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Home My WebLink About2008 Virginia Waring Piano CompetitionCITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST: REQUEST FOR APPROVAL OF RECOMMENDATIONS OF THE OUTSIDE AGENCY/CHARITABLE CONTRIBUTIONS FUNDING COMMITTEE RELATIVE TO FUNDING REQUESTS, CONTRIBUTIONS, AND ALLOCATION OF FUNDS. SUBMITTED BY: Paul S. Gibson, Director of Finance/Treasurer DATE: December 13, 2007 CONTENTS: 1. Funding Application from the Virginia Waring International Piano Competition 2. Proposed Amended Criteria for Funding Requests 3. Non -Profit Charitable Funding for FY 2007/08 RECOMMENDATION: By Minute Motion: 1) Approve funding for the Virginia Warning Piano Competition in the amount of $35,000 with the condition that the funds be used for sponsorship of the program and that the City of Palm Desert be listed on all advertising and materials as a presenting sponsor; 2) approve guidelines as agreed upon by the Outside Agency Funding Committee. EXECUTIVE SUMMARY: Each year the City receives many requests for funding from a variety of sources and for a variety of reasons including charitable contributions to qualified non -profits, Community Development Block Grants, marketing and promotional events, and those asking the City's participation at fundraising events such as dinners, golf tournaments, etc. In all cases, an attempt is made to include them in the fiscal year budgeting process, including sponsorship of events which become annual in occurrence. When requests come in during the year, staff has reviewed them, processed them through a committee when appropriate, and then agendized them for City Council review on a case -by -case basis. This procedure has served the City well over the years. In the case of the Virginia Waring International Piano Competition, the event is scheduled for 2009. The City has sponsored the competition in the past. However, the current request is a first-time request for sponsorship of the Black & White Ball, and its mid year presentation explains why provision was not made in the current fiscal year budget. CITY COUNCIL STAFF REPORT "Funding Requests to the City of Palm Desert" December 13, 2007 BACKGROUND: During discussion by members of the City Council at the meeting of October 25, 2007. it became apparent that some of the members thought that all requests were being processed through the Outside Agency Funding function. Staff was directed, therefore, to meet with Mayor Dick Kelly and Mayor Pro Tempore Jean Benson to determine whether or not a change should be made to this process. Staff met with the Mayor and Mayor Pro Tempore on November 6, 2007. Both Council Members stated that the process in place has been effective, and while it might require more definition, it did not necessarily need to be changed. The Committee reviewed an updated list of criteria to be met by applicants and recommended that this criteria be reaffirmed by the City Council with one addition: 17. Organizations requesting funding for a special event after the annual budgetary process has passed must complete an application for funding no Tess than 45 days prior to the event. In addition, staff recommends that those requests submitted outside the budgetary process be directed to the City Manager for review and approval if the amount does not exceed $5,000. Those that do exceed it would continue to require City Council approval and would be agendized with a recommendation from the City Manager and his staff. PAUL S. pS8N DIRECT OF FINANCE/TREASURER CITY MANA CARLO L TEGA ER CITY COUNCIL A TION: APPROVED DENIED RECEIVED OTHER MEETIN DATE /9 - AYES: ft<01. P(It' ,� 1p( l.cr in ( NOES • p �J ABSENT: Fnl rhv ABSTAIN: VFrRIFIED BY: poi( //Y1cim Original on File wit4JCity Clerk's Officf 2007/2008 Outside Agency Funding Application ' C;(Y n� �, a� ,,� T "�l �, f'":;:�_�? Fli•!l1��;�� ti9�N i VC��,iii� `- �►pi�!��td�z� (Exhibit ) f. GENERAL INFORMATION Date of Request: November 2, 2007 Fiscal Year Requested For: July 1, 2007 —June 30, 2008 Name of Agency: Virginia Waring InYI Piano Competition Federal I.D. No: 33-0025613 Tax Status (verification 501(c)3: XX Yes No must be attached): Other class (specify): Date Established: 1978 No. of Years in Community: 29 Public Private Non-Profit XX Type of Agency: Other (specify): Maifing Address: 73-710 Fred Waring Dr. # 201 Palm Desert, CA 92260 Service/Operation Address: same Contact Person: Ann Greer Phone Number: 760-773-2575 Amount Requested: $35,000 II. STATEMENT OF PURPOSE 1. DESCRIPTION OF AGENCY'S SERVICES (Describe the agency's services, including the specific program/project to be funded): The Virginia Waring International Piano Competition culturally enhances the community by holding a biennial world class musical event in the city of Palm Desert that recognizes and nurtures the career paths of gifted young classical pianists from around the world with monetary prizes and national and international performance opportunities. All events are open to the public and offered free of charge or at reduced fees. There are separate competitions for Juniors (12 and under); Intermediates (13-17) and Seniors (18-35). Afl divisions have master classes, solo and concerto 4 2007/2008 Outside Agency Funding Application rounds, and all concerto finalists perform with orchestra. Special features of the Senior Division are a new Piano Quintet Event for 2009 and the Ernst Krenek Prize in Austria. Krenek, characterized as a "one man history of 20`h Century music," lived in Palm Springs from 1966 until his death in 1991. Gladys Krenek, his wife, remains actively involved with the Virginia Waring International Piano Competition and travels the world promoting her husband's music. We received a lot of press in Austria in 2006 when the 2005 prize winner gave his recital in Schoenberg Hall in Vienna. The Virginia Waring International Piano Competition is an important springboard for rising stars of the solo and orchestral piano repertoire. It began as a grassroots enterprise in 1979 at the College of the Desert, staffed primarily by volunteers, and named in honor of Joanna Hodges, a concertizing artist and local teacher. 1997 Double First Place Winner and Grammy Award Nominee James Giles of New York says "This Competition was extremely helpful in my career. The distinguished performance prizes make the competition unique. Young artists ultimately want more chances to perform, and this is where the competition really delivers. I credit the Hodges Competition with creating several big splashes whose ripples continue to provide dividends in my career." Giles won performance awards in NY at Carnegie Hall, in London with the London Soloists Chamber Orchestra, and in the Ukraine with the Kharkov Symphony. Previous winners of note include Daniel Shapiro, and recording artists Jon Nakamatsu, Anton Nel, and John Novacek, who all have worldwide reputations. The Virginia Waring International Piano Competition is named in honor of the Rancho Mirage resident and former international concert pianist and Steinway Artist, known professionally as Virginia Morley. Virginia, married to the late maestro Fred Waring, remains active in the fields of music publishing and education, and serves as the President Emerita of the Competition. The high artistic standards maintained by this event brought international acclaim and recognition to the competition. With the advent of the Orchestra to accompany the concerto fina{ists in 2005 (instead of a second piano accompaniment) the caliber and quality of the applicants skyrocketed. The just completed 2007 Junior and Intermediate Competitions were very successful, and the artistic quality far surpassed the previous 2005 competition in this age range, and 53 contestants age 9 through 17 representing fi countries and 13 states participated in master classes, solo and concerto events. Many applicants had already performed as soloists with professional orchestras. The next Senior Competition (ages 18-35) will be in 2009 and 2013; with the Junior and Intermediate Competitions in 2011 and 2015. The 2007 Competition was held at California State University, San Bernardino - 5 2007/2008 Outside Agency Funding Application Palm Desert campus (CSUSB-PD) and the McCallum Theatre, instead of at the College of the Desert whose facilities are under renovation. The 2009 Competition will also be held at California State University, San Bernardino — Palm Desert Campus. Although the 2007 Competition lasted only 8 days, the audience at all events reached close to 4,000, surpassing attendance at the 2005 Competition, which ran 26 days and had an attendance of 3,200. The 2007 Competition included 52 hours of music open to the public and free of charge at the Palm Desert Campus of California State University, San Bernardino. Local public support for the competition continues to grow. Hundreds of area volunteers donate their time to the Competition by providing hospitality, transportation and practice pianos to contestants, and by working as ushers, stage managers and runners during the competition. In between competitions volunteers donate their time serving on the board, committees and giving clerical support to the office. Every time a VWIPC winner performs in the valley we receive requests for information on upcoming events and receive offers to help. There is nothing like this Competition in the Coachella Valley or on the West Coast. All daytime competition rounds and master classes are free and open to the public. It is akin to the Olympics in that contestants come from all over the world to participate in multiple categories, which include traditional orchestral, solo and master class competitions. The Virginia Waring International Piano Competition offers Coachella Valley residents and visitors an extensive program of competition, education, and performance opportunities that result in increased quality public cultural enrichment. Audiences are seeing the future stars of the concert stage. Local, national and international classical music presenters come to the Coachella Valley to hear and book these young virtuoso pianists. All the 2005 Winners have won other major competitions, either nationally or internationally, and received performance opportunities as a result of the Competition. We are seeing the same from the young 2007 Winners. A detailed list is available upon request. Audience attendees at the Virginia Waring International Piano Competition came from as far away as Lithuania, British Columbia and Nova Scotia. Many visitors who attended the 2007 competition have called and emailed for information for the next competition so that they can make their travel plans well in advance. New for the 2009 Competition will be marketing in 2008 to event and meeting planners and the business community through membership in the Palm Desert Chamber of Commerce and the CVA in order to increase tourism to Palm Desert from individuals and groups that enjoy classical music. The Coachella Valley is a destination spot for a film festival and for golf and tennis tournaments. It is time to be a destination for world s 2007/2008 Outside Agency Funding Application class classical music, including the Virginia Waring International Piano Competition. Also new for the 2009 Competition is the Piano Quintet event which will be held two evenings. This will allow those who work during the day to experience the thrill and joy of gorgeous classical music offered free to the community for the benefit of all. We also want to invite at no charge Palm Desert school children and low income senior citizens. 2. Confirm that these programs are available to all eligible participants, without regard to race, sex, political persuasion, religion, national origin, or age: The Virginia Waring International Piano Competition accepts all participants without regard to race, sex, political persuasion, religion or national origin. The contestants are chosen from submitted audition "audio only" CD's. The Applicants are listed only as numbers and the screening judges receive no information at all about them. There is absolutely no screening of audience members. All are welcome to attend without regard to race, sex, political persuasion, religion, national origin or age. 3. Total number of persons that benefit from this program: _15,000 + 4. Give an estimate of the percentages (%) of Palm Desert citizen participation: _85%_ Resident _15%_ Non-Resident 5. Estimate the benefit to Pafm Desert citizens or explain the benefit to the Palrn Desert community as a whole: Palm Desert residents in 2006 and 2007-2008 benefited or will benefit from several recitals featuring the 2005 and the 2007 award winners at Palm Desert venues such as St. MargareYs Episcopal Church, the McCallum Theatre and Washington Charter School on Nov 13, 2007 at 2:15 PM. Winners are scheduled in December and January. We are trying to schedule recitals in Pa{m Desert public schools or community centers to coincide with the artists' schedule while here. Future plans include personal presentations of the documentary accompanied by a Q & A with the filmmaker and VWIPC artistic director as well as live recitals at Pa{m Desert venues such as the Family YMCA, the Palm Desert Community Center, Sun City, Jocelyn Senior Center and the other Palm Desert schools. Where a live recital is not feasible, VWIPC volunteers or staff will present or make available the documentary or competition DVD, accompanied by supplemental materials where appropriate. We are also in tafks with the McCallum Theatre Institute to make available our DVD's to the MTI's roster of 201 teachers. In this way 7 2007/2008 Outside Agency Funding Application the DVD's can become a resource for the schools. !n addition to the above, local businesses, hotels and restaurants benefit from the increased business due to the contestants and the audiences attending the competition. The competition itself brings in a 60 piece orchestra for three days and two nights that has to be housed and fed. The contestants, judges and other VIP's also add to the local economy. The Competition lodges the international judges and VIP's at Shadow Mountain Resort so that these judges and VIP's can easily walk to EI Paseo for shopping and dining. Other cities, locally and internationally host Waring winners in concert. Contestants agreed in writing as a condition of participation, to mention the VWIPC in all future publicity in perpetuity if they win a prize. Therefore, every time they do, both the Competition and the city of Palm Desert receives increased promotion. Cities and states outside of Palm Desert that have had Waring winners in the past two years include New York, London, Rome, Vienna, Denver, Snowmass, Florida, San Francisco, Rancho Mirage, La Quinta, Indian Wells and Palm Springs. The City of Palm Desert's logo is on all our marketing materials and there is a link to the city on our website as well. VWIPC marketing includes Trade advertising for contestants into music journals and magazines internationally and consumer advertising locally. III. AGENCY INFORMATION 1. How long has this program been in existence? 29_Year(s)/Month(s) 2. Are volunteers used by this Agency? _XX_ Yes No If so, please indicate the number of hours and activities/duties performed. Board members put in approximately 2,880 hours per year on planning and meetings and fundraising. Non board volunteer hours include 25,215 hours during the competition for competition services such as ushering, hospitality, judges' liaison and contestant liaison. Volunteers who housed contestants totaled a minimum of 14,840 hours. Describe the alternative funding sources that have been approached during the last year: Our major fundraising event is the Black and White Ball and its Tribute Book, held annually. In the past year the organization has approached businesses, private donors, private foundations and other city governments for funding. We also sold copies of the Concerto Finals' 8 2007/2008 Outside Agency Funding Application DVD and a Documentary DVD donated by the Filmmaker as well as program ads in our Competition Program. IV. AGENCY BUDGET 1. Source of Funding: A. List ALL sources, including anticipated contributions from the City of Palm Desert, for FY2007-2008. (1f necessary, attach a separate sheet.): Palm Desert- $35,000 Berger Foundation - $25,000 Other Private Foundations - $35,000 Fundraisinq Events— individual donors - $70,000 Citv of Indian Wells - $12,500 CitY of Rancho Miraqe - $5,000 Community Foundation of Riverside County - $4,000 B. List any funding received from the LAST (FY2006-2007) fiscal year, including the amount your agency requested and the actual amount received, from each of the following cities: 4 y • + �° �t�� ;�!� r.�� e .�.��:�. �.� .. �ic .,- . �. �5 �+�"'�� . s � , .,�.� �, 1,� �, �' •' � r'',- � � ti.�� ° - � .. ' w�fF.��'.'�"� ��+ ,.� . -a1' '�,; � y�. ��• �j „rT w > . �r�, � '+►�T i i}: y� �x�:r 7� ��, } � � ,�a�i =r` � � i u � { .v c; 'r', Y w�i.��.��;.� ��.�`��L� aPpr�v,�edt��;��, �r� ;' rv,ed.� :.�,. �-�" ��'=, K :;ti �R�q�estec� � -�;, �ioufnf 4 .�, �rt��.; Cfi��-#�,�i�:� �t�"p�7� :Amount� � � . . �(ftinds receii�e`d� �Fi�ntl=F��a'�'si�� Cathedral City Coachefla Desert Hot Springs lndian Wells 12,500 12,500 Indio La Quinta 2,000 1,000 Palm Springs Palm Desert 35,000 35,000 1,000 Rancho Mirage 5,000 5,000 2,000 Other city: GRAND TOTAL OF FUNDiNG SOURCES: $ 341,620.67 9 2007/2008 Outside Agency Funding Application C. List any funding that will be requested in the NEXT (2007-2008) fiscal year: �� Pt '� •k, . A``�` f � . '� 1� � � , . � . � )'' 4,# �K�{,a �- � t .. Ytt� . .��= � T ..> } f. .dv�R ��...._ls`+�'! u � . . y. � �un Receive �rom � l�r��i,.�. '�y.Yi;t��'��_ � �r�r�r�;f a�? r Y �i �� d z`� ;��:,��$, •ro�'�� ,eq�es��°� � ��.��• 'x t t,0 er`�. + .♦ i � f�.,��.�A , �.t r •a, .? . •`rr'��c� y� �.py .L� x ;�, C� �: '` � �: Y :Am �nt -:.� ;�'upd.; aisiiig`{� , Cathedral City Coachella Desert Hot Springs Indian Wells 12,500 Indio 1,000 La Quinta n/a Palm Springs 5,000 Pa/m Desert 35,000 Rancho Mirage Other city: GRAND TOTAL OF FUNDING SOURCES: $ 350,000 2. List amounts requested or received from Community Development Block Grant (CDBG) monies, and the year monies were received. (The City will usually not provide an additional contribution to those agencies already receiving CDBG funds.): Amount: $ n/a Year: n/a 3. EXPENDITURES: (Be as detailed as possible. If necessary, attach a separate sheet.) See attached budget GRAND TOTAL OF EXPENDITURES: $300,000 4. Indicate how the budget amounts were derived. Attach any past documentation that was used (e.g., last year's actual sources and expenditures): last year's budqet includes actuals for the competition qlease note that fundraisinq expenses are not included in this budget. �o 2007/2008 Outside Agency Funding Application V. SIGNATURE AUTHORIZATION 1. tdentify the person authorized to sign on behalf of the applicant agency: NAME: Ann Greer TITLE: General Manaqer ADDRESS: Virqinia Warincllnt'I Piano Competition 73-710 Fred Waring Dr. # 201 TELEPHONE: 760-773-2575 E-MAIL ADDRESS: ann(a�vwipc.org 2. Signature of authorized person, as identified in #1: The undersigned does hereby confirm that the information herein is true and correct and is submitted in support of and as part of the application for funding. The undersigned hereby confirms that the applicant agency meets the criteria set forth herein and agrees to comply with all requirements. Signature: Date: � Z �� l � Internal Revenue Service Department of the Treasury P. O. Box 2508 Date: May 3, 2006 Cincinnati, OH 45201 Person to Contact: VIRGINIA WARING INTERNATIONAL PIANO Kim A. Chambers 31-07674 COMPETITION Customer Service Specialist 73-710 FRED WARING DR STE 201 Toll Free Telephone Number: PALM DESERT CA 92260-2574 517 877-829-5500 Federal Identification Number: 33-0025613 Dear Sir or Madam: This is in response to your request of May 3, 2006, regarding your organization's tax- exempt status. In May 1987 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under � section 509(a)(2) of the Internal Revenue Code. Our records indic�te that contributions to your organization are deductible under section 170 af the �ode, and that you are qualified to receive tax deductible bequests, devises, irar�sfers or yifts ur+dar section 2055, 2106 ar 2522 af the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, �r'+�a'��" Janna K. Skufca, Director, TE/GE C�astomer Account Services Budget Notes for Virginia Waring International Piano Competition 2007-2008 request: Please know that our fiscal year runs Oct 1 through September 30. Our operating budget (as per the attached sheets) covers a hvo-vear period —the time from competition to competition. This particulaz budget covers only the actual expenses associated with the competition, and not any expenses associated with the Black and White Gala. Thank you, Ann Greer General Manager November 2, 2007 �� a � � VWIPC Budget draft for fiscal years '08 and `09 As reviewed and adjusted by budget committee on 6/20/07 '06 & '07 budget '06 & '07 actual '08 & '09 proposed (as of 6/18/07) Board of Directors (travel) $ 10,000 $ 11,658 $ 13,000 Insurance D & O 2,896 General liability 6,868 Workers' comp 1,372 Total insurance 12,000 11,136 12,000 Office expense Accounting/tax/grant compliance 5,000 4,919 5,000 Bank charges/credit card fees 0 447 500 Depreciation 0 1,454 0 Equipment rental 0 1,821 2,400 Filing fees 0 355 400 Maintenance and repairs 5,000 4,375 5,000 Postage 0 123 200 Rent 22,000 18,772 22,000 Supplies 0 2,891 3,500 Telephone 5,000 5,223 6,000 Utilities 3,000 1,684 3,000 Misc. 0 141 0 Competition Accompanists 5,000 5,000 5,000 Cell phones 0 974 1,000 Signage 0 1,745 3,000 Artistic director honorarium 10,000 10,000 10,000 Audio & recording 7,000 2,138 8,000 Judges/preliminary auditions 1,500 2,139 5,000 Award plaques 0 1,843 2,000 Cash prizes Solo: first 5,000 5,400 8,000 second 3,000 2,000 4,000 third 1,000 1,000 2,000 Concerto: first 5,000 2,500 8,000 second 3,000 2,000 4,000 third 1,000 1,000 2,000 other 500 1,000 Chamber music (2 awards) 5 000 Total 18,500 15,000 33,U00 Transportation i,000 1,075 �,000 . � Community relations 0 3,375 5,000 Hospitality 0 795 4,000 Judges Air transportation 7,000 4,238 12,000 Honoraria 12,500 11,000 21,000 Lodging(incl. VIP's) 8,440 15,782 18,000 Meals 2,000 2,345 4,000 Marketing Audience development (PR) 6,329 Magazines, newsletters, etc. 19,325 Mailing list purchases 2,536 Other 1,084 Total marketing 35,000 29,274 37,000 Master class promotional event 0 375 0 Master class honoraria 1,500 1,500 1,000 Orchestra Honorarium 25,000 20,000 35,000 Conductor 0 0 3,000 Lodging 4,000 7,429 10,000 Meals 4,000 4,3]4 7,000 Transportation 2,000 0 3,000 Chamber Quartet 0 0 10,000 Performance awards Carnegie hall 19,500 19,011 30,000 Other(transportation) l 0,000 1,679 5,000 Prior competition 0 156 5,000 Piano insurance 2,000 1,875 2,000 Postage & printing 10,000 11,146 12,000 Supplies 7,500 1,863 2,500 Technical support staff 0 420 1,000 Venue 16,000 3,429 6,000 Volunteers 0 60 2,000 Website 7,000 3,170 3,500 Other 0 123 0 Fundraising 5,000 5,991 7,000 Payroll & related expenses Contract labor 13,200 9,967 12,000 Competition director(T. Fleck) 0 640 0 General manager (gross} 70,000 56,373 75,000 Secretary/receptionist 28,800 14,683 25,000 Payroll service 0 2,556 3,000 TOTAL EXPENSE $ 395,000 $ 338,�82 $ 505,000 � 3:48 PM VIRGINIA WARING INTERNATIONAL PIANO COMPETITION „�oz�o� Profit � Loss Accrua�sasis October 2006 through September 2007 � � J � Oct'O6-Sep O7 _ . _ _ Ordinary Income/Expense Income Competition Revenue Entry Fees 9,625.00 Program Book Ads 1,700.00 Proprem Book Sales 187.00 Ticket Sales 1,635.00 Ticket Sales-McCallum 10,800.00 Video Sales 771.00 Competition Revenue-Other 3,004.00 Total Competition Revenue 27,722.00 ConVibutfons Cash Prize Underwriting 8,500.00 Foundatlons 26,250.00 Contributions-Other 23,513.67 Total Contributions 58,263.67 Grants Government 18,500.00 Private Foundations 50,000.00 Total Grants 68,500.00 Special Events Bd�WBall EOS Foundation 2,000.00 Grants-Private 28,000.00 Ticket Sales 40,435.00 Tribute Book 47,550.00 Underwritinp-Gov 35,000.00 Underwriting-Private 7,500.00 B 3 W Ball-Other 26,650.00 Total B b W Ball 187,135.00 Total Spectal Events 187,135.00 Total Income 341,620.67 Expense Admtntstration Board of Directors Hospitality 492.46 travel 7.223.54 Total Board of Directors 7,716.00 Insurance D 3 O 1,448.00 Gen'I Liabllity 2,885.16 Worker's Compensation �gq g� Total Insurance 4,467.97 Maintenance 650.00 Misc.Expense 61.96 Offlce Expense Acctp/Tax!Grant Compliance 2,153.94 Equip Maint!Software Updates 299.00 Equipment Rental 1,136.80 Fil(nfl Fees 220.00 Postags 51.90 Rent 10,727.04 Repairs Computer ��g 09 Equipment 299.85 ToWI Repairs 477.94 Start Up-Printlng(Ltrhd,envs) 194.00 Page 1 N m m A 4 � � 2 M '� O °' o M �, � � � � � I�i � � p � � OO �M0�. 7 Q�i � O� W II� � pC7 0 �� oN � � Nt")�`�] �� O (V � N 0O t�0 N a �i �?� cD• N. .--�r"NN CV.- ^ ^ �i O � N N oN o � O � V.- � ' � � p '- �. 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Q�� O 0 Q O - ~ � � , �^ � � � � N I � I � r � p p � Z n g m , o00 °� a0000 � � O p p � �O O O: a � ' � I � O O � 0 O O 6 �J � Q� j � � (Vr- � � � QO Z �p °' � , � � N � ^ p �.J � � � � � Q ++ o � O '_ L tp W 0 � aa Z N ..� ` U� .Q E � L 2 $ .m, a � � � p C� C « ` C � � a O w i � ca � � t � m .c° E � � 1° � �; a c m `• "�� o �, � � _ c .`�.° � m � ' o� �° u ` °' • Q a n m ° � � � �d Q ;, ` ia y c ,v_, m c ° o` a D v° a o M� � i0 � o d �- am= - c� °:. `� � a m m = c m m � E a o c m m c°, a1°C •� c ° c " « • a � m 3 A • 'c c Z am �- E '° v �o °� hay.-. m m 3 oa` A � � � � op `-� . omo a tEh o � RA � � '� uciu� v�►- j � $ mv c 35= m o c o _ _ � Q � .tl c • w ~ - �� c ro w � o � o mmc - � t « Eam; •d � Eco � e � �« � cmi Yo � a ~ ao �emma � a � o � a ° �o �. 3 ;tiW o ie ro .�, c°� ° ��.� � c°� Ern � o L � o � u � "pc�� c oo� � Q•� a u� � � aoa� � r � � m x��oaaarn►=m ;: E `�� a cca o naa � ry�va� �, � >> > Q � a €� �w � °� � m= � � n � 1-� U a ~ a ~ 4 �" a Q� a v »at � R t � � c c a ,,, � �e w F- � `O Q3 U 7 F ` h N l6 � ^ m a � � � � 0 � n'� � Q 3:48 PM VIRGINIA WARING INTERNATIONAL PIANO COMPETITION „�otio� Profit & Loss Accrual Basis October 2006 through September 2007 Oct'O6-Sep 07 ToUI Cash Prizes 18.574.60 Community Relations 853.00 Hospitalfty 794.74 Judpes air transportation 4,238.21 honoraria 11,000.00 lodginfl 14,982.35 meals 2,344.74 Total Judges 32,565.30 Marketinp Advertisiny Mapazines,Music Newsletters,etc 350.00 Total Advertising 350.00 Advertisiny-Local 550.00 Ma►icetlny-Other 600.00 Total Marketinp 1,500.00 Master Class Teachers Honorarium 1,500.00 Total Master Class Teachers 1,500.00 Orchestra lodging 6,629.38 meals 4,313.52 Orchestra-Other 20,000.00 Total Orchestra 30,942.90 Performance Awards Inter Comp SoloSt Johns Cathed 3,495.54 Total Perfortnance Awards 3,495.54 Piano insurance 1,875.00 Postape 454.09 Printiny 7,829.03 Supplies 1,526.40 Support Staff 420.00 Venue 3,429.00 Website 1,270.00 Competition-Other 326.79 Total Competition 136,388.02 Credit Card Fees 350.50 Fundraisinp 6,324.32 Payroll 3 Related Expenses Gross Payroll General Manager 29,775.03 SecretarylReceptionist 19,490.50 Total Gross Payroll 49,265.53 Payroll Service 1,154.84 Taxes 6,815.13 Total Payroll 3 Related Expenses 57,235.50 Total Expense 332,362.70 Net Ordinary Incoms g,257.g7 Other Income/Expense Other Income Interest Income Temporarily Restricted Bastlen 74 29 EII Bi�er 67.62 Page 3 3:48 PM VIRGINIA WARING INTERNATIONAL PIANO COMPETITION „�otio7 Profit 8� Loss Accrual Basis October 2006 through September 2007 Oct'O6-Sep 07 Master Class 29.61 Total Temporerily Restricted 171.52 Unrestrtcted 13,977.23 Interest Income-Other 250.48 Total Interest Income 14,399.23 Total Other Income 14,399 23 Net Other Income 14,399.23 Net Income 23,657.20 Page 4 - ,..... .r . .. ... . .. . tis` ri . �.4.=.... �. u � fy�:�t� ��11;.. +�'111.. .Ly ��+F+�4..� �.(... � ,� �.,+1L ....''J.. - �� _ �� \ � 1 ��, � .��...�� ._.. �i....�.w.�. ... . .�.��.. � � '' ..�.�.�.��..�..��..�. � i__ p;;SSEi} la 2Ni' ~��ii:Piv F '.'.....,..... i..,.,�.a+....+,..o.�..:....�a,� CITY OF PALM DESE�t'T``-' ��`"' •� _.. , .. . . . . ._ . . , }� . . .. . . . � � /d �: �-. , �s_�,�� .. . . . COMMUNITY SERVICE� ;�:�- . , _, I� - /3 �D� , . ; � . . . . � •. .. STAFF REPORT - . . : .. , . a N w Q REQUEST: Consideration of a request for funding of the 2008 Virginia Waring �� Piano Competition Black and White Ball. � y p � ,� °' SUBMITTED BY: Kristy Kneiding, Marketing Manager � � � w aJ ^ � H DATE: October 11, 2007 N � � � • 0 � CONTENTS: Letter of Request from Virginia Waring Piano Competition � � � Draft Marketing Committee Minutes September 18, 2007 w � � a u '� � a�+ a o d Recommendation: " a � A �a b a w p eC By Minute Motion, concur with the Marketing Committee's recommendation to 1) ° y . Approve sponsorship of$35,000 for the Virginia Waring Piano Competition Black p� � and White Ball; 2) appropriate $35,000 from the unobligated General Fund to � � � Special Events Account #110-4416-414-3061. � H " a o +� � 1.+ U Executive Summary: " `� � o H � � ++ o � O At its meeting of September 18, 2007, the Marketing Committee reviewed a letter of � � v � request to sponsor the upcoming Virginia Waring Piano Competition Black and White � � � � Ball to be held February 8, 2008. Following discussion, the committee requested that � � � ;; the City again become a sponsor of this event. � �> � � � N �� Members of the Marketing Committee agreed this event was growing in stature and that it received international recognition. By sponsoring the Ball, this allows for all proceeds to go towards the costs of organizing and hosting the competition. Therefore, both Staff and the Marketing Committee recommend to the City Councif that it support this event. Discussion: In March 2007, fifty-three young pianists competed in the Virginia Waring Piano competition which received international attention. Prior to the next competition in 2009, the organization is raising funds to ensure another successful event. Staff Report Virginia Waring Piano Competition 2008 Page 2 October 11, 2007 With a theme of"Italian Musical Heritage," this year's Ball will salute the country where Western European classical music was born. The Guest of Honor at the event will be Maestro Carlo Ponti, Jr., who plays an important role in the regional intemational music scene as a conductor of major symphony orchestras. The Competition is held at Cal State San Bemardino Palm Desert Campus and College of the Desert, with the finals at the McCallum Theatre. While not necessarily a Marketing budgetary item, the members of the Committee all felt that the promotion of this event throughout the world, tagged as Palm Desert, was valuable in the City branding efforts. Therefore, Staff concurs with the Marketing Committee's recommendation to sponsor the Virginia Waring Piano Competition's 2008 B�ack and White Ball. Submitted By: Department Head. • . � � J . i �2 ( . , Kristy Kn ' ing � % Sheila R. Gilligan Marketing Manager Assistant City Manag Approval: I Carlos L. Ort Paul Gibson City Manager Director of Finance :,r� .:_1 `.'LI) CI'i � t'�t�1�'S OFfICE �'�'�� t�E S E1RI�1Ny41�lAltIN6 lMTF1MA110MA1/IAMO COM►ETITION r«..�1�r.1r I.•o ff�/�n M�nwri.�I�w�Cw�raf�w ?�01 AUG 20 PI+ 4: I S �� A�guu ��, Zoo� ��.�� w�rrd a x,�ca,��M r�R aKM. Ms. Sheila Gilligan �".�'°"`""° I�dys Kmrc1c Assistent City Manager Mw»�� City of Palm Desert u,�K,",�;,,� 73-510 Frod Waring Drive ^p^��^ ua�se.�. Palm Desert�CA 92260 He,e�„s,�„ f,d w�a Dear Ms. Gilligan, n�.�u�� 0►.PMriaa T��ia l ee This has been a great year for the Virginia Waring lnternational Piano E..++a Cornpctition: First, bocause in March,we had fifty-thra arnazing young pianists, ��` ages 8 to 17, who brought the sudience to its feet,in multiple standing ovations, � �N�� with their display of virtuosity and sympathetic intapzetstion of the most difFcWt �:,.�.t�;,,..k,,� piarw literature. Second, because of the trernendoas excitcment that is being P"�'d"" pr.s�.n caao. generated as we plan the upcoming traditiona{ Black and White Bal[of 2008. ►�►PK�u. With a theme of"Italian Musical Heritege"we will salute the country where �""''�""`°`��`�''""'d°o"""`�"'" (h.Gadd E.Bonstu� Western European classical music was born and nurtutod. We will use the occasion ��i+��:n� to rccog,niu as our Guest of Honor,the young and vibrant Maestro Carlo Ponti,Jr., �.°i'"",,,�,�""`�"r'""°"' who plays an important role in the regional and intanational musica!scene as s �+�+�� conductor of ma'or hon orchestras. Maestro Ponti is the Musical Diroctor of r""""`� 1 �p Y Cbokwta Mmmlb the San Bernardino Symphony Orchestra and Associate Conductor of the Russian �"'""r'"�'�"�'s M�cEwl MoCaBerry NationaJ Symphony. v.�..e�H.� Our Competition of March,2007, for pianists in the)unior Level age range """"`�"'""'°' nr.Pw,�.r,yin i.�. was noteworthy, and received much attention,as the Concerto pottion was done M.�+��►,�►: with the outstanding orchestra of California State Universiry, Northridge. Orchestra �"�„a,,,, participabion at this age level is almost unique and marfcs the VWIPC as an b�� outstanding event of its rype. �� 'Thai we are able to produce tfiis stsndard of top qualiry musical experience ��'w""" for these emerging conccrt artists, in the City of Palm Desert. is cfue to the �e.�� outstanding community suppoR we have continuod to roceivc over the years. F''""'"t B"s"` x.e c:amr Very significant was the generous contribution firom the City of Palm �•�**r Desert of 535,000 this last year. It was s t carefull and wisel As we now �'""u'" P� Y Y• M.�F.��.,�.,� enter the paiod ofintense{xeparation for the Senior Competitiorti less than 18 ��^� rr waw�Kn,a,� months distant, we respectfully request that the City of Palm Dosert oncc again i,,i,.,,A;,e,.�,e,� award us with a similar grant. We are acsurod the 2009 Event will brtng disonction �i0"'"" and international rocognition to your remarkable Ciry. M�i r�r..... �.��c�K► \ bAen MalirtlA �jj��(C�y� Nehm McKdv�in i FMlly Mwnpn / Ruth Moir � /, (� Dr l.'Ar1a Mneell �� l� v l,��j luAn Nuc��u� P �l'dV MvY Sw krynolds First Vice President: Chair of Development ►�•,�s�.wdP.,, Dr.AWi�Sheeh�n (i�n�Sullirap l.md�TU�b�uh N.ary&wd Wood� MMM.�1lI[K(V1 7 t-710 ttad wann�Ik r 2�1 f'alm Ikswt CA Y21rt1 USn 7rA1T11-7575 �ekrMme �e,an�,�i�.� �. A N�r►PnVil lkpnva��ri Mlllcl� I a1 i�t II)� {i-fln2k+l i � ('ALM DESERT PALM DESERT MARKETING COMMITTEE PRELIMINARY MINUTES Tuesday, September 18, 2007 — 2:00 p.m. Administrative Conference Room I. CALL TO ORDER Chairwoman Sara O'Flynn called the meeting to order at 2:00 p.m. II. ROLL CALL Members Present: Members Absent: Emily Bird-H�ivnak Rick Darius, Vice Chair Sa�a O'Flynn, Chair Lee Morcus Theresa Maggio Michael Shimer Staff/Others Present: Dick Kelly, Mayor Robert Spiegel, Councilmember Sheila Gilligan, Assistant City Manger Kristy Kneiding, Marketing Manager Piper Close, Ful!Gallop Markefing Mike Osgood, Desert �l/ow Lori Wimbish, Recording Secrefary III. ORAL COMMUNICATIONS None IV. CONSENT CALENDAR A. MINUTES OF THE MEETING OF JULY 17, 2007 � Michael Shimer moved, by Minute Motion, to approve the minutes of the July 17, 2007, meeting. Motion was seconded by Emily Bird-Nrivnak and caRied 4-0. V. NEW BUSINESS A. VIRGINIA WARING PIANO COMPETITION Councilmember Spiegel introduced this item. He stated that the funds requested would be used for the sponsorship dinner. This year Carlos Ponte', Jr. wil{ be attending the dinner. PRELIMINARY MINUTES PALM DESERT MARKETING COMMffTEE SEPTEMBER 18,2007 Sheila Gilliga� stated that the Virginia Waring Piano Competition has been around for many years and was a proven benefit to the City of Palm Desert. Sara O'Flynn moved, by Minute Motion, to approve the $35,000 sponsorship request from vrginia Waring Piano Competition and recommend that City Council appropriate those funds. Motion was seconded by Michael Shimer and carried 4-0. B. 2008 EASTER BOWL JUNIOR TENNIS Kristy Kneiding introduced this item. Upon question by Theresa Maggio, Ms. Kneiding stated that the Easter Bowl was held during spnng break so that most kids can participate. It was one of the best junior tennis tournaments in the country. Emily Bird suggested that in lieu of the $5,000 sponsorship the Committee could approve the cost oi purchasing the awards for the tournament. Upon question by Michael Shimer, Ms. Kneiding responded that the organization pays for toumament workers and volunteer's meals but not the participants. Sara O'Flynn remariced that the original request was for $15,000 and staff was recommending $5,000. She was comfortable with a $5,000 sponsorship amount. Discussion was held regarding the benefit of supporting the 2008 Easter Bowl Junior Tennis tournament. Michael Shimer moved, by Minute Motion, to approve the $5,000 sponsorship and recommend that City Council appropnate those funds. Motion was seconded by Emily Bird- H�ivnak and carried 4-0. C. ADVERTISING CAMPAIGN/SEPTEMBER—OCTOBER MEDIA SCHEDULE Michael 5himer moved, by Minute Motion, to received and file the Advertising Campaign September-October Media Schedule. Motion was seconded by Emily Bird-Hrivnak and carried 4-0. VI. OLD BUSINESS None VII. REPORTS FROM CITY COUNCIL LIAISONS VIII. REPORTS AND REMARKS A. Chair 2 CIIY OF Pfll �l DESERT i 73-5io I�kEi> Wnki�c, Daivi � I'ni.!�i DEtiFar, C�Lirua�i,� yzz6o—z578 TEL: 760 346-06�� 4 �,�x: 760 340-0574 infoC�palm-dcscrt.orF CRITERIA FOR OUTSIDE AGENCY FUNDING FOR NON-PROFIT AGENCIES (DRAFT) 1. The agency or group ("Applicant") requesting funds must be in existence for a minimum of five (5) years in order to be considered for funding by the Outside Agency Funding Committee. 2. The agency must also be of verifiable non-profit status and presently providing charitable, public benefit, public welfare, or educational services to persons residing in the City of Palm Desert or its sphere of influence (the "City"). 3. The applicant must have an existing program in place and a staff that is ready and willing to provide services to the City for the benefit of its residents. Funds will not be contributed to any agency or group for "startup" costs. 4. The applicant must have submitted to the City an application setting forth in detail its request for funding, including a statement of purpose detailing specifically the services it intends to provide for the City, how and where the contribution from the City will be allocated, and the quantity and quality of such proposed service. 5. The funds contributed to the applicant will be donated for the purposes of providing services to the City of Palm Desert, or its sphere of influence, to the extent possible. Said funds are not designated for capital improvement projects. 6. The applicant agrees to use the funds granted by the City to provide only the services represented in its application for funding. Additionally, the applicant must explain how the services will benefit the City's residents. 7. The City desires to have the services as detailed in the applicanYs application performed far the City and its residents by the agency or group. 8. The City has reviewed the applicant's application and tax exemption certification and, upon review and discussion, has determined that the expenditure of funds for these services is in the public's interest. 9. The City will not provide public funds to private individuals or corporations unless there is either: a) full consideration; or b) an overriding public need. Page 1 of 2 � G.1 n�.��o�nnaio r�iu CRITERIA FOR OUTSIDE AGENCY FUNDING FOR NON-PROFIT AGENCIES (DRAFT) 9. The City will not provide public funds to private individuals or corporations unless there is either: a) full consideration; or b) an overriding public need. 10.Where the applicant is an audited entity, the applicanYs independent auditor will need to make a footnote in the financial statements confirming the use of the City's contribution in the manner set forth above as well as the executed agreement. 11.Where the applicant received funding for the current fiscal year, all documents must be submitted and agreement terms complete prior to funding disbursement for the following fiscal year. 12.Application and all supporting documents are to be submitted by the designated deadline to be considered for funding. Late or incomplete applications will not be accepted. 13.The agreement is for the period of July 1 through June 30 of the following year. Services must be provided and funds must be disbursed during this time period. No payment will be made for services rendered after June 30 of the designated year. In addition to the above criteria for non-profit agencies, the following items are in effect: 14.For school organizations and clubs, instead of a grant, a 50% matching funds reimbursement is awarded, wherein once the organization has spent the required funds, it should submit the appropriate receipts for reimbursement by the City at a rate of 50% of the total receipts up to the amount awarded. 15.Appropriate items for school program reimbursement are approved by the Committee and generalty include awards programs, activities for promotions, computer programs, and scholastic book programs. Odyssey of the Mind and other such activities should be allocated from the awarded funds. 16.All paperwork must be submitted by June 30 in order to receive reimbursement. No reimbursement will be processed unless all required documents are received and the agreement is complete. Reimbursements must be reviewed and signed by the principal. 17.Organizations requesting funding for a special event after the annual budgetary process has passed must complete an application for funding no less than 45 days prior to the event. (Revised 12/13/07) Page 2 of 2 CIiY 0f PRIf� OESERI ��,nmto a nnmm�n� . NON—PROFIT CHARITABLE FUNDING Outside Aqency Fundinq Aqreements Fiscal Year 2007/2008 No. Or anization Fundin a 'vd 1 Abraham Lincoln School PTO $ 5,000.00 2 Carter Elementa $ 5,000.00 3 Palm Desert Hi h School $ 10,000.00 4 Palm Desert Middle School $ 7,500.00 5 Washin ton Charter Elem. School $ 5,000.00 6 American Red Cross $ 25,000.00 7 An elview $ 10,000.00 8 Animal Samaritans $ 10,000.00 9 Children's Discove Museum $ 10,000.00 10 Coachella Valle Historical Socie $ 5,000.00 11 Communi Blood Bank $ 10,000.00 12 Famil YMCA $ 50,000.00 13 Famil YMCA-Jean Benson Childcare $ 40,000.00 14 FIND Truck 15 Foundation for the Retarded $ 24,500.00 15 Friends of the Desert Mountains $ 11,000.00 16 Historical Socie of Palm Desert $ 40,000.00 17 McCallum Theatre $ 75,000.00 18 Palm Desert Chamber of Commerce" $ 35,000.00 19 Palm Desert Sister Cities* $ 74,690.00 20 RSVP $ 11,500.00 21 S.C.R.A.P. Galle ' $ 15,000.00 22 Shelter from the Storm $ 75,000.00 23 Visitin Nurses Association $ 15,000.00 " Funding authorized from other accounts Total Funds awarded: $ 569,190.00 Amount budgeted for Outside Agency: $ 655,500.00 Funding from Outside Agency account: $ 444,500.00 Funding from other accounts: $ 124,690.00 Remaining balance in Outside Agency: S 211,000.00