HomeMy WebLinkAboutGas & Diesel Fuel for City Vehicles FY 2007-08CITY OF PALM DESERT
PUBLIC WORKS
STAFF REPORT
REQUEST: Approve Funds for Purchase of Gas and Diesel Fuel for Fiscal Year
2007-2008
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
VENDOR:
SoCo Group Kenny Strickland
5962 Priestley Dr. P. O. Box 998
Carlsbad, CA 92008-882 Coachella, CA 92236
DATE: December 13, 2007
Recommendation:
By Minute Motion, approve funds for the purchase of gasoline and Diesel fuels
from SoCo Group and Kenny Strickland for City vehicles and equipment, for the
remainder of the 2007-2008 fiscal year, in an amount not to exceed $50,000.
Discussion:
In order to carry out the daily maintenance operations of the City, a steady, dependable,
and cost-effective source for fueling fleet vehicles and equipment must be available.
Since fuel prices are unpredictable, standard annual fuel contracts are not possible.
In June of 2007, City Council approved a staff report authorizing Public Works
maintenance staff to purchase gas and Diesel fuel from two local fuel suppliers, SoCo
Group and Kenny Strickland, due to their prompt and responsive service and consistent
ten -cent -per -gallon discount to the City. However, the staff report did not specify a
dollar amount for approval. In such cases, current City policy allows for purchases up to
$25,000 per vendor. Since July 1, staff has spent the allowed $25,000 with SoCo
Group and is in the process of spending down a $25,000 purchase order issued to
Kenny Strickland. With half of the 2007-08 fiscal year still left and a continued need for
fuel, it is necessary to have Council approval to continue to obtain fuel from these two
local fuel suppliers.
Page 2 of 2
December 13, 2007
Therefore, Public Works staff requests that City Council approve a $50,000 expenditure
for the purchase of gasoline and Diesel fuels as needed with SoCo Group and Kenny
Strickland for the remainder of the 2007-08 fiscal year. Funds are available in the
Automotive Gas account number 110-4331-413-2170.
Prepared By: Departmen'H
Carlo a e Mark Greenwood, P.E.,
Mai - tenanc - . ervices Manager
Approval:
Homer Croy
ACM for Devel
Carlos L. Ort
City Manager
/dhl
Director of Public Works
Paul Gibson
nt Services Finance Director
CITY COUNCIL ACTION:
APPROVED ✓ DENIED
RECEIVED OTHER
ilEETINg DATE 1
AYES: er Lt5nr�-� 41 ef l !�P r15nn
NOES: N(ji
ABSENT: intr+I
ABSTAIN: N one.'
VERIFIED BY: >DK.I r4
lriginal on File with City Clerk's Office