HomeMy WebLinkAboutCDBG - ABC Recovery Center and Stroke Recovery CenterREQUEST:
SUBMITTED BY:
DATE:
CONTENTS:
CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
Amend Stroke Recovery Center and ABC Recovery Center
Community Development Block Grant Subrecipient Agreements
Frankie Riddle, Director of Special Programs
January 25, 2007
1. Amended Subrecipient Agreements with ABC Recovery Center
2. Amended Subrecipient Agreement with Stroke Recovery Center
RECOMMENDATION:
By Minute Motion, approve the following:
1. ABC Recovery Center Amended Subrecipient Agreements No. C23050-K3 in the
new amount of $59,500 and No. C25280-A1 in the new amount of $75,500; and
2. Stroke Recovery Center Amended Subrecipient Agreement No. C23730-J2 in the
new amount of $108,965.
BACKGROUND:
City Council approved the reprogramming of Community Development Block Grant
funds to the above organizations at its meeting of November 16, 2006. Prior to release
of funds to the organizations, Council must approve the Amended Agreements.
Staff recommends that City Council approve the Amended CDBG Subrecipient
Agreements with ABC Recovery Center and the Stroke Recovery Center.
Submitted By:
Frank' iddle
Director of Special Programs
Con6,u r!
'Sheila R. Gilligan
ACM of Community Servi
Approval:
Carlos L. Orte
City Manager
CITY COUNCIL ACTION:
APPROVED ✓ DENIED
RECEIVED OTHER
SITING DATE I _AA�_p]
AYES: ES: iNonscni Ferguson, Fner+y� ��p' e/, t< I y
ce J
ABSENT: A)04
ABSTAIN: N
VERIFIED BY: 1Z,01C.lr4
Original on File with -City Clerk's Office
COMMUNITY DEVELOPMENT BLOCK GRANT 30th YEAR
(FY 2004/05) SUBRECIPIENT AGREEMENT NO. C23050K3
This Agreement is made this December 21, 2006 by and between the Ciry of Palm Desert
(hereinafter referred to as "Sponso�'), and the ABC Recovery Center (hereinafter
referred to as"Subrecipient")and supersedes all other agreements executed for the project stated
herein.
RECITALS
WHEREAS, the Cityof Palm Desert is a Direct EntitlementCitywith the U.S. Departmentof
Housing and Urban Development(HUD)for purposes of receiving Community Development Block
Grant (CDBG) funds, to assist and undertake essential community development and housing
assistance activities pursuant to the Housing and Community Development Act of 1974; and
WHEREAS, with the approval of the City and HUD a portion of its allocation to the
Subrecipient in the delegated amount of 59 500 to be used by the Subrecipient for the
Construction/Rehabilitation of the Planninq and Desian of the"Bunk House"Proiect(Public Facilities
lmarovement); and
WHEREAS, clients benefit for the services provided by the Subrecipient, and at least 51
percent of those benefiting for the services must qualify as low and moderate-income persons;
THEREFORE, IT IS AGREED:
1. TERM -The term of this agreement for the project shall be made for a period of one year
commencing Julv 1, 2004, and ending June 30, 2007, unless an extension for funding is
approved by the City Manager or designee. Public service programs are not eligible for a
time extension. Funds must be e�ended within the y�ear awarded.
2. FUNDS — The Ciry agrees to provide the Subrecipient with funds equal to the amount
allocated through CDBG funds, as stated above. The City shall disburse the funds on a
reimbursable basis. The Subrecipient shall provide copies of invoice(s), bank statements,
etc. as required for reimbursement in a timely manner. Funds may be reimbursed only for
those verified expenses for the eligible uses.
3. Organizations provided Community Development Block Grant funds for the purchase of
land, facilities, and/or buildings; equipment, capital improvements, rehabilitation, or other
similar activities shall not sell, sublease, loan, or any other such action that relinquishes
control or ownership without prior written request to and written authorization from the City of
Palm Desert and, if necessary, the U.S. Department of Housing and Urban Development.
4. REPORTING - Subrecipient agrees to submit the Direct Benefit Report to the City on a
monthly basis from Julv 1, 2004 to June 30. 2007. In addition to the Direct Benefit Report
subrecipients must report, but not limited to, the following information on a quarteriy and
annual basis: Number of persons assisted (by age,gender,senior 62 years of age or older,
race, income level, head of household, how many in family,services provided,etc.),number
of people that will be provided with new or improved access to services and/or facilities,the
number of beds created(homeless or rehabilitation facilities), if applicable. Public Facilities
Improvements or construction projects will require the above information pertaining to the
COMMUNITY DEVELOPMENT BLOCK GRANT 2004/05
SUBRECIPIENT AGREEMENT NO. C23050K3
participation in the organization's overall program(s),and once the project is completed,data
pertaining specifically to that facility will be reported under the Annual Follow Up Report.
The Citywill provide quarterly reports that have the requested infoRnation listed.The reports
must be completed with detailed information and statistics. An Annual Report at the end
of the program year will be required and must report unduplicated numbers. (Data
collection examples: Case manager logs, sign-in sheet, tracking logs, client intake forms,
scan card system, or other systems designed to obtained infurmation.)
5. ANNUAL FOLLOW UP REPORT — Subrecipient agrees to submit the Annual Follow Up
Report as provided by the City no later than August 30 of the year following grant expiration
or close of project, if a time extension was granted. This report will include similar
information to direct benefits form and quarterfy reports but will include information related
specifically to the Construction/Rehabilitation of the PlanninQ and DesiQn of the "Bunk
House°Proiect,if a portion of the facility or the facility as a whole was unoccupied at the time
of project.
6. DISCRIMINATION - Subrecipient shall provide services to all clients of the ABC Recovery
Pro ram who need and request such services, so long as economic resources permit.
Subrecipient shall abide by Sections 570.601 and 570.602 of Title 24 of the Federal code of
regulations which requires that no persons in the United States shall,on the grounds of race,
color, national origin, or sex, be excluded from participation in, be denied the benefits of,or
be subjected to discrimination under any program or activity funded in whole or in part with
the Community Development Block Grant funds.
7. LICENSING - Subrecipient agrees to obtain and maintain all licenses, registrations,
accreditation and inspections form all agencies goveming its operations. Subrecipient shall
ensure that its staff shall also obtain and maintain all required licenses, registrations
accreditation and inspections from all agencies goveming SubrecipienYs operations
hereunder.
8. RECORDS - Subrecipient shall maintain records as to the use and expenditure of funds
under this agreement and shall make such records available for inspection and copying
during normal business hours by the City or by the Department of Housing and Urban
Development. All records and documents pertaining to CDBG funded programs and
projects shall be r+etained for a period of not less than five (5) years.
9. INDEMNIFICATION - Subrecipient shall indemnify and hold the City of Palm Desert
harmless from all claims, damages or liability, including all reasonable attomey fees and
costs incurred in defending any claims arising out of or in connection with SubrecipienYs
project or activities,including but not by the way of limitation any action or claim for worker's
compensation.
10. CONFLICT OF INTEREST - Subrecipient shall familiarize itself with CDBG regulations
prohibiting conflicts of interest contained in 24 CFR 570.611. Subrecipient, its assigns,
employees, agents, consultants, and officers shall comply with and shall not violate any
provision of the regulations. Any violation shall be deemed a material breach of this
Agreement and the Agreement shall be immediatelyterminated by the City.
11. ELIGIBILITY-As to Subrecipient or its claimants,the City shall bear no liabilityfor any later
determination by the United States Department of Housing and Urban Development or any
other person or entity that the City or Subrecipient is or is not eligible under 24 CFR Part 570
Page 2 of 4
COMMUNITY DEVELOPMENT BLOCK GRANT 2004/05
SUBRECIPIENT AGREEMENT NO. C23050K3
to receive CDBG funds.
This Agreement contains the entire agreement of the parties and supersedes all other prior
negotiations, understandings agreements. The agreement may only be modified by the written
consent of the a ' s.
BY: - Date: � — �(� —�7
� Richard S. e y, yor
Ciry o Dese
Attest:
Rachelle Klassen, City Clerk
BY: �,l/�/�i�� �• Cv�.� �, _ 'l�.
Print Name: Signature:
Attest:
�
��
Na e:
Page 3 of 4
COMMUNITY DEVELOPMENT BLOCK GRANT 2004/05
SUBRECIPIENT AGREEMENT NO. C23050K3
State of California )
counry of � (V�%ClS1�J� j
�ll ��30—�1� ►.:a+rV'►.C�Jo ..�.. ...�:.� N:r�tsL��S i 41r:.c..
before me, a
Notary Public,personally appeared e �--
ersonally lrnown to me(or proved to me on the basis of satisfactory evidence)to be the perso�hose nameEsj
is a�ubscribed to the within instnunent and aclrnowledged to me thau���te/they�xecuted the same ' 's
Y�
uthorized capacityf}es�and that by�lvs�(hec�tbeir signature.(�}-on the ' ent the person(s�;vr the enri upon
behalf of which the person�s}acted,executed the inshument.
REtECCA i. MOR/�,A
WITNESS my hand and official seal. Con�nM�lon:�aid0�
NobiY hibNc-CaMbmlo
�MYGomr��f�YM�I ZOl
Si nature: �-�(� . � seal
S � )
DESCRIPTION OF ATTACHED DOCUMENT:
(Title or type of document)
(Number of pages)
(Date of Document)
(Signer(s)other than named above)
Page 4 of 4
COMMUNITY DEVELOPMENT BLOCK GRANT 32"d YEAR
(FY 2006/07 SUBRECIPIENT AGREEMENT NO. C25280A-1
This Agreement is made this December 21, 2006, by and between the City of Palm Desert
(hereinafter referred to as "Sponsor"), and the ABC Recovery Center (hereinafter
referred to as"SubrecipienY')and supersedes all other agreements executed for the project stated
herein.
RECITALS
WHEREAS, the City of Palm Desert is a Direct Entitlement Citywith the U.S. Department of
Housing and Urban Development(HUD)for purposes of receiving Community Development Block
Grant (CDBG) funds, to assist and undertake essential community deveiopment and housing
assistance activities pursuant to the Housing and Communiry Development Act of 1974; and
WHEREAS, with the approval of the Ciry and HUD a portion of its allocation to the
Subrecipient in the delegated amount of 75 500 to be used by the Subrecipient for Public Facilities
Improvement for the Women's Sober LivinA Renovation Proiect (Interior/Exterior Rehabilitation
Pro'ect ; and
WHEREAS, clients benefit for the services provided by the Subrecipient, and at least 51
percent of those benefiting for the services must qualify as low and moderate-income persons;
THEREFORE, IT IS AGREED:
1. TERM - The term of this agreement for the project shall be made for a period of one year
commencing Julv 1, 2006, and ending June 30, 2007, unless an extension for funding is
approved by the City Manager or designee. Public service programs are not eligible for a
time extension. Funds must be e�ended within the y�ear awarded.
2. FUNDS — The City agrees to provide the Subrecipient with funds equal to the amount
allocated through CDBG funds, as stated above. The City shall disburse the funds on a
reimbursable basis. The Subrecipient shall provide copies of invoice(s), bank statements,
etc. as required for reimbursement in a timely manner. Funds may be reimbursed only for
those verified expenses for the eligible uses.
3. Organizations provided Community Development Block Grant funds for the purchase of
land, facilities, and/or buildings; equipment, capital improvements, rehabilitation, or other
similar activities shall not sell, sublease, loan, or any other such action that relinquishes
control or ownership without prior written request to and written authorization from the City of
Palm Desert and, if necessary, the U.S. Department of Housing and Urban Development.
4. REPORTING - Subrecipient agrees to submit the Direct Benefit Report to the City on a
monthly basis from Julv 1, 2006 to June 30, 2007. In addition to the Direct Benefit Report
subrecipients must report, but not limited to, the following information on a quarterly and
annual basis: Number of persons assisted (by age,gender, senior 62 years of age or older,
race, income level, head of household, how many in family,services provided,etc.),number
of people that will be provided with new or improved access to services and/or facilities,the
number of beds created (homeless or rehabilitation facilities), if applicabie. Public Faciiities
COMMUNITY DEVELOPMENT BLOCK GRANT 2006/07
SUBRECIPIENT AGREEMENT NO. C25280A-1
Improvements or construction projects will require the above information pertaining to the
participation in the organization's overall program(s),and once the project is completed,data
pertaining specifically to that facility will be reported under the Annual Follow Up Report.
The Citywill provide quarterty reports that have the requested information listed.The reports
must be completed with detailed information and statistics. An Annual Report at the end
of the program year will be required and must report unduplicated numbers. (Data
collection examples: Case manager logs, sign-in sheet, tracking logs, client intake forms,
scan card system, or other syst�ms designed to obtained infr�rmation.)
5. ANNUAL FOLLOW UP REPORT — Subrecipient agrees to submit the Annual Follow Up
Report as provided by the City no later than August 30 of the year following grant expiration
or close of project, if a time extension was granted. This report will include similar
information to direct benefits form and quarterly reports but will include information related
specifically to th�Women's Sober Livinp Renovation Proiect, if a portion of the facility or the
facility as a whole was unoccupied at the time of project.
6. DISCRIMINATION - Subrecipient shall provide services to all clients of the ABC Recovery
Proaram who need and request such services, so long as economic resources permit.
Subrecipient shall abide by Sections 570.601 and 570.602 of Titfe 24 of the Federal code of
. regulations which requires that no persons in the United States shall,on the grounds of race,
color, national origin, or sex, be excluded from participation in, be denied the benefits of, or
be subjected to discrimination under any program or activity funded in whole or in part with
the Community Development Block Grant funds.
7. LICENSING - Subrecipient agrees to obtain and maintain all licenses, registrations,
accreditation and inspections form all agencies goveming its operations. Subrecipient shall
ensure that its staff shall also obtain and maintain all required licenses, registrations
accreditation and inspections from all agencies goveming SubrecipienYs operations
hereunder.
8. RECORDS - Subrecipient shall maintain records as to the use and expenditure of funds
under this agreement and shall make such records available for inspection and copying
during normal business hours by the City or by the Department of Housing and Urban
Development. All records and documents pertaining to CDBG funded programs and
projects shall be retained for a period of not less than five (5) years.
9. INDEMNIFICATIQN - Subrecipient shall indemnify and hold the Ci#y of Palm Desert
harmless from all claims, damages or liability, including all reasonable attomey fees and
costs incurred in defending any claims arising out of or in connection with SubrecipienYs
project or activities, including but not by the way of limitation any action or claim for worker's
campensation.
10. CONFLICT OF INTEREST - Subrecipient shall familiarize itself with CDBG regulations
prohibiting conflicts of interest contained in 24 CFR 570.611. Subrecipient, its assigns,
employees, agents, consultants, and officers shall comply with and shall not violate any
provision of the regulations. Any violation shall be deemed a material breach of this
Agreement and the Agreement shall be immediately terminated by the City.
11. ELIGIBILITY-As to Subrecipient or its claimants,the City shall bear no liability for any later
determination by the United States Department of Housing and Urban Development or any
other person or entity that the City or Subrecipient is or is not eligible under 24 CFR Part 570
Page 2 of 4
COMMUNITY DEVELOPMENT BLOCK GRANT 2006/07
SUBRECIPIENT AGREEMENT NO. C25280A-1
to receive CDBG funds.
This Agreement contains the entire agreement of the parties and supersedes all other prior
negotiations, understandings or agreements. The agreement may only be modified by the written
consent of the parties./
�
BY: �} Date: � — /0— �?
�( Richard . Re y (�11ayOf
Ci of P DQsert
,
Attest:
.
Rachelle Klassen, City Clerk
�
BY: ����.¢� e� (.�//�i{� ."'' ' � �
Print Name: Signature:
Attest:
Name:
Page 3 of 4
COMMUNITY DEVELOPMENT BLOCK GRANT 2006/07
SUBRECIPIENT AGREEMENT NO. C25280A-1
State of California )
County of ��V�S( �C )
On � �~ J�' 0� befcue me, F'"�'�CCA S. I+IO�:r��t;,, i�fOTAE�Y PUSia�
Notary Public,personally appeared _ ��U Ir� � l �.M �. W e ------_--..
personally lrnown to me(or proved to me on the basis of satisfactory evidence)to be the personEaj-whose name.Ea�'
is subscribed to the within insh-ument and aclrnowledged to me tha he �elttiep-executed the same in his/her/their
authonzed capacity(i�, and that by�fns�/t�l�eir signature�n the instrument the person(.s�or the entity upon
behalf of which the person(�j'acted,executed the instrurnent.
WITNESS my hand and official seal. � � RElECG i. MORAG,A
— C.amnWtlon N 166060A
N�aY Abk-Cd�anlo
Rl�ld�
�NCO�11n1.8q�ir�INpr 1�.201
Signature: �- (seal)
DESCRIPTION OF ATTACHED DOCUMENT:
(Title or type of document)
(Number of pages)
(Date of Document) ,
(Signer(s)other than named above)
Page 4 of 4
COMMUNITY DEVELOPMENT BLOCK GRANT 31St YEAR
(FY 2005/06 SUBRECIPIENT AGREEMENT NO. C23730�12
This Agreement is made this December 21, 2006 by and between the City of Palm Desert
(hereinafter referred to as "Sponsor'), and the Stroke Recovery Center (hereinafter
referred to as"Subrecipient")and supersedes all other agreements executed for the project stated
herein.
RECITALS
WHEREAS,the City of Palm Desert is a Direct Entitlement Ciry with the U.S. Department of
Housing and Urban Development(HUD)for purposes of receiving Community Development Block
Grant (CDBG) funds, to assist and undertake essential community development and housing
assistance activities pursuant to the Housing and Community Development Act of 1974; and
WHEREAS, with the approval of the City and HUD a portion of its allocation to the
Subrecipient in the delegated amount of 108 965 to be used by the Subrecipient for the ADA
Parkinp Lot Remodel (Public Facilities Imqrovement); and
WHEREAS, clients benefit for the services provided by the Subrecipient, and at least 51
percent of those benefiting for the services must qualify as low and moderate-income persons;
THEREFORE, IT IS AGREED:
1. TERM - The term of this agreement for the project shall be made for a period of one year
commencing Julv 1, 2005, and ending June 30, 2007, unless an extension for funding is
approved by the City Manager or designee. Public service programs are not eligible for a
time extension. Funds must be e�ended within the y�ear awarded.
2. FUNDS — The City agrees to provide the Subrecipient with funds equal to the amount
allocated through CDBG funds, as stated above. The City shall disburse the funds on a
reimbursable basis. The Subrecipient shall provide copies of invoice(s), bank statements,
etc. as required for reimbursement in a timely manner. Funds may be reimbursed only for
those verified expenses for the eligible uses.
3. Organizations provided Cornmunity Development Block Grant funds for the purchase of
land, facilities, and/or buildings; equipment, capital improvements, rehabilitation, or other
similar activities shall not sell, sublease, loan, or any other such action that relinquishes
control or ownership without prior written request to and written authorization from the City of
Palm Desert and, if necessary, the U.S. Department of Housing and Urban Development.
4. REPORTING - Subrecipient agrees to submit the Direct Benefit Report to the City on a
monthly basis from Julv 1, 2005 to June 30, 2007. In addition to the Direct Benefit Report
subrecipients must report, but not limited to, the following information on a quarte►1y and
annual basis: Number of persons assisted(by age,gender,senior 62 years of age or older,
race, income level,head of household,how many in family,services provided,etc.),number
of people that will be provided with new or improved access to services and/or facilities, the
number of beds created(homeless or rehabilitation facilities),if applicable. Public Facilities
Improvements or construction projects will require the above information pertaining to the
COMMUNITY DEVELOPMENT BLOCK GRANT 2005/06
SUBRECIPIENT AGREEMENT NO. C23730J2
participation in the organization's overall program(s),and once the project is completed,data
pertaining specifically to that facility will be reported under the Annual Follow Up Report.
The City will provide quarterly reports that have the requested information listed.The reports
must be completed with detailed information and statistics. An Annual Report at the end
of the program year wlll be required and must report unduplicated numbers. (Data
collection examples: Case manager logs, sign-in sheet,tracking logs, client intake forms,
scan card system, or other systems designed to obtained information.)
5. ANNUAL FOLLOW UP REPORT— Subrecipient agrees to submit the Annual Follow Up
Repo�t as provided by the City no later than August 30 of the year foAowing grant expiration
or close of project, if a time extension was granted. This report will include similar
information to direct benefits form and quarte�ly reports but will include information related
specifically to the ADA Parkinq Lot Remodel, if a portion of the facility or the facility as a
whole was unoccupied at the time of project.
6. DISCRIMINATION-Subrecipient shall provide services to all clients of the Stroke Reoovenr
Center who need and request such services, so long as economic resources permit.
Subrecipient shall abide by Sections 570.601 and 570.602 of Title 24 of the Federal code of
regulations which requires that no pe�sons in the United States shall,on the grounds of race,
color, national origin, or sex, be excluded from participation in, be denied the benefits of, or
be subjected to discrimination under any program or activity funded in whole or in part with
the Communiry Development Block Grant funds.
7. LICENSING - Subrecipient agrees to obtain and maintain all licenses, registrations,
accreditation and inspections form all agencies goveming its operations. Subrecipient shall
ensure that its staff shall also obtain and maintain all required licenses, registrations
accreditation and inspections from all agencies goveming Subrecipient's operations
hereunder.
8. RECORDS - Subrecipient shall maintain records as to the use and expenditure of funds
under this agreement and shall make such records available for inspection and copying
during normal business hours by the City or by the Department of Housing and Urban
Development. All records and documents pertaining to CDBG funded programs and
projects shall be retained for a period of not less than five (5) years.
9. INDEMNIFICATION - Subrecipient shall indemnify and hold the City of Palm Desert
harmless from all claims, damages or liability, including all reasonable attomey fees and
costs incurred in defending any Gaims arising out of or in connection with Subrecipient's
project or activities, including but not by the way of limitation any action or claim for worker's
compensation.
10. CONFLICT OF INTEREST - Subrecipient shall familiarize itself with CDBG regulations
prohibiting conflicts of interest contained in 24 CFR 570.611. Subrecipient, its assigns,
employees, agents, consultants, and officers shall comply with and shall not violate any
provision of the regulations. Any violation shall be deemed a material breach of this
Agreement and the Agreement shall be immediatelyterminated by the City.
11. ELIGIBILITY-As to Subrecipient or its claimants,the Ciry shall bear no liability for any later
determination by the United States Department of Housing and Urban Development or any
other person or entity that the City or Subrecipient is or is not eligible under 24 CFR Part 570
to receive CDBG funds.
Page 2 of 4
COMMUNITY DEVELOPMENT BLOCK GRANT 2005/06
SUBRECIPIENT AGREEMENT NO. C23730J2
This Agreement contains the entire agreement of the parties and supersedes all other prior
negotiations erstandings or agreements. The agreement may only be modified by the written
consent of e p ' . �`��
BY: � Date: f—l� — C�7
� Richard S. lly;`, �
City of Desert
Attest:
Rachelle Klassen, City Clerk
BY: ��rit� � y e�n tt�
Print Name: Signature:
Attest:
Na e: �J�,� ��
Page 3 of 4
COMMUNITY DEVELOPMENT BLOCK GRANT 2005/06
SUBRECIPIENT AGREEMENT NO. C23730J2
State of California )
County of � �v e r����r )
;
On ���� ?�c{~ 2�'n� before me,Sa r r n K ��7 �T C�'� ,a
Notary Public,personally appeared `�e r C r e r
(or proved to me on the basis of sarisfactory evidence)to be the person(}�(whose name
is/�subscribed to the within instrument and aclrnowledged to me that�kw�a tk�}+executed the same in ' er�k�is.
authorized capacity�',and that by ' er ' signature{�on the instnunent the person(�or the enrity upon
behalf of which the person�acted,executed the instrument.
WITNESS my hand and official seal. SAR�K.wAITON
� Commission#1532125
� ,-s . '�� Notary Public-CaUforrda �
i ^
;�• ' San Bemardino County
My Comm.Explres Dec 5,2008
\ ' �Signature: (seal)
DESCRIPTION OF ATTACHED DOCUMENT:
L Z' �nr k.v, T+j �1"-v�-Z���rH�-f.+T ��d c/'C 6 �`�'"`� � c Z 5 7� ti � Z
(Title or type of document)
y
(Number of pages)
�z/L���0o L
(Date of Document)
(Signer(s)other than named above)
Page 4 of 4