HomeMy WebLinkAboutSR - C25441 - Xtnsn - FY 07-08 Printing of Bright SideCITY OF PALM DESERT
COMMUNITY SERVICES
STAFF REPORT
REQUEST: Extend Contract No. C25441 with Coachella Valley Printing Group
for the printing of the monthly BrightSide newsletter for Fiscal Year
2007/08.
DATE: June 28, 2007
CONTENT: Coachella Valley Printing Group Contract
Recommendation:
By Minute Motion, 1) approve a one year extension of the subject contract for
monthly printing of the BrightSide newsletter to include a 4.5(Yo increase for a
total amount of $5,173.76/month for FY 07/08, as provided for in the contract; 2)
Authorize Mayor to execute same. Funds are available in account number 110-
4417-414-3610.
Executive Summary:
Due to the challenging post office regulations, a two-year bid process for printing
the newsletter was conducted last year, as the learning curve would be extremely
high should a new company be selected each year. The Coachella Valley
Printing Group (CVPG) offered the lowest bid for both years for printing of the
BrightSide newsletter.
Overall, Staff feels the CVPG provides quality work, outstanding customer
service, and has the flexibility needed in a printer for this particular task. Staff
recommends the CVPG contract be extended to reflect the 4.5% increase
outlined in last year's bid process and provided for in the subject contract. The
second year bid included this increase due to cost increases for paper.
Background:
CVPG continues to offer quality service at the lowest market prices. As in years'
past, they never missed a deadline and were more than willing to work with
special requests, including an extra edition for Energy conservation.
One of the most challenging issues with the newsletter is the ever -changing
postal regulations and time-consuming requirements for delivery of bulk mail.
Staff Report
BrightSide Newsletter Printing
Page 2
For that reason, Staff requested a two-year bid in Fiscal Year 2006/07. Once
again, the CVPG offered the lowest bid for both years.
The CVPG stays abreast of the postal requirements, and Staff is confident that
this company will continue to work with the City, our designers, and the post
office, in a manner in which we are accustomed.
Submitted By:
4r'G'.ICi�r��
Kristy Kndiding
Marketing Manager
Carlos L. O e
City Manage
royal:
Sheila R. Gilligan'
Assistant City Manager
Director of Finance
:ITY COUNCIL✓ACTION:
APPROVED DENIED
RECEIVED OTHER
MEETI DATE /n -/ -i)14•cY/
NOES: AYES:� n finertc1, ��'2iejel aa/ 'telly
ABSENT:
ABSTAIN: eI)L'
JERIFIED BY: Y/k//21)fW)
)riginal on File with City Clerk's OffirE