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Home My WebLink AboutC26160 Civic Center Well Site - Retaining WallContract No. C26160 CITY OF PALM DESERT DEVELOPMENT SERVICES DEPARTMENT STAFF REPORT Ir 1 REQUEST: Ratify the City Manager's Approval of Payment for the Construction of a Retaining Wall at the Civic Center Park Well Site. SUBMITTED BY: Jay Niemczak, Parks Maintenance Supervisor DATE: January 25, 2007 CONTENTS: Authorization Memo Retaining Wall Construction Invoice Retaining Wall Construction Bids Recommendation: By Minute Motion: Ratify the City Manager's approval of payment for the construction of a retaining wall at the Civic Center Park well site in the amount of $14,850.00. Discussion: Upon completion of the new Civic Center Park well site, the Risk Manager for the City of Palm Desert indicated that the exterior air conditioning area of the new building represents a confined space and should be secured. The Risk Manager recommended a retaining wall with a limited access gate. Cal -OSHA standards define the area as a "confined space'; which requires limited access and labeling the entrance with a confined space warning. Staff solicited bids from local construction companies capable of building a retaining wall with a locking top entrance as requested by the Risk Manager. The following are the results of the bid solicitations: Contreras Construction Company, Indio, California Sundown Construction Company, Indio, California A.C.R. Concrete, Indio, California $ 8,190.00 $ 9,950.00 $14,850.00 Staff Report Ratify Payment for the Retaining Wall at Civic Center Well Site January 25, 2007 Page 2 of 2 Contreras Construction Company indicated to Staff that they could not complete the project in the identified time frame, therefore, the bid is considered non -responsive. Sundown Construction Company also indicated that they could not complete the project at the requested time; this bid was also considered non -responsive. Therefore, the retaining wall construction project was awarded and accepted by A.C.R. Concrete. Staff recommends that the City Council ratify the City Manager's approval of payment for the construction of the retaining wall at the Civic Center Park well site in the amount of $14,850.00. Funds for this expenditure are available in Account No. 110-4610-453- 3320. Submitted By: J i‘mczak rks Maintenance Supervisor Approval: Homer Croy ACM for Developk(ent Services Carlos L. Orte City Manager Paul Gibson Director of Finance Department Head: nis Steele arks and Recreation Services Manager CITY COUNCIL ACTION. APPROVED 7 DENIED RECEIVED OTHER MBETING DATE I 625-CY 1 AYES: beinspn, Fermi Vin�er- yf 4(94, y NOES: il.ic ASSENT: tODX ABSTAIN: N Dm VERIFIED BY: 6.9 Original on File wit City Clerk's Office G:IDevServicesUay Niemczak\Staff Report Civic Center Retaining Wall.doc . . �'-�� CITY OF PALM DESERT / � DEVELOPMENT SERVICES INTEROFFICE MEMORANDUM �,�,��w/ To: Carlos L. Ortega, City Manager �AN p 5 2001 From: Jay Niemczak, Parks Maintenance Supervisor -:��9��.r ' Date: December 21, 2006 Subject: Authorization for the City Manager to Approve Payment for the Construction of a Retaining Wall at the Civic Center Park Well Site. Contents: 1. Retaining Wall Construction Bids. 2. Retaining Wall Construction Invoice. 3. Purchasing Policy Used in this Construction Project. The Risk Manager for the City of Palm Desert informed me that the exterior air conditioning area of the new well site at Civic Center Park represents a confined space and should be secured with only authorized access. Staff completed the required bidding process, which included securing three responsible bids, and posting a notice inviting bids on the public bulletin board at the City of Palm Desert. Staff accepted the lowest responsible bid to construct the retaining wall. The retaining wall with a locking access door that limits the entrance to authorized personnel was constructed per the City of Palm Desert Building and Safety Standards at the request of the Risk Manager. Approval of Retaining Wall at Well Site . Page 2 of 2 December 21, 2006 Staff requests that the City Manager approve the payment to A.R.C. Concrete in the amount of $14,850.00 and that it be ratified at the January 11, 2007, Ciry Council Meeting. Submitted By: ��. aAN 0 5 2007 Jay emc ak __ P s Maintenance Supervisor +��,C��k��' ►�1 Review and Concur: � J nis Steele Homer Croy ark and Recreation Services ACM for Devel p ent Services Manager APPROVAL: GG� Carlos L. Ort City Manager G^,DevSemcesUay Niemczak�retaini�g wall at well sAe.doc . 1�n;^� � � .. .:�I`�f� t A.R. C. Concrete ��VO1Ce Date Invoice l� 41425 Farmer Court Indio, CA 92203 ��0°� ?96 (760} ?75-6940/775-0204 fax caryldougherty@yahoo.com Biu To CTTY OF PALM DESERT 73-5 I O Pred Waring Drive Palm Desert,CA 92260 (760)346-0611i779-1044 fax Attn:Ricarda Tor�r�s � Terma 10'/o Start Up... Deseriptbe Amount PROJECT LOCATION CIVIC CENTER PARK A/C ENCLOSURE-To City Code 14,850.00 Canstructed of One-sided Splitface Block 6" x 8"x 16" 8t 7-8 COURSES HIGH 13'x 7'x 6" thick CONCRETE PAD w/#3 Reb�r, i S"OC WIRE MESH LID ON ENCIASURE �'1� J �� a� ''Mesh I.id Color choice by City'� �Q r ''City responsible for any nec�sa�y pem�its* �! � •Additional ins�ued S 135 per racne� �� y . ,e •Price basod on NON prevailing wages� \ � �, Tots�l S l 4,850.00 Payment�JCredits �0.00 Sign here to initiate work order . Balance Due si4,gso.00 ` _ _... .._...._ _...,,,, ,,,., �„„ i �,,, „V� �uu uy � ��J � r• vUZ . � ' � � � Can�reras Construction Co. t�i��'�1�11 oetie.a/ cottairceor DATE March 6, 2006 P.O. 8ox 1808 , Quoadon� 13a3 � 1 ndto, Ca 92Z02 Cuat+wner� Phone(760)347-8070 Fax(7Bp)347-5581 Shlp 7'0: , Quotallon valld unNl: City of Palm Desert Proparod by: Lupe Perez �,: �a�oTo� F�L E. C�i'Y 73�10 Fred War�ng Dr, Project Name: Retalning Blxk Wail Palm Deeert�Ca 82280 Commatb or�peclsl lnsavcdon� Price indudee dlgging,greding, new drafn grate,conorete steps and , backfiiling. . . _ .. ...:.�- .. , . .. . .. . ..,. ..... ... . . ...., , . . . . . . . . . . . Eki�crl tldn'' • . 1. Construc:t rotalning blodc wsll by air oonditlon untt,with etsps and cwnarete slab. Ae expleln by Mr. Torres. �1 L.4 * � 8.190.00 � � :� ' ' v ...... - , ,�„ «. •�, �. �. � ';:�. . �. 8,190.04 ACCFPTED FOR 13WER C�NFRFRAS CON8TRUCFION CO. BY: Approve By Hartty Cantrerae T{tle Date TIUe President Data CONTRERAB CONSTRUC'1'lON CO. Al)mste�iei guxerNeed b be es speciAed.Ar worlc b be cafpfeted i��wbatanYel wvrkmenUke mannar aooardlnQ!a apedflca�tion ACClPTMlC!OR hKGPOSAL wbmllteA per elendard practiaes,Any d0eratlan ar deNatlan(rom Tho abow p�fca,Apeo►flcdlon and conduan a►e aaov..p.oirlc.tlon k,vo�vbp extra cost wiN e�aea,te aay upan ��tlsixborY and or.hereby ec,cepbed,You xe . w►Itan adNe�end will beoans en eortra oharps ore►and abo►e autl�oNzad b do wp'It aia specifled.Payrnent wtl! tl1Y eedm9Ee�AM epreemenis conYnpant upon abik4 accld�enla.or ba mado aa outNna�bow. d�bry�s b�yotd our aontrol.Owr�to�ry fira tamado and o�har . nacee3ery 4tsurer�ce.Our wakera ere tuNy covered by Workero � COrrlpinsetia�Insurenoe. wn.n.qn.d oy n�euy...�d.va�•a er��o anc«or ma coma+�fa IHu wIN ooiWluh�Mn caek�d bMr�t bolh DaAiw�twNo,to�.r hbor.nd r«.r m.w�• -_ nwln rNrrNA W.acooitl'rg b hrtna rnd condtlan. �- -- " riar�. 13 �b 1�3:�1h'M P2 . � � ` ESTIMATE 49-14d Jardan St. f)�}►11jf} Yndip, �a. 9�20� •, caNar■ucrror.rNa. Wk#t760-360-0899 �s+��+�+��—�-■- FaM�760-360-3134 � �� s1 �c ,�� p�� r _ .._.._ .._._. ._ .._._ .. .— ____ . ..— N�/�o�ss .. __._ .._ ..__. .. .._. �`- � 3/13/Z006 � � Pro�ect t�ocatied: Dog Park , � w�Tes �272 i PCr: RiGard4�346-0611 Fax�341-7096 yQ � �+ 0' � "1� -- �U � p�� L. r. ____. . .____. .___. . . . _ , 1 � �,k� o ._._. . . ..._._.. ... . �---- _ . .. � �..._._ ....- . .. . . .. °�'�°" . .. .. ,►�� .- Esnhu►�s: (BUH.DING Of RETAINING WALL : ZO I,JP x 5 HIGH 2,800.00 � `Pl1MP FEE TO P'UMP IN CPM�NY 300.00 ,DIRT- ( Z ) LOADS REMQYE AND HAUL I1WAY 900•00 � PERMITS AND pRAWINGS 700.00 TOTAL FdR RETAYNING WALL �4,�'OQ.OQ ! i �CONCRETE wORK: • 1,a50.00 i CONCRETE S1'EPS: (5} 2.S w x 8" CONCRE7E SlAB: 20x5�1OQ S/F �PUMP TO PUMP IN CEMENT '�;WROUGHT IRON: 3,800.00 �( 2 } i3 CAL iJ2' MESH SCREEN �1"Xl" (L) STEEL SUPORT 50 LJF I �i'xi"TUBES �50 U� � � �Tt1ANK YOL!• LICENSE #�792208: _ .. •�..� .. —..- ..—. — .� GENERAL BUIIQtNG COt�RACTOR B/Ft�OORING C-iS/TIL!C54/CONCRR�TE�C8 TOTA� __.,y �..._. ..__._. ._ ._.. .�. .._.._. ._. . ...� ____ _.__. _._.. ...�. _. sq�++u+ro ��