand Palms, Ca "1'otal cust (2 motorcycles) $51,058.92
Huntington Beach Honda Honda ST1300 Police Motorcycle $27,705.86 each
17555 Beach Blvd
Huntington Beach, Ca Total cost(2 motorcycles) $55,411.72
Temecula Motorsports Honda ST1300 Police Motorcycle $31,621.54 each
10729 Wheatlands Ave
Santee, CA 92071 Total cost(2 motorcycles) $63,243.08
This equipment, with authorization from the city of Palm Desert, will be purchased by
way of Purchase Order through the use of budgetary funds allocated in the 2007-08 Palm
Desert Police budget.
Additionally, I will submit another request in the near future for purchase of other
ancillary equipment, including radars, helmets, etc, which were included as part of the
motorcycle purchases authorized in the 2007-08 budget.
ATTACHMENTS:
1. Cover memorandum from Officer Sergio Alcala(July 12, 2007)
2. Proposal from Desert Cities Honda(July 10, 2007)
3. Proposal from Huntington Beach Honda (July 3, 2007)
4. Proposal from Temecula Motorsports (July 18, 2006) Includes proposal from
Thunder Works (June 6, 2006)
(Temecula Motorsports does not install ancillary equipment, so Thunder Works is
the vendor to outfit each motorcycle with the additional law enforcement related
equipment)
,
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PALM DESERT POLICE DEPARTMENT
Served by the
f Riverside County Sheriff's Department
' Bob Doyle, Sheriff
73520 Fred Waring Drive
Palm llesert CA 92260
(7G0)83G-1600 Fax(7G0)836-1616
Date: July 12, 2007
TO: Sgt. Doyle
From: Deputy Sergio Alcala #2392
Subject: Additional Motorcycle Bids
Attached are three bids for the replacement of the BMW motorcycles with Honda
motorcycles. These vendors are preferred because they are the lowest bids. Desert Cities
Honda and Huntington Beach Aonda are more attractive because they do all the outtitting
of the motorcycles on location. Temecuta Honda would send tf�e motorcycles to be outfitted
elsewhere by a different company.
Huntington Beach Honda's total bid is $27,705.86. Desert Cities Honda total bid is
$26,529.46. Temecula Honda's total bid is $31,621.54. Temecula Aonda's bid includes
having to send the motorcycle to Thunder Works Technologies for the outfitting. These
bids do not include the purchase of new radios and radar units but does include the
installation; refer to initial proposal for prices on radar and radio units.
Respectfull�$ubmitted,
�
�; �
De ut S. Alcala #2392
P: Y
F1�LX COVERSHEET
�
30-715 FROI�T STREET
THOUSAND PALMS,CA 92276
PHONE 760-343-4455 FAX 760-34311645
ww•w.desertcitieshonda.com
DATE: 7/ 10 /2407
NUMBER OF PAGES
(INCLUDING COVER SH�:ET)_ _3
TO: Deputy Sergio Alcala
FAX #: 760-83b-1616 PHONE#: 760-83Er1600
FROM: Dawnell Greene
PHONE: 760-343-4455 EMA1L: dawnellCdesertcitieshonda.com
RE: Revisea Police Motorcycle Bid
MESSAGE:
Attached is the revised bid for 8 to 10 police motorcycle's including acccssories listed by Woodcrest
Vehicle's bid#480_The bid is based upon Desert Cities Ilonda installing all the accessories,the paint will
be done locally.I have detailed out the list of accessories &om Woodcrest Vehicle,added a sheepskin seat
cover and note pad clipboard.I also addod the installation of the radio and the radar front and rear with the
c�ntrol box. I also have included paint using the Blythe Police B�1ce scheme_
We look forwazd to working with the Palm DeserE Police DepatUvent on the purchasa of these new uni�s.
If there are any questions,clarification or any other information you need please don't hesitate to call me at
760-343-4455.
Dawnell Crreene
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go��d�a�
POLICE M�TORCYCLE PROPQSAL
Pofice Department or Agency: PALM DESERT POLICE DEPARTMENT
Contact Name: SERGIO ALCA�A Title: DEPUTY
Cont�ci Phone: 760-836-1728 FAX: 760-836-161fi Email: SALCAIA�RNERSIDESHERIFF.ORG
Date of Proposal: 07/05 /2007 Expiration Date of Proposal: 07/05 12008
Revised: 7l10l07
UnitlYear 2007
Price per Unit
Model-ST1300PA7 $13,916.00
Doc Fees 55.00
Sales Tax 7.75% 1,082.75
CA Tire Fee 3.50 3.50
Total Unit` S 15,057.25'
• No shipping charge
Accessories
Accessories as listed in Woodcrest Vehicle Quote#480:
• Cuda Warning Ligt�ts
o Interiorlexterior warning light red/blue (rear radio box)
o Interiorlexterior warning light tri-aptic horizontal leds (blue}
o Interior/exterior waming light tri-optic horizontal leds (red)
o Tri-optic led's clear hor¢ontal (both sides of cowl)
o Interior/exterior warning light tri-optic horizonfial led's (steady red)
o Interior/exterior warning light tri-optic horizontal fed's(blue forward flashing)
o Tri-optic horizontal (low profites)led's(amber crash bars)
o Tri-optic horizontal (low profiles) led's(blue crash bars)
• Siren-100W Speaker, PA amplifier and Mounts
• Park kill siren deactivator
• E3ectric gun lockw/key override, rear mount,with 10 second gun lock timer
• Head light flasher
. Mount for Pro Laser 3
• Front and Back Crash Bars with Flashlight and Baton holder
• Push to talk handlebar bracket
• Bluebooth intercc�m shoulder kit
• Bluetooth motor kitwith for use with Federal siren amp
• Low profile 806-866 MHz antenna
• Honda ST1300 trunk box
34-715 Front Street ' Thousand Palms, CA 92276' 760-343-4455' FAX 760�06-40?5
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• Strobe tube artd cables for preemption
• Repetition power supply
• Streamlight flashlight charger
• Second battery system
• Citebook holder
• Heli handle bar riser
• Notepad clipboard
• Gel Sheepskin seat pad
• Misc_clamps,wire, zip ties, fasteners, relays.._.
• Installation of radar front� rear and control box` parts supplied by the city
• Installation of police radio ` cadio supplied by the city
Total for Accessories $7,500.89
lnstallation $1,890.00
Sales Tax 7.75°,fi $ 581.32
Total Accessories a9,972.21 .
And Installation
Paint(Blythe Pofice Dept scheme) 51,5�0.00 .
TOTAL UNIT,ACCESSORIES,a1STALLATIDN AND PAINT SZ6,SZ9.46
All prices are per unit and NET 30 days.
Unif price and accessories could be subject to change if there is a price increase by American
Honda Motar Corp or suppliers of parts and paint over the life of the proposal.
30-715 Front Street 'Thousand Palms, CA 92276"760-343-4455' FAX 760�U6-00T5
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951-698-4123 � Fax 951-698-412�
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ACCESSORIES SETTLEMENT
1 BASE PRICE l�
I DEALER PREP and FREIGHT �
�� , � _ ,�, y, q _ , DOCUME�fTARY FEE �S I �
ACCESSORIES �
� I SUBTOTAL ,
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BAIANCE DUE ON pELiVERY � _
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SALESPERSON
dEA�ER ACCEPTANCE PURCHASER
Estimate
Date Estimate t#
nrrobile enr�ine�rinr� r�echnr�Jal��s
A Dtv�st�N 0� O�CATUR ELFC7RDw1CS. INC. 6/G2UUG 17GG
10729 Wheatlands Ave.
Santee, CA �2U71
Name/Address
Rivcrs�de County SherrlTDtpl
Palin De�ert Shcnfl'Sl:ition
Scr�io Alcala i 60-83G-16UU,:. 1 G 1 G
735?U Fred warir,e
Palm Desert,CA. 9'_260
Rep Project
Adnm ST13U0
Item Description Qty Total
PS LaBOR Public Sa!'ety;n.;;allanoo L:�bur ro ins�sil durl bxtrery secup. All ligh[ins, � 130.U0
siren,rad�o,and radar tqwpmcnt will run on rear battery.'1'ne rear bsttcry
.�ill b�purullcl w�tr thc stocic battcry only a�heu the bike is running.
PS L.ABOR Publ�c Safcty Inst:�llation Labor to ins[a:i custor.►er pro�•ided Cu�tom 6 3�U U1
Goldrn Eaglc radlr unit
PS LABOR Publ�c Sufcty In�tallation Labor to install customer pro�ided(used) S 325.U1
MAC;OM rad�o
I
iusiorr►zr h�s 2 bik�s;o outflr '!'he hetmet kit 1"Y�'HK-SGMA-D/M)�vill bc provided by Salas Tax �D_�%�
ttiverside 'l'0.00
Total
b]5,2U?.54
S�gnature
Phone tt Fax� E-mail Web Sile
(,619)596-1925 (61)j 59b-1909 sllen�a;thundenvorks.net mvw,thundcrworks.nct
Page 4
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A DIV7SIflN OG DECATUR ElEtTRUNICS . InC, 5%6i20U6 ;766
10729 VJheatl:u�ds Ave.
Santee, C� 92Q71
Name/Address
kivcrsidc Counry Sher;if Dtpt
Palm Desert Shtnll'Stahon
Strgio AIwl17E0-�36-t6UU,f. 1ti1G
7352G Fr�d WurtnL
Pllm Dcscrt,C.A 9=2GU
Rep Project
I Adam ST13UU
�tem Description p�y i ptal
PS LRBOR Pubbc Safc;y Installation Labor to install front ar.1 rcar crush burs,R;idio 4G 2,600.05
blu:tooth k:<<radio ins�allation r.ot includedj, r►nc!l��hvb:;cn nysycm.
L�ghung pa:.kagc to►nctudc:foiward facing red and blue LED's w�th
shrouds and'f��'b,-acicets the red is on the s�reet side and is ateudy burn,�
side taeir��L�D's;nountel on the front crash burs,2 s�dt YxmS rccUbluc
LED's rr.oun[tC[o tht rcar rddio bOx,a red un�bluc rv:cr fucin�LED's
awunted[o:he rear of thc b�ke on TW brarkrt,und hracj libht fl;�:.hcr thxt
Lvil;turn off when[he side kick stand is duwn
Siren :ystern ta include A4S:UU siren spe.a�:er anu 1'��hetcn VdP.A arnp.:::ror
�•.ill Rill whe�side k:ck st�rtd is Cown.
S:rer�/lieht controls:
0-all lights off
;-rcar LED's
2-rcar and[cont LED's
3-(n;am�n;n,yl Hands:rcc sirc;.,{;nw:;tor,cs a�ai;aG;c}
w-sir:n wail on-o.f
S-no:uscd
vlisc.ParL: L)ual batery setup,co include MIv1Ck7dd�K32(lh, 13�H uatteryl,aliA ) ?SU UU'1'
relay. aad L•attery mount.
custoiuer h�s� bikrs to ou;f t.'fhc hcin:ct kit(PVHK-56?�iA-Q1�I)wi:l bc�ray.,-',cd by Safes Tax (0.0%�
Riv{rside.
Tota!
S�gnawre
Phone� Fax# =-maii Web Site
1G19j 59G-19?S (o19j 5'J6-1909 aUenCtnundrrwurlcs.n�t www.thunduwocks.na
Page 3
Estimate
r--
I Date Estimate#
mo�bil� enyine�ring teEhnalr�rlies
A DIYISIOM OF DECAT�ii EEEtTRON1C5 . INC_ 6/G/20UG I76o
10729 Wheatlands Ave.
Santee, CA 9?071
Name�Addres�
Rivers►de Counry�heriff llept
!'alm Deser:Sheriff Siatien
Sergio Alcala 7GU-E3G-!6G�,f. i 6 i 6
�?�20 Frcd 1�'arin�
Pa1m Dcacrt,CA. 9?260
Rep Project
Ad;un S T 1300
Item Doscription Qty Total
Pvp PvGt26-M2k:iM�A Blucrooth intercom bhoulder com kit,for.y1RK porcablc radio t 921.a5'1'
PVP PVORI-ST,4-�ti'D1M Bluetoo�h mo�or Ici[,Honda S1'13UU,for use w:th 4Vhelen w'YAl 12 arnp 1 4Y2.86'1'
and Or�ar✓7:UU mobile radio
Ant.Spcc Y.E7J� Antennu T�IMO Mount,9Udeb,3/S"hole a�ount 1 46.757"
Ancenex D1SC�uGAt SG6-S66N1H�low profilc unienn� 1 9;.1U't'
H�li HC0303 Heti Modified handlc bar rc-location k�t for Honds ST33�0 1 t59.OQ7
FedSig 3M792H 3M Op:icom w/self caua�ned po��'er supply l 1,G79.d4T
5eatit CigSock Scy Fit Gga;tn� Lighter Receptacle t 1U.99'1�
Streynligt�[SL2UXAC%DC Str�amltbhi SL20X DGAC char�,rr,3U,UU0 candlcpower 1�6ht 1 14a.56T
Mis..Par:s C;�cbooic h�ldcr — af+o� 1 :3�.721'
�q�;c.Pares Yro:ascr3 holdcr 1 393.8T1'
TW-FI l3QQ-GLNR:�CK Co;iapsiblc shot gu�rack to moun�ic:cur of'rlunda STi?00 1 3��GU7'
Sunt•r Cru�SGl Electric Sun lock w'k::y ovcrridc 1 B�.UU'I'
St:nta Cruz SG�3Ua !��it:�:e?:ug I I O.OU'1'
�,ASl�Z 25��03 Gun:imer 1 95.uU"1'
�Subcontract Labor Lil;�ek�nd whi:e paint on Honda ST13U0.Base bike color v,�,l;br stocic , 1,�00.00'f
whitc,price inc;�6rs btack.;aQdie bags and eiear coat.C�H to pa�at and I
Tt'�'•..o P.iR puticis.
�
customer i�as 2 bi�cs io outlit.Thc hcimcl kit(P�'HK-�G:�I!�-Dt�ij wil;bc pro��idcd by Sales Tax �D.Q%�
R�vcrsidt.
Total
Signature
Phone� Fax# E-mail Web Site
(619)�IG-;925 {6;9)596-19U� ulltn�.�,�thundecworl.s.net www.chunderwor4��.net
Page 2
Estima�e
Date Estimate#
R�abile er�rJ. in��rir�� technalorl. �es
A DIYlS14M Of DFCATUR Et �CTRON(CS. (J�IC. 6.'6%20U5 17GG
10729 Wheatl;:nds Ave.
Santee, CA 92U7t
Name/Address
Rrvcrsidc County Shc;ff Ocpc
Pytm Dcscrt Shcr;ff St:ition
Sergio Alcala�6U-b3o-160U, :. 1G16
�3�?U Pred v��ar�ng
Palm Descrt,CA. 9'_�G�i
Rep ProJect
Ad�m ST130U
Item Oescription �ty Totat
Code 3 LXE?iB1F-h Sir.glc?►c�d fl�h�n�lED X light w/black bezef,red 2 al$.78"i
Codc 3 L\E�B 1 P-t3 5ingle head fla�ttinb LED X li�ht w/bl�ck bczcl,blue Z 418.78'!'
Cod�3 LXL�:SHD Backind shr�ud far smglc hcad LED X Z 2a.0aT
Code 3 LXTABF-Bn Stide-by-side dual h�ad:las':ir.g LED X I►�ht�v!black bezcl,Bluc/Rcd 2 3?7.U1T
Code 3 LJCEXB3P-BR Stackcd dual head LED X light,red�blue,Ulack bezet 1 �f39.9�T
TW-h113U0-�LB Forv�•ard I�ght b�a:kec for Hon3a :3UU 2 60.UOT
T�Y-li 13UU-RLB R�nt li�ltt oruckct t�hotd 1 Code3 dual stacL-ed LcDX on the rear of�he f 1�O.UOT
Hondx ST13UU
TW-H t 300-FC(3-P.�1R Front crash bars for Hondu ST1?OU,Chromt,W ITh 31: bract<ets and 1 '3U.UOT
mounting hardwarc.
TW'-H130U-RCB-P.q1R Rcur c�ust;6ars for Honda ST13G0,chromc,w,:h aU moun:inb hardti�ur: 1 375.UU'1'
TW-H13�0-RADSh7' Radio mo�nttng braci;et Sor ST13U0(requires Heli-hlodiiird handlc bar I :iU.UU'1
rc-loca;ionj
'i W.i-i 1300-r"TT&i:T Pnsh:o�aiic swuch h�ndicbar or�;bci i GO UO"f
TW-H1300-HAR S7'130U x��nnr H.,rncss for zmergency libhts�nd;►ren. . ;79.7�'f
t:�S 13-I U:i K-four(Or�)-Uf;-�Onj(for PTTj 1 1 S.007
K45 17•I�S �t3nGatd Lti�Autbct ; S.aO'.'
K�S l�-!ll� Standdrd LED Kc� I 1 I S.OQT
K�S �3-3!0 K-4 On-Off-O:�, Ji'D1',(for:adio spcaiKcr} IS.SOT
KwS 13-102 Oa O�On Swi:rh,SPD'1',(for op[ican) t 1S.00T
A4isc.Parts Quest�2�51,bluc;natka LED's(pair} ! 16.UUT
Sound-Off r'.'H1FP0 1-Ieadl�yht wig•Vl'ag 1110dUI� 1 �0 22T
f�dS�s MS lUU Dyn�unax speaker with no brackcl 1 181.251
Whcirn WPAI 13 ;UUw r�mote s�ren an�plifier,M'atcr proof,for usc w�uh WPA con:roi head ] 385.��7'
cuuomcr hss:��+cr�to outfit.The hclmrt kit(PV�IK-SGMA-DrM j��i(1 bc providcd by Sales Tax �0.�%�
Rivcrsidc.
To#al
Signature
Phon�# Fax#t E-malf Web 5ita
(619)596-1925 (619j 596-190�) ultenr'�;�chundecwarks.nec w�»v.thundc,tirurks.net
Page 1
HUND�R DRKS
Date: June 6, 2006
mab�Ie e�gineering technningies
A Division DF DECATUR ELEC7RONICS, {Nc. I�'umberofpages
(including cover sheet): 6
10: Fron::
. Sergio Alcala Adam Serr
Palrn Desert Sheriff Station 1o72g Wheatlands Avenue
Suite C
Santee, C.A 92o7i
Phone: 6i9.�96.i92�
Phone: (7bo) 836-1600
Fax: 6i9.596.i9og
Fax: (�60) 836-i6i6 E-Mail: adam�thunderworks.net
cc:
u�ivw.Lhunderworks,n�f
; Ren�arT:s: ❑ lirgei�t � F��r y-our ❑ Rep1yASAP ❑ Please comment
revie��
�
( -__--�- __. --------�---�...,
( Gooc� Day Sergia,
i
I
Please re��iew tl�e estimate and fill in the paint chart if ever}�thin� looks goad. __
I will follow this up with a phone calI to make sure it faxed okay
- .—
"l�h�ilcs, Adam