HomeMy WebLinkAboutSR - Purchase of Flatbed GC & Inflatable MSREQUEST:
DATE:
CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
RATIFICATION OF CITY MANAGER APPROVAL FOR PURCHASE
OF FLATBED GOLF CART AND INFLATABLE MOVIE SCREEN
June 14, 2007
CONTENTS: Subject Bids
RECOMMENDATION:
OFF
By Minute Motion, ratify City Manager approval for the purchase of an outdoor movie
screen in the amount of $6,259 and a flatbed golf cart in the amount of $9318.45. Funds
are available in fiscal year 2006/07, Account 110-4416-414-3061, and no appropriation is
needed or requested.
EXECUTIVE SUMMARY:
Ratification of this request will allow staff to complete the subject purchases.
BACKGROUND:
In order to design and construct a decorative float for the Palm Desert Golf Cart Parade,
and other community events, a flatbed golf cart is needed. At the present time, the
workload and needs of the streets department, which has been charged with designing and
constructing the float, do not allow golf carts assigned to that department to be out -of -
service for the amount of time needed to build a float. Bids were solicited for the purchase
of a flatbed golf cart that can be used throughout the year, at the yard, when not needed
for a special assignment, i.e., parades, and other City -sponsored events. The low bidder
was Electric Car Distributors with an "out the door" bid of $9,318.45. Other bids were
received from Golf Ventures West at $9,889.73 and Larsen Golf Carts at $9,651.17.
The movies that are shown as part of the Summer of Fun Series have been seen for ten
years on a screen constructed with scaffolding. Set up and tear down time requires six
employees a minimum of six hours to set up and an additional six hours to tear down. This
places a burden on both the Parks and Streets Departments, as it takes staff off of
normally assigned tasks for two days every other week during the summer. In addition, the
current screen is over ten years old and is beginning to show wear. Bids were solicited for
an inflatable air screen system that can be used in any location and will require one
employee one hour to set up and 30 minutes to tear down at each showing. Bids were
solicited, and the low bidder was Outdoor Movies/Deutsch Inc., at a bid of $6,259.00.
Other bids were received from Open Air Cinema at $6,744.61 and Outdoor Cinema
Network at $6,921.00.
CITY COUNCIL STAFF REPORT
JUNE 14, 2007
RE: RATIFICATION OF CITY MANAGER APPROVAL FOR PURCHASE OF
FLATBED GOLF CART AND INFLATABLE MOVIE SCREEN
Both of these items are needed in order to allow City -sponsored special events to move
forward, and the City Manager approved these purchases. Funds are available in fiscal
year 2006/07, Account 110-4416-414-3061, and no appropriation is needed or requested.
PATRICIA SCULLY, CFE
elA('OrL
PAUL GIBSON
SENIAR MANAGEMENT ANALYST DIRECTOR OF FINANCE/
CITY TREASURER
✓SHEILA R. ILL GAN CALOB L: TEGA
ACM/COMMUNITY SER ES CITY MANAGER
CITY COUNCIL 1 CTION:
APPROVED / DENIED
RECEIVED OTHER
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Original on File wit/a/City Clerk's Office
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