HomeMy WebLinkAboutSR - Annual Grass Seed - Simplot PartnersCITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
REQUEST: Authorize the Annual Purchase of Grass Seed for City Parks and
Desert Willow Golf Course
SUBMITTED BY: Jay Niemczak, Park Facilities Manager
CONTRACTOR: Simplot Partners
42200 State Street
Palm Desert, California 92260
DATE: August 9, 2007
CONTENTS: Seed Specifications
Recommendation:
By Minute Motion: Authorize the purchase of 340,000 pounds of grass seed
from Simplot Partners in the amount of $279,470.74 (including tax, shipping,
and handling).
Discussion:
The City of Palm Desert and Desert Willow Golf Course purchase grass seed on an annual
basis for the overseeding of City Parks, Sports Fields, and the Desert Willow Golf Course.
The City and Desert Willow combine seed orders in order to maximize cost savings on the
purchase.
This year the City is utilizing 35,000 pounds of the grass seed with the remainder being
utilized by the Desert Willow Golf Course. Desert Willow will house it's portion of the seed,
and the City's portion will be stored at the Joni Yard. The Park Facilities Manager will
oversee the daily distribution of seed.
Staff Report
Authorize Annual Seed Purchase
August 9, 2007
Page 2 of 2
On July 5, 2007, the City Clerk requested bids for the purchase of the annual grass seed.
Sealed bids were opened on Friday July 20, 2007, with the following results:
Agronotech Seed (Wildomar, CA)
Simplot Partners (Palm Desert, CA)
Hi Tech Irrigation Inc. (Indio, CA)
John Deere (Montclair, CA)
Agronotech Seed (Wildomar, CA)
Lesco Inc. (Cleveland, OH)
$ 276,860.53
$ 279, 470.74
$ 292,257.87
$ 303,398.46
$ 306,073.26
$ 313,482.46
Although the bid price provided by Agronotech Seed was the lowest, the vendor's seed did
not meet the blend specifications outlined in the bid requirements. Therefore, Staff is
recommending that the City Council reject the low bid provided by Agronotech Seed, and
authorize the purchase of 340,000 pounds of grass seed from the next lowest responsive
bidder, Simplot Partners of Palm Desert, California, in the amount of $279,470.74
(including sales tax and shipping).
Funds are available in Account No.110-4610-453-2190, 110-4611-453-2190, and 110-
4611-453-3371 for the City's portion of the seed with the balance to be funded by Desert
Willow Corporation.
Submitted By:
iemczak
rk Facilities Manager
Approve
Homer Croy --
ACM for Dev
Carlos L. 046ga
City Manager
Department Head:
anis Steele
Parks and Recreation Services Manager
1/V
auI S. Gibson
ment Services Director of Finance
3ITY COUNCIL,CTION:
APPROVED DENIED
RECEIVED OTHER
MEETI '` DATE `I -( I
AYES • ir�_(•i-g0,`3pieT1 OJYf IBC l
NOES: .
ABSENT: U ` " -
ABSTAIN:
VERIFIED BY: k'DK I,Cocit)" 1
Driginal on File wte.h City Cler 's Offi'€