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Home My WebLink AboutC24080A - SunLine Transit Authority CONTRACT NO. C24080A AGREEMENT FOR SERVICES TO OPERATE PALM DESERT SHOPPER HOPPER January 1, 2007 through June 30, 2007 This agreement is entered into between the City of Palm Desert (City) and SunLine Transit Agency (SunLine), for the operation of the Palm Desert Shopper Hopper, in fixed route public transit service within the City of Palm Desert. This agreement shall cover the period beginning on January 1, 2007 and ending on June 30, 2007. 1. BACKGROUND: City desires that SunLine operate the Palm Desert Shopper Hopper along fixed routes as designated by the City of Palm Desert during this time period. 2. VEHICLE OPERATION: Vehicles are owned by the City. Vehicles shall be in revenue service according to schedules agreed to between the City and SunLine as reflected on Exhibit A. Changes to this schedule may be made by mutual agreement. (See Exhibit A attached.) The City retains the right to increase, decrease, or, with 30 days notice, to suspend or cancel the service for any period at any time. SunLine shall provide a uniformed motor coach operator to operate each vehicle for all hours of vehicle operation within the scope of this agreement. SunLine shall also provide dispatching and street supervision for all fixed route vehicle operation of the Palm Desert Shopper Hopper service. 3. MAINTENANCE: SunLine shall perform all routine preventative maintenance (PM's) on the vehicles per manufacturer's recommendations. This will be done on a regula� basis and contained within SunLine's regular fleet maintenance program. The regular PM's will include labor, fluids, and filters as required. SunLine will also perform routine safety inspections every 14 days during the term of this agreement. The fees for this routine maintenance are listed in Exhibit A. All routine maintenance costs are included in this Agreement. If other than routine repairs become necessary, SunLine will meet with the City for approval of such expenses. 4. FEES AND PAYMENT a) Operation of the Shopper Hopper Service: $40.32 per vehicle hour for the cost of operating the Shopper Hopper service. Vehicle hours include revenue service, "dead head" hours, and any layover time requiring a vehicle to be in operation. (Exhibit A lists the current schedule of hours.) b) Maintenance of the vehicles: $.36 per mile, per vehicle. SunLine will perform all required Safety Inspections of the vehicles and all "PM's" (preventive maintenance CONTRACT NO. C24080A servicing requirements) as required by the vehicle manufacturer. These vehicles will also be washed and have their interiors cleaned on a daily basis. All of these services will be billed on a monthly basis as a single Maintenance cost, per vehicle. (Exhibit A lists the current schedule of hours.) Fuel cost will be bilied to the City. Current CNG costs are $1.49 per gasoline gallon equivalent (GGE). Any increase or decrease will be passed along to the City. c) Insurance/Indemnity: SunLine will provide Workman's Compensation coverage for its employees in the performance of this agreement. The City owns the vehicles and will provide customary property damage insurance coverage as it sees fit. SunLine shall not be liable for damage to vehicles arising out of the performance of this agreement. SunLine shall indemnify and hold harmless the City from all third-party claims arising out of its performance of this agreement. Accordingly, a Certificate of Liability Coverage naming the City shall be issued with liability limits of $1,000,000 and a $0 (zero) limit for Self-Insured Retention. d) Payments: SunLine shall invoice City by the 15`�' of each month for the preceding month's fees. Terms of the invoices shall be net 30. 5. OTHER SunLine shall publish and distribute the route schedules and route maps in rider materials furnished to the public. SunLine staff is available to assist the City in efforts to promote ridership. SUNLINE TRANSIT AGENCY CITY OF PALM DESERT C. Mikel Oglesby, General Manager Richard S. Kelly, Mayor Date: Date: ATTEST: ATTEST:: Dennis Gilman, Clerk of the Board Rachelle D. Klassen, City Clerk APPROVED AS TO FORM: Dave J. Erwin, City Attomey h:u\s\contracts\Pdshtle 10.doc CONTRACT NO . C24080A EXHIBIT A Schedule for Operating Palm Desert Shopper Hopper January 1, 2047 through June 30, 2007 VEHlCLE OPERATION Blue Route Vehicle Jan 1 st through May 31 st Mon. - Sun. Jun. 1 st through Jun. 30th Wed.-Sun. $4Q.32 x 8.5 hours x 173 days $59,290.56 Red Route Vehicle Jan 1 st through May 31 st Mon. - Sun. Jun. 1 st through Jun. 30th Wed.-Sun. , $40.32 x 9.0 hours x 173 days $62,778.24 Total Vehicie Operation ��22�068•$Q VEHICLE MAINTENANCE Blue Route Vehicle 7,691.580 0.36 x 123.5 miles per day x 173 days Red Route Vehicle 8,396.568 0.36 x 141.6 miles per day x 122 weekdays 0.36 x 118.6 miles per day x 51 weekends Fuel costs 44,689.30 miles / 7 mpg x 1.49 per gailon 9,512.437 TOTAL VEHICLE MAINTENANCE 25,600.585 TOTAL OPERATI4NS & MAINTENANCE $147,669.38 `Fusl cost of $1.49 per GGE is current cost, but could change. If fuei cost changes, SunLine will bill actual cost (either increases or decreased) as they occur. �i�a�onn� � M � rn � 00 M O I� �-. 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