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HomeMy WebLinkAboutAGENDA 28 JUN 2007 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JUNE 28, 2007 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS – A (CLOSED SESSION ITEMS) Any person wishing to discuss any item of Closed Session business may address the City Council or Redevelopment Agency Board at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council or Redevelopment Agency Board. Because the Brown Act does not allow the City Council or Redevelopment Agency Board to take action on items not on the Agenda, members will not enter into discussion with speakers but will instead refer the matter to staff for report and recommendation at a future City Council or Redevelopment Agency meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(b): Number of potential cases: 2 Public Employment pursuant to Government Code Section 54957: Title of Position: City Manager V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION Action: POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Councilman Robert A. Spiegel VII. INVOCATION - Mayor Pro Tem Jean M. Benson VIII. ORAL COMMUNICATIONS – B Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but will instead refer the matter to staff for report and recommendation at a future City Council, Redevelopment Agency, or Housing Authority meeting. IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION TO RECOGNIZE ELLIOTT SMITH FOR HIS CONTRIBUTIONS TO THE CITY OF PALM DESERT AND ITS YOUTH COMMITTEE. Action: X. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of June 14, 2007. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrant Nos. 256, 257, 258, 262, 263, and 264. Rec: Approve as presented. 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 C. CLAIMS AGAINST THE CITY (#584) by Richard Landis in an Unspecified Amount. Rec: By Minute Motion, reject the Claim and direct the City Clerk to so notify the Claimant. D. CITY'S/AGENCY'S COMPLIANCE ANALYSIS and Investment Reports for March 2007 and April 2007 (Joint Consideration with the Palm Desert Redevelopment Agency). Rec: Receive and file. E. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Murph's Gaslight Palm Desert, 73-155 Highway 111, Palm Desert. Rec: Receive and file. F. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Romano's Macaroni Grill 164, 72-920 Highway 111, Palm Desert. Rec: Receive and file. G. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by TJ Fresh Baja Grill, 72-785 Highway 111, Suite B1, Palm Desert. Rec: Receive and file. H. CITY COMMITTEE AND COMMISSION MEETING MINUTES. 1. Parks & Recreation Commission Meetings of May 1, and May 15, 2007. 2. Public Safety Commission Meetings of April 11, and May 9, 2007. 3. Youth Committee Meeting of May 1, 2007. Rec: Receive and file. I. REQUEST FOR APPROVAL of Agencies to Provide Temporary Staffing Services to the City of Palm Desert for Fiscal Year 2007/08. Rec: By Minute Motion, identify and pre-approve the named agencies in the accompanying staff report to provide temporary staffing services to the City on an as-needed basis for FY 2007/08. 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 J. REQUEST FOR AUTHORIZATION to Submit Applications for Congestion Mitigation and Air Quality (CMAQ) Funds for Various City Projects in Response to Call for Projects by the Coachella Valley Association of Governments (CVAG). Rec: By Minute Motion, authorize the Director of Public Works to sign and submit the applications for CMAQ funds for various City projects, as enumerated on the accompanying staff report, in response to call for projects by CVAG. K. REQUEST FOR APPROVAL of Street Sweeping Services for State Highways in Palm Desert. Rec: By Minute Motion, accept street sweeping services by CleanStreet, Gardena, California, for the State Highways in Palm Desert at the reimbursement rate of $21.75/curb mile. L. REQUEST FOR APPROVAL of Change Order No. 1 to Contract No. C25510 - Civic Center Security System. Rec: By Minute Motion: 1) Approve Change Order No. 1 in the amount of $1,252.80 to the subject contract with D/A Pacific, Inc., Palm Desert, California, for the rental of a man lift to complete security system upgrades; 2) authorize the Director of Finance to transfer said funds from contingency to base contract for this Change Order. M. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C26130 - Completion of the City of Palm Desert Trails System (Michael Schuler, Palm Desert, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. N. REQUEST FOR EXTENSION of Contract for Shopping Cart Retrieval Services (Contract No. C24112). Rec: By Minute Motion, approve a one-year extension to the subject contract with California Shopping Cart Retrieval Corporation, Citrus Heights, California, at the rate of $4.50/cart - funds are available in the FY 2007/08 Budget, Account No. 110-4260-422-3090. 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 O. REQUEST FOR APPROVAL of Renewing Contract for City of Palm Desert Membership in the Coachella Valley Employment Relations Consortium (Contract No. C21523). Rec: By Minute Motion, approve renewal of the subject contract with Liebert Cassidy Whitmore, Los Angeles, California (LCW), authorize the City Manager to sign the proposed contract with LCW, and authorize payment of the annual membership fee of $3,625 before August 1, 2007. P. REQUEST FOR APPROVAL of Amendment No. 1 to Contract No. C25450 - Advertising Services for the El Paseo Business Improvement District. Rec: By Minute Motion, approve Amendment No. 1 in the amount of $35,000 to the subject contract with Creative I Group, Palm Desert, California, for additional advertising during Spring 2007 events - funds are available in Account No. 271-4491-464-3215. Q. REQUEST FOR AUTHORIZATION to Release Improvement Security for Tract No. 31377 (Coachella Valley Land Company, Inc., Applicant.) Rec: By Minute Motion, authorize the City Clerk to release the subject improvement security for Tract No. 31377. R. REQUEST FOR APPROVAL of Parcel Map No. 34843 (Pacific Pointe Partners, Inc., Applicant). Rec: Waive further reading and adopt Resolution No. 07-42, approving Parcel Map No. 34843. S. REQUEST FOR RATIFICATION of City Manager Approval for Use of Cal COPS Grant Funds. Rec: By Minute Motion, ratify City Manager approval of Cal COPS Grant Funds expenditure in Fiscal Year 2006/07 in the amount $1,134 for completion of the purchase of Palm Desert Police Department patches. Action: XI. CONSENT ITEMS HELD OVER 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 XII. RESOLUTIONS None XIII. ORDINANCES For Introduction: None For Adoption: A. ORDINANCE NO. 1139 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING SECTION 2.28.010 OF THE CODE OF THE CITY OF PALM DESERT, CALIFORNIA - CITY COUNCIL SALARIES. Rec: Waive further reading and adopt. Action: XIV. NEW BUSINESS A. REQUEST FOR APPROVAL OF A CONTRIBUTION FROM THE FISCAL YEAR 2007/08 BUDGET FOR THE EAST VALLEY MEMORIALS FOUNDATION, INC. Rec: By Minute Motion, approve a contribution in the amount of $25,000 to the East Valley Memorials Foundation for the purpose of constructing a memorial to honor those Coachella Valley residents who died serving our country. Action: B. REQUEST FOR APPROVAL OF AN ADDITION TO THE FISCAL YEAR 2007/08 BUDGET FOR FOUNDATION FOR THE RETARDED OF THE DESERT. Rec: By Minute Motion, add $50,000 to the FY 2007/08 Budget to assist Foundation For The Retarded in providing services to Palm Desert residents served by the Foundation. Action: 6 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 C. REQUEST FOR EXTENSION OF CONTRACT FOR ADVERTISING SERVICES TO THE CITY OF PALM DESERT FOR FISCAL YEAR 2007/08 AND AUTHORIZATION TO SEEK BIDS FOR ADVERTISING SERVICES IN FISCAL YEAR 2008/09. Rec: By Minute Motion, concur with the recommendation of the Marketing Committee and: 1) Approve a one-year extension of the subject contract with Full Gallop Marketing Communications (Contract No. C23412) in the amount of $96,300 and authorize the Mayor to execute same; 2) direct staff to begin the bid process in January 2008 for Advertising Services - FY 2008/09. Action: D. REQUEST FOR EXTENSION OF CONTRACT FOR PRINTING OF THE MONTHLY "BRIGHT SIDE" NEWSLETTER FOR FISCAL YEAR 2007/08 (CONTRACT NO. C25441). Rec: By Minute Motion: 1) Approve a one-year extension of the subject contract for monthly printing of the BrightSide newsletter to include a 4.5% increase for a total amount of $5,173/month for FY 2007/08, as provided for in the contract; 2) authorize the Mayor to execute same - funds are available in Account No. 110-4417-414-3610. Action: E. REQUEST FOR APPROVAL OF POSTAGE EXPENDITURE FOR THE MONTHLY "BRIGHT SIDE" NEWSLETTER FOR FISCAL YEAR 2007/08. Rec: By Minute Motion, approve the expenditure of $60,000 to the United States Postal Service to cover 12 months of postage for the monthly BrightSide Newsletter - funds are available in Account No. 110-4417-414-3660. Action: F. REQUEST FOR APPROVAL OF THE PRESIDENT'S PLAZA I (EAST/WEST) PROPERTY AND BUSINESS IMPROVEMENT DISTRICT ANNUAL BUDGET FOR FISCAL YEAR 2007/08. Rec: Waive further reading and adopt: 1) Resolution No. 07-43 approving the President's Plaza I Business Improvement District Annual Budget for FY 2007/08; 2) Resolution No. 07-44, ordering the levy and collection of assessments for the Presidents Plaza I Property and Business Improvement District for FY 2007/08. Action: 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 G. REQUEST FOR APPROVAL OF PRESIDENTS’ PLAZA III PROPERTY AND BUSINESS IMPROVEMENT DISTRICT ANNUAL BUDGET FOR FISCAL YEAR 2007/08. Rec: Waive further reading and adopt: 1) Resolution No. 07-45, approving the Presidents' Plaza III Property and Business Improvement District Annual Budget for FY 2007/08; 2) Resolution No. 07-46, ordering the levy and collection of assessments for the Presidents' Plaza III Property and Business Improvement District for FY 2007/08. H. REQUEST FOR APPROVAL OF THE ANNUAL BUDGET FOR THE ALLESSANDRO ALLEY PROPERTY AND BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2007/08. Rec: Waive further reading and adopt Resolution No. 07-47, approving the Alessandro Alley Property and Business Improvement District Annual Budget for FY 2007/08. Action: I. REQUEST FOR APPROVAL OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2005-1 (UNIVERSITY PARK) FOR FISCAL YEAR 2007/08. Rec: Waive further reading and adopt Resolution No. 07-48, authorizing the levy of a special tax in Community Facilities District No. 2005-1 (University Park) for FY 2007/08. Action: J. REQUEST FOR AWARD OF CONTRACT FOR CONSULTANT DESIGN SERVICES FOR MISCELLANEOUS DRAINAGE IMPROVEMENTS IN THE CITY OF PALM DESERT (CONTRACT NO. C26670, PROJECT NO. 520-05). Rec: By Minute Motion: 1) Award the subject contract to AAE, Inc., Brea, California, in the amount of $194,795; 2) appropriate $129,863 from the Unobligated Drainage Fund 232 to the project account; 3) allocate $64,932 from Fund 420 to the project account; 4) authorize the Mayor to execute said contact. Action: 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 XV. CONTINUED BUSINESS A. REQUEST FOR APPROVAL OF THE PURCHASE OF COMPRESSED NATURAL GAS (CNG) FUEL FOR FY 2007/08 (Continued from the meeting of June 14, 2007). Rec: By Minute Motion, approve the purchase from: 1) Clean Energy, Seal Beach, California, as the primary source; 2) SunLine Services Group, Thousand Palms, California, as an alternative source only - funds have been budgeted in Account No. 110-4331-413-2170. Action: XVI. OLD BUSINESS A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO. C23290C1 - INSTALLATION OF NORTH CARPORTS PHOTOVOLTAIC SYSTEM. Rec: By Minute Motion: 1) Approve Change Order No. 1 in an amount not to exceed $96,254.10 to the subject contract with Carlson Solar Electric Systems, Hemet, California, for the installation of a new rack system and 192 additional solar panels, supplied by the City, on the Civic Center main parking shade cover; 2) authorize the use of $46,415.77 project contingency funds for the subject contract; 3) authorize the transfer of $49,838.33 from Account No. 400-4511- 422-3911 to the base contract for this expenditure. Action: XVII. PUBLIC HEARINGS A. REQUEST FOR APPROVAL OF AMENDMENTS TO TITLE 25 (ZONING) AND TITLE 26 (SUBDIVISIONS) OF THE PALM DESERT MUNICIPAL CODE RELATING TO RESIDENTIAL CONDOMINIUM CONVERSION APPROVALS Case No. ZOA 06-02 (City of Palm Desert, Applicant). Rec: Waive further reading and pass Ordinance No. 1140 to second reading, approving an amendment to Title 25 (Zoning) to add Chapter 25.112, Residential Condominium Conversions, and an amendment to Title 26 (Subdivisions), relating to the approval of the conversion of existing multi-family residential development to condominium ownership. Action: 9 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 B. REQUEST FOR APPROVAL OF THE PALM DESERT POLICE DEPARTMENT REQUEST FOR JUSTICE ASSISTANCE GRANT (JAG) FUNDING PROPOSAL FOR FISCAL YEAR 2007/08. Rec: By Minute Motion, concur with the Palm Desert Police Department proposal to accept approximately $16,956 in Edward Byrne Memorial - Justice Assistance Grant (JAG) Funds for FY 2007/08 to fund the purchase of two (2) Segway Electronic Personal Assistive Mobility Devices for Palm Desert's two School Resource Officers and thirty (30) digital recorders to be used by field personnel to document interviews and contacts through criminal investigations at the patrol level. Action: C. CONSIDERATION OF THE ADOPTION OF THE CITY MANAGER'S AND EXECUTIVE DIRECTOR'S PROPOSED FINANCIAL PLAN FOR FISCAL YEAR 2007/08 (JOINT CONSIDERATION WITH THE PALM DESERT REDEVELOPMENT AGENCY AND THE PALM DESERT HOUSING AUTHORITY.) Rec: 1) Convene and conduct the Joint Public Hearing on the proposed City, Agency, and Housing Authority Budgets. 2) Waive further reading and adopt City Council Resolution No. 07-49, adopting a City Program and Financial Plan for the Fiscal year July 1, 2007, through June 30, 2008. 3) Waive further reading and adopt City Council Resolution No. 07-05, establishing the Appropriations Limit for Fiscal year 2007/08. 4) Waive further reading and adopt Redevelopment Agency Resolution No. 540, adopting a Redevelopment Agency Program and Financial Plan for the Fiscal Year July 1, 2007, through June 30, 2008. 5) Waive further reading and adopt Housing Authority Resolution No. HA-34, adopting a Housing Authority Program and Financial Plan for the Fiscal year July 1, 2007, through June 30, 2008. 6) Waive further reading and adopt City Council Resolution No. 07-51, setting the Salary Schedule, Salary Ranges, and Allocated Classifications for FY 2007/08. 10 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 7) By Minute Motion, approve the Out-of-State Travel for FY 2007/08 as listed in the accompanying memo. 8) By Minute Motion, reclassify Parks Maintenance Workers and Supervisor, and add one Park Inspector Position, as enumerated on the accompanying staff report. Action: XVIII. REPORTS AND REMARKS A. CITY MANAGER B. CITY ATTORNEY C. CITY CLERK A. Reminder of City Council Study Session on Thursday, July 12, 2007, at 2:00 p.m. with California State University, San Bernardino, regarding the Palm Desert Campus. D. PUBLIC SAFETY o Fire Department o Police Department E. MAYOR AND MEMBERS OF THE CITY COUNCIL o City Council Requests for Action: o City Council Committee Reports: o City Council Comments: XIX. ADJOURNMENT 11 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007 FUTURE MEETINGS: July 3, 2007 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber 6:00 p.m. Youth Committee Administrative Conference Room July 10, 2007 12:00 p.m. Architectural Review Commission Community Services Conference Room July 11, 2007 3:30 p.m. Housing Commission North Wing Conference Room 3:30 p.m. Public Safety Commission Administrative Conference Room July 12, 2007 3:00 p.m. Regular City Council/RDA Meetings Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 22nd day of June, 2007. Rachelle D. Klassen, City Clerk 12