Loading...
HomeMy WebLinkAboutYOUTH CMTE - 01/02/07 ,�..� � � ��u � _'_-��, ��' �� .�„ � PALM DESERT YOUTH COMMITTEE � � APPROVED MINUTES �f i � ��� "��:� TUESDAY, JANUARY 2, 2007— 6:00 P.M. ��II=� ADMINISTRATIVE CONFERENCE ROOM �• CALL TO ORDER Chairman Elliott Smith called the meeting to order at 6:00 p.m. ��• ROLL CALL Members Present: Member Absent: Raine Armstrong Alec Ferguson Amanda Caudill Samantha Cortese, Vice Chair Kevin Francis Gary Gil Bryce Griffith Kevin Park Jonny Rohrbaugh Jenna Scott Ryan Sheehy . CITY Elliott Smith, Chair ,AppROVEDN��L AC�'Ip�; Christina Sun RECSIVED , DENIED Elle Wohlmuth � �� �_ OTHER —"----- Hunter Young A ES I�G DATE _ a Alternates Present: NOFsS; �,�� � o Carl Gerhardt AESENT: Courtney Greenwood ABSTAIN; `�n Kate Hart VERIFIED By; � � Aln anMillerollister Original on Fil`�t jt � Y C],erk s OffYCP Abby Sturgeon Guest: Peter Rittenhouse, Executive Director of Joslyn Senior Center Staff: Patricia Scully, Sr. Management Analyst ���. CONSENT CALENDAR A. APPROVAL OF THE DECEMBER 5, 2006, MEETING MINUTES Upon a motion by Vice Chair Samantha Cortese and second by Member Christina Sun, minutes of the December 5, 2006, meeting minutes were approved as presented. Motion carried by unanimous vote. APPROVED MINUTES PALM DESERT YOUTH COMMITTEE JANUARY 2, 2007 IV. NEW BUSINESS None V. CONTINUED BUSINESS A. JR/SR PROM 1. Tickets Member Sun reported that Members Jonny Rohrbaugh, Raine Armstrong and herself would man the ticket table from 4 to 5:30 p.m. and Members Amanda Caudill, Gary Gill and Alternate Member Alison McCollister would man the ticket table from 5:30 — 7 p.m. Ms. Scully reported that additional tickets would be prepared and available as needed. She stated that a cash box would be needed the night of the event and she would provide change for large bills. 2. Set Up Member Armstrong reported that he and Member Rohrbaugh would be at the Palm Desert High School gym at 8 a.m. to accept delivery of rented equipment. Members Hunter Young, Bryce Griffith, and Alternate Member Carl Gerhardt would be at Palm Desert High School at 9 a.m. to assist with set-up. All other Committee members were expected to be on the property by noon to assist with set-up. Ms. Scully reminded the Committee that Member Armstrong chaired the subcommittee and he will make assignments on the day of the event. 3. Clean Up All committee members are expected to fully participate in clean up immediately following the event. 4. Refreshments Joslyn Cove Community Senior Center Executive Director Peter Rittenhouse advised that he would supply the root beer and ice cream from his vendor and if freezers in the school cafeteria were not available the product will be kept at the Senior Center and delivered by van on the day of the event. Ms. Scully requested that Member Armstrong inquire if the cafeteria freezer would be available. Member Wohlmuth prepared a schedule of committee members to man the refreshment table. This schedule will be mailed to the 2 APPROVED MINUTES PALM DESERT YOUTH COMMITTEE JANUARY 2, 2007 Committee upon Ms. Scully receiving needed information regarding the freezers and set-up time of the floor tarp. 5. Entertainment Member Kevin Frances reported that the band was secured and Ted Hermann would be contacting Ms. Scully this week to finalize the contract. Member Francis inquired and Ms. Scully responded that lowering the lights to reflect an atmosphere would not be possible since many of the attendees may have sight issues. 6. Parking/ Directional Signs Member Cortese will meet with Ms. Scully to obtain the materials for directional signs. Mr. Rittenhouse reminded the Committee that volunteers from the Senior Center would also be in the parking lot to obtain direction. 7. Assignment of representatives to address City Council Chairman Smith and Vice Chair Cortese will address the City Council at its January 11, 2007 meeting, to solicit the purchase of tickets and to advertise the event. 8. Assignment of representatives to address Rotary Club Members Wohlmuth and Jenna Scott will approach the Palms to Pines Rotary Club to sell tickets at one of its regularly scheduled meetings in January. 9. Publicity Ms. Scully reported that 4,000 flyers have been distributed to members of the Senior Center and that an article will appear in the City's February Newsletter advertising the event. 10. Decorations Ms. Sculfy reported that the decorations had arrived and were in her office. VI. OLD BUSINESS None VU. INFORMATIONAL ITEMS A. CITY COUNCIL ISSUES None 3 APPROVED MINUTES PALM DESERT YOUTH COMMITTEE JANUARY 2, 2007 VIII. REPORTS AND REMARKS A. COMMITTEE MEMBERS None B. STAFF Ms. Scully inquired and the Committee responded that they would like to hold its regularly scheduled February Committee meeting. Ms. Scully reminded the Committee that due to the amount of Alternates, the Attendance Regulations would be strictly enforced in 2007. She reminded the Committee that she would be out of town for the next two weeks. Committee members who need to contact her can do so via her cell phone. IX. ADJOURNMENT Upon a motion by Vice Chair Cortese and second by Member Armstrong the meeting was adjourned at 6: 5 p.m. Motion carried by unanimous vote. Patricia Scully C E, Sr. Manage e Analyst 4