HomeMy WebLinkAboutSR - C26030A-C - Westfield Bus Bay* Continued to the meeting of February 22, 2007, with `
staff to set up a meeting between SunLine, City MEETING DATE �/� —K-0-1
Councilmembers Spiegel and Benson, and appropriate
staff to discuss the project in the interim.CONTINUED TO ? -O-1
INTEROFFICE MEMORA D!IIPASSED TO 2ND READING
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Community Services Di 4I.,1.
City of Palm Desert
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REQUEST: Award Contracts for Westfield Bus Bay Project Q. i
SUBMITTED BY: Frankie Riddle, Director of Special Programs (C� ('S
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DATE: February 8, 2007 C m
CONTENTS: 1. Contreras Construction Contract No. C26030A "' `,1 i
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2. All Purpose Manufacturing Contract No. C26030B N
3. Hort Tech, Inc. Contract No. C26030C W g P
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I. RECOMMENDATION: Z --
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By Minute Motion, approve the following:
1. Award Contract to Contreras Construction, 44-917 Golf Center Parkway, #10,
Indio, CA 92202 in the amount of $283,000
2. Award Contract to All Purpose Manufacturing, 614 Airport Road, Oceanside, CA
92054 in the amount of $125,000
3. Award Contract to Hort Tech, Inc., 78-355 Darby Road, Bermuda Dunes, CA
92201-0 in an amount not to exceed $50,000
4. Approve Contingency in the amount of $77,602; and
II. EXECUTIVE SUMMARY:
The funds to undertake this project in the amount of $535,602 originate from the
retention funds from the City/Westfield parking easement purchase. Westfield
requested that the City undertake the project and staff has recently contacted Norine
Bowen, General Manager of Westfield, to provide an update on the status of the project.
Ms Bowen indicated that the mall was onboard and ready to proceed with the project.
The project is proposed to commence by the end of February with an estimated
completion date of April 30, 2007.
III. BACKGRUOND:
City Council at its meeting of November 16, 2006, approved the negotiation with
individual firms to complete the Westfield Bus Bay Project. Staff has been working with
above named firms to undertake this project and have established scopes of work
addressing each area to be completed. The firms have agreed to undertake this project
and are ready to commence work by mid -March or sooner.
City Council Staff Report
February 8, 2007
Refresher of Proiect History:
In 2004 Westfield had requested that the City of Palm Desert take on the responsibility
of designing and building the bus bay project located on Town Center Way and that it
would provide the funding for the project. At its meeting of September 24, 2004, City
Council authorized staff to complete the design and construction of the Westfield Bus
Bay Project. However, during 2004/05 Westfield went through various management
changes and did not submit a signed agreement until May 2005 resulting in the project
being delayed. The agreement authorizes the City to manage the project and utilize a
portion of the retention funds from the City/Westfield parking easement purchase.
Funds in the amount of $535,602 were retained for the bus turnout, and bus shelter(s),
landscaping, street, and sidewalk improvements on Town Center Way.
SunLine then went through a transition as well as undertaking the process of developing
a Comprehensive Operational Analysis Plan. Mr. Oglesby, General Manager, requested
that the City place the project on hold until the Plan was completed as it dealt with
existing and future public transportation needs, including bus stops and amenities. The
Plan was not completed until March/April of 2006.
On July 3, 2006, letters were mailed to several architectural/engineering firms
requesting the submittal of proposals for the design of this project. However, only one
proposal was received in the amount of $165,500. The proposal amount was
approximately 30.5% of the total project budget of $535,602. Staff met on November 7,
2006, to discuss the options available for completing this project. Per the outcome of
the meeting, staff decided to undertake the design phase of this project in-house
utilizing City staff and to request City Council approval to negotiate with firms to
undertake the construction/fabrication work for the project (e.g., street and sidewalk
improvements, landscaping, and bus shelters). Council approved this request at its
meeting of November 16, 2006.
Considering the various undertakings of staff to complete this project and that the costs
associated with the project are now within the budget, staff recommends that City
Council award the above contracts and authorize staff to proceed with the prc jest.
Submitted By:
Frankie Riddle
Director of Special Program
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Sheila R. Gilligan r I
ACM of Community Services J
Approval:
Carlos L. Ort
City Manager
Paul S. Gibson
Director of Finance
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