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Home My WebLink AboutSR - C26030 - Westfield Bus Shelter Designs Contract No. C26030B CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF WESTFIELD BUS SHELTER DESIGNS SUBMITTED BY: FRANKIE RIDDLE, DIRECTOR OF SPECIAL PROGRAMS DATE: JULY 12, 2007 CONTENT: 1. BUS SHELTER RENDERINGS 2. DESIGN PLANS 3. PROJECT PICTURES RECOMMENDATION: By Minute Motion, approve the following: (1) Award of the bus shelter design and fabrication contract to All Purpose Manufacturing, (2) Approve Westfield bus shelter designs as proposed, (3) Authorize staff to extend Contract No. C26030A with Contreras Construction in the amount not to exceed $15,000, (4) Authorize staff to work with CVWD to install water line and water meter to site in an amount not to exceed $10,000, (5) Authorize staff to appropriate funds from Account No. 400-4357-433-4001 in an amount not to exceed $25,000. DISCUSSION: City Council approved the award of contracts and the appropriation of funds at iYs meeting of March 22, 2007, to complete the three phases of this project to the following: (1) Contreras Construction, (2) Hort Tech, Inc., and (3) LNI. However, staff had inadvertently listed the name of LNI instead of All Purpose Manufacturing, which was the proposed company from the beginning. As a result, staff is formally requesting that the contract be awarded to All Purpose Manufacturing for clarity. The project has been completed except for the fabrication and installation of the bus shelters and the addition of the new amenities (i.e., water fountain, misters, vending machines, and electronic signage system). Staff was to bring back to City Council for approval the design of the shelters; however, with the addition of the above amenities additional work is required as well. Staff has been working with All Purpose Manufacturing to design the shelters with the intent to incorporate design aspects of the proposed Westfield remodel. In keeping with this, contact was made with the architects of the mall project who provided information and details of proposed materials, colors, and design, etc. related to the remodel. STAFF REPORT-JULY 12,2007 APPROVAL OF WESTFIELD BUS SHELTER DESIGNS The estimated additional cost to the project is $25,000. The additional work will be paid out the funds that were set aside for this project. There remains a balance of $77,602 from the original project budget, which will be used to pay the additional costs. Staff has discussed the project and shown the proposed designs to SunLine, and the above additional amenities were a result of that meeting. Attached are the renderings, design layouts, and pictures of the project to date. Staff requests approval of the award of contract to All Purpose Manufacturing, additional costs to project as identified above, bus shelter designs as proposed, and appropriation of additional funds. Submitted B : Approval: � A ' Franki � dle Carlos L. Ort a Director of Special Program City Manager cu r: . „ � {- jl �� , p Sheila R. illig Paul S G' son ACM of Community Se�i' es Direc r f Fin nce �ITY COUNCIL�CTION: APPROVED DEIVIED � 2) a ointed Councilman S EZECEIVED OTHER a PP piegel and Mayor - Kelly to a subcommittee authorized to review MEETIN DATE — and approve the Westfield Bus Shelter AYES: 1 designs; 3) . . . NOES: �Y1ef ABSENT: ABSTAIN: ilE�tIFIED BY: �riginal on File h City Clerk's Offic�E rr�riNs aA� �' � �`�—U'� - CITY OF PALM DES R`f" �ONTINUED TO � - � `�- �� ❑ PASSEO TO 2ND REJ101NG COMMUNITY SERVICES DEP RTMENT STAFF REPORT REQUEST: Approval of Westfield Bus Shelter Designs SUBMITTED BY: Frankie Riddle, Director of Special Programs DATE: June 14, 2007 CONTENT: 1. Bus Shelter Design Plans 2. Project Pictures RECOMMENDATION: By Minute Motion, approve the following: 1. Award of the bus shelter design and fabrication contract to All Purpose Manufacturing, and 2. Westfield bus shelter designs as proposed. DISCUSSION: City Council approved the award of contracts and the appropriation of funds at its meeting of March 22, 2007, to complete the three phases of this project to the following: (1) Contreras Construction, (2) Hort Tech, Inc., and (3) LNI. However, staff had inadvertently listed the name LNI instead of All Purpose Manufacturing, which was the proposed company from the beginning. As a result, staff is formally requesting that the contract be awarded to All Purpose for clarity. The project has been completed except for the fabrication and installation of the bus shelters, which staff was to bring back to City Council for approval. Staff has been working with All Purpose Manufacturing to design the shelters with the intent to incorporate design aspects of the proposed Westfield remodel. In keeping with this, contact was made with the architects of the mall project who provided information and details of proposed materials, colors, and design, etc. related to the remodel. Staff has shown the proposed designs to SunLine and Westfield staff to receive input. Each party has given their stamp of approval to the design(s) as shown in the layouts. Attached are the design layouts and pictures of the project to date. Staff requests approval of the award of contract to All Purpose Manufacturing and bus shelter designs as proposed. Submitted By: Approval: Frankie Riddle Carlos L. Orteg Dire�'or of Special Program City Manager � ' r , C� CU�� - � � � � � Sheila R. Gi i an Paul S. Gibson ACM of Community Servic s Director of Finance MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 22, 2007 Councilman Spiegel moved to, by Minute Motion: 1)Approve a Housing Agreement in accordance with the conditions of approval of the Emerald Brook, LLC, project by and between the City of Pafm Desert and WNRA Palm Desert 103, LLC, substantially as to form; 2) authorize the City Manager or his designee to execute all necessary documents to facilitate the agreement. Motion was seconded by Finerty and carried by a 5-0 vote. XV. CONTINUED BUSINESS A. REQUEST FOR APPROVAL OF AGREEMENT FOR THE PROVISION OF LEGAL SERVICES TO THE CITY OF PALM DESERT (CONTRACT NO. C00-008A) (Continued from the meetings of January 25, February 8, and February 22, 2007). Councilman Ferguson moved to continue the matter to the meeting of April 12, 2007. Motion was seconded by Spiegel and carried by a 5-0 vote. B. REQUEST FOR AWARD OF CONTRACTS FOR THE WESTFIELD BUS BAY PROJECT (Continued from the meetings of February 8 and � February 22, 2007). Mr. O►tega noted that Council continued this item pending a committee meeting with SunLine. He said SunLine approved the design concept, thereby authorizing staff to proceed with the project. In addition, as a side matter, they requested the bus stop on the other side of the street be moved farther down so that both were directly across from each other. However, Council would only be taking action on the Westfield Bus Bay project at this time. Councilman Spiegel said he and Mayor Pro Tem Benson met with SunLine and City staff, and all agreed it was the proper thing to do at the proper location. Councilman Spiegel moved to, by Minute Motion: 1) Award Contract No. C26030A to Contreras Construction Company, Indio, California, in the amount of$283,000 for the street and sidewalk improvements; 2) award Contract No. C26030B to All Purpose Manufacturing, Oceanside, California, in the amount of$125,000 for bus shelter structure; 3) award Contract No. C26030C to Hort Tech, Inc., Bermuda Dunes, California, in an amount not to exceed $50,000 for landscaping; 4) approve contingency for the project in the amount of$77,602. Motion was seconded by Ferguson and carried by a 5-0 vote. 10