HomeMy WebLinkAboutC25510 CO1 Civic Center Security SystemREQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
X'L
CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
Approve Construction Change Order No. 1 to D/A Pacific, Inc.
(Contract No. C25510) to Rent a Man Lift to Complete the Civic
Center Security Upgrades
Martin Alvarez, Redevelopment Manager
D/A Pacific, Inc.
75-101 Sego Lane, Ste. H
Palm Desert, CA 92211
June 28, 2007
D/A Pacific, Inc. Invoice
Change Order No. 1 to Contract C25510
By Minute Motion:
1. Approve Change Order No. 1 in the amount of amount of $1,252.80
to D/A Pacific, Inc. for the rental of a man lift to complete the
security upgrades.
2. Authorize the Finance Director to move $1,252.80 from contingency
to base for this change order.
Discussion:
In June 2006, The City Council approved a contract in the amount of $76,610.03 with
D/A Pacific to provide security upgrades to the Civic Center and Park, and a 10 percent
contingency ($7,661.00). As part of the contract, the contractor installed surveillance
cameras at the skate park and dog park. A rented man lift was required to safely mount
security cameras on top of existing light poles. This cost was not part of the original
contract, but was required to complete the project. All security upgrades have been
completed and are fully functional.
Staff Report
Change No. 1 — Contract No. C25510 D/A Pacific, Inc.
Page 2 of 2
June 28, 2007
Therefore, Staff recommends that City Council approve the use of the contingency in
the amount of $1,252.80.
Submitted By:
I artin Alvarek
Redevelopment Manager
Approval:
Carlos L. O04vga
City Manager
Department Head:
omer Cro
ACM for Development Services
gdzMI
Paul Gibson
Director of Finance
CITY COUNCIL ACTION:
APPROVED L DENIED
RECEIVED OTHER
MEETING DATE 'Cr)
ABSTAIN:
VERIFIED BY:
Original on File wti±i3 ity Clerk's Offige
G IDevSery ces\Martin Alvarez\Word Files1SecuritylD-A PacificlStaffRpt for Change Order doc
CITY OF PALM DESERT
CONSTRUCTION CHANGE ORDER
Contract Purpose
Consultant's Name
Address:
Security Upgrades
D/A Pacific, Inc.
75-101 Sego Lane, Ste. H, Palm Desert, CA 92211
Contract # / P.O. #
Change Order No.
Contingency:
Account No.
Project No.
Vendor No.
C25510 113402
1
YES X I NO
400-4161-415-4001
N/A
8819
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
In Contract Price In Contract Price
DESCRIPTION OF CHANGES
A MAN LIFT WAS NEEDED TO INSTALL SURVEILLANCE
CAMERAS AT THE TOP OF LIGHT POLES IN THE
SKATE PARK AND DOG PARK.
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
A man lift was needed in order to safely install the surveillance cameras on the parking light poles.
TOTAL BUDGET FOR PROJECT: + 76,610.03
Less: Expend. & Encumb. To Date: 76,610.03
Less: This Change Order Amount: 1,252.80
BALANCE OF BUDGET
REMAINING FOR PROJECT: (1,252.80)
$1,252.80
1,252.80
1,252.80
CONTINGENCY:
Amount Approved by Council: + 7,661.00
Less: Prior Amendment(s):
Less: This Amendment: 1,252.80
Balance Remaining of Contingency: 6,408.20
The amount of the Contract will be (Decreased) Increased by the Sum of: One Thousand Two Hundred Fifty -
Two and 80/100 Dollars ($1,252,80).
G \DevServices\Marm Alvarez\Word Files \ Security \D-A Pacific\Change Order doc
Continued on reverse ...
Contract C25510
Change Order No. 1 Continued from fron
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnist
equipment and materials, and perform all work as necessary or required to complete the Change Order items for
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension N/A Days.
Revised Contract Total $1,252.80
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
DEPARTMENT HEAD
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
CONTRACTOR Date Accepted
4. APPROVED BY:
RICHARD S. KELLY, MAYOR Date Approved
CITY MANAGER Date Approved
G 10evServiceslMartn Atvarez\Word FileslSec u ty\D-A PacdiclChange Order doc
Continued on reverse
D/A PACIFIC, INC. Invoice
75-101 SEGO LANE, STE H
PALM DESERT, CA 92211 DATE INVOICE NO.
PH: (760) 779-5101 FX: (760) 779-1802
BILL TO SHIP TO
CITY OF PALM DESERT
73-510 FRED WARING OR.
PALM DESERT, CA 92260
CITY OF PALM DESERT
73-510 FRED WARING DR.
PALM DESERT, CA 92260
5/2/2007 57007
IP.O. No. TERMS DUE DATE REP Account # SHIP DATE SHIP VIA FOB
IMARTIN Net 30 6/1/2007 W 101989 4/19/2007 ON SITE PALM DESERT
QTY ITEM DESCRIPTION RATE AMOUNT
1 MAN LIFT A MAN -LIFT WAS NEEDED TO PERFORM WORK IN HIGH PLACES OR UNSAFE 1,162.69 1,162.69T
PLACES FOR LADDERS.- 60FT BOOM WAS USED.
SUBTOTAL
SALES TAX FOR RIVERSIDE COUNTY, CA
i nanK you for your ousiness.
Total
1,162.69
7.75% 90.11
$1,252.80