HomeMy WebLinkAboutC26600 CO1 Citywide Tree Inventory 762-071. I
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Approve Change Order No. 1 to Contract No. C26600 with
Davey Resource Group for the Citywide Tree Inventory
(Project No. 762-07)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
APPLICANT: Davey Resource Group
P.O. Box 347
Santa Margarita, CA 93453
DATE: December 13, 2007
CONTENTS: Change Order
Recommendation:
By Minute Motion:
1. Approve Change Order No. 1 for Davey Research
Group, contract# C26600, in the amount of
$12,540.00;
2. Move existing contingency for C26600 in the amount
of $3,344.00 to the base amount;
3. Establish a new contingency of $4,180.00 and
approve the movement of this contingency to base on
an as -needed basis; and
4. Authorize the Mayor to execute the change order.
Discussion:
On June 14, 2007, City Council awarded Contract No. C26600 to Davey
Resource Group of Santa Margarita for the inventory of all trees on city medians,
landscape and lighting assessment districts, parkways, parks and athletic
facilities, and Housing Authority properties. In order to arrive at a contract
amount, staff estimated the number of trees to be inventoried at 8,000, and the
contract was duly awarded in the amount of $33,440.00.
Approve Change Order No. 1 to Davey Resource Group Contract No. C26600
Page 2 of 2
December 13, 2007
Tree inventory activities have been underway and to date, Davey Resource
Group has inventoried 8,146 trees, necessitating a change order to cover the 146
trees not covered in the original agreement, plus another 1,800 trees that staff
estimates remain to be located and inventoried. Public Works Department staff
also strongly recommends the addition of another 1,000 trees into the change
order, to be used if necessary. This brings the change order to $12,540.00,
which is roughly equivalent to the cost of inventorying 3,000 trees.
Funds are available in accounts 110-4614-453-3370 and in Assessment District
Fund 200 accounts.
Therefore, staff recommends that City Council approve Change Order No. 1 for
Davey Research Group, contract# C26600, in the amount of $12,540.00; move
the existing contingency of $3,344.00 to the base amount; establish a new
contingency of $4,180.00 and approve the movement of this contingency to the
base on an as -needed basis; and authorize the Mayor to execute the change
order.
Prepared By:
H S nc Knight
Land cap Manager
Approval;
Homer
ACM for
lopment Services
Mark Gree wood, P.E.
Director of Public Works
Paul Gibson
Finance Director
Carlos L. Ortegf CITY COUNCIL ACTION:
City Manager iiPPROVED DENIED
RECEIVED OTHER
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Original on File with City Clerk's OffirE.
G.1Pub WorkslStaf Reports12007%December 13108 CO No 1 C26600 City Wide Tree MventoryMward CO No. 1 Citywide Tree P762-07.doc
CITY OF PALM DESERT
CONSTRUCTION CHANGE ORDER
Contract Purpose
Consultant's Name
Address:
City Wide Tree Inventory
Davey Resource Group
P.O. Box 347 Santa Margarita, CA 93453
Contract u / P.O. # I C26600 1014238
Change Order No. , 1
Contingency: ( YES ( NO
Account No. V ous
Project No. 1762-07
Vendor No. 110187
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
(Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price
Additional 3,000 Trees $12,540.00
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
Staff requested the approval of an additional 3,000 trees for inventory
TOTAL BUDGET FOR PROt1ECT: + 36,784.00 CONTINGENCY:
Lam: Expend. & Enc rnb. To Cate: 36, 784.00 Amount Approved by Council:
Less: This Change Order Anent: - 12,540.00 Less: Riot- Change Crder(s):
BALANCE OF BUDGET Less: This Change Order:
REMNNJNG FCR FRQJECT (12540.00) Balance RerTraining of Contingency.
12,540.00
12,540.00
3,344.00
12,540.03
The amount of the Contract will be increased by the Sum of: Twelve Thousand Five Hundred Forty Dollars
($ 12,540.00).
Contract C26600 Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension -0- Days
Revised Contract Total $45, 980.00
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price
specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in
work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change
Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of
that directly or indirectly related to the approved time extension, required to complete the Change Order items. This
document will become a supplement of the contract and all provisions will apply hereto. It is understood that the
Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, Toss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
DEPARTMENT HEAD
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
CONTRACTOR Date Accepted
4. APPROVED BY:
JEAN M. BENSON, MAYOR Date Approved
CITY MANAGER Date Approved