HomeMy WebLinkAboutSR - C26600 - Citywide Tree Inventory PrjctCITY OF PALM DESERT/PALM DESERT HOUSING AUTHORITY
REQUEST:
STAFF REPORT
Award Contract No. C26600 to Davey Resource Group for
the City Wide Tree Inventory of the City of Palm Desert and
Housing Authority (Project No. 762-07).
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
Janet Moore, Housing Authority Administrator
APPLICANT: Davey Resource Group
P.O. Box 347
Santa Margarita, CA 93453
DATE: June 14, 2007
CONTENTS: Agreement
Proposal
Recommendation:
By minute motion that the City Council and the Housing Authority Board:
1. Award Contract for the City Wide Tree Inventory to Davey
Resource Group of Santa Margarita, California in the total amount
of $33,440 (City $25,080 and Housing Authority $8,360);
2. Authorize the Director of Finance to set -aside an additional 10%
contingency in the total amount of $3,344 (City $2,508 and Housing
Authority $836);
3. Authorize the Director of Finance to appropriate $8,360 of the total
contract amount to the respective Housing Authority landscape
maintenance budget line items plus set aside $836 of the total
contingency to the respective Housing Authority landscape
maintenance budget; and
4. Authorize the Mayor to execute the agreement.
Discussion:
On May 3, 2007, staff published a request for proposals for the inventory of all
City and Housing Authority trees.
Staff Report — City Wide Tree Inventory — Davey Resource Group
Page 2 of 2
June 14, 2007
On May 21, 2007, the following firms responded to the request for proposal:
Davey Resource Group
West Coast Arborists, Inc.
Nomad Ecological Consulting
Stantec
ArborPro Urban Forest Management
(Santa Margarita, CA)
(Anaheim, CA)
(Martinez, CA)
(Palm Desert, CA)
(Anaheim Hills, CA)
A staff review committee numerically ranked the proposals in the areas of tree
inventory experience, GPS survey experience, staff qualifications, resources
availability and fee. Davey Resource Group received the top score.
Funds for this work are available for the portion of the contract relative to the City
and Assessment Districts in accounts 110-4610-453-3320, 110-4614-453-3370,
110-4611-453-3320, 110-4611-453-3371, and Assessment District Fund 200
accounts. Staff requests an appropriation to the respective Housing Authority
2006/2007 facility budgets in order to accomplish the tree inventory prior to June
30, 2007.
Therefore, staff recommends that, by minute motion, City Council and the
Housing Authority Board award the subject City Wide Tree Inventory to Davey
Resource Group in the amount of $33,440 (City $25,080 and Housing Authority
$8,360), authorize a 10% contingency in the total amount of $3,344 (City $2,508
and Housing Authority $836), and authorize the Mayor to execute the agreement.
Prepared By:
. Spe
Lar;dsc
Ian t M. Moore
N6using Authority Administrator
Appro
Homer Croy
ACM for D
Carlos L. 0
City Manager
pment Services
Depart giejt dead:
Mark Greerkood, P.E.
Director of Public Works
Dave
Direc
yen
of Redevelopment/Housing
Paul Gibson
Director of Finance
G.IPubWorks'PROJECTS1762-07 Citywide Tree InventorylStaf Reports106-14-07 Tree Inventory to Davey 762-071Award Contract for Tree Inventory - Davey doc
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 14, 2007
G. REQUEST FOR AWARD OF CONTRACT FOR THE CITYWIDE TREE
INVENTORY PROJECT FOR CITY OF PALM DESERT AND THE PALM DESERT
HOUSING AUTHORITY (CONTRACT NO. C26600, PROJECT NO. 762-07) (JOINT
CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY).
_ 1TY COUNCIL CTION:
APPROVED DENIED
RECEIVED OTHER
MEETING DATE /n • ! L1, .%!
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ABSENT: Ar'nWd_
ABSTAIN: Nov
VERIFIED BY: gaCinqr1
Original on File with City Clerk's Office
Alh BY HOUSG AUTH
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VERIFIED BY: PDK )06 n
Original on file with City Clerk's Office