HomeMy WebLinkAboutSR - C26210 - Citywide Tree PruningCITY OF PALM DESERT/PALM DESERT HOUSING AUTHORITY
REQUEST:
SUBMITTED BY:
CONTRACTOR:
STAFF REPORT
AWARD CONTRACT NO. C26210 TO TREE ELEMENTS, INC.
FOR THE CITYWIDE TREE PRUNING PROGRAM (PROJECT
NO. 932-07)
H. SPENCER KNIGHT, LANDSCAPE MANAGER
JANET M. MOORE, HOUSING AUTHORITY ADMINISTRATOR
TREE ELEMENTS, INC.
22605 E. LA PALMA AVE. #509
YORBA LINDA, CA 92887
DATE: MARCH 8, 2007
CONTENTS: AGREEMENT
PROPOSAL
Recommendation:
By minute motion that the City Council and Housing Authority Board approve:
1) Award Contract No. C26210 to Tree Elements, Inc. of Yorba Linda,
California for the Citywide Tree Pruning Program in the amount of
$229,710.00;
2) Authorize the Director of Finance to set -aside an additional 10%
contingency in the amount of $22,971.00;
3) Authorize the Director of Finance to appropriate $51,681.00 of the total
contract amount to the respective Housing Authority landscape
maintenance budget line items plus set aside $5,168.00 of the total
contingency to the respective Housing Authority landscape
maintenance budget; and
4) Authorize the Mayor to execute the agreement.
Discussion:
This year's Citywide Tree Pruning Program includes both City of Palm Desert and
Housing Authority properties. The subject program was advertised in the local media;
sealed bids were requested. On February 16, 2007 at 2:30pm, the sealed bids were
opened and read aloud, with the following bids received:
Tree Elements, Inc. (Yorba Linda, CA)
Tree Rite (Bermuda Dunes, CA)
AAA Tree Service (Big Bear Lake, CA)
$229,710.00
$229,780.00
$274,100.00
Award Contract No. C 26210 to Tree Elements, Inc.
Page 2of2
March 8, 2007
Tree Elements, Inc. was the low bidder and has met contract document requirements.
Although, they have not worked for the City in the past, their listed references have
been contacted and it is staffs opinion that they have the ability to fully execute the
contract. Funds are available for the portion of the contract relative to the City and
Assessment Districts work in accounts 110-4610-453-3321, 110-4611-453-3320, 110-
4614-453-3370, 110-4611-453-3371, and Assessment District Fund 200 accounts.
Staff requests an appropriation to the respective Housing Authority 2006/2007 facility
budgets in order to accomplish the tree trimming prior to June 30, 2007.
Therefore, staff requests that City Council, by minute motion, award the subject contract
to Tree Elements, Inc. of Yorba Linda, California in the amount of $229,710.00;
authorize a 10% contingency in the amount of $22,971.00 and authorize the Mayor to
execute the agreement.
Prepared By:
H. pp
Landsc
ght
nager
Housing Authority Administrator
Approval:
Homer Croy
ACM for Development Services
ON
VERIFIED BY: in / 1
Original on file with City Clerk's Office
Carlos L. Offega
City Manager/Executive Director
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6vedBY HOUSG AUTH
-o9
Departm- nt
Mark Green ood, P.E.
Director of Public Works
Yrigoyen
Director of Redevelopment/Housing
Paul Gibson
Finance Director
CITY COUNCIL ACTION:
APPROVED .% DENIED
RECEIVED OTHER
MEETING DATE 3 -e-cYAYES :
NOES: J yip 6S()11 fi►'lel fL�� ,sj 1,10)7
ABSENT O . ,J
ABSTAIN:KOkr.,
VERIFIED BY: ti k At,
original on File wiQ'' City Clerk's Off4ce