HomeMy WebLinkAboutSR - C25450 CA1 - Advertising Svcs for EPBID�( P
CITY OF PALM DESERT
STAFF REPORT
REQUEST: APPROVE CONTRACT AMENDMENT NO. 1 FOR CONTRACT NO.
C25450 FOR CREATIVE I GROUP OF PALM DESERT, CALIFORNIA, IN
THE AMOUNT OF $35,000 FOR EXPENDITURES FOR THE EL PASEO
BUSINESS IMPROVEMENT DISTRICT.
FROM: RUTH ANN MOORE, ECONOMIC DEVELOPMENT MANAGER
DATE: JUNE 28, 2007
CONTENTS: CONTRACT AMENDMENT NO. 1 FOR CONTRACT NO. C25450
Recommendation:
By Minute Motion, that the City Council approve Contract Amendment No. 1 to Contract
No. C25450 for Creative I Group in the amount of $35,000. Funds are available in
Account No. 271-4491-464-3215.
Executive Summary:
Additional funding has been collected through the assessment process for the Business
Improvement District and was approved by the El Paseo Board of Directors for additional
advertising during the spring events. Therefore, an amendment of $35,000 to Contract No.
C25450 for Creative I Group is required.
Discussion:
Each year, the El Paseo Business Improvement District conservatively underestimates funding in
order not to over spend in its accounts. At the mid -year budget adjustment, revenue accounts are
reviewed and adjustments are made correcting the fund to allow for either an increase or decrease
in collections. Funds are then redistributed and additional funding, if available, is allocated while
still leaving at least a 10% contingency for a year-end balance.
The appropriation was made for additional monies collected during the City's mid -year budget
adjustment. This also requires an action to amend the contract for advertising services.
Therefore, staff requests Council to approve the above recommendation.
S • • - • By: Approval:
tin Moore, Economic Dev. Manager stin rllcCarthy, ACvelopment
Paul S. Gibson, Finance Director
Carlos L. 0 City Manager
G:Vda\Beth Longman\Staff Repons\RAMoore\Creanve I Amend No. 1 062807.doc
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 28, 2007
P. REQUEST FOR APPROVAL of Amendment No. 1 to Contract No. C25450 —
Advertising Services for the El Paseo Business Improvement District.
Rec: By Minute Motion, approve Amendment No. 1 in the amount of
$35,000 to the subject contract with Creative I Group, Palm Desert,
California, for additional advertising during Spring 2007 events —
funds are available in Account No. 271-4491-464-3215.
ZITY COUNCILION: DENIED
APPROVED
RECEIVED OTHER,
MEETIW DATE - /<- in/� r �
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ABSENT:
ABSTAIN:-
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