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Home My WebLink AboutC26180 - Monterey/Dinah Shore Landscape 937-06Contract No. C26180 REQUEST: CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT Approve the Agreement with NAI Consulting for Program Management Support Services for the Proposed Monterey Avenue — Dinah Shore Drive Landscaping Project No. 937-06 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works APPLICANT: NAI Consulting 68-955 Adelina Road Cathedral City, CA 92234 DATE: January 25, 2007 CONTENTS: 08-25-05 Staff Report Resolution 05-71 Agreement Proposal Vicinity Map Recommendation: By minute motion: 1. Approve the agreement with NAI Consulting for program management support services for the proposed Monterey Avenue / Dinah Shore Drive Landscaping Project 937-06 in the amount of $70,200.00; 2. Approve a 10% contingency in the amount of $7,020.00; 3. Appropriate funds from general fund reserves to the project account; and 4. Authorize the Mayor to execute the agreement. Discussion: Monterey Avenue is the major gateway to the City of Palm Desert. This entry currently does not represent the City of Palm Desert's commitment to landscape beautification. City Council has expressed the desire to enhance this area. At the August 25, 2005 meeting City Council adopted Resolution # 05-71 supporting application for 2005 Transportation Enhancement Funding for landscaping on Monterey between Dinah Shore Drive and 1-10. The City was awarded a grant in the amount of $567,000.00; the City is to match monies in the amount of $633,000.00 for a total landscaping component cost of $1,200,000.00. Federally funded transportation grants come with a requirement for very detailed processes and meticulous documentation. Public Works staff cannot dedicate the necessary time to this task and we have found that a consultant can perform this function in a cost-effective and efficient manner. Approve agreement NAI Consulting for 937-06 Page 2 of 2 January 25, 2007 Through the Request for Qualifications process, staff has selected NAI Consulting for this work. NAI is the only local consultant with the experience needed to manage federally funded transportation projects. NAI Consulting has successfully provided similar services on numerous other City projects. Therefore, staff recommends that City Council approve the agreement with NAI Consulting to provide Program Management Support Services for the proposed Monterey Avenue / Dinah Shore Drive Landscaping Project # 937-06 in the amount of $70,200.00, approve a contingency fund of 10%; appropriate the funds from the general reserve to the project account; and authorize the Mayor to execute the agreement. Mark Greenwood, P.E. Director of Public Works Hohier Croy ACM for Dev /dhl Approval: Director of Finance Carlos L. Orte ent Services City Manager 3ITY COUNCIL AtTION: APPROVED I 4 DENIED RECEIVED OTHER MEETI DATE AYES:.�� NOES: ABSENT: P ABSTAIN: VERIFIED BY:, ( l/) \ ')riginal on File (4th City Clerk's Office f; Y r-ft if4r y1 ant G:1PubWorks\Staff Reports12007Uanuary 25101 Award contract NAI Consulting for TE Grant Management Monterey Dinah LandscapelAward contract NAI TE Grant Management 937-06 Monterey -Dinah Landscaping.doc . �f�� . � � � CITY OF PALM DESERT f''UBLIC WORKS DEPARTMENT STAF� REPORT REQUEST: Approval of Resolutions of Suppo�t for.:�� r�n��,�rt�ri�:�r, Ecthunc�r��;�r�t Funding for fandscape projects an MontereyAvenue. SUBMITTED BY: Department of Public Wo�ics APPLICANT: City of Palm Desert DATE: August 15, 2005 CONTENTS: Resolutions of Support (xos. os-�� & os-�2) Location maps Call for Projects cover letter Recommendation: Adopt Resolution Nos. 05-71 and 05-72 supporting filing for 2005 Transportation Enhancement funding for Monterey Avenue landscape projects. Discussion: There are $14 million available +countywide for federal Transpo�tation Enhancement proJects, administered by the Riverside County Transportat(on Commission. Staff intends to request $G00,000 of a tota� $1.2 million for landscaping the center median and slopes of Monterey Avenue ramp between Dinah Shore Drive and the Southem Pacific Railroad. Staff is also requesting $400,000 of a #otal $SOO,OQO for landscaping the new on/off ramp area at the Monterey Avenue Interchange. If the city is successful in receiving this funding, the matching amount would need to be allocated from General Fund Reserves. The City of Palm Desert previously received funds from the same program for tiie project, which was to include artwork with matching funds coming from the A�t in Public Places Fund. Staff now intends to simpfy landscape the areas without artwark. . 1 Staff Report-Transportation Enhancement funding for Monterey Page 2of 2 August 15, 2005 Therefore, staff recommends that City Council supports the filing of application for said funds by adoption of the resolutions. Submitted By: Department Head: . � . �'�llaric Greenwood, P.E. Michael Erra te, P.E. City Engineer Director or Public Works Approval: Homer Croy aul Gibosn ACM for Develo��nt Services Finance Director Carlos Orteg City Manager �PJ /elm CITY COUNCIL ly2ftl0N: APPROVSD ✓ DBNISD * Adopted Res. Nos. OS-71 and 05-72, �$�y�D �'!'HSR ��.�_ aa modified to reflect that these �QJ� (,t�'� -'7 a�d '�a-• projects wiil escH incorporate an MS$'i'IN DATE �• artwrrl� cosponeat, and the corres- AyE$: � pondi�g TSA funding applications NGI'sS: eball indicate save. 5-0 �iB$$,NT: � r#BSTAZN: �IBRIFIED HY: �•ri.�rinal oa Pile h C ty Cierk s Office G:WubWbrlalShl►R�pab1200SV4uQuaf YSUIdcP�naohrfbn Fr�naporMbn 6nA�ncMrNnf Am�p lbr AbrC�ny Aw l�rtdaaps.doc D E !,*��.'� � S � xy '~" � 73-710 Fred Wering Dr.. Suite 114 .J• �� Patm Desert, CA 92260 a,:L.� ;f ,� � Phone (760) 346-6111 • Fax (760) 346-3263 CHAMBER o� COMMERCE � www.pdoc.org • emai(: info�pdcc.org Wherc Business is Llving July 27, 2005 To Wham lt May Conc:em: RE: T'ransportation Enhancement Grant for�the City of Palm Desert The Cityr of Palm Desert is applying for a federal Transportaflon Enhanoement Grant to instail landscaping on Manterey Avenue at the city entryway between the Southern Pacific railroad tracks and Dlnah Shore Drive, and aEso at a new loop freeway errtrance for northbound Monterey Avenue matorists. The Palm Desert Chamber of Commerce strongly concurs with the city that such landscaping is important to the vifality of our area, and urges your support. The front door to a city is the first impression visitors have. When aRiving via the freeway, that first impression is the overpass at the city's errtrance. Landscaping is important everywhere, but especially at the city's front dao�. Here in the Coachella Valley, drought tolerant landscaping is even more important The City of Palm Desert has been leading the way by planting median and other public spacea with visually pleas[ng drought tolecant fandscaping for years. We support the addition of drought tolerant landacaping at our city's front door. The Palm Desert Chamber of Commerce represents nearly 1,500 businesses and over 5,000 employees. We respectfully request your strong conslderation and positive response to the federal Transportation Enhanoement Grant request from the City of Palm Desert. Very t yours, S an Hanrey , PresidentlCEO Ish �� Q�� a �. �"u:.�� .. :� � '�'i��` 't�'. '��'a� �'q�' � � � �. ,,M,,',�;,� a,;=�. ;-... �":. „r�,�,'��(�;` � '°r� � �,. "�'��-n •��. �'�.�' ,� �l.+�� ,` "'� �'ti� -` �.�., t ,�W�.�'''� ;}�' ,�•t 1 -�;`�'�"'�Ir._ ',�s. :,1;�\ ':1 ,- �. �y � ` r _�� 1 ,<��,;A df,�i��r' ,.��. •wA '•. 1��' .., ,4 &ti� !. 1� 'ii �1.'f.+�'�t��►�V '� . . 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" . . .'l,r .11� �t V� , � ^'�`) , �+�� t��;.± ,� ,_��1 `•�k. � RESOLUTION NO. 05-7� A RE30LUTION OF THE CITY COUNClL OF THE CITY OF PALM r DESERT, CALIFQRNIA, SUPPORTING THE APPLICATION TO � RIVERSIDE COUNTY TRANSPORTATfON COMMISSION FOR TRANSPORTATION ENHANCE�VIENT FUNDS TO lNCORPORATE ARTWORK AND LANDSCAPE THE RAMP AREA ON MONTEREY AVENUE BETWEEN DINAH SHORE DRiVE AND THE SOUTHERN PACIFIC RAILROAD WHEREAS, the City Council of the City of Palm Desert, Calffomia finds it desirable ta incorporate artwork and landscape the sbpes and center median of the ramp on Monterey Avenue leading to the freeway interchange, and WHEREAS, funding from the Transportation Enhancement would substantially assist in funding the project, and NOW� THEREFORE� BE IT RESOLVED as follows: 1. That the above recitations are true and correct and constitute the findings of the Ctty Council in this case and 2. That the City Council hereby supports filing for funding from the 2005 � Transportation Enhancement Program for landscaping on Monterey Avenue between Dinah Shore Drive and the Southem Pacific Railroad. PASSED, APPROVED AND ADOPTED at a regular meeting of the Palm Desert City Councll, held on thls 25ttiay of Au�ec •, 2005 by the following vote, to wit: AYES: B�so�x, �c�rso�, �.i.Y, sri�., �ct cx�rss NOES: � ABSENT: � ABSTAIN; � � BUFO A. C ITES, Mayor ATTEST: i . HELLE . S N, City Clerk City of Pafm Desert, Califomia � RESOLUTION NO._ a�72 � A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM T`' DESERT, CALIFQRNIA SUPPORTING THE APPLICATION TO ` RIVERSIDE COUNTY TRANSPORTATION COMMiSSlON FOR TRANSPORTATION ENHANCEMENT FUNDS TO INCORPORATE ARTYVORK AND LANDSCAPE THE NEW ON/OFF RAMP AREA AT THE NORTHEAST QUADRANT OF THE MONTEREY AVENUE INTERCHANGE AT INTERSTATE 10. WHEREA3, the City Council of the City af Palm Desert, Califomia finds it deslrable to incorporate artwork and landscape the area surrounding the interchange area at the northesst quadrant of Morrterey Avenue and Interchange 1Q, and WHEREAS, funding from the Transportation Enhancement would substantially assist in funding the project, NOW, THEREFORE, BE IT RESOLVED as follows: 1. That the above recftations are true and comect and constitute the flndings of the City Council in this case and 2. That the City Council hereby supports flling for funding from the 2005 Transportatbn Enhancement Program for landscaping at the Monterey � Avenue interchange of Interstate 10. PASSED, APPROVED AND ADOPTED at a regular meeting of the Palm Desert City Council, held on this 25tday of��.St , 2005 by the fotlowing vote, to wit: A�S: BffiiSOB. FSBGVSON, ffi.LY, SPIEG�., sud CBITES ' NOE8: � ABSENT: � � ABSTAIN: �o�aE � 8UF RD . C IT , Mayor ATTEST: � RACHELL D. SE , City Clerk � City of Paim Desert, Caiifomia � RESOLUTION NO. 05-71 � A RESOLUTION OF THE CITY COUNCtL OF THE CITY OF PALM � DESERT, CALIFORNIA, SUPPORTING THE APPLICATION TO ' RlVERSIDE COUNTY TRANSPORTATfON� COMMISSION FOR TRANSPORTATION ENHANCE�VLENT FUNDS TO tNCORPORATE ARTWORK AND LANDSCAPE THE RAMP AREA ON MONTEREY AVENUE BETWEEN DINAH SHORE DRIVE AND THE SOUTHERN PACIFIC RAILROAD WHEREAS, the City Councii of the City of Palm Desert, Califomia finds it desirable to incorporate artwork and landscape the siopes and center median of the ramp on Monterey Avenue leading to the freeway interchange, and WHEREAS, funding from the Transportation Enhancement would substantially assist in funding the project, and NOW, THEREFORE, BE IT RESOLVED as follows: 1. That the above recitafions a�e true and correct and constitute #he findings of the Clty Council in this case and 2. That the City Councii hereby supports filing for funding from the 2005 { Transportation Enhancement Program for landscaping on Monterey ' Avenue between Dinah Shore Drive and the Southem Pacific Railroad. PASSED, APPROVED AND ADOPTED at a regular meeting of the Palm Desert City Council, held on this 25tbay of eu�st �, 2005 by the following vote, to wit: AYES: s�sox, F�vsoR, �r.r.Y, srz�r., �a cx�Tss NOES: xoxE ABSENT: x� ABSTAIN: xoxE � BUFO A. CRITES, Mayor ATTEST: � � HELLE . ASS N, City Clerk City of Palm Desert, Cafifomia CONTRACT NO. c26180 AGREEMENT THIS AGREEMENT, made and entered into this 25'h day of Januarv, 2007, by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY" and NAI Consulting, hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, CONSULTANT is a corporation, the principal members of which are Professional CONSULTANTS duly registered under the laws of the State of California; and WHEREAS, CITY desires to engage CONSULTANT to render certain technical and professional CONSULTING services as set forth in Exhibit "A" (CONSULTANT'S Proposal of Services) for Pro�ram Mana�ement Suaport Services for the Proaosed Monterev Avenue / Dinah Shore Drive Landscapins� Proiect 937-06. NOW, THEREFORE, the parties hereto agree as follows: (1) CITY hereby agrees to engage CONSULTANT to perform the technical and/or professional services as hereinafter set forth. (2) CONSULTANT shall perform all work necessary within the schedules provided herein to complete the services set forth in Exhibit "A" attached hereto and by reference incorporated herein and made a part hereof. G:\PubWorks\Staff Reports\2007Uanuary 25\01 Award contract NAI Consulting for TE Grent Management Monterey Dinah LandscapeV+greement NAI Consultlng for 937- _ os.aa CONTRACT NO. c26iso (3) Ali information, data, reports and records and maps as are existing and available from the CITY and necessary for the carryings out of the work outlined in Exhibit "A" hereof shall be furnished to CONSULTANT without charge by CITY and CITY shall cooperate in every way reasonable in the carrying out of the work without delay. (4) CONSULTANT represents that, it employs or will employ at its own expense, all personnel required in performing the services under this Agreement. (5) All of the services required hereunder will be performed by CONSULTANT or under its direct supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under state and local law to perform such services. (6) The execution of this Agreement by the parties hereto does not constitute an authorization to proceed. CITY's Director of Public Works has not authorized CONSULTANT to proceed. (7) The CONSULTANT shall work closely with the CITY's Director of Public Works, or his designated representative, who shall be the principal officer of the CITY. The CONSULTANT shall review and receive the Director of Public Works approval of the details of work as it progresses. The Registered Civil CONSULTANT hereby designated by the CONSULTANT as its representative for supervision of the work required by this Agreement is Lloyd "Nick" Nickerson, Jr. (8) The CONSULTANT warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the consultant, to solicit or secure this Agreement, and that he has not paid or agreed to 2 CONTRACT NO.c26iso pay any company or person, other than a bona fide employee working solely for the consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to annul this Agreement without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (9) The right is reserved by the CITY to terminate the Agreement at any time upon seven (7) days written notice, in the event the project is to be abandoned or indefinitely postponed, or in the event the CONSULTANT'S services, in the sole judgment of CITY, are unsatisfactory or because of the CONSULTANT'S failure to prosecute the work with diligence or within the time limits specified or because of his disability or death. In any such case, the CONSULTANT shall be paid the reasonable value of the services rendered, based upon CONSULTANT'S standard hourly rates, up to the time of the termination. The CONSULTANT shall keep adequate records to substantiate costs and provide copies of original timecards in the event of termination or suspension. (10) All documents including tracings, drawings, estimates, reports, investigations and computations shall be delivered to and become the property of the CITY. CITY acknowledges and agrees that all plans, specifications, reports and other design documents prepared by CONSULTANT pursuant to this agreement shall be used exclusively on this project and shall not be used for any other work without the written consent of CONSULTANT. In the event CITY and CONSULTANT permit the re- 3 CONTRACT NO. c26i8o use or other use of the plans, specifications, reports or other design documents, CITY shall require the party using them to indemnify and hold harmless CITY and CONSULTANT regarding such re-use or other use, and CITY shall require the party using them to eliminate any and all references to CONSULTANT from the plans, specifications, reports and other design documents. (11) The CONSULTANT shall comply with all federal, state and local laws, ordinances and regulations applicable to work. (12) No change in the character or extent of the work to be performed by the CONSULTANT shall be made except by supplemental authority in writing between CITY and the CONSULTANT. The supplemental authority shall set forth the changes of work, extension of time and adjustment of the fee to be paid by CITY to the CONSULTANT, if any. (13) In connection with the execution of this Agreement, the CONSULTANT shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The CONSULTANT shall take affirmative actions to insure equal employment opportunity and that employees are treated during their employment without regard to their race, religion, color, sex or national origin. Such actions shall include, but not limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation and selection for training, including apprenticeship. This clause shall be included in each related subcontract, if any, awarded by the CONSULTANT. 4 CONTRACT NO.c2618o (14) The CITY agrees to pay the CONSULTANT for the work required by this Agreement on the following basis: CONSULTANT shall submit invoices monthly for services performed in the previous month not to exceed the total contract amount of: $70.200.00 (Seventv Thousand Two Hundred Dollars:00/100 ONLY). CITY agrees to pay all undisputed invoices within thirty (30) days of receipt of invoice. CITY agrees to notify CONSULTANT of disputed invoices within fifteen (15) days of receipt of said invoice. (15) The CONSULTANT agrees to complete the work as described in Exhibit "A". (16) In the event that any judgment is entered in any action upon this Agreement, the party hereto against whom such judgment is rendered agrees to pay the other party an amount equal to the reasonable value of the legal services performed in his or its behalf in such action and that such amount may be added to and made a part of such judgment. (17) This Agreement shall be binding on the successors and assigns of the parties, but it shall not be assigned by the CONSULTANT without written consent of the CITY. (18) The CONSULTANT shall be an independent contractor, not an employee of the CITY. (19) Prohibited interests are as follows: No officer, member or employee of the CITY during his tenure or one year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. The parties hereto covenant and agree that to their knowledge no member of 5 CONTRACT NO. c261so the City Council, officer or employee of the CITY has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in business of the contracting party other than the CITY, and that if any such interest comes to the knowledge of either party at any time a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under applicable laws. The CONSULTANT hereby covenants that he has, at the time of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONSULTANT further covenants that in the performance of this work no person having any such interest shall be employed by the CONSULTANT. (20) The CONSULTANT shall indemnify and save harmless the CITY, its officers and employees from and against any liability, loss, cost or expense resulting from any injury or damage to persons or property caused by the negligent acts or omission of the CONSULTANT, its agents or employees, while engaged in the performance of this Agreement. The CONSULTANT shall submit to CITY, prior to the Notice to Proceed is issued, certification of adequate coverage for "errors and omission" insurance in amounts approved by the City Attorney. Any such insurance shall not be canceled prior to written notice to and approval from the CITY. (21) In case of conflicts within the contract documents, the document precedence shall be as follows: (a) This Agreement; 6 CONTRACT NO. c261so (b) Exhibit "A" (CONSULTANT'S Proposal of Services, and any written modifications thereto). IN WITNESS WHEREOF, said parties have executed this Agreement the date first hereinabove written. CITY OF PALM DESERT NAI Consulting Municipal Corporation Richard S. Kelly, Mayor Authorized Signature Date: Date: ATTEST: Rachelle D. Klassen, City Clerk APPROVED AS TO CONTENT: Mark Greenwood, P.E. Director Of Public Works David J. Erwin, City Attomey � CONTRACT NO. c26iso EXHIBIT "A" CONSULTANT'S PROPOSAL OF SERVICES G:\PubWorks\Staff Reports�200TJanuary 25�01 Award conUact NAI Consulting for TE Grant Management Monterey Dinah LandscapeWgreement NAI Consulting for 937-O6.doc �� 68-955 Adelina Road Cathedral Gity,CA 92234 C�� R E C E�V�� [760]323-5344•[760]323-Sb99 ...�.a.,�.��y_.,�w..,.r.�..,.,�.,.,.�-.�.,.......,�.,..,..-,,.,.,...,...._.......,.....�_w......._..�_._........_�.._.,._... 10�b I�OV —8 P � 3 3 C11Y UF' F'1�Lt1 0�$cf�1 PU�i.IC 1'1GiiKS GEYAfiTi'.s:;il November 2, 2006 Mr. Mark Greenwood, P.E. Director of Public Works City of Palm Desert 73-510 Fred Waring Dr. Palm Desert, CA 92260 Subject: Proposal to Provide Program Management Support Services for the Proposed Monterey Avenue / Dinah Shore Drive Landscaping Project Dear Mr. Greenwood: NA1 Consulting (NAI) is pleased ta submit this proposal to provide Program Management Support Services for the Monterey Avenue / Dinah Shore Drive Landscaping Project within the City of Palm Desert. �lonter�y AvQnue / Dinah Shore Drive Landscapina Proiect The proposed landscaping project is intended to improve the aesthetics and scenic values of the facility by eliminating blight along the roadway. The project limits are aiong Monterey Avenue from Dinah Shore Drive to the Union Pacific Railroad Tracks, a length of approximatefy 700 feet. The project will landscape the slopes and center median of this section of roadway with a total area of 4 acres of landscaping, which also includes artwork within the median. Selecting NAI Consulting to p�ovide program management support services to the Ciiy of Palm Desert will ensure the above federally funded capital improvement project is professionally and expediently administered. The keys to achieving this success ere a strong understanding of project management techniques, a thorough knowledge of local, regional, state and federal funding sources and requirements, and the ability to quickly respond to and resolve project related issues. I. SCOPE OF SERVICES: Typicaf services include, but are not limited to: a. Preparation and submittal of the documents necessary to coordinate with state and/or federal funding agencies to acquire and maintain funding approval. The typical documents necessary to acqui�e and maintain federal funding assigned to the proposed Monterey Avenue ! Dinah Shore Drive landscaping Project ere outlined below: Locaflv Funded Deslgn/�ylranmentel Phase: 1. Preliminary Environmental Study (PES) Dacumentation a. PES Fo�m Checklist/Supplemental Responss to PES Form b. Naturel Environmental Study Minimal lmpacts (NESMI) c. Initial Site Assessment (ISA} d. Historical Properties Survey Report (HPSR} Checklist e. Project Footprint/ROW Exhibits � 2. Field Aeview Documentation a. Form and Attendance Roster b. Roadway Data c. Vicinity Map/Project Limits Map 3. Right-Of-Way a. Right of Way'Certification b. Resofution Providing the Director of Public Works with blenket authority to execute Right of Way Certifications. llf not already on file at Caltrans} 4. Finance Letter Reauest for Calffomia Transportatlon Commisston Fundin�Allocation 1. Request for Funding Allocation a. Request for Funding Aflocation Cover Letter b. Funding Allocation Checklist Recuest for Authorizatlon Con�truction Peckeae: 1. Request For Authorization - Construction a. Request for Authorizetion Cover Letter b. Project Prefix Checklist c. Date Sheets 1, 2 & 3 d. Local Programs Agreement Checklist (Local Agency/State) e. Local Programs Agreement Checklist (State/FHWA) 2. Updated Finance letter 3. Local Agency Contract Administration Checklist 4. PS&E Certification Letter 5. Inclusion of Federal Specifications within the Project Bid Document 6. PS&E Certification Checklist 7. Detailed Estimate/Detailed Estimate Summary (based on Engineer's Estimate) Controct Advertisement &Award Package: 1. Advertisement Notification 2. Contract Award Package a. Low Bidders Documentation b. Bid Comparison Summary (Including Engineers Estimate) c. Local Agency Contract Awsrd Checklist d. Bid Opening Checklist 3. DBE Report a. Good Faith Statement if required. 4. Detail Estimete (Based on Low Bid} 5. Detail Estimate Summary 6. Finance Letter (Revised to Low 6id} 7. Pre-Construction Checklist 8. Resident Engineers Checklist 9. Federal Invoices as required and/or appropriate 2 Final Exaenditure Report Package: 1. Cover Letter (2 pages) ' 2, Report of Expenditures Checklist a. Final Inspection Report b. Finallnvoice c. Final Detail Estimate and Detail Estimate Summary d. Finance Letter {Revised to Reflect Actual Costs) e. Contract Change Order Summary f. Liquidated Damages and/or Contractor Claims g. Date of Completion h. Date of Acceptance i. Final DBE Report j. Materials Certification k. Buy America Letter . b. Preparation and tracking of project schedules; c. Preparation of necessary correspondence, reports, and memos necessary to administer the proposed improvement projects; d, Preperation of request for proposals (RFP1 to engineering and landscaping support consultants, summarize proposals received, Request Consultant Preaward Audit {if required) and make recommendation for award of Professional Services Agreements; e. Assistance with bidding procedures, preparation bid summary comparisons in a table format, development of recommendations for City Council considerstion to award Public Works contracts for construction; f. Monitoring and reporting on project(s} status; budget vs. actual expenditures; contract•time vs. actual time; g. Preparation of Staff Reports for City Council and/or Planning Commission consideration; and II. PROJECT MANAOER Mr. Eldon K. Lee, P.E., wil! serve as Program Manager for the duration of the contract. Mr. Lee has over 30 years of experience as a Project Manager end Contract Administrstor. He has served as the Project Manager for a variety of local (City) and sub-regional fValley-wide) projects. He possesses a strong understanding of the project development process and time proven project management techniques. Complementary to this experience is his knowledge of local, regional, state and federal funding aources. M�. Lee has eamed a reputation of quickly and efficfently resolving project related conflicts and delivering the project on time and within budget. As Project Manager, Mr. Lee will be responsible for ensuring the City of Palm Desert is provided the highest quality of professional SBNIC@S. III. TIME OF COMPLETION: It is estimated the above scope of services will be eccomplished over 36 to 42 months per the dates shown on the RCTC Milestone Report attached, on an as needed basis. IV. SCHEDULE OF "TIME AND MATERIALS" FEES : Essentially, NAI Consulting will serve as en extension of the City's Engineering/Public Works Staff while working on the Monterey Avenue / Dinah Shore Drive Landscaping project. As such, you can count on NAI Consulting to provide as much and/or as little time necessary to eccomplish project related goals and objectives. NAI Consulting proposes to provide these services on a "time and materials" basis. Considering the actual time to provide Program Management Support for the 3 project is unknown at this time, the following time enct materials costs are provided for budgetary purposes and will be adjusted to actual as the project progresses: Task Description Man PM Man Project TOTAL Hrs (@ $12b/Hr} Hrs Assistant (@845/Hr) 1 Project Research and Field 40 55,000.00 20 6900.00 S5,900.00 Review 2 Environmental/Engineering 192 824,OOQ.00 60 92,700.00 526,700.00 Su ort 3 Federal Documents 120 $15,000.00 40 S 1,800.00 S 18,800.00 4 Constructian Support 80 810,000.00 20 9900.00 810,900,00 5 Project Cfose-out 60 S7,b00.00 20 5900.00 58,400.00 ESTIMATED NAI COSTS: 492 861,500.00 160 57,200.00 $68,700.00 In addition, it is recommended a budget be established in the amount of 91,500.00 for indirect costs such as blueprinting, reproduction, messenger service and postage. Indirect costs are charged at cost p[us 10%. NAI Consulting maintains $1 Million Dollars in Professional Liebility Insurance, General Liability insurence, and Automobile Insurance coverage's . NAI Consulting can not waive its right to subrogation. Certificates of Insurance naming the City of Palm Desert as additionally insured will be provided upon notification to proceed. Thank-you for allowing me the opportunity to express my interest in providing the City ot Palm Desert with Program Management Support Services for the Monterey Avenue / Dineh Shore Drive Landscaping project. Dan't hesitate to contact Eldon or myself at (760? 323-5344 if you have any questions or if you require additional information. Sincerely, � ' ` � � LLOYD NICK" NICKERSON, JR. 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