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HomeMy WebLinkAboutSUPPTL INFO - C22773 CITY OF PALM DESERT RIVERSIDE COUNTY CALIFORNIA CONTRACT SPECIFICATIONS FOR CONTRACT NO: C22773 SWEEPING SERVICES FOR CITY PARKING LOTS Prepared Under the Supervision of: MARK GREENWOOD, P.E. DIRECTOR OF PUBLIC WORKS 73-510 FRED WARING DRIVE PALM DESERT, CA 92260 TABLE OF CONTENTS SWEEPING SERVICES FOR CITY PARKING LOTS CONTRACT C22773 CONTRACT DOCUMENTS PAGE GENERAL TERMS AND CONDITIONS.................................................1 SPECIFIC TERMS AND CONDITIONS..................................................4 AGREEMENT...................................................................................7 GENERAL TERMS AND CONDITIONS BUSINESS TAX The City's Business Tax Ordinance requires that a Business Tax Receipt be obtained before any business or trade is conducted within the City. City will obtain verification that the bidder has a valid City of Palm Desert Business Tax Receipt prior to the execution of the contract. CONTRACT REQUIREMENT The bidder to who award is made shall execute a written agreement with the City within ten (10) calendar days after notice of the award has been sent by mail to it at the address given in this proposal. The agreement shall be made in the form adopted by the City and incorporated in the specifications. FAILURE TO ACCEPT CONTRACT If the bidder to whom the award is made fails to enter into the contract, the award will be annulled, and an award may be made to the next lowest responsible bidder, and that bidder shall fulfill every stipulation as if it were the party to whom the first award was made. LABOR ACTIONS In the event that the selected bidder is experiencing a labor action at the time of the award of the contract (or if its suppliers or subcontractors are experiencing such a labor action), the City reserves the right to declare said bidder is no longer the lowest responsible bidder and to accept the next acceptable low bid from a bidder that is not experiencing a labor action, and to declare it to be the lowest responsible bidder. PAGE I INSURANCE COMPLIANCE REQUIREMENTS Prior to the beginning of, and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor shall furnish City with satisfactory proof of full compliance with all insurance requirements prior to execution of the contract. Contractors, who use existing coverage to comply with these requirements that does not meet requirements set forth here, must amend their coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: General Liability — Contractor shall provide Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 11 85 or the exact equivalent with limits no less than $1,000,000 per occurrence for all covered losses and $2,000,000 general aggregate. Worker's Compensation and Employer's Liability — Contractor shall provide Worker's Compensation and Employer's Liability Insurance on a start-approved policy form providing benefits as required by lay with employer's liability limits no less than $1,000,000 per accident or disease. Automobile Liability — Contractor shall provide auto liability coverage using ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (any Auto) or the exact equivalent with a limit of no less than $1,000,000 per accident. If contractor owns no vehicles, this requirement may be met through a non-owned auto endorsement to the CGL policy. Umbrella or excess liability — Umbrella or excess liability policies may be used to provide coverage at least as broad as specified for underlying coverage's. Coverage shall be "pay on behalf', with defense costs payable in addition to policy limits. There shall be no cross liability exclusion of claims or suits by one insured against another. The City, its officers, agents and employees are to be added as "additional insured" to the insurance, and a Certificate of Additional Insured Endorsement form CG 20 10 11 85 or its exact equivalent must be provided to the City prior to execution of the contract and before any work can begin. The policy shall provide that the policy is not subject to material modification or cancellation until after thirty (30) days of written notice shall have been sent by certified mail (return receipt requested) to the City of Palm Desert, City Clerk, 73-510 Fred Waring Drive, Palm Desert, Ca 92260, and shall contain an unequivocal clause so stating. PAGE 2 CONTRACT ASSIGNMENT The Contractor shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity or any kind without the previous written consent of the City Council of the City of Palm Desert. NON-DISCRIMINATION In the performance of the terms of this contract, the Contractor agrees that it will not engage in, nor will it permit its sub-contractors to discriminate in the employment of persons because of age, race, color, sex, national origin or ancestry, or religion. PERSONNEL The Contractor shall furnish sufficient supervisory and working personnel capable of accomplishing on schedule all work required and proposed under this contract. PAYMENT TERMS The Contractor shall be paid monthly, in arrears, for the work specified and performed satisfactorily under this contract. The City's payment terms are thirty (30) days from the receipt of an original invoice, revised reports and acceptance of materials, supplies, or services (Net 30). SEVERABILITY If any term, provision or condition of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. PAGE .� SPECIFIC TERMS AND CONDITIONS GENERAL Contractor shall use and furnish, at his own expense, all labor, equipment and materials necessary for the satisfactory performance of the work set forth. WORK LOCATION 1. Presidents Plaza parking lots. These parking lots are located behind businesses on the north side of EI Paseo and the south side of Highway 111 between Larkspur Lane, on the west, and Portola Avenue on the east. San Luis Rey Avenue divides the parking lots onto east and west sections. A location map is attached. 2. Presidents Plaza 3 parking lots. These parking lots are located behind businesses on the north side of EI Paseo and the south side of Highway 111 between Sage Lane, on the west and Highway 74, on the east. A location map is attached. 3. Entrada Del Paseo parking lot. This parking lot is located on the southwest corner of Highway 111 and EI Paseo/Town Center Way. Sweeping will be for the parking lot and internal connecting roadways. SCOPE OF WORK Once a week, Contractor shall power sweep and clean all paved surfaces within the boundaries of the described property. EQUIPMENT The Contractor shall use vacuum sweeping equipment that is designed for use in parking lots. The equipment shall be modern, clean and maintained in proper working condition at all times. The Contractor shall provide a list of equipment to be used in the performance of this contract as part of the bid proposal. CONTRACT TERMS The City shall use the services bid upon for a one (1) year period and the cost of the bid shall be valid for the entire term of the contract unless conditioned by the bidder in the bid exceptions. PAGE -4 DISPOSAL OF SWEEPING Contractor shall dispose of all refuse collected by hauling the same to an established disposal area at Contractor's expense. No transfer points for storage of sweeping are guaranteed to be available and must be approved by the City. In no case will storage in the City be in excess of 24 hours. WATER Contractor shall make arrangements with Coachella Valley Water District if needed, for use of fire hydrants and meters and pay for water as necessary. SWEEPING SCHEDULE Contractor shall schedule sweeping to generally occur on the same day each week and at a time when the parking lot use is at a minimum, late evening or early morning. Upon execution of this agreement Contractor shall provide the City with a sweeping schedule. SWEEPING PERFORMANCE The standard of performance, which the Contractor is obligated to perform hereunder, are the standards that are considered to be good street sweeping practices. COMPLAINTS Contractor shall be notified of complaints received in the City Offices and shall take corrective action for each complaint within 24 hours after being notified of complaint. INDEPENDENT CONTRACTOR Contractor is and at all times shall be an independent Contractor and nothing contained herein shall be construed as making Contractor, or any individual compensated by the Contractor, an agent or employee of the City or authorizing the Contractor to create or assume any obligation of liability for or on behalf of the City. LOCAL OFFICE The Contractor shall maintain a local office with a competent representative that can be reached during normal working hours and authorized to discuss matters pertaining to this Contract with the City. A local office is one that can be reached by telephone without it being a toll call. PAGE � PERSONNEL The Contractor shall furnish sufficient supervisory and working personnel capable of accomplishing on schedule all work required under this contract. PAYMENT TERMS The Contractor shall be paid for the work specified and performed satisfactorily under this contract. The City's payment terms are thirty (30) days from the receipt of an original invoice and acceptance of materials, supplies, and equipment or service (Net 30). PAYMENT WITHHELD The City may withhold payment to such extent as may be necessary to protect the City from loss due to work required in the specifications which is defective, incomplete or not performed. PAGE l� PO Box 878 • V Thousand Palms,CA 92276 760.343.3003(Office) � � � 760.343.1125(Fax) 70: Rhonda From: Robert N. Bums Fax: 760.773.9025 Pages: 1 Phone: Date: 5/11/2007 R�: Presidents Plaza&Cuistot Lots CC: ❑ Urgenk � For Review ❑Please Comment E]Please Repty O Please Recycie Hello Rhonda- � L M&M Sweeping, Inc. requests a 3.1% COLA increase of�5/month for weekiy sweeping services at the Presidents Plaza and Cuistot parking lots in Palm Desert. This will increase ihe monthly biiling from $8101month to$835/month. Thank you very much for the opportun'ity to provide service at lhese properties. Best regards, ��-''(;��--����,�.�- Robert N. Burns, President