HomeMy WebLinkAboutC22640 Street Sweeping Svcs 4 State Hwys in PDCITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Approve Street Sweeping Services For State Highways In Palm Desert
SUBMITTED BY: Mark Greenwood, P.E. Director of Public Works
CONTRACTOR: CleanStreet
1937 West 169th Street
Gardena, California 90274
June 28, 2007
CVAG Memorandum of Understanding
DATE:
CONTENTS:
Recommendation:
By minute motion, accept street sweeping services by CleanStreet for the State Highways
in Palm Desert at the reimbursement rate of $21.75 per curb mile.
Discussion:
The City of Palm Desert has a maintenance agreement with the California State Transportation
Department (CalTrans) to provide weekly sweeping for 14.7 curb miles of state highways that are
within Palm Desert city limits. These roadways are also in the Regional Street Sweeping Program
administered by CVAG, and CVAG has contracted with CleanStreet for this work at the rate of
$28.70 per curb mile.
Since the City has the ability to be reimbursed from CalTrans at the rate of $21.75 per curb mile,
we will pay CleanStreet the reimbursement rate and CVAG will pay the balance of $6.95 from the
regional sweeping program funds, resulting in no net cost to the City. This is a continuation of the
existing state highway street sweeping funding mechanism and contractor. The attached
memorandum of understanding memorializes this payment process between all entities. The
purpose of this arrangement is to have other outside funds contribute to the overall regional
sweeping program for PM-10 mitigation, allowing the limited federal funding to last longer.
CleanStreet is also the contractor for the Palm Desert's citywide biweekly street sweeping
program. Therefore, staff recommends that City Council accept street sweeping services by
CleanStreet for the state highways in Palm Desert at the stated rate for Fiscal Year 2007- 08. N,
f�1r
Submitted
Carlez
Maintenan Services Manager
Approv
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ACM for Devopient Services
Carlos L. Ort
City Manager
Deparj+h ead:
Mark Greenwood, P.E.
Director of Public Works
Paul Gibson
Finance Director
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COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
Blythe • Cathedral City • Coachella • Desert Hot Springs • Indian Wells • Indio • La Quints • Palm Desert • Palm Springs • Rancho Mirage
County of Riverside • Agua Caliente Band of Cahuilla Indians • Cabezan Band of Mission Indians • Torres Martinez Desert Cahuilla Indians
April 21, 2005
Mr. Michael Errante
Director of Public Works
City of Palm Desert
71-510 Fred Waring Dr.
Palm Desert, CA. 92260
Dear Mr. Errante:
Enclosed please find an executed original agreement of a Memorandum of Understanding with the City
of Palm Desert and Coachella Valley Association of Government (CVAG) Regarding Reimbursement
of Differential for Street Sweeping of State Highways.
If you have any questions regarding this agreement, please call me at (760) 346-1127.
Sincerely,
COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS
MARY M. GODFREY
Administrative Services Assistant
cc: Aurora Kerr, Dir. of Community Resources
I FL/Bt.::'.':OR: ; ` CEFARTMENT
r; "\./ ' j: P, . DESERT
73-710 Fred Waring Drive, Suite 200 • Palm Desert, CA 92260 • (760) 346-1127 • FAX (760) 340-5949
MEMORANDUM OF UNDERSTANDING
REGARDING REIMBURSEMENT OF DIFFERENTIAL
FOR STREET SWEEPING OF STATE'HIGHWAYS
WITH THE CITY OF PALM DESERT
February 28, 2005
This Memorandum of Understanding (MOU) is made and entered into by and between the
Coachella Valley Association of Governments (CVAG) and the City of Palm Desert.
The purpose of this MOU is to document the parties' understanding of and responsibilities for
the reimbursement of funds forthe street sweeping of State Highways in the Coachella Valley
for those jurisdictions holding street sweeping agreements with Caltrans for those State
highways.
BACKGROUND
The Regional PM 10 Street Sweeping Program'covers the portion of the State Highways that
run through the Coachella Valley. The following jurisdictions hold maintenance agreements
with Caltrans to provide sweeping services on the State Highways: Palm Springs, Palm
Desert, Indian Wells and Indio.
The rate of reimbursement from Caltrans varies per jurisdiction but has been determined to
be less than the curb mile cost for sweeping services in the regional program provided by
CleanStreet; per agreement with CVAG dated April 24, 2004.
PROCEDURES
CleanStreet shall invoice the City of Palm Desert for sweeping services on the State
Highways. The City of Palm Desert shall pay CleanStreet in the amount that is covered under
their Caltrans reimbursement agreement.
CleanStreet shall then invoice CVAG forthe difference between the amount the City of Palm
Desert pay (Caltrans reimbursement) and the curb mile rate established in CVAG's contract
with CleanStreet for providing regional sweeping.
In addition to an invoice for the difference, CleanStreet shall provide CVAG with a copy of the
invoice submitted to the City of Palm Desert and a copy of the jurisdiction's remittance.
In order for CVAG to remit or cover the exceeded reimbursable rate from Caltrans, the City
of Palm Desert shall provide CVAG with a copy of their current contr twit#Caltraos_which
specifies sweeping services on the State Highways. ',°L;p
CVAG shall track the process to prevent duplicate reimbursement.
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MOU 2/28/05 - State Highway Sweeping Reimbursement with Palm Desert
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CANCELLATION CLAUSE
This MOU shall continue in effect until or unless the funding source (Congestion Mitigation Air
Quality) is discontinued, orthe Coachella Valley PM 10 Program, as administered by CVAG,
shall be discontinued or CVAG, for whatever reason, is dissolved or otherwise disbanded,
whichever shall occur sooner.
PRINCIPAL POINTS OF CONTACT:
Coachella Valley Association of Governments: John Wohlmuth and/or Aurora Kerr
City of Palm Desert:: Carlos Ortega and/or Mike Errante
ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement of the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the day and year first shown above.
COACHELLA VALLEY ASSOCIATION ATTEST:
OF GOV N E TS
By:
Title:
Date:
Chai
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CITY OF PALM DESERT
By: °?-h.--:1-Q
Title: o 1 a.�.4.Tn0.L z P Pu pti. w4•. u?
Date: 4 1 r 2- / a S
Executive Director
MOU 2/28/05 - State Highway Sweeping Reimbursement with Palm Desert Page 2 of 2